Fixed Scope Offering

Fusion Financial Implementation

Mindtree limited 2015

Agenda

Introduction
Business Objectives
Product Overview
Key Implementation Features
Implementation Packages & Timelines
Cloud App Services Implementation Approach
High Level Project Plan
High Level Scope (Package1 to Package3)
Application Scope
Scope Exclusion
Implementation Methodology
Key Assumptions
Project Deliverables
Project Team Structure
Optional Expansion Packs
Mindtree Facts

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Introduction

Mindtree would like to present this fixed scope offering for Fusion Financial implementation in
cloud.

Mindtree is an Oracle gold partner and Fusion capability building is one of its top corporate
priorities and part of Organization strategic objectives to expand its services offering around
cloud and related technologies. We have Oracle certified Fusion Financial professionals with
strong domain knowledge ,implementation skills and years of delivery experience.

This document provides a quick walkthrough of the fixed scope offering of Fusion Financial
implementation that includes Fusion Financial product features, high level scope , timelines ,
assumptions & dependencies.

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Business Objectives

Implement a disciplined Financial management environment providing relevant insight and

operational rights to users at different levels in the Financials chain and various levels in the
organizational hierarchy
Integrated processes with accurate record keeping & accounting
To have Real Time Reporting & Analysis of the organization's Financial Position
To have Transaction Trails, Centralised accounting monitors for easy Period Closing & auditing
Holistic view with In-built intelligence, role-based dashboards and embedded decision support
system
Unify and automate processes across all departments
Maintain the smoothest business operations while keeping maximum controls
Elimination of paper work with goal to achieve online and efficient environment
Native user experience that allows key functionalities accessible from mobile web browsers of
mobile Apps

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Oracle Financials Cloud and Overview
of Fusion Financials
Financial
SOCIAL
Financial
Management Reporting

Planning
MOBILE
Financial Cash and
Analytics and Treasury
Budgeting Management
INTEGRATION
Travel and Order Governance,
Expense Capture, Risk and
Management Revenue Compliance
and ANALYTICS
Collections

Improve Productivity Increase Insight

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Key Implementation Features

Faster Deployment of Essential Business Functions with Lower Costs

Rapid Activation Configuration of

of Service Defined Scope

Rapid
Fully Simplify Your Journey implementation
Provisioned & To The Cloud methodology
Working System mPace based on
OUM

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Implementation Packages &
Timelines
Name Subscription Modules Duration

Oracle Fusion Financial Cloud Service Fusion General Ledger

Fusion Financial Reports Center Cloud Service Fusion Payables
Package 1- Oracle Fusion Transactional Business Intelligence Fusion Payments 16 weeks
Fusion Financial Fusion Receivables
Cloud Essentials Fusion Assets
Fusion Cash Management
Sub ledger Accounting (SLA)
Oracle Fusion Financial Cloud Service Fusion General Ledger
Package 2- Oracle Fusion Financial Reports Center Cloud Service Fusion Payables 18 weeks
Fusion Financial Fusion Transactional Business Intelligence Fusion Payments
Cloud Complete Suite Fusion Expenses Cloud Service Fusion Receivables
Fusion Assets
Fusion Cash Management
Sub ledger Accounting (SLA)
Fusion Expenses
Package 3- Fusion Oracle Fusion Financials Accounting Hub Fusion Accounting Hub 12 weeks
Financials
Accounting Hub
(co-existence)

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High Level Program Plan:
Package-1

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High Level Program Plan:
Package-2

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High Level Program Plan:
Package-3

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Application Scope
Process Activity

Ledger Single Ledger will be defined based on reporting requirement

Legal Entity Single Legal Entity will be defined based business requirement

Required COA (with segments, labels and value sets) will be defined based on
business requirements, date effective account hierarchies would be defined
Chart of Accounts
based on parent child relationship between segment values. Up to seven (7)
segments in the CoA structure would be defined

Asset Books and Categories Single fixed asset book shall be created with max 10 asset categories .

Customers & Suppliers Required customer and supplier data will be created /loaded in the system

specific application roles: Accounts Payable Manager, Accounts Payable

Supervisor, Accounts Receivable Manager, Asset Accountant, Asset
Accounting Manager, Cash Manager, Collections Agent, Collections Manager,
Security Expense Auditor, Expense Manager, Financial Analyst, Financial Application
Administrator, General Accountant, General Accounting Manager,
Intercompany Accountant, Tax Accountant, Tax Administrator.
One Customer specific data role for each of the implemented application roles

Bank Accounts Required bank account details shall be created

Integrations Up to four(4) integrations to be defined( card companies and Bank EFT).

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Application Scope(Contd.)
Applications Key Processes Setup Activity
Manage Journals:
Manage Journal Entries
Manage Recurring / Allocation Journals Ledger sets
Manage Intercompany Journals data access sets
Journal Approvals Intercompany Balancing Rules
Budget Journals Journal Approval Rules
Auto Post Criteria Sets
Account Balance Reporting: Journal Reversal Criteria Sets
General Ledger
Account Balance Translation Accounting and Reporting Sequences
Account Balances Revaluation Allocations and Periodic Entries
Account Balances Multi Reporting Revaluations
Consolidation & Eliminations Historical Rates
Open First Period
Account Balance Analysis:
Real Time Account balance Analysis through
Excel
Manage Expense Report:
Submit expense reports
Integrated Mobile expense report submission
Expenses System Options
Manage expense report audit
Expense Report Templates
Expense Expense report approval
Expense Approval Rules
Management Manage Employee advances
Conversion Rates and Policies
Expenses Reimbursement:
Employee expenses reimbursement
Corporate card expense payment

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Application Scope(Contd.)
Applications Key Processes Setup Activity

Suppliers & Supplier Invoice Management:

Manage Suppliers
Manage Supplier Invoices
Invoice Approvals Configure Procurement Business Function
Spreadsheet based invoicing Procurement Agents and Suppliers
Withholding On invoices Common Options for Payables and
Accounts Payables
Procurement Distribution Sets
Supplier Payments and Prepayments Invoice Tolerances
Supplier Single Payments and Batch Payment Disbursement System Options
Payment Printing, Payment Voiding/Hold/Reissue

GL Reconciliation: Payables & GL Reconciliation

Manage Customers & Customer Invoices: Receivables System Options

Manage customers Receivables Activities
Manage customers Invoices Auto Accounting Rules
Invoice adjustments Remit-to Addresses
Credit memo application Standard Memo Lines
Advance billing revenue recognition Funds Capture Payment Methods
Funds Capture Process Profiles
Accounts
Customer receipt management: Internal Payees
Receivables
Manage customer receipts Payment Systems
Automatic customer receipts Receipt Classes and Methods
Credit card receipts processing Lockbox
Receipt reversal/refund Transmission Formats for Lockbox
Auto receipt Application Statement Cycles
Create Customer
GL Reconciliation: Receivables & GL Reconciliation Approval Limits
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 Application Scope(Contd.)
Applications Key Processes Setup Activity

Manage Assets:
Manage fixed assets
Manage Capital work in progress
Asset addition through payables & spreadsheet
Fixed Assets Flex field Value Sets
Manage asset impairment
Fixed Assets Key Flex fields
Manage asset retirement
System Controls
Fiscal Years
Manage Asset details:
Asset Management Asset Locations
Manage asset locations
Asset Calendars
Manage asset employee assignments
Prorate Conventions
Manage asset category
Asset Categories
Asset Books
Asset Depreciation:
Asset depreciation
Unplanned asset depreciation
Suspend depreciation
Bank Reconciliation:
Import bank statement
Auto/Manual bank reconciliation
Payment Methods
Reconciliation tolerances
Payment Process Profiles
Create Banks
Cash Management Manage External Transaction:
Branches and Accounts in Spreadsheet
Record external transaction
Upload Banks, Branches, and Accounts
Auto transaction creation from bank statement

Reconciliations:
Cash management & General ledger reconciliation

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Application Scope(Contd.)

Applications Key Processes and Setup Activity

Intercompany Organizations:
Manage Intercompany Organizations

Intercompany Transactions: Intercompany Balancing Rules and Accounts

Intercompany Invoicing Intercompany Accounts
Common Financial
Intercompany Journals Intercompany Transaction Types
Module
Intercompany batch Approvals Intercompany Organizations and Security
Spreadsheet Based transaction batch System Options

Reconciliations:
Intercompany reconciliation

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Application Scope(Contd.)
Process Activity
Data Migration Migration of open balances and open transactions
Migration of Assets
Migration of Trial balance
Migration of Master data like Active Suppliers, Active Customers and Banks
Active Chart of Account Values
Note:
1. Data has to be provided in Mindtree Template and only open transactions
shall be Migrated
2. Migration of historical data is out of scope for the project
Reports Development of 5 transactional Reports using BI Publisher
Recommended Reports
Customer Account Status Report
Create Customer Statements Execution Report
Payables Negative Supplier Balance Report
Asset Register Report
Trial Balance Report
Email Alerts Development of 2 Emails Alerts (as per the requirements)

SLA Modifications Development/modification of 2 SLA events (as per the requirements)

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Scope Exclusion
Configuration Details
Single Sign On
Third Party Integrations
Custom Job Roles
Data Extraction and Cleansing
End User Training
Change Management
Migration of Historical Data
Upgrade
Country Localization
Single Sign On setup is not included in the current scope of work
Integrations with third party systems (inbound/outbound) is not included in current scope
of work
Configuration ofcustom job roles would be not considered as part of the project scope
Data extraction from third party system is not included in the scope of the project
Mindtree would follow the train the trainer approach, and end user training is not included
in the scope of the project
Organization change management would be the responsibility of the customer
Migration of historical data is out of scope for the project
Upgrade of Fusion Application during project is out of the scope
Any Localization feature for any country is out of the scope

Dependencies
Legacy system data extraction is clients responsibility
Change management will be clients responsibility
Third party interfaces or extracts testing will be the respective vendors responsibility

Client to provide the necessary facility to the Consultant while onsite Workstation,
access, administration of projects - such as photocopy facilities, phones and other services
All key users of client would be available at common location for all project execution activities including
Key User Training and Testing

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Implementation methodology:
mPACE for Fusion Financials

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Key Assumptions
Mindtree s mPace methodology based on OUM will be used for implementation.
Implementation is based on cloud deployment model hosted at Oracle
Organizational Change Management will be Clients responsibility
Customer will avail required infrastructure that will be fully dedicated to implementation services
Customer will accept providing the service remotely
Any approvals and/or feedback from the customer will be the responsibility of customer project
manager and must not exceed Two work days since the delivery date
Single country and one language ( English) is included in scope
All implementation activities, deliverables, Data Collection Sheets and other documentations will
be provided in English Language
Project execution will be via onsite offshore model
Client would assign a project manager to manage clients stake holders team
Client to finalize Subscription for respective product from Oracle prior to implementation start
date
Project Team training-Only train the trainer sessions would be provided by Mindtree
There would be no application upgrade during project implementation
There would be two environments available One staging and one production environment

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Project Deliverables

Deliverables included in the scope Description

Project Work Plan List of high level tasks and associated timelines

Business Requirement questionnaire for solution

Configuration Requirement Questionnaire
design of the to be system

Summarized configurations based on solution

Application Configuration Document
design.

Test Plans and scripts Test scenarios & results to test the solution

Set up Document Questionnaire to gather requirements

Training Material Super user training material

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Project Team Structure
Mindtree Team Roles Customer Team Roles

Project Manager Project Manager

Responsible for day to day project activities
Weekly status reports /Milestones
Issue and Risk escalation
Interfaces the customer business team
Gathers business and functional requirements
Designs access and visibility model
Develops solution prototypes
Manages communication internally
Manages and engages resources to participate in the project
Learns various aspects of the application
Dedicated to project from kick-off through go-live
Business Process Lead
Owner of business requirements
Gathers user feedback during prototype, configuration, and
validation phases
Available as needed during the project (50%)

Functional Consultant Finance Accountant Data Specialist

Maps requirements to the application Responsible for formatting and cleansing data
Configures page and field layouts Ensures correct import data mapping
System set-up / field labeling Validates imported data
Implements visibility solution Available as needed during project (25%)

Technical Consultant Financial SME/Super User

Conducts the integration & data migration workshops Attends the business process workshops to provide detailed
Provides data import guidance requirements
Provides feedback on data import process Validates scope
Validate customer data mappings Validates configured application
Executes data migration process

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Optional Expansion packs

Integration with legacy applications

Historical data upload
Custom roles set up
End user training
Upgrade services for future releases
Regression Testing framework for Upgrade process
Post go live support beyond sustain period
Implementation services for additional Fusion modules
Fusion Automated Invoice Processing Cloud Service
Fusion Advanced Collections Cloud Service
Fusion Financial Reports Center Cloud Service
Fusion Mobile Financial Reporting Center

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Thank You

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