Checklist for Formation of Private Company
Private company
Minimum 2 shareholder
Minimum 2 directors
Forms required to be filed:
FORM No. DIR 3
FORM NO. INC -1
FORM NO. INC- 7
FORM NO. DIR -12
FORM NO. INC- 22
S.n Form No.
o
1. DIR 3 Applying for
allotment of Director
Identification Number
2. INC-1 To obtain approval
from the registrar for the
proposed name
Documents Required
Passport size Photograph (.jpeg)(It should be
crossed signed )
Copy of PAN
Telephone bill/Electricity bill/Gas bill (Not older
than 2 months from the date of filling for DIR-
3.)
DIN/PAN
Address Proof
Telephone bill/Electricity bill/Gas bill (Not
older than 2 months from the date of
filling for DIR-3.)
Adhaar card, Driving license
It should be digitally signed by one of the
proposed directors
Indicate authorised share capital
Name of the shareholders, Promoters ( Two
Shareholders are required by company)
Name of the state where proposed company is
to be registered
Proposed names ( 4-6 alternatives )
Main objects
Particulars of proposed directors

3. INC -7 Application for
Incorporation of company
other than OPC
4. DIR -12 Particulars of
appointment of Directors
and key managerial
personnel (KMP) and
change among them.
5. INC-22 Notice of situation
or change of situation of
registered office.
If proposed name resembles any trademark,
mention the class of trademark.
If proposed name is based on registered
trademark, take approval of the owner.
If proposed name is similar to any existing
company or to a foreign holding company,
specify the name + NOC by the way of board
resolution (Duly attested by a director of that
company).
It should be submit electronically with registrar,
duly signed by a proposed director.
Specify Capital Structure of company.
MOA & AOA, duly signed & witnessed.
Affidavit from subscribers to MOA in Form INC-
9.
Duly Notarised photograph, specimen of
signature of first director in form INC-10.
Registered office address of new company.
Particulars of interest of subscribers in other
firms/body corporate.
Self-attested proof of identity and proof of
address of subscriber.
Particulars of stamp duty paid.
Declaration by professional who is engaged in
formation of company in FORM INC- 8
NOC in case there is change in promoters.
Electronically filed along with INC- 7 duly
signed by proposed director.
Details of the managing directors & directors.
Specify interest in other entities, if any.
Details of KMP.
Letter of appointment.
Notice of resignation.
Evidence of cessation.
Document required :
DIR-2 Consent to act as a director
Affidavit by first director in INC-9.
It should be digitally signed by Professional.
Can be filled along with INC 7 & DIR 12 or
within 30 days after the incorporation of
company.
Information required :
Complete address of proposed registered
 office (Lease dead, rent agreement etc.)
Complete address of police station under
which proposed registered Office is
situated.
Documents required :
Copy of Utility Bill (Telephone bill/Electricity
bill/Gas bill (Not older than 2 months from the
date of filling for DIR-3.)
NOC, if the registered office of the company is
owned by any other entity.
Copy of order of competent authority.
List of all the companies (specifies CIN) having
same registered office.
It should be digitally signed by a Professional.

For filling the above forms Digital signature certificate (DSC) is required, if
it is not available following are the documents required for applying for
the same:

PAN
Telephone bill/electricity bill/ gas bill/ bank account statement as a
proof of residential address, the said documents shall be duly
attested by banker or gazetted officer.
Photograph
All documents shall be self-attested