Expense Report Activity 2

Due: In class.

Definition of an Expense Report:

An expense report is a financial document that provides a detailed list of expenses,

incurred by an individual during the course of performing necessary job functions (e.g.
travel). Examples of these expenses may include charges for gas, meals, parking or
lodging. Also, this expense report is submitted to the employer for reimbursement.

Upon completion of this assignment, you will be able to:

Complete an expense report.

Identify account codes.
Add, subtract, multiply and divide decimals.
Calculate sales taxes.

Instructions: Read the scenario below and use the information in Table 1 to complete
the blank expense report provided. You will also be required to show your calculations
when determining costs of the items.

Scenario:

Title: Administrative Assistant, Toronto, Marketing.

Company: University of Ontario Institute of Technology.

Task: Your boss, Samantha Marks, has asked you to accompany her to an educational
conference in Ottawa. During your trip, you charged all of the items indicated in Table 1
to your personal credit card. You are now required to complete an expense report to
send to the Accounting department to get reimbursed. Also indicate the correct account
code using the attached chart of accounts (found on the next page).

Please note that the items listed in Table 1 do not include sales tax, therefore you will be
required to add 13% sales tax to each of the items.

When completing the expense report feel free to create your own descriptions and
dates for each expense incurred.

You will also need to show your calculations for the numbers indicated in the show
your calculations section on page three.

1
Chart of Accounts:

Offic Depart
Office e ment
Depart
Location Code ment Code
Toronto 01 Sales 2300
Marketin
Montreal 02 g 2301
Vancouver 03 Finance 2602
Calgary 04 Facilities 2632

Accommodations/ 3122
Meals 0
3122
Office Supplies 4
3133
Memberships 0
Travel (Plane , 3155
Car, Bus) 5
6108
Honoraiums 0
7125
Promotions 0
Program 7114
Development 9
Professional 7115
Development 0
Professional 7115
Development 0
Membership & 7142
Dues 5
Telecommunicatio 7201
n 0
Other/Miscellaneo 7111
us 0

2
Table 1. Travel expenses to Ottawa.

Item. Cost.
1. Train Tickets Return $200.00.
2. Breakfast Day 1. $16.80.
3. Hotel. $325.99.
4. Lunch Day 1. $38.70.
5. Dinner Day 1. $47.80.
6. Car rental. $150.00.
7. Parking. $20.00.
8. Breakfast Day 2. $21.37.
9. Lunch Day 2. $52.78.
10. Gas. $40.56.

3
 Show Your Calculations Here

How did you figure out the sales tax for each item? Show your calculations for
the numbers indicated.

1. 200.00x0.13= 26.00

200.00+26.00= 226.00

2. 16.80x0.13= 2.18

16.80+2.18= 18.98

3. 325.99x0.13= 42.38

325.99+42.48= 368.37

4. 38.70x0.13= 5.03

38.70+5.03= 43.73

4
5. 47.80x0.13= 6.21

47.80+6.21= 54.01

6. 150.00x0.13= 19.50

150.00+19.50= 169.50

7. 20.00x0.13= 2.60

20.00+2.60= 22.60

8. 21.37x0.13=2.78

21.37+2.78= 24.13

9. 52.78x0.13= 6.86

52.78+6.86= 59.64

10. 40.56x0.13= 5.27

40.56+5.27= 45.83