AALRT Management Contract

Contract management plan

 Contract administration check list

Final Minutes of Meeting on Contract negotiation

Completed
Reference Description ? Remark
Yes No
MOM_Sec1_P2/30 1. Organization
1.1. Has the MC Prepared&submitted the organization structure design?
TOR 1.2. Are the managerial resources for each function identified and
defined?
1.3. Are the required personnel for each function identified and defined?
1.4. Are work plan for each processes developed?
1.5. Are job description, staffing plan and recruitment
requirementsprepared & submitted?
MOM_Sec5.2_P11/30 2. Documents: Procedures, manuals, standards, rules, regulations etc.
2.1. Has the MC submitted complete set of procedure manuals during the
pre-operation period for approval? Including but not limited to:

3. Budget and plan

3.1. Isthe 5 yearsstrategic plan of AALRT prepared & submittedfor
approval in accordance with this Management Contract?
3.2. Is the 5 years strategic plan of AALRT approved?
3.3. Is the 5 years operation planof AALRT prepared & submittedfor
approval in accordance with this MC?
3.4. Is the 5 years operation plan of AALRT approved?
3.5. Is the 5 years operation budgetof AALRT prepared & submittedfor
approval in accordance with this MC?
3.6. Is the 5 years operationbudget of AALRT approved?
3.7. Is the annual plan prepared based on the strategic plan, deliberated by
the executive management team, and submitted for approval?
3.8. Is the annual budget preparedbased on the strategic plan,annual plan,
deliberated by the executive management team, andsubmitted for
approval?
3.9. Is the annual budget approved?
3.10. Is the annual planapproved?
 Completed
Reference Description ? Remark
Yes No
4. Compliance with annual plan and budget
4.1.
4.2.
4.3.
4.4.
4.5.
5. Compliance with procedures,standards, systems, rules, regulations
5.1.
6. Operating data and records
6.1.
6.2.
6.3.
6.4.
6.5.
6.6.
6.7.
6.8.
6.9.
6.10.
 Completed
Reference Description ? Remark
Yes No
7. Accounts and reports
7.1.
7.2.
7.3.
7.4.
7.5.
8. Personnel
8.1. Are the seconded staffs transparently engaged to their Chinese
counter parts?
8.2. Are the transfer of knowledge, skill, work attitude and discipline
assured?
8.3. Are the transfer of knowledge, skill, work attitude and discipline
intraceable and measurable manner?
8.4. Have managerial knowledge and capability transfer been given
critical attention?
8.5. Have managerial knowledge and capability transfer been reported in
a separate chapter in the progress report?
8.6. Are the management contractors staffs qualified and experienced as
are required to carry out effectively the functions related to the
services?
SCC Annex 04 8.7. Has the MC submitted the updated list of key personnel one month
after commencement notice?
9. Deliverables
9.1.
9.2.
9.3.
9.4.
9.5.
 9.6.
9.7.
9.8.
9.9.
9.10.

Completed
Reference Description ? Remark
Yes No
10. Work schedule
10.1.
10.2.
10.3.
10.4.
10.5.
11. KPI
11.1.
11.2.
11.3.
11.4.
11.5.
11.6.
12.
12.1.
12.2.
12.3.
12.4.
12.5.
12.6.
12.7.
12.8.
12.9.
12.10.
A. General provisions
B. The contract
Contract documents
Language
Notice and written communications
Warranty
Commencement of services and suppliers programs
Miscellaneous
C. Obligations of the public body

D. Payment
Resources
E. Obligations of the supplier
Suppliers responsibilities
Does the MC perform the services under the contract:
With due care, efficiency& diligence?
In accordance with best professional practice?
Does the MC ensure that the services conform to:
Applicable environmental & quality standards?
Insurance to be taken out by the supplier
Has the management contractor taken out, maintained and kept in force insurance coverage as per the contract?
Intellectual and industrial rights
 Did the MC provide licenses free of charge for softwares listed below for the duration of contract period plus one year after
end of the MC?
..
Accounting, inspection and auditing
Has the MC kept accurate and systematic accounts and records in respect of the services:
In accordance with internationally accepted accounting principle?
Clearly and in detail?

Performance security
Did the MC submit performance security, 10% of total contract price, within 28 days after signing the contract?

F. Performance of the contract

Scope of the services

Has the MC been operating, maintaining and managing:
HR?
Finance?
Safety? .

Has the MC been performed/performing the following duties:

Has the MC been performing the services as per standards for performing the services in a prudent, reasonable, and effient
manner and in accordance with:
Operating manuals
Administrative procedure manuals
Applicable vendor warranties
Applicable annual operating plan and budget
All applicable laws
Prudent railay practices
Project agreements
The requirements of any system contractor
All insurance policies specified in GCC 42
Has the MC been using all reasonable efforts:
to optimize the useful life of the project?
 to minimize reimbursable costs and project outages or other unavailability?

The MCs personnel standards?

Deliverables
Performance of the services
Performance measurement