BUSINESS PROCESS PROCEDURE

Title: Process Asset Retirement with Revenue without Customer

Organization/Area Asset Accounting
File Name: eabaoa46.doc Release: R/3 4.6A
Responsibility: Fixed Asset Clerk Status: <status>

OVERVIEW

Trigger: An asset is no longer useful to the company and has been sold. The buyer is a one-time
customer and does not warrant being created as a customer in the customer master.

Business Process Description Overview

An asset retirement is the removal of an asset or part of an asset from the asset portfolio. This removal of a fixed asset from the asset
portfolio is known as an asset retirement. In Asset Accounting, the removal of an asset by sale, as well as any resulting revenue, can be
posted in a single step. At the same time, you can choose to post to Accounts Receivable (through integration with Financial Accounting)
or to a reconciliation account. In this transaction an Account Receivable is not created since the customer is not known or the retirement
results in a cash transaction.

Input - Required Fields Field Value / Comments

Company Code Company code to which the asset is assigned
Asset Number
Sub-Number
Document Date Defaults to System Date
Posting Date Defaults to System Date
Transaction Type Defaults to 210 Retirement with Revenue
Asset Value Date Date at which the asset was sold
Amount
Sales Revenue Amount of received
Document Type Defaults to AB Asset Posting

Output - Results Comments

Tips and Tricks

Last changed on: Last changed by: Cindy On Version: Page:

04/28/99 1 of 3
 BUSINESS PROCESS PROCEDURE
Title: Process Asset Retirement with Revenue without Customer
Organization/Area Asset Accounting
File Name: eabaoa46.doc Release: R/3 4.6A
Responsibility: Fixed Asset Clerk Status: <status>

Business Process Procedure Detail

1.1. Access Process Asset Retirement without Customer by:

Via Menus Accounting Financial Accounting Fixed Assets Postings Retirement

Retirement with Revenue No Customer

Via Transaction Code ABAON

1.2. on Asset Retirement from Sale w/o Customer: Initial screen, enter information in the fields
as specified in the below table:

<<< Screen print goes here, ensure screen print includes all defaults>>>
Enter:

Field Name Description R/O/C User Action and Values Comments

Company Code Asset Company R Company code assigned to asset
Asset Number Asset to be retired R
Sub-Number Asset sub-number, if applicable R
Document Date Entry Date R Defaults to current date.
Posting Date Effective Date of G/L Posting R
Transaction Type R Automatically determines general
ledger entry.
(NOTE: On the above table, in column R/O/C; R=Required, O=Optional, C=Conditional)

Press ENTER to advance to the next screen.

1.3. On Create Asset Transaction: Retirement with Revenue Screen, enter information in the
fields as specified in the below table:

<<< Screen print goes here, ensure screen print includes all defaults>>>
Enter:

Field Name Description R/O/C User Action and Values Comments

Asset Value Date Effective Date for AA module R
Compl Retirement? Click for complete asset retirement R Leaving this blank indicates a partial
retirement of the asset.
Sales Revenue Revenue from retirement R Amount received from the sale of the
asset.
Amount Posted If not complete, enter retirement R
amount
Perc. Rate If not complete or amount entered, R Required only for a partial retirement.
enter retirement percentage
Ret. Costs Additional Costs incurred in retiring O
the asset
Text Description text O For a retirement without customer this
area could be used to indicate the
circumstances regarding the
retirement.
Document Type Financial document type R Defaults to AB Asset Posting
(NOTE: On the above table, in column R/O/C; R=Required, O=Optional, C=Conditional)

It is highly recommended that the financial document be reviewed prior to posting the transaction. Click the
DISPLAY DOCUMENT pushbutton or Extras Display Document.

Last changed on: Last changed by: Cindy On Version: Page:

04/28/99 2 of 3
 BUSINESS PROCESS PROCEDURE
Title: Process Asset Retirement with Revenue without Customer
Organization/Area Asset Accounting
File Name: eabaoa46.doc Release: R/3 4.6A
Responsibility: Fixed Asset Clerk Status: <status>

1.4. On Document Overview Screen, all information will be displayed

<<< Screen print goes here, ensure screen print includes all defaults>>>

1.4.1. Once the financial document is reviewed, the transaction may be posted by
clicking on the SAVE icon or Document Save.

Last changed on: Last changed by: Cindy On Version: Page:

04/28/99 3 of 3