Petty Cash Fund Journal Entries

Journal Entry to Either Setup a Petty Cash Fund

or Increase the Amount Kept in a Petty Cash Fund
Journal Entry
Description
Account Titles
The following is the journal
entry to either setup or
increase a petty cash fund.
When you start a petty cash
fund you must put an amount of money into
a cash box. When you increase the amount
of cash kept in the box a journal entry must
be made to the petty cash account.

Petty Cash
Cash

Dr

Cr

XXX
XXX

Journal Entries to Reimburse the Pretty Cash Fund

The only other type of journal entry is to replace the money you spend on small bills during the
month. You must record as an expense what you spent the money on and replace the cash in the
box.
This journal entry is used when the cash in
the box and the receipts add up to the exact
amount in the petty cash fund account.

This journal entry is used when the cash in

the box and the receipts add up to less than
what is in the petty cash fund account.
This is referred to as Cash Short.

This journal entry is used when the cash in

the box and the receipts add up to more
than what is in the petty cash fund account.
This is referred to as Cash Over

Revised 5/2015 MJC

Postage Expense
Freight-out Expense
Office Supplies Expense
Miscellaneous Expense
Cash

XXX
XXX XXX
XXX

Postage Expense
Freight-out Expense
Office Supplies Expense
Miscellaneous Expense
Cash over or short
Cash

XXX
XXX
XXX
XXX
XXX

Postage Expense
Freight-out Expense
Office Supplies Expense
Miscellaneous Expense
Cash over or short
Cash

XXX
XXX
XXX
XXX

XXX

XXX

XXX
XXX

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