PLANNING & DELIVERY TEAM MEETING | THURSDAY 27 ARPIL 2017

Agenda Item Discussion/Minutes Action(s)

Attendees: Phil Hall (PH); Stephen Greenwood (SG); Vereen Ryan

(VR); Jac Romo (JR); Shaun Clifford (SC); Victoria
Howarth (VH); Saboohi Famili (SF); Sara McCann (SM);
May Dare (MD); Quentin Buller (QB); Summer North
(SN)(Note Taker);

1. Apologies: None

2. Previous LAC Absence Process SG TO INCORPORATE

Minutes & SC explained to CLT, he was asked the following LAC ARRANGEMENTS
Actions question during the mock RMV: Do you know the IN THE
attendance of your LAC, now. SAFEGUARDING
POLICY
SC stated he did not know and this needed to change.

VK circulated the following report and explained she

would be producing/circulating this at P&D, weekly:

LAC ret &

attendance.xlsx

SF asked SN to add this to the weekly newsletter,

VOICE.

PH explained the importance of knowing our LAC

attendance and non-attendance being chased up
immediately.

SN to arrange a meeting between VR/SG to discuss

and agree a process for immediate contact of LAC
when absent. In the meantime, VR to provide
attendance monitors with a list of LAC and their
groups.

GCSE English & Maths Exams

PH gave the following update:
It has been agreed timetables will be collapsed
with the exception of LDD
All staff will be involved with exams, whether
it be scribing, reading or invigilation
Training for all staff will be arranged, prior to
the exam period
Bananas and water will be distributed on the
day
Members of CLT will be allocated to a floor and
area so students see a friendly face/support
Student attendance will be monitored with
absences being chased up by a phone call
immediately
Posters/articles/social media all being used in
the run up to exams regarding attendance and
support
 PLANNING & DELIVERY TEAM MEETING | THURSDAY 27 ARPIL 2017

The following actions were agreed:

RHP TO FOLLOW UP DISCUSSION REGARDING

QUIET AREA FOR STUDENTS TO GO IF THEY
ARE FEELING AXIOUS/STRESSED

Covalent Update
PH gave the following update:

The first training session had taken place

successfully
Next Training 3rd May
Covalent will replace all word versions of
College action plans following this training

The following actions were agreed:

SN TO ARRANGE A 4 HOUR TIMESLOT FOR

PH/SM TO DISCUSS THE PIAP/PERMISSIONS
WITHIN COVALENT
Two 2 hour slots have been booked in the
calendars

3. Student Data The following reports were shared and discussed:

https://www.scribd.com/document/346541075/At
tendance
https://www.scribd.com/document/346540901/S
009
https://www.scribd.com/document/346540976/S
059
https://www.scribd.com/document/346551283/La
c

PH gave the following update:

Last weeks attendance was 76.6%
In week attendance is currently 81.3%
In-year retention remains at 93.1%
LAC attendance, YTD, is 72.6%

The following actions were agreed:

VK TO PROVIDE SF WITH A REPORT OF
STUDENTS WITH 100% ATTENDANCE
THROUGHOUT THE WHOLE TERM
VR TO CONTACT CATHRYN ADAMS WITH
DETAILS OF THE TWO NEW LAC WITHIN
ESSEX
VR/SC TO MEET W/SF TO DISCUSS LAC
ROLES

4. RMV Feedback PH thanked everybody for their support and efforts

during the recent RMV by Matt Vaughan and Judith
Mobbs.

PH stated the verbal feedback received on the day

 PLANNING & DELIVERY TEAM MEETING | THURSDAY 27 ARPIL 2017

had now been shared with All Staff and the EFA/SFA.

PH stated he had now received further

communication from Matt, based on the scrutiny he
did on further documents that were sent to him
yesterday. Two changes have been made to the initial
judgements shared:

Observations of TLA
From Reasonable to Insufficient

Tracking of Learner Data

From Reasonable/Significant to Reasonable

PH stated that in terms of OTL, Matt felt the action

plans were not rigorous enough and actions were not
clear and timebound and therefore would not
bringabout the changes in TLA necessary. PH
explained we have now sent further evidence in the
form of live action plans of this but have not yet
received feedback.

PH made the CLT aware dates have been verbally

confirmed for our Stretch & Challenge Inspection and
the next RMV:

Stretch & Challenge Inspection: First week after the

next half-term, this will be by Harpreet.

RMV: Likely to be in the Autumn Term before half-term

SF thanked SN and Stacey Thompson for their

support and making the arrangements. SF stated the
day run like clockwork with no issues with
timetabling.

SF thanked the CLT for their support and efforts

during the day.

5. Parents Evening PH explained that this Parents Evening was vital in

11/May terms of our At Risk students and engaging with
parents and gaining their support.

PH made the CLT aware that report S121 shows At

Risk students and Course Leaders will be directly
calling the students parents to arrange an
appointment.

PH stated if the parents decline the offer to meet with

them, the conversation is had over the phone to
make sure they are aware of the consequences.

6. Quality The following document was shared: ALL TO LOOK AT THE

Schedule https://www.scribd.com/document/346540718/Q DRAFT QUALITY
17-18 uality-Schedule-17-18 SCHEDULE AND
FEEDBACK TO SM BY
TUESDAY 2/MAY
 PLANNING & DELIVERY TEAM MEETING | THURSDAY 27 ARPIL 2017

SM stated the intention of this schedule was to

give the college a structure in terms of quality
e.g. Windows for observations will be added,
self-assessment report deadlines will be shown
etc. to allow preparation and forward planning.

SM stated this was in draft at the moment but

requested feedback by Tuesday 2nd May to
discuss and agree at the next meeting.

7. Course Reviews The following document was shared: ALL TO LOOK AT THE
https://www.scribd.com/document/346540704/C DRAFT COURSE
ourse-Review REVIEW TEMPLATE
AND FEEDBACK TO
SM stated this was a proposed template for SM BY TUESDAY
2/MAY
Course Reviews that take place in June and
November.

SM requested feedback by Tuesday 2nd May to

discuss and agree at the next meeting.

8. Blockages PIAP
Update PH reminded CLT of the importance of updating
- PIAP actions on the PIAP
- Curriculum
Coordinators PH asked the CLT if the new system Covalent was up
- Consequence and running, the following feedback was received:
s
- FS MD: No training or log in
- Work JR/VH/SC: No permissions, unable to view APs
Experience PH: Able to view 3/5 APs

SN to contact Covalent and have the above issues

looked into.

Curriculum Coordinators
PH stated two coordinators have been offered the job
and accepted with one more being offered the job,
that day.

Backfilling of roles is a priority so they can start on

Tuesday 2nd May.

Consequences
PH stated there is an issue with consistency
throughout the College.

PH/SM to meet and agree a schedule for the Learning

Leaders away day on 24/May.

SF requested communication with the Learning

Leaders is made before the end of next week as well
as information about the College Help (Arnie Skelton)
to ask them what help/support they need so this can
be incorporated in the away day.
 PLANNING & DELIVERY TEAM MEETING | THURSDAY 27 ARPIL 2017

FS
SM made the CLT aware the FS meeting took place on
Wednesday with good attendance where the current
situation was made clear.

Work Experience
PH stated he has agreed to meet with Yvonne
Malpass bi-weekly to have an update on
numbers/issues. LLs meeting with Yvonne fortnightly

PH stated there is still a backlog in terms of Health &

Safety and Risk Assessments - Training for the team
was completed on Tuesday 25th April

PH stated this process needs careful monitoring but a

process is in place.

9. AOB Year 11 Open Day 16/May

- Year 11 Open PH made the CLT aware that the Year 11 Open Day
Day 16/May will go ahead as planned.

Quentin Buller
QB circulated the following document for the CLT to
look through:
https://www.scribd.com/document/346654891/Skills-
Priorities-Essex

Matrix
SG made the CLT aware the MATRIX meetings had so
far gone to plan and had received positive feedback
so far.

Stephen Greenwood
SF thanked SG for the fantastic job he has done
during the 7/8 months he has been at the College
seeing us through our darkest hours.

SF told SG wished him luck for his future.

10.Date of the Next Thursday 4 May 2017 at 1:30pm

Meeting

Meeting ended at 2:45pm.