The Construction of Kanchpur, Meghna, Gumti 2nd Bridgesand Rehabilitation of Existing Bridges (Package No.

PROJECT MANAGEMENT PLANAppendix 7.1.3

PW-01)

REGISTER OF CONTROLLED DOCUMENTS

DATE OF
FILE ID No. TITLE OF DOCUMENTS / DRAWINGS
RETENTION

IMS DOCUMENTS & CONTRACTUAL DOCUMENTS

01a IMS Manual, System Procedure, Operational Control Procedure End of Project
01b Tender Documents (Book 1,2,3,4,5) Ditto
01c Contract Documents (Vol. I, II, III, IV, V, VI & VII) Ditto

PLANS & METHOD STATEMENT WITH ITP

02a.1.0 Project Management Plan + appendices End of Project
02a.1.1 PMP Procedures Ditto
02a.1.2 PMP Forms Ditto

02a.2.0 Project Quality Assurance Plan + appendices Ditto

02a.2.1 PQAP Procedures Ditto
02a.2.2 PQAP Forms Ditto
02a.2.3 PQAP Audit Reports Ditto
02a.2.4 PQAP Training
02a.2.5 PQAP Records

02a.3.0 Project health and Safety Plan + appendices Ditto

02a.3.1 PSHP Procedures Ditto
02a.3.2 PHSP Forms Ditto
02a.3.3 PHSP Internal Audit Ditto
02a.3.4 PHSP Training Ditto
02a.3.5 PHSP Reports Ditto

02a.4.0 CONTRACTOR ENVIROMENT MANAGEMENT PLAN + appendices Ditto

02a.4.1 CEMP Procedures Ditto
02a.4.2 CEMP forms Ditto

02a.5.0 TEMPORARY TRAFFIC CONTROL PLAN + appendices Ditto

02b Method Statement with ITP Ditto
02c Other Plan Ditto
DRAWINGS
Approved Working Drawings End of Project
03a Overall Ditto
03b Kanchpur Bridge Ditto

Revision A2 Appendix 7.1.3 - Page 1 of 19

The Construction of Kanchpur, Meghna, Gumti 2nd Bridgesand Rehabilitation of Existing Bridges (Package No.
PROJECT MANAGEMENT PLANAppendix 7.1.3
PW-01)

REGISTER OF CONTROLLED DOCUMENTS

DATE OF
FILE ID No. TITLE OF DOCUMENTS / DRAWINGS
RETENTION

03c Meghna Bridge Ditto

03d Gumti Bridge Ditto
Approved Shop Drawings End of Project
04a Overall Ditto
04b Kanchpur Bridge Ditto
04c Meghna Bridge Ditto
04d Gumti Bridge Ditto
As-built Drawings Ditto
05a Overall Ditto
05b Kanchpur Bridge Ditto
05c Meghna Bridge Ditto
05d Gumti Bridge Ditto
SUBCONTRACTOR / SUPPLIER
06a List & Record of Approved Sub-contractors & Supplier End of Project
06b Performance Assessment for Sub-contractor & Supplier Ditto
06c Sub-Contractor/Supply Invoice Ditto
06d Miscellaneous Document Ditto
CORRESPONDENCE (OUTGOING / INCOMING)
07a Correspondence, Out-Going (Engineer) End of Project
07b Correspondence, Out-Going (Employer) Ditto
07c Correspondence, Out-Going (AUT) Ditto
07d Correspondence, Out-Going (SUB) Ditto
07e Correspondence, Out-Going (OTH) Ditto
08a Correspondence, In-Coming (Enginner) Ditto
08b Correspondence, In-Coming (Employer) Ditto
08c Correspondence, In-Coming (AUT) Ditto
08d Correspondence, In-Coming (SUB) Ditto
08e Correspondence, In-Coming (OTH) Ditto
TRANSMITTAL
Transmittal, to PCI
Transmittal, to PMU
Transmittal, to AUT
Transmittal, to SUB
Transmittal, to OTH
Transmittal, from PCI, PMU & AUT
Transmittal, from SUB & OTH
MEETING MINUTES
09a Meeting Minutes (with Engineer/Employer) End of Project

Revision A2 Appendix 7.1.3 - Page 2 of 19

The Construction of Kanchpur, Meghna, Gumti 2nd Bridgesand Rehabilitation of Existing Bridges (Package No.
PROJECT MANAGEMENT PLANAppendix 7.1.3
PW-01)

REGISTER OF CONTROLLED DOCUMENTS

DATE OF
FILE ID No. TITLE OF DOCUMENTS / DRAWINGS
RETENTION

09b Meeting Minutes (Others) Ditto

09c Hand-over Minutes Ditto
SCHEDULE
10a Baseline Program (Overall Construction Schedule) End of Project
10b Daily Schedule Ditto
10c Weekly Schedule Ditto
10d Monthly Schedule Ditto
10e Master List Ditto
10f Cash Flow Forecast Ditto

Revision A2 Appendix 7.1.3 - Page 3 of 19

The Construction of Kanchpur, Meghna, Gumti 2nd Bridgesand Rehabilitation of Existing Bridges (Package No.
PROJECT MANAGEMENT PLANAppendix 7.1.3
PW-01)

REGISTER OF CONTROLLED DOCUMENTS

DATE OF
FILE ID No. TITLE OF DOCUMENTS / DRAWINGS
RETENTION

PROGRESS REPORT / RETURNS

11a Weekly Record (Weekly Return) End of Project
11b Monthly Progress Report Ditto
11c Other Documents (Miscellaneous) Ditto
Bridge Piling Work
12a Piling End of Project
12b Bore Piling Ditto
12c Test Piling Ditto
12d Miscellaneous Document Ditto
Temporary Works
13a Temporary Jetty End of Project
13b Dredging Work Ditto
13c Miscellaneous Work Ditto

SURVEY, TEST & MONITORING REPORTS

14a Topographic/Geographic Survey Report End of Project
14b Soil Investigation Report Ditto
14c Investigation Report Ditto
14d Miscellaneous Document Ditto

QUALITY CONTROL
Request for Inspection (RFI) End of Project
15a Overall Ditto
15b Kanchpur Bridge Ditto
15c Meghna Bridge Ditto
15d Gumti Bridge Ditto
Checksheet / Inspection Sheet / Work Record as listed below End of Project
16a Sub-structure Work Record Ditto
16b Super-structure Work Record Ditto
16c Road Work Record Ditto
16d Drainage, Rehabilitation & Miscellaneous Works Ditto

17 Non-Comformance Register & Remedial Work Record End of Project

MATERIALS RECORD
Proposed Materials to the Engineer / the Employer End of Project
18a Coarse Aggregate / Stone / Brick Ditto
18b Fine Aggregate / Sand Ditto
18c Cement Ditto

Revision A2 Appendix 7.1.3 - Page 4 of 19

The Construction of Kanchpur, Meghna, Gumti 2nd Bridgesand Rehabilitation of Existing Bridges (Package No.
PROJECT MANAGEMENT PLANAppendix 7.1.3
PW-01)

REGISTER OF CONTROLLED DOCUMENTS

DATE OF
FILE ID No. TITLE OF DOCUMENTS / DRAWINGS
RETENTION

18d Rebar Ditto

18e Admixture Ditto
18f SPSP Ditto
18g Form Work Ditto
18h I-Girder Manufacturing Ditto
18i Pre-cast Concrete Ditto
18j Asphalt / Bitumen Work Ditto
18k Waterproffing Ditto
18L Geotextile Ditto
18M Paint Ditto
18N Binding Wire Ditto
18O Cast in Place (CIP) Ditto

Revision A2 Appendix 7.1.3 - Page 5 of 19

The Construction of Kanchpur, Meghna, Gumti 2nd Bridgesand Rehabilitation of Existing Bridges (Package No.
PROJECT MANAGEMENT PLANAppendix 7.1.3
PW-01)

REGISTER OF CONTROLLED DOCUMENTS

DATE OF
FILE ID No. TITLE OF DOCUMENTS / DRAWINGS
RETENTION

Material Test Certificate / Report End of Project

19a Coarse Aggregate / Stone / Brick Ditto
19b Fine Aggregate / Sand Ditto
19c Cement Ditto
19d Rebar Ditto
19e Admixture Ditto
19f SPSP Ditto
19g Form Work Ditto
19h I-Girder Manufacturing Ditto
19i Pre-cast Concrete Ditto
19j Asphalt / Bitumen Work Ditto
19k Waterproffing Ditto
19L Geotextile Ditto
19M Paints Ditto
19N Binding Wire Ditto
19O Cast in Place (CIP) Ditto

QUALITY ASSURANCE End of Project

20a Concrete Trial Mix Record Ditto
20b Concrete Delivery Records Ditto
20c Concrete Batching Plant Record Ditto
20d Concrete Strength Test Results Ditto
20e Other Test Report (Laboratory) Ditto
20f Field Density Test Result Ditto
20g Material Stock Record Ditto
20h Ready Mixed Concrete (RMC) Ditto

Laboratory and Survey Equipment End of Project

24a Equipment Certificate / Maintenance Record Ditto
24b List of Equipment for Calibration, Equipment Calibration Record Ditto

25a Plant / Equipment / Vehicle End of Project

DESIGN
26 Design Report End of Project

QUANTITY SURVEYING WORKS

27a General End of Project
27b Interim Payment Certificate Ditto

Revision A2 Appendix 7.1.3 - Page 6 of 19

The Construction of Kanchpur, Meghna, Gumti 2nd Bridgesand Rehabilitation of Existing Bridges (Package No.
PROJECT MANAGEMENT PLANAppendix 7.1.3
PW-01)

REGISTER OF CONTROLLED DOCUMENTS

DATE OF
FILE ID No. TITLE OF DOCUMENTS / DRAWINGS
RETENTION
Interim Payment Application (including supporting documents such as Progress Data
27c Ditto
Sheets, Quantity Certificate, etc.)
27d Advance Payment Claim Ditto
27e Vat & Tax Ditto
27f EOT Notice Ditto
27g Claim Submit Ditto
27h Delay and Disruption Issue Ditto

ENVIRONMENTAL, HEALTH & SAFETY DOCUMENTS

Environmental Documents End of Project
28 Environmental Monitoring Record Ditto

Health and Safety Documents End of Project

29a EHS Monthly Meeting with subcontractors/suppliers Ditto
29b EHS Report on checks on subcontractors eg. From daily/weekly/monthly site Ditto
29c EHS Patrol Record Ditto
29d Incidents Report & Record concerning EHS matters Ditto
29e Emergency Preparedness Response exercises/drills, etc. Ditto
29f Fire Fighting / Drill Ditto
29g Training eg. List of training/ talks/ etc. including training sessions at sites eg. Ditto
29h EHS issues - letters, etc to subcontractors for issues eg. Penalty, warning, etc. Ditto
29i HIV/AIDS Presentation Programs Ditto

Safety (Machinery) Documents End of Project

30a Machinery Registration (OSJI JV) Ditto
30b Machinery Registration (Sub-contractors) Ditto
30c Maintenance/Checklist (OSJI JV Machinery) Ditto
30d Maintenance/Checklist (Subcontractor Machinery) Ditto
30e Operators' Certifcates and Licenses Ditto

Security Measures End of Project

31a General Correspondence with the Authority & Others Ditto
31b Security at Kanchpur Bridge Ditto
31c Security at Meghna Bridge Ditto
31d Security at Gumti Bridge Ditto

COMMERCIAL DOCUMENTS End of Project

40 Requisition Forms Ditto
41 Purchase Order and Inspection Sheet (POI) Ditto

Revision A2 Appendix 7.1.3 - Page 7 of 19

The Construction of Kanchpur, Meghna, Gumti 2nd Bridgesand Rehabilitation of Existing Bridges (Package No.
PROJECT MANAGEMENT PLANAppendix 7.1.3
PW-01)

REGISTER OF CONTROLLED DOCUMENTS

DATE OF
FILE ID No. TITLE OF DOCUMENTS / DRAWINGS
RETENTION

42 Subcontract Agreement, Supply Agreement Ditto

ADMINISTRATION End of Project

46a Insurance Ditto
46b Bank Guarantee Ditto
46c.1.0 Procedures Ditto
46c.1.0.1 HR Procedures Ditto
46c.1.0.2 IT Procedures Ditto
46c.1.0.3 Finance Procedures Ditto
46c.1.0.4 Camp Procedures Ditto
46c.1.0.5 Admin Procedure Ditto
46c.1.0.6 Visa and Immigration Procedures Ditto
46c.1.1 Forms Ditto
46c.1.1.1 HR Forms Ditto
46c.1.1.2 IT Forms Ditto
46c.1.1.3 Finance Forms Ditto
46c.1.1.4 Camp Forms Ditto
46c.1.1.5 Admin Forms Ditto
46c.1.1.6 Visa and Immigration Forms Ditto
46c.1.2 Template Ditto
46c.1.2.1 HR Template Ditto
46c.1.2.2 Ditto
46c.1.3 Personal Files Ditto
46c.1.3.1 Personal Files Local Ditto
46c.1.3.2 Personal Files Expats Ditto
46.c.1.4 CV Ditto
46c.1.4.1 CV Rejected Ditto
46c.1.4.2 CV Call for Interview Ditto
46c.1.5 Security Clerance Ditto
46c.1.6 Contract For External Provider Ditto
46c.1.6.1 External Provider (Agent) Ditto
46c.1.6.2 External Provider Supplier Ditto
46c.1.6.3 External Provider Sub Contractor Ditto
46d Eng / EMP Facilities Ditto
46d-1 Accommodation Ditto
46d-2 Office Ditto
46d-3 Transportation Ditto
46e Contractor's Facilities Ditto
46e-1 Accommodation Ditto

Revision A2 Appendix 7.1.3 - Page 8 of 19

The Construction of Kanchpur, Meghna, Gumti 2nd Bridgesand Rehabilitation of Existing Bridges (Package No.
PROJECT MANAGEMENT PLANAppendix 7.1.3
PW-01)

REGISTER OF CONTROLLED DOCUMENTS

DATE OF
FILE ID No. TITLE OF DOCUMENTS / DRAWINGS
RETENTION

46e-2 Office Ditto

46e-3 Transportation Ditto
46f Visa Ditto

50 Customs Clearance End of Project

UTILITES
51a Electricity End of Project
51b Water Ditto
51c Gas Ditto
51d Telephone Ditto

NOTE: In case of the file numbers become plural indicates sequencial numbering annex e.g. 01a-1, 01a-2, and so on .

Revision A2 Appendix 7.1.3 - Page 9 of 19

The Construction of Kanchpur, Meghna, Gumti 2nd Bridgesand Rehabilitation of Existing Bridges (Package No.
PROJECT MANAGEMENT PLANAppendix 7.1.3
PW-01)

REMARKS

Copy to site offices

Copy to site offices

Revision A2 Appendix 7.1.3 - Page 10 of 19

The Construction of Kanchpur, Meghna, Gumti 2nd Bridgesand Rehabilitation of Existing Bridges (Package No.
PROJECT MANAGEMENT PLANAppendix 7.1.3
PW-01)

REMARKS

to be advised later

copy to site offices

Ditto
Ditto
Ditto
Ditto
Ditto
Ditto
Ditto
Ditto
Ditto

Revision A2 Appendix 7.1.3 - Page 11 of 19

The Construction of Kanchpur, Meghna, Gumti 2nd Bridgesand Rehabilitation of Existing Bridges (Package No.
PROJECT MANAGEMENT PLANAppendix 7.1.3
PW-01)

REMARKS

Revision A2 Appendix 7.1.3 - Page 12 of 19

The Construction of Kanchpur, Meghna, Gumti 2nd Bridgesand Rehabilitation of Existing Bridges (Package No.
PROJECT MANAGEMENT PLANAppendix 7.1.3
PW-01)

REMARKS

Revision A2 Appendix 7.1.3 - Page 13 of 19

The Construction of Kanchpur, Meghna, Gumti 2nd Bridgesand Rehabilitation of Existing Bridges (Package No.
PROJECT MANAGEMENT PLANAppendix 7.1.3
PW-01)

REMARKS

Revision A2 Appendix 7.1.3 - Page 14 of 19

The Construction of Kanchpur, Meghna, Gumti 2nd Bridgesand Rehabilitation of Existing Bridges (Package No.
PROJECT MANAGEMENT PLANAppendix 7.1.3
PW-01)

REMARKS

Restricted Documents

Revision A2 Appendix 7.1.3 - Page 15 of 19

The Construction of Kanchpur, Meghna, Gumti 2nd Bridgesand Rehabilitation of Existing Bridges (Package No.
PROJECT MANAGEMENT PLANAppendix 7.1.3
PW-01)

REMARKS

Restricted Documents

Revision A2 Appendix 7.1.3 - Page 16 of 19

The Construction of Kanchpur, Meghna, Gumti 2nd Bridgesand Rehabilitation of Existing Bridges (Package No.
PROJECT MANAGEMENT PLANAppendix 7.1.3
PW-01)

REMARKS

Revision A2 Appendix 7.1.3 - Page 17 of 19

 The Construction of Kanchpur, Meghna, Gumti 2nd Bridgesand Rehabilitation of Existing Bridges (Package No.
PROJECT MANAGEMENT PLANAppendix 7.1.3
PW-01)

REMARKS

ural indicates sequencial numbering annex e.g. 01a-1, 01a-2, and so on .

Revision A2 Appendix 7.1.3 - Page 18 of 19

File ID#: File ID#: File ID#: File ID#:
51c 51d 11b 12b
KMG Bridges KMG Bridges KMG Bridges KMG Bridges
Project Project Project Project
IMS Controlled IMS Controlled IMS Controlled IMS Controlled
Documents Documents Documents Documents

Monthly Progress

Bore Piling
Telephone
Gas

Report
VOL. 1 VOL. 1 VOL. 1 VOL. 1
Book 1 Book 1 Book 2 Book 1
Jan-16 Jan-16 Jan-16 Jan-16
OSJI Joint Venture OSJI Joint Venture OSJI Joint Venture OSJI Joint Venture
Dhaka, Bangladesh Dhaka, Bangladesh Dhaka, Bangladesh Dhaka, Bangladesh