Avidipta HIG

Minutes of Meeting Dated October 25, 2016

Minutes of Meeting between Bengal Peerless and Avidipta

Owners Representative Group
Meeting Date: October 25, Tuesday 2016 at 6:30 pm
Venue: Bengal Peerless Office, Mangal Deep Building
Flat Owners
o Mr. Abhijit Choudhury: Flat No. 1F-1101
o Mr. Abhik Sengupta: Flat No 1H-1303
o Mr. Aritra Kundu: Flat No. 2G-0601
o Mr. Keshav Rao: Flat No.1E-1101
o Dr. Somenath Bhattacharyya: Flat No. - 1E-1402
o Mr. Somnath Ghosh: Flat No. 1F-0502
Bengal Peerless:
o Mr.Ketan Sengupta : CEO
o Mr. Mrityunjoy Das : Manager Marketing & Sales

Area # Issue Area Ask Meeting Notes

Possessi 1 Permissive Owners have voiced their BP will put up a
on possession objection to the strong clause in notice within 2
Related permissive possession letters weeks (by
that they are having to sign to November 4) to
get their keys where they have allay
to declare that they have apprehensions that
assured themselves that the since owners have
flats are completely done, will signed this, they
have no more complaints will not get
regarding the flat subsequently redressal of any
and BP will not entertain any original defect they
issues brought to their notice unearth after
later on. signing-off OK
Owners haves signed but expect Since many have
BP to address genuine issues already signed the
later on as well as not all can be letter BP does not
tested like that (e.g. electricity want to reword it to
lines can be tested only after maintain
CESC gives them connection consistency
among others) Since sending
individual
rejoinders is
logistically
challenging, notice
was preferred OK
2 Layout plans BP is requested to share such BP will get all plans
for individual layout plans for electricity, (structural,
flats plumbing and columns and electrical,

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Minutes of Meeting Dated October 25, 2016

Area # Issue Area Ask Meeting Notes

beams plumbing) and pass
Owners have requested BP to it through 1 copy of
share their plan to prevent each with the
individual flat owners damaging facility
columns, beams, etc. putting management
building safety at risk company Weaver
3 Copies of Requested to share copies of Bird and 1 copy
safety, each even if BP would like to only to owners OK
electrical and hold on to originals till These copies will
fire copies management is formally handed include fire NOC,
over to formal owners electrical layout of
association towers, Form C for
lift, Environment
guideline/consent
to operate
A soft copy of these
plans (jpeg, pdf,
etc.) will be shared
or a hard copy
provided within 1
week (by October
31) with owners
OK
4 Guarantee Requested to share the originals BP to ensure these
and Warranty of AC, geyser and other flat- are handed over
papers specific gadgets when the immediately OK
respective flats are provisionally
handed over
Registra 5 Numbering Please share date when car park Numbering will
tion car parks numbering will be done start on October
Related 26, 2016 and
completed in 1
weeks time (by
October 31) OK
6 Marking car Request registration document KSgexpressed this
park in plans to compulsorily include car park is already in
with layout with owners car-park practice with car
registration demarcated and numbered in park marked in red
plan in Deed copy.
BP to confirm and
ensure above
Owners will also
check with owners
who have received
their registration
copies for
conformance IT IS
THERE.
7 Clause in Owners have voiced objection to KSg felt that

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Minutes of Meeting Dated October 25, 2016

Area # Issue Area Ask Meeting Notes

Registration the interjection of this clause as owners should not
regarding irrelevant in context of Avidipta I have any
Avidipta 2 and requested for its deletion reservation to this.
On strong push
back from owners
team KSg agreed
to review the
clause and
expressed that this
may need more
discussions. MORE
DISCUSSIONS
REQUIRED.
8 Consistent Requested to stick to use of one Examples of
use of name consistent name in all inconsistencies
to refer to documents including were pointed out.
Avidipta Registration, CESC records that Name in
are now being created registration to be
used consistently
going forward
9 Additional Requested to speak with lawyer KSg to speak with
legal charge appointed to prevent individual lawyer to absorb
owners being asked to pay this immediately
extra; individuals will also take it WILL GET BACK
up with the lawyer AFTER CONFIRMING
FROM LAWYER
SHORTLY.
10 Mutation Please share how mutation of BP is open to
individual flats is expected to be facilitate mutation
done for owners in
batches OK
Initial 11 KMC Water Request for copy of all papers BP will provide
Setup supply and fee receipts related to water owners, copies of
and supply that will be needed so applications by
Living that owners can explore their October 31 OK
own networks informally to
expedite
12 Lightening Requested to share details of BP to share
Arrestor arresters put in place (which technical
towers have them and which do documents with
not) and technical details from details of coverage
vendors detailing their by October 31
effectiveness and span of KSg has assured
protections that if required
Arrestor can be
provided in each
tower OK
13 Window Request BP to update on canopy Canopy design is
Canopy design almost finalized
design and to be shared

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Minutes of Meeting Dated October 25, 2016

Area # Issue Area Ask Meeting Notes

within a week by
October 31
Cost estimated to
be 1.25 to 1.5 lakh
per flat for all
windows based on
flat type FLAT
OWNERS TO
CONFIRM.
14 Door Request BP to update on To be completed in
replacement completion date of door next 15 days (by
completion replacement November 4) OK
15 Gate and BP is requested to share plan for BP to follow up on
entry gate numbering and request
management management of entry and exit Intercom should
of all including gate-passes for have been working,
vendors BP to follow up
Intercom is not operational immediately
Requested to share plan for club Magnetic chip
entry control enabled club entry
will be enforced OK
16 Prevent Request BP to step in and take BP to initiate action
mosquito proactive measures to prevent to add chlorine,
breeding disease spread. Please share etc. immediately
date when we can get some UPON DISCUSSION.
details on this BP to clean water
and add fishes to
prevent mosquito
breeding BP
considering
covering timber
around water body
with geo-synthetic
sheet with creepers
on them
17 Mobile & Requested to share date by BP waiting for Airtel
Internet which guidance can be provided to send CAR for
Connectivity on the same for signal boosters boosters ok
18 Common Dish Please share process we need to BP has no concerns
TV follow to get common dishes regarding setup of
installed on roof-top of each common dishes on
tower for collective benefit of roof tops
owners and avoidance of BP requested
individual dishes being put up in owners to send
balconies and windows representatives
(Airtel, Dish, Tata
sky, Videocon, etc.)
to get the dishes
installed at their

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Minutes of Meeting Dated October 25, 2016

Area # Issue Area Ask Meeting Notes

cost on rooftop of
each tower OK
19 Guidance for BP is requested to provide a BP to provide the
AC common guidance for setting up same in 2 weeks
installations window ACs for each flat type to time (by November
promote uniformity in building 4) OK
faade and prevent inadvertent
damages to building; This
should take into consideration
ease of post installation
maintenance, what suits
machines to work with higher
efficiency, provides protection to
machine, helps security of
maintenance workers, causes
least damage to structure,
looks, etc.
20 General dos Requested to share general dos BP has requested
and donts and donts owners to send
dos and donts OK
21 Uncovered BP is requested to get these BP felt some might
cable covered be for ongoing
trenches and /pending CESC
water pipes work; BP will check
for others
If comment is for
pipes running along
the outside walls of
the towers, these
are as originally
planned and
budgeted and
cannot be changed
OK
22 Details of Please share details of amenities BP will share the
amenities: planned for club-house including details within 1
1. Club count and type of gym- week (by October
amenity equipment details, count and 31)
details type of games being set up; BP to expedite
2. Joggers ideal will be to get layout plan of clubhouse work
track club-house interior that will be No commercial
3. Rainwater set up by BP establishment will
harvesting Please share map showing be allowed inside
4. Solar planned joggers track our complex. Only
energy use Please share infrastructure facility for Doctor-
5. Any setup for rainwater harvesting on-call in I block
commercia Please share details of how solar being considered
l energy is being leveraged
establishm Please share details if any

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Area # Issue Area Ask Meeting Notes

ents commercial establishments are OK
being considered to be allowed
inside the premises
Brought to notice of BP that
Clubhouse work is going sow
23 Keys to We understand that BP wants to BP felt that this
common hand over three sets of keys to might have been
toilets each owner of a floor when they already responded
have all taken their flat keys to individually over
avoid post-handover email
controversies regarding any In any case they
damage. Please share plan if will hand over at
some flats for some reasons are the earliest
not being handed over now.
Others 24 Start of Please share date when This is changed in
maintenance individual letters to owners will new permissive
window be provide by BP updating the possession letters
new date that are handed
over now
For others, this will
be handled through
rejoinders/common
notice by 1 week
(by October 31) OK
25 Temporary Request concrete permanent KSg is OK to put up
blue partition wall with barbed wire to be concrete wall and
in eastern erected w/o waiting for new area move the current
side of to be developed taller blue wall
premises Also requested BP to ensure that behind it
a dust screen be set up when immediately UPON
construction is ongoing for area FURTHER
in east DISCUSSIONS
KSg has assured
that dust screens
will be put up
during construction
in the future
development area
ok
New development
will follow Aluform
structure work
using pumped
concrete so dust
pollution will be
minimum
Dust is expected
for 4-5 months
during piling

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Minutes of Meeting Dated October 25, 2016

Area # Issue Area Ask Meeting Notes

26 Update on Leading landscape
Landscaping artist
plan AnuradhaRathore is
being consulted for
fresh ideas
27 Reservoir BP requested to share capacity KSg expressed his
capacity of water tank opinion that we
have very large
reservoir and there
should be no
constraint
regarding the same
ok
BP will share
details of the
reservoir size in 1
week (by October
31)
28 Resource and Please share details of each STP, WTP,
Cost sharing resource to be shared between underground water
of common HIG and MIG-LIG and how cost reservoir, street
services with will be shared for maintaining lights are shared
MIG / LIG those (ongoing, periodic ok
including any upgrades)
This will be further discussed in
later meetings
29 Accounts of Requested to share budget KSg has assured
maintenance plans and account / audit report that these will be
costs of maintenance costs incurred duly shared and
during the 2 years residual money
This will be further discussed in transferred to
later meetings association ok if
any
30 Wall between Request details on the The divider was not
HIG and MIG- positioning of the fence as it in original plan and
LIG appears to have moved into HIG when setting it up
area with reference to initial some
layout plan shared; even lights readjustments to
fixed now by this fence looks plans were made
aligned to that layout but out of BP is open to
alignment with current fence reviewing the same
This will be further discussed in including removal
later meetings upon further
discussions.

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