TABLE OF CONTENT

NO CONTENT PAGE

1 STUDENT PROFILE 2

2 ACKNOWLEDGEMENT 3

3 1.0 INTRODUCTION
4
4 2.0 PROJECT
4.1 Project title 5
4.2 Project location 6
4.3 Project background 7-9

5 3.0 CONTRACTUAL ARRANGEMENT

>Type of Procurement 10 11
>Type of Contract 12
> Tendering Procedures
- Preparation of Tender document 13
- Calling of tenders 14 15
- Tender Report 16 25

6 4.0 DATA COLLECTION METHOD

26

7 5.0 FINDINGS ( 3 topics that I have choose )

>COMPLETION, DAMAGES FOR NON-COMPLETION & DEFECTS 27
>VARIATION ORDER 28
>INTERIM PAYMENT 29

8 6.0 CONCLUSION
30

9 7.0 REFERENCES
31

10 8.0 APPENDICES
32 34

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STUDENT PROFILE

NAME : MOHD IKHWAN ILMI BIN MOHD ALWI

MATRIC NO. : 2014495794

FACULTY : FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING

COURSE : DIPLOMA IN QUANTITY SURVEYING

SEMESTER : 05

BRANCH CAMPUS : UITM SERI ISKANDAR, PERAK

PRACTICAL : WAW MDP SERVICES

ADDRESS : LOT 195, TINGKAT 1 SEKSYEN 22, JALAN KUALA KRAI 15150

KOTA BHARU, KELANTAN.

DURATION : 5 JUNE 2016 29 NOVEMBER 2016

SUPERVISOR : ENCIK HAFIZ BIN SABERI

LECTURER

SUPERVISOR : SHAH JAHAN BIN OMAR

COMPANY

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ACKNOWLEDGEMENT

ALHAMDULILLAH

The most gratified to Allah S.W.T for giving me an opportunity to complete my report on
time. This report is prepared because it was a part of our studying process where it was
included in practical training.

First and foremost, I want to express my thanks to my supervisor Shah Jahan bin Omar
as Quantity Surveyor of WAW MDP SERVICES for his condolences to give me an opportunity to
join this company for my practical training. Being my supervisor during my practical training, he
always lends his help to us when I got any troubles especially in my learning process to do a
new work. Besides that, he always available to give me a knowledge and advises when I am
doing mistake. The ways he treat practical students expose us deeply in construction world.

I also would like to give my appreciation to manager WAW MDP SERVICE, Sr Mr. Haji
Wan Azmi B Wan Ismail and staffs which is Shah Jahan, Nin Evana, Adib Aizat, Mohd Aris, Bani
Hashim and also my practical mate, Fadhly for their co-operation. They never refuse to point me
the truth when I am not able to do the work that be given. Without their help, of course I will not
be exposed with the reality of Quantity Surveyor professions. A lot of thanks to my lovely parent
to their support.

Last but not least, most thanks for all QS lecturers because with their help and
consideration, I was able to be in practical training.. For QS department thank you very much
with the existence of practical training, it can mostly expose students into the reality of job world.
For all my friends, thank you for sharing the ideas and always give your help when I am in
difficulty. Lastly, thanks for many kinds of helps and co-operation from all. I hope this report will
satisfy all especially my courses lecturers.

THANK YOU VERY MUCH..

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1.0 INTRODUCTION

Construction industry is one of the main industries in Malaysia as it contributes more

towards the development of this country. The sufficient knowledge and experience about this

industry are needed to handle the project wisely. The objective of this report was to help the

student understanding in details about the process and work stages in the construction industry

during the pre-contract and post contract. This involved the progression from the initial until the

completion of the project.

In the modern industrialized world, construction usually involves the translation of paper

or computer based designs into reality. A formal design team may be assembled to plan the

physical proceedings, and to integrate those proceedings with the other parts. The design

usually consists of drawings and specifications, usually prepared by a design team including

architects, interior designers, quantity surveyors, civil and structural engineers and as well as

mechanical and electrical engineers.

Under this system, once the design is completed by the design team, a number of

construction companies may then be asked to make a bid for the work, either based directly on

the design, or on the basis of drawings and a bill of quantities provided by a quantity surveyor.

Following evaluation of bids, the owner will typically award a contract to the lowest responsible

bidder. A tender document will also be prepared during this stage before a contractor can be

selected to run the construction project. A tender report will also be prepared in order to select a

contractor for the project. All documents that were done on paper will be translated into a reality

by the contractor. He is responsible to run the construction efficiently in order to complete the

construction on time.

As a conclusion, the students will know the scope in this construction clearly based on

the technique and phase in the construction industry such as about the organization of project

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PROJECT INTRPDUCTION

PROJECT TITLE

PROFIL IMPIAN SDN BHD

CADANGAN MEMBINA DAN MENYIAPKAN 50 UNIT RUMAH TERES YANG

MENGANDUNGI BLOK A - 1 UNIT RUMAH TERES 2 SETENGAH TINGKAT DI
ATAS LOT PT 3711 & 10 UNIT RUMAH TERES 2 TINGKAT DI ATAS LOT PT
3701 3710, BLOK B - 1 UNIT RUMAH TERES 2 SETENGAH TINGKAT DI ATAS
LOT PT 3689 & 11 UNIT RUMAH TERES 2 TINGKAT DI ATAS LOT PT 3690
3700, BLOK C - 1 UNIT RUMAH TERES 2 SETENGAH TINGKAT DI ATAS LOT PT
3644 & 12 UNIT RUMAH TERES 2 TINGKAT DI ATAS LOT PT 3632 3643,
BLOK D - 14 UNIT RUMAH TERES 2 TINGKAT DI ATAS LOT PT 3618 3631,
MUKIM SEKSYEN 39, MUKIM KEMUMIN, DAERAH KEMUMIN, JAJAHAN KOTA
BHARU, KELANTAN

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PROJECT LOCATION

This project is situated at Taman Kurnia Jaya at Pengkalan Chepa, Kelantan. It is only 24
km from Kota bharu. This residential was nearby Kelantan Golf Country Club ( KGCC) which is
only 5 minutes to go at that place. Moreover, it is only 9 minutes to go to Sultan Ismail Petra
Airport. At Taman bendahara, there are Pantai Timur hypermarket, Universiti Malaysia kelantan
and others. Also, there are many schools nearby that place which is Sekolah Kebangsaan
Pengkalan Chepa, Sekolah Kebangsaan Dato Hashim, Sekolah Menengah Sains Tengku
Muhammad Faris Petra, Maktab Rendah Sains Mara, Pengkalan Chepa. For me, at Taman
Kurnia Jaya is the best place as the availability to go to all places that were nearby.

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2.3 PROJECT BACKGROUND

TITLE

CADANGAN MEMBINA DAN MENYIAPKAN 50 UNIT RUMAH TERES YANG

MENGANDUNGI BLOK A - 1 UNIT RUMAH TERES 2 SETENGAH TINGKAT DI
ATAS LOT PT 3711 & 10 UNIT RUMAH TERES 2 TINGKAT DI ATAS LOT PT
3701 3710, BLOK B - 1 UNIT RUMAH TERES 2 SETENGAH TINGKAT DI ATAS
LOT PT 3689 & 11 UNIT RUMAH TERES 2 TINGKAT DI ATAS LOT PT 3690
3700, BLOK C - 1 UNIT RUMAH TERES 2 SETENGAH TINGKAT DI ATAS LOT PT
3644 & 12 UNIT RUMAH TERES 2 TINGKAT DI ATAS LOT PT 3632 3643,
BLOK D - 14 UNIT RUMAH TERES 2 TINGKAT DI ATAS LOT PT 3618 3631,
MUKIM SEKSYEN 39, MUKIM KEMUMIN, DAERAH KEMUMIN, JAJAHAN KOTA
BHARU, KELANTAN

Contract no : TKJ / 123 / 2012

Original Contract Sum : RM 7,799,380.00

Addition / Omission : -

Revised Contract Sum : RM 7,799,380.00

Site Possession Date : 04hb June 2012

Original Completion Date : 06hb October 2013

Extension Of Time No :

Contractors All Risks : RHB INSURANCE BERHAD

POLICY NO

04/06/2012 21/01/2015 ( INCLUDING 12 MONTHS + 3

MONTHS + 14 DAYS MAINTAINANCE PERIOD )

Performance Bond : RM 389,969.00

Advance Payment Bond : -

Liquidated & Ascertained Damages : RM 1,949.85 / Hari

Defect Liability Period : 12 months

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Contractors Bank Account : MAYBANK WAKAF SIKU SSC

PARTIES THAT INVOLVED IN THIS PROJECT

CLIENT : PROFIL IMPIAN SDN BHD

PT 747, Bangunan Binaraya, Jln Abdul Kadir Adabi,
15200 Kota Bharu, Kelantan
Tel: 09-741 4455
Fax: 09-7414450

CONTRACTOR : NIAZ (M) SDN. BHD

LOT 842, Tingkat 2, Paya Bemban, Jln Hospital, 15200
Kota Bharu, Kelantan
Tel: 09 - 7461184
Fax: 09 - 7461186

ARCHITECT : WAN ROSLI ARCHITECT

Tingkat 1, Pt 842, Paya Bemban, Jln Hospital, 15200
Kota Bharu, Kelantan
Tel: 09 - 7477131
Fax: 09 - 7475131

QUANTITY SURVEYOR : WAW QUANTITY SURVEYORS

Lot 195, Tingkat 1 Seksyen 22, Jalan Kuala Krai 15150

Kota Bharu, Kelantan.

Tel: 09 7474819

Fax: 09 7438908

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 C & S ENGINEER : PERUNDING PROJEK BINA

Lot 2548 - Level 2, Jalan Merak Taman Guru,

Pintu Geng, 15100 Kota Bharu, Kelantan

Tel: 09 -7433646

Fax: 09-746118

M & E ENGINEER : PERUNDING AZFAR

1675 D, Jalan Bayam, Paya Rambai, 15200

Kota Bharu, Kelantan

Tel: 09 - 7462806

Fax: 09 - 74328

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3.0 CONTRACTUAL ARRANGEMENT

3.1 Type of Procurement

In contractual links

PROFIL
IMPIAN SDN
In contract
BHD as
client
PROFESSIONA
L TEAMS control

WAN ROSLI
NIAZ(M) SDN.
ARCHITECT as
BHD as main
architect consultant
contractor
PERUNDING PROJEK
BINA as c & s
engineer consultant SUPPLIER
S NOMINATED SUB-
CONTRACTOR if
PERUNDING AZFAR
available
as m & e engineer

WAW QUANTITY
SURVEYOR as QS
consultant

TRADITIONAL CONTRACT

In this arrangement, the owner first hires a design professional, who then prepares a

design, including complete contract documents. The design professional is typically paid a fee

that is either a percentage of the estimated construction cost or a lump sum amount.

With a complete set of document available, the owner either conducts a competitive bid

opening to obtain the lowest price from contractors to do the work or negotiates with a specific

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contractor. The contractor is then responsible for delivering the completed project in accordance

with the dictates of the contract documents. The contractor may choose to subcontract much of

the work or may have the forces in house to accomplish the task. That choice usually depends

on the complexity of the project.

During the construction process, the owner may hire the architect to administer the

contract or may choose to have in house employees do this task. Administering the contract

consists of observing the work to monitor quality, carry out the change order process, certify

payment to the contractor, and ensure that the owner is receiving the product called for in the

contract documents.

If the owner hires the architect, he or she does so through an agency relationship that

is, the architect is bound by the legal rules of this relationship and as such is empowered to act

in the owners name. The contractor, on the other hand, is hired in a simple commercial contract

and as such is charged with carrying out the terms of the construction contract.

There is no contract between the architect and the contractor. The relationship is one in

which the architect acts for the owner during any dealings with the contractor. Nor are there

contract agreements between the architect or the owner and the speciality subcontractors. The

relationship exists only with the contractor, who is solely responsible for the subcontractors

performance.

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3.2 Type of Contract

P.W.D FORM 203 (Rev. 2007)

This project is under BINARAYA (PKINK) which is developer. PROFIL IMPIAN SDN. BHD

as a client. This project uses lump sum contracts which is the contract price is agreed at time

of the formation of the contract. The contractor is responsible for carrying out all the works

shown in BQ or Drawings and specifications. As example PAM, PWD, CIDB etc. The advantages

is client able to define the works & prepare documentation. Also, documentation must be

complete before tender.

This project use lump sum quantity

The contractor undertakes to carry out a defined amount of work in return for an agreed
sum. This can be a fixed amount not subject to recalculation, in which case there would be no
opportunity for the employer to make variations. The sum is likely to be subject to limited
fluctuations, usually to cover tax etc changes not foreseeable at the time of tendering. The sum
may be subject to fluctuations in the cost of labour, plant and materials. Recovery may be use of
a formula, or by checking invoices.

This project uses lump sum contact with quantities

Lump sum contracts without quantities are priced on the basis of drawings and another
document. This may simply be a specification of a descriptive kind, in which case the lump sum
will not be itemised, or one that is detailed to the extent that the contract sum is the total of the
priceable items. The job might be more satisfactory described as a Schedule of Works, where
the lump sum is the total of the priced items. In the latter cases, an itemised breakdown of the
lump sum will be a useful basis for valuing additional work. Where only a lump sum is tendered,
then a supporting Schedule of Rates or a Contract Sum Analysis will be needed from the
tenderer.

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3.3 Tendering Procedures

3.3.1 Preparation tender document

The reason why we need to prepare a tender document is the mainly to elucidates all
the information about the project, orders, rules and regulation that need to be followed by the
Contractor regarding the proposed project. Next, it also to identify an outline of the clients
needs and desires. Also, to be part of contract after it is awarded and signed by the contractor.
Then, it also act as an evidence and proof that there is a contract or relationship between the
Client and Contractor. Lastly, it act as a reference to the parties involved in the proposed
project.

Flow of preparation tender document

Receive Working Drawing from Architect & Engineer

Register the drawing receive

QS will prepare the Tender Document ( Taking off, Specification, Condition of

Contract, other supporting document, etc

QS will prepare the Tender Table Document for display

All the Tender Document will be submit to Clients Office

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3.3.2 Calling of tenders

A) DESCRIPTION OF TENDER
3.1 No Tender : 01/2012

3.2 Type of Tender : Open Tender (Bumiputera)

3.2 Department assumption : RM 8,316,190.00

3.3 Date of advertisement : 12hb. April 2012 (Utusan Malaysia &

Sinar Harian)

3.4 Closed date : 02hb. Mei 2012

3.5 Validity of Tender : 90 days

3.6 Earnest Money : RM 2,000.00

3.7 Kelas dan Sub-Kepala PKK : Kelas B Kepala I Sub-Kepala 1 & Kepala II

/CIDB Sub-Kepala 2(a) / (Grade G6

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B) TENDER THAT WAS RECEIVED

JADUAL TENDER (MENGIKUT SUSUNAN MENAIK)

8,316,190.0 TEMPOH SIAP

ANGGARAN HARGA JABATAN (RM) :
0 PERUNDING : 78 MINGGU

TEMPO PERBEZAAN
NO. RUJ. HARGA DGN. ANGGARAN
H SIAP
TURU TENDE NAMA PENTENDER TENDER JABATAN
(MINGG
TAN R (RM)
U) RM %
-
-
1 SERI VILLA SDN BHD RM6,882,921 72 1,433,269.
17.23
01/13 .00 00
-
TRANSFLEX BUILDERS SDN -
2 RM7,020,000 60 1,296,190.
BHD 15.59
02/13 .00 00
-
-
3 RAMBANG PELANGI SDN BHD RM7,344,850 70 971,340.0
11.68
03/13 .00 0
-
4 EKUITI UTARA SDN BHD RM7,696,881 72 619,308.0 -7.45
04/13 .93 7
-
5 NIAZ (M) SDN BHD RM7,799,380 70 516,810.0 -6.21
05/13 .00 0
-
NAHUZA RESOURCES SDN
6 RM7,824,544 75 491,646.0 -5.91
BHD
06/13 .00 0
-
7 YURBI BINA SDN BHD RM8,110,595 75 205,595.0 -2.47
07/13 .00 0
-
DAMAI DROZA RESOURCES
8 RM8,135,655 75 180,535.0 -2.17
SDN BHD
08/13 .00 0
RM8,750,000 433,810.0
9 KANIZUMA SDN BHD 76 5.22
09/13 .00 0
RM8,967,672 651,482.0
10 MYWA SYNERGY SDN BHD 65 7.83
10/13 .00 0
RM8,988,888 672,698.0
11 GOLDEN SHARAR SDN BHD 77 8.09
11/13 .00 0
SYARIKAT PERUSAHAAN RM9,093,450 777,260.0
12 60 9.35
12/13 MAJU BINA SDN BHD .00 0
AGM TAWANG FURNITURE RM9,262,626 946,436.0
13 77 11.38
13/13 (M) SDN BHD .00 0

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 About 13 tenderers were buy this tender and showed that document tender based on their own
prices. The tenderers were the contractors who are willing to run this project. The amount of
prices that are stated by those particular contractor were around RM6,882,921.00 which is the
lowest to the highest which is RM9,262,626.00. The date given by department for this project to
accomplish about 78 weeks

3.3.2 Tender Report

A tender report is a brief history of the tendering process and an analysis of each
tender submission and any subsequent negotiations. It is generally prepared by the cost
consultant for submission to the client but should have observations and contributions from
the design team regarding the perceived value of each bid. The report should conclude with a
clear recommendation as to the best value for money offer. If the tender process has any
implications for the project, or changes the position compared to the impression the client had
been given pre-tender, then these should be clearly set out.

The tender report provides an audit trail for the selection process and might include:
The background to the contract.
The scope of the contract.
Pre-qualification criteria.
The tender evaluation criteria.
Reasons for rejection of unsuccessful tenders.
Reasons for the recommendation.
A summary of any post-tender negotiations.
Comparison with the pre-tender estimate.
Any implications for the project.

For this project that I have studied, there are 13 tenderers who entered into this
tender. Assessment based on 10 tenderer who offer higher price than cut off (Rounded down)
that has been stated. Lowest tender price submitted by tenderer 01/13 by the price

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RM6,882,921.00. While, the highest price submitted by tenderer 13/13 with the price
RM9,262,626.00. Cut off price is RM7,407,000.00. There are three (3) bidders are below cut-
off the tenderer 01/13, 02/13, and 03/13. Only ten (10) within the ambit of the tenderer price
cut-off that tenderer 04/13, 05/13, 06/13, 07/13, 08/13, 09/13, 10/13, 11/13, 12/13 and 13/13.

Based on this project

The first stage of evaluation

Appraisal of tender based on ten (10) bidders which is tenderer 04/13, 05/13,
06/13, 07/13, 08/13, 09/13, 10/13, 11/13, 12/13 and 13/13. That tender will be
analysed based on perfection of tender, adequacy cmpulsory document, minimum
capital adequacy and work performance.

The result of evaluation as follows;

Perfection of tender

After being analysed, there are nine (9) tenderer which is 04/13, 05/13, 06/13,
07/13, 09/13, 10/13, 11/13, 12/13 and 13/13 that fulfill the requirement based on
sign tender of form, validity of registration, tender price stated in form of tender and
restore basic documents tender.

It is obtained that there are one (1) tenderer that did not fulfill the criteria
which is the tenderer 08/13 because the price of tender did not stated at the form
of tender

Adequacy compulsory document

After being analysed, there are nine (9) tenderer which is tenderers 04/13,
05/13, 06/13, 08/13, 09/13, 10/13, 11/13, 12/13 and 13/13 that fulfill the adequacy
compulsory document such as company financial or monthly statement or bank
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report/ institution (CA form), supervisor report (GA Form) and complete the bidders
account form.

It is obtained that there are one (1) tenderer that did not fulfill the criteria which
is the tenderer 07/13 because they did not submit balance sheet and CA form and
also describing monthly statement of account.

Minimum capital adequacy

Minimum capital to run this project is 3% from the amount of builders work
(RM8,256,190.00) which is around RM247,685.70. After being analyzed, there are
nine (9) tenderers which is 05/13, 06/13, 07/13, 08/13, 09/13, 10/13, 11/13, 12/13
and 13/13 has minimum capital adequacy.

It is obtained that there are one (1) tenderer that did not have minimum capital
adequacy which is the tenderer 04/13.

Work during performance

All of ten (10) tenderes that being valuation did not submit report of supervisor (GA
form) that been signatured by supervisor for the work during performance. This will
cause the evaluation of work during performance cannot be accessed.

Result of first stage

From ten (10) tenderers that have been analyzed, only seven (7) tenderers that
manage to pass as they have all the above criteria which is stated by tenderers
05/13, 06/13, 09/13, 10/13, 11/13, 12/13 and m13/13.

Tenderers that manage to pass the first stage evaluation:

Tenderer 05/13 - NIAZ (M) SDN BHD

Tenderer 06/13 - NAHUZA RESOURCES SDN BHD

Tenderer 09/13 - KANIZUMA SDN BHD

Tenderer 10/13 - MYWA SYNERGY SDN BHD

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Tenderer 11/13 - GOLDEN SHARAR SDN BHD

Tenderer 12/13 - SYKT PERUSAHAAN MAJUBINA SDN BHD

Tenderer 13/13 - AGM TAWANG FURNITURE (M) SDN BHD

Second stage evaluation

Second stage evaluation based on seven (7) tenderer that manage to pass first
stage evaluation which is 05/13, 06/13, 09/13, 10/13, 11/13, 12/13 and 13/13.

Result of evaluatiion as follows:

Financial capability

The results of the evaluation of the financial position of the tenderer Financial Capability
Value is available to all bidders who pass the first stage of the assessment is sufficient that the
tenderer 05/13, 13/06, 13/09 , 10/13 , 11/13 , 12/13 and 13 / 13.

Technical capabilities

a) Working experience

Five (5) bidders have satisfactory work experience of the tenderer 06/13, 10/13, 11/13,
12/13 and 13/13. While, there are two (2) the tenderer did not have experience of working well
with a tenderer 05/13 and 09/13

b) Technical staff

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 Six (6) the tenderer has sufficient technical staff who satisfy the tenderer 05/13, 06/13 ,
10/13, 11/13, 12/13 and 13/13 .While, there are one (1) the tenderer does not have a
satisfactory technical adequacy of tenderers 9/13 .

c) Proprietary Plant and Equipment Basics

One (1) the tenderer has a proprietary plant and equipment satisfactory basis of the
tenderer 06/13. While, there are sixth (6) tenderer does not have ownership of the plant and
equipment satisfactory basis for not attaching the information equipment that the tenderer
05/13, 13/09, 10/13, 11/13, 12/13 and 13/13.

SUMMARY OF TENDER EVALUATION

Summary evaluation of tenders is made up of ten (10) tenderers.

1) Tenderer 04/13

Name of company /Contractor : Ekuiti Utara Sdn Bhd

Price of tender : RM 7,696,881.93

Completion period : 72 weeks

Status : Bumiputera

Tenderer's offer price is among four (4) lower overall cost in the order received and the
first lowest price in the order of "Cut-Off". Tenderer offering the completion of work for 72 weeks,
which is less than six weeks from the completion of 78 weeks of office work. Tenderer does not
have sufficient capital. Tenderer has no current workload. Tenderer has previous work
experience is satisfactory with five working experience. Tenderer fails ratings first stage and
second stage of evaluation. Tenderer is not eligible to be considered for acceptance for not
passing the first stage evaluation.

2) Tenderer 05/13

Name of company /Contractor : Niaz(m) Sdn Bhd

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Price of tender : RM 7,799,380.00

Completion period : 70 weeks

Status : Bumiputera

Tenderer's offer price is five (5) lowest overall price in the order received and the
second lowest price in the order of "Cut-Off". Tenderer offering the completion of work for 70
weeks, which is less than eight (8) weeks from the completion of 78 weeks of job positions.
Tenderer has sufficient capital. Tenderer has no current workload. Tenderer has no work
experience and availability plant and equipment. The tenderer does not provide evidence or
documents. Tenderer has sufficient technical staff is satisfactory. The tenderer passed the first
stage of the assessment but failed the second stage of evaluation. Tenderer is not eligible to be
considered for acceptance.
3) Tenderer 06/13
Name of company /Contractor : Nahuza Resources Sdn Bhd

Price of tender : RM 7,824,544.00

Completion period : 75 weeks

Status : Bumiputera

Tenderer 's offer price is sixth (6) in the order of lowest total price received and the third
lowest price in the order of " Cut - Off " . Tenderer offering the completion of work for 75 weeks ,
which is less than three weeks from the completion of 78 weeks of work positions . Tenderer
has sufficient capital. That tenderer has no current workload. Tenderer has previous work
experience is satisfactory with four working experience. The tenderer has the financial capacity
and technical ability is satisfactory. The tenderer passed the evaluation of the first stage and
second stage of evaluation. The tenderer is eligible to be considered for acceptance.

4) Tenderer 07/13
Name of company /Contractor : Yurbi Bina Sdn Bhd

Price of tender : RM 8,110,595.00

Completion period : 75 weeks

Status : Bumiputera
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 Tenderer's offer price is seven (7) lowest overall price in the order received and the
fourth (4) the lowest price in the order of "Cut-Off". Tenderer offering the completion of work for
75 weeks, which is less than three (3) weeks from the completion of 78 weeks of work positions.
Tenderer has sufficient capital. Tenderer has no current workload. Tenderer has previous
experience working satisfactorily with two (2) working experience. The tenderer has worked
satisfactorily but do not have the technical staff and the ownership of the plant and equipment.
Tenderer fails ratings first stage and second stage of evaluation. Tenderer is not eligible to be
considered for acceptance for not passing judgment first stage because it does not present the
required documents.

5) Tenderer 08/13

Name of company /Contractor : Damai Droza Resources Sdn Bhd

Price of tender : RM 8,135,655.00

Completion period : 75 weeks

Status : Bumiputera

Tenderer's offer price is eighth (8) in the order of lowest total price received and five (5)
lowest price in the order of "Cut-Off". Tenderer offering the completion of work for 75 weeks,
which is less than three (3) weeks from the completion of 78 weeks of work positions. Tenderer
has sufficient capital. Tenderer has no current workload. Tenderer has previous experience
working satisfactorily with one (1) working experience. Tenderer fails ratings first stage and
second stage of evaluation. Tenderer is not eligible to be considered for acceptance for not
passing the first stage evaluation.

6) Tenderer 09/13
Name of company /Contractor : Kanizuma Sdn Bhd

Price of tender : RM 8,750,000.00

Completion period : 76 weeks

Status : Bumiputera
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 Tenderer offering price of the ninth (9) the lowest overall price in the order received
and the sixth (6) the lowest price in the order of "Cut-Off". Tenderer offering the completion of
work for 76 weeks, which is less than two (2) weeks of the completion of the 78 weeks.
Tenderer has sufficient capital RM2,328,408.35 exceeding the minimum capital required.
Tenderer has no current workload. Tenderer has no technical capability to satisfy the tenderer
does not fulfill the necessary documents and the resulting assessment of technical capabilities
cannot be assessed. The tenderer passed the first stage of the assessment but failed the
second stage of evaluation. Tenderer is not eligible to be considered for acceptance for not
passing the second stage of the assessment for not having the technical capacity to satisfy the
work experience, the ability of the technical staff, the ownership of the plant.

7) Tenderer 10/13
Name of company /Contractor : Mywa Synergy Sdn Bhd

Price of tender : RM 8,967,672.00

Completion period : 65 weeks

Status : Bumiputera

Tenderer 's offer price is the tenth (10) in the order of lowest total price received and the
seventh (7) the lowest price in the order of " Cut - Off " . Tenderer offering the completion of
work for 65 weeks or less of thirteen (13) weeks of the completion of the 78 weeks . Tenderer
has sufficient capital. Tenderer has no current workload. Tenderer has previous experience
working satisfactorily with two working experience. The tenderer passed the evaluation of the
first stage and second stage of evaluation. The tenderer is eligible to be considered for
acceptance

8) Tenderer 11/13

Name of company /Contractor : Golden Shahar Sdn Bhd

Price of tender : RM 8,988,888.00

Completion period : 77 weeks

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Status : Bumiputera

Tenderer's offer price is eleven (11) the lowest overall price in the order received and
the eighth (8) lower in the order price " Cut - Off ". Tenderer offering the completion of work for
77 weeks , which is less than one (1) week of the completion of the 78 weeks . Tenderer has
sufficient capital, exceeding the minimum capital required. Tenderer has no current workload.
Tenderer has previous work experience is satisfactory with five (5) working experience with this
tender but no value because only attach a Certificate of Practical Completion only. The tenderer
has passed the evaluation of the first stage and second stage of evaluation. The tenderer is
eligible to be considered for acceptance.

9) Tenderer 12/13

Name of company /Contractor : Sykt Perusahaan Majubina Sdn Bhd

Price of tender : RM 9,093,450.00

Completion period : 60 weeks

Status : Bumiputera

A tender offer price is twelve (12) the lowest overall price in the order received and the
ninth ( 9 ) the lowest price in the order of " Cut - Off ". The offer period tenderer for completion of
work for 60 weeks or less of eighteen ( 18 ) months from the time of completion of the 78 weeks
. Tenderer has sufficient capital, exceeding the minimum capital required . Tenderer has no
current workload. Tenderer has previous experience working satisfactorily with one (1) working
experience. The tenderer has passed the evaluation of the first stage and second stage of
evaluation. The tenderer is eligible to be considered for acceptance.

10) Tenderer 13/13

Name of company /Contractor : AGM Tawang Furniture(m) Sdn Bhd

Price of tender : RM 9,262,626.00

Completion period : 77 weeks

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Status : Bumiputera

Tenderer offering price thirteenth (13) the lowest overall price in the order received
and the tenth (10) and lowest in the order price " Cut - Off ". Tenderer offering the completion of
work for 77 weeks , which is less than one (1) week of the completion of the 78 weeks .
Tenderer has sufficient capital, exceeding the minimum capital required. Tenderer has no
current workload. Tenderer has previous experience working satisfactorily with one working
experience. The tenderer has passed the evaluation of the first stage and second stage of
evaluation. The tenderer is eligible to be considered for acceptance.

Result :

A total of five ( 5 ) bidders who passed the first and second stages of evaluation are eligible to
be considered for acceptance is as the following list :

Number of Tenderers name Amount ( RM ) Weeks

tenderers
06/13 NAHUZA RESOURCES 7,824,544.00 75
SDN BHD
10/13 MYWA SYNERGY SDN 8,967,672.00 65
BHD
11/13 GOLDEN SHARAR SDN 8,988,888.00 77
BHD
12/13 SYARIKAT PERUSAHAAN 9,093,450.00 60
MAJUBINA SDN BHD
13/13 AGM TAWANG 9,262,626.00 77
FURNITURE (M) SDN
BHD

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5.0 DATA COLLECTION METHOD

The information from this report that i have prepared were obtain from many sources such as
literature, interviews and others.

1) Literature

To complete this project i need to refer the contract document, corresponedence

files, tender report.

2) Interview

The interviewed have been made from the staff at this company. They have helped
me to gain all the information that was necessary for me to complete this report.

3) Internet

This is important for me to find out the information and also main medium for me to
add some knowledge about this construction information that widely available
through internet.

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6.0 FINDINGS

Completion, Damages for Non-completion & Defects

Certificate Of Practical Completion

The date for practical completion is the date nominated in the contract for the works to be
substantially completed and available for use. It is architects job to decide whether it is
practically complete and whether it can be used for the purpose for which it is built. The
contractor usually gives notice to the architect that in the contractors opinion the works have
reached practical completion. If architect agrees, a notice of practical completion is issued to all
of design team and the contractor by the architect. If the architect does not agree that the works
have reached practical completion, the architect can either issue a notice that lists the matters
that are still to be completed before practical completion. Once practical completion is achieved,
the employer is able to take possession of the works.Also, the defects liability period begins
thus, responsibility for damage to and insurance of the works passes to the employer. This
signifies the successful completion of the defects liability period and formally completes the
contract between client and the contractor.

Certificate Of Completion Of Making Good Defects

Once practical completion has been certified, the defects liability period begins now called
the 'rectification period' in Joint Contracts Tribunal (JCT) contracts. Typically, the defects liability
period is six to twelve months. During this period, the client reports any defects that arise in the
works to the contract administrator who decides whether they are in fact defects i.e. works that
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are not in accordance with the contract, or whether they are maintenance issues. If the contract
administrator considers that they are defects, then they may issue instructions to
the contractor to make good the defects within a reasonable time. At the end of the defects
liability period, the contract administrator prepares a schedule of defects, listing
those defects that have not yet been rectified, and agrees with the contractor the date by which
they will be rectified. Defects must be made good within a 'reasonable time', and at
the contractor's cost. NB. It is the contractor's responsibility to identify and rectify defects, not
the client's or the contract administrator's, so if they do bring defects to the contractor's notice,
they should make clear that this is not a comprehensive list of all defects. When the contract
administrator considers that all items on the schedule of defects have been made good, they
issue a certificate of making good defects. This has the effect of releasing the remainder of
any retention and brings about issuing of the final certificate.

VARIATION OF WORKS

Variation of works is also known as variation order (V.O). All of the projects commonly
faced this during their construction project. These works are not stated in the contract but then
later it can be in the form of additions, omissions or substitutions in the project. It will give the
impact in total duration of the completion of project and the total cost. The construction team
should handle the variation of works carefully so it would still in the clients budget. Variations to
the scope of construction works are necessary because no project is impeccable and changes
are required to meet unforeseen circumstances or changed requirements.

Basically, variations of work happen because of the clients requirement and needed.
Some of them do not satisfy of their current design in their building so they make some
alteration then it became variation of work in the project. The site condition that does not suits
the drawing and specification also needs the variation order so the process of the construction
building can be run smoothly.

Alteration or modification of the design, quality or quantity of the works as shown in the
Contract Drawings should do the variation works on the construction works thus it will takes
some addition to the process on the project. Also, the changes or alteration in the types of
material used in the works and the addition, omission or substitution of any work must undergo
the variation of work before it should be started.

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 In order to make any variation of works, the contractor needs approval from client about
their alteration on their building. Then, contractor will get drawing from architect about the
alteration to do the variation work. Thus, all the process of the construction can be starts.

In this project there is some of the variation of work has been done to this project during
its construction that are based client and architect requirements.

VARIATION WORK NO 1

For this project, there are only one variation work which is:

1) Additional works for the quantity of pipes and exchange pipe size diameter of 160mm to

180mm as approval from the AKSB.

INTERIM VALUATION

Interim valuation need to be done to ensure that there is payment to contractor for work
done. Contractor will survey the site condition of site before quantity surveyor make interim
valuation. QS Contractor will prepare claim based on progress on site and sent to QS consultant
and then QS consultant do site valuation. Function of the survey is to make sure that the
quantity surveyor will evaluate the condition of site project and progress project. During the
construction period, payment for all the work done in construction by the contractor will be
measure by the Quantity Surveyor in scale. Example, once a month of the interim valuation until
project finish..

Contractor will submit their claim with their construction progress. Site visits will be
conducted with the Architect, Quantity Surveyor and also Contractor. It is to ensure that the
contractors are entitled and eligible to receive such payments. Site evaluation will be conducted
in accordance with the construction material used. The QS will measure the work done by the
contractor based on the percentages or quantity of work done.

Then, the Architect will receive the interim valuation and then architect will check the
valuation to make sure that the material construction was used in the work are same within the
specification, and if architect satisfy with these interim valuation, architect will certify the interim
valuation for payment to contractor. Usually, the payment will be paid within 14 days.

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 The sum of payment that made by client from the valuation by quantity surveyor had been
attached in the appendices.

8.0 CONCLUSION

Construction industry is known as a wide industry as it needs to arrange systematically to

ensure it runs smoothly as planned. The management and organization in the construction
process are based on the succession in the development and the activities during the process
of the construction.

Client also has to appoint the trusted consultants in order to help them in fulfilling their
desire to construct required design. Each consultant must be able to do their responsibility to
fulfill clients satisfaction with the entire job that they had done. Consultants that been appointed
must work together and done their responsibility with commitment to fulfill clients requirement.
Consultants must use their experience to done all the work. But the most important word that
can describe as key of success in a construction project is commitment.

Finally, the most important for the conclusion after done this report is about this project is
where all the consultants need to show their commitment to each other with cooperation to
make sure all the work can be carried out perfectly and more easily. The process of the
construction until the completion of the project is highly depending on the parties involved in it.
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The best communication and cooperation among each of them will make sure that the project
will complete on time.

As conclusion, after four (4) months of practical training, I have gained so many
knowledge and experiences in the field of quantity surveying and the real work life as a quantity
surveyor. The theory that we have sometimes is not enough for us without doing the practical.
Most of the scopes of work have been exposed were interesting compared to the theoretical
learnt in the lectures. In conclusions, this subject; practical training is a crucial subject for QS
students as a preparation for students before enter the working field in the future. Furthermore, I
do believe in practice makes perfect.

REFERENCES

1. Interview with the staffs of WAW MDP SERVICES

2. Contract Document and Tender report for project :-

CADANGAN MEMBINA DAN MENYIAPKAN 50 UNIT RUMAH TERES YANG MENGANDUNGI

BLOK A - 1 UNIT RUMAH TERES 2 SETENGAH TINGKAT DI ATAS LOT PT 3711 & 10 UNIT
RUMAH TERES 2 TINGKAT DI ATAS LOT PT 3701 3710, BLOK B - 1 UNIT RUMAH TERES
2 SETENGAH TINGKAT DI ATAS LOT PT 3689 & 11 UNIT RUMAH TERES 2 TINGKAT DI
ATAS LOT PT 3690 3700, BLOK C - 1 UNIT RUMAH TERES 2 SETENGAH TINGKAT DI
ATAS LOT PT 3644 & 12 UNIT RUMAH TERES 2 TINGKAT DI ATAS LOT PT 3632 3643,
BLOK D - 14 UNIT RUMAH TERES 2 TINGKAT DI ATAS LOT PT 3618 3631, MUKIM
SEKSYEN 39, MUKIM KEMUMIN, DAERAH KEMUMIN, JAJAHAN KOTA BHARU, KELANTAN

3. Correspondence file

4. Internet
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APPENDIX

Photo of that project:

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Page
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TENDER REPORT

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FINDINGS

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