Professional Documents
Culture Documents
Degree of
Of
BANGALORE UNIVERSITY
By
Pachala Ramarao
15NPCMD077
YALANKA, BANGALORE
2016-2017
DECLARATION BY THE STUDENT
I hereby declare that Title of the project is the result of the project work carried out under the
guidance of (name of the guide) in partial fulfillment of the requirement of Masters Degree in
Business Administration by Bangalore University.
I also declare that this project is the outcome of my own efforts and that it has not been submitted
to any other university or Institute for the award of any other Degree or Diploma or Certificate.
Certified that the project report entitled (TITLE OF THE PROJECT) is based on an
original study conducted by PACHALA RAMARAO under my guidance. This project report
has not formed a basis for the award of any other Degree/ Diploma of any University or
Institution.
DATE:
CERTIFICATE OF ORIGINALITY
This is to certify that the project entitle --------------------- is an original work of Mr.PACHALA
RAMARAO bearing Register Number 15NPCMD077 and is being submitted in partial
fulfillment for the award of the Masters Degree in Business Administration of Bangalore
University. The report has not been submitted earlier to this University / Institution for the
fulfillment of the requirement of any course of study
1) INTRODUCTION
2) BASIC SETTINGS
3) MASTER DATA
4) DOCUMENT CONTROL
5) POSTING CONTROL
6) CLEARING
7) PARKING DOCUMENT
8) AUTOMATIC PAYMENT
9) DUNNING PROGRAM
10) CORRESPONDANCE
Introduction to SAP
SAP was founded in 1972 in Walldorf, Germany. It stands for Systems, Applications and
Products in Data Processing. Over the years, it has grown and evolved to become the world
premier provider of client/server business solutions for which it is so well known today. The
SAP R/3 enterprise application suite for open client/server systems has established a new
standards for providing business information management solutions.
The main advantage of using SAP as your company ERP system is that SAP have a very high
level of integration among its individual applications which guarantee consistency of data
throughout the system and the company itself.
In a standard SAP project system, it is divided into three environments, Development, Quality
Assurance and Production.
The development system is where most of the implementation work takes place. The quality
assurance system is where all the final testing is conducted before moving the transports to the
production environment. The production system is where all the daily business activities occur.
It is also the client that all the end users use to perform their daily job functions.
SAP is a table drive customization software. It allows businesses to make rapid changes in their
business requirements with a common set of programs.
Systems Applications Products audit is an audit of a computer system from SAP to check its
security and data integrity. SAP is the acronym for Systems, Applications, Products. It is a
system that provides users with a soft real-time business application
SAP FICO
SAP FICO Stands for FI (Financial Accounting) and CO (Controlling). SAP FICO is the
important module of ERP and both FI and CO modules stores the financial transactions data.
FI TOPICS
Define Company
Define Company Code
Assign Company Code To Company
Define Business Area
Define Functional Area
Define Credit Control Area
Assign Company Code to Credit Control Area
Master Data
Master data is the core data that is used as a base for any transaction. If you are producing,
transferring stock, selling, purchasing, doing physical inventory, whatever your activity may be,
it requires certain master data to be maintained.
Master data is data that remains unchanged over a period of time. ... For example, all personal
attributes can be stored in various SAP standard info types as records with specific validity
which are called master data. Transaction data: Data relating to the day-to-day transactions.
Document Control
SAP Document Management meets all these complex requirements. In addition to managing
documents, it also coordinates document processing. You can automate the entire life cycle of a
document: from document creation to document storage, from access to update. Each document
can be accessed immediately from any computer in the network.
SAP Document Management offers you a wide range of functions for managing product
documentation and ensuring problem-free data exchange between different applications.
The SAP Document Management comprises a range of functions for managing documents that
may be stored both in your SAP System and external systems.
Posting Control
In Account Management the posting control rules are used to automate processing of mass
payment transactions, and to control the continued processing if problems occur during
the posting of payment items (such as exceeding the available amount, or locks). This means it is
possible to automatically process erroneous postings in many cases without you having to
intervene manually.
This component supports rational processing of mass payment transactions.
Clearing
Document that is generated automatically for each company code involved in clearing. A
clearing document is generated in the following situations:
Zero clearing
The document header is generated automatically; the system displays an indicator that there is a
clearing document in place of the line item.
Parking Document
You can use document parking to enter and store (park) incomplete documents in
the SAP system without performing extensive entry checks. ... When documents are parked, the
system does not update any data such as transaction figures.
In contrast to document parking, the holding documents function is merely designed to allow you
to interrupt your work on a document and temporarily save the data you have entered until you
can resume posting.
Substitution is not supported in document parking. Substitution takes place via the posting
transaction once you generate an accounting document from the parked document.
You can park data relating to customers, vendors, G/L accounts, and asset accounts. There is a
fast entry function for G/L accounts. For assets, you can only enter acquisitions..
Automatic Payment
SAP FI - Automatic Payment Run. Advertisements. Automatic Payment Program (APP)
serves the purpose of posting accounts payable like payment to a vendor based on vendor
invoices automatically. APP is used to find out due/overdue invoices and to process a list of
customer and vendor invoices to make payments in one go.
A consistently high volume of invoices have to be processed. Accounts Payable Invoices have to
be paid on time to receive possible discounts.
Dunning Program
The dunning process in SAP Business One helps you monitor customer payments, track
payment history, and send letters to customers with overdue invoices
We configure dunning program for accounts receivable and accounts payable. Dunning Program
includes following configuration steps:
Dunning level.
Dunning Areas.
Dunning procedure.
Correspondence
Correspondence types define which data can be stored in the correspondence container for
creating correspondence. The correspondence output run accesses this data. Bank statements,
dunning notices, and invoices are examples of correspondence types.
The correspondence tool is the technical framework for creating correspondence and enables you
to standardize your correspondence processes and create uniform correspondence and results.
The correspondence tool manages the correspondence creation process using correspondence
containers . It has three functional areas for editing and managing correspondence containers.
Correspondence-specific data (such as the recipient, recipients address, sender) and control
parameters are obtained in the same way for all correspondence types of an application. Business
data is obtained differently for each correspondence type
New GL Accounting
The central task of G/L accounting is to provide a comprehensive picture of external accounting
and accounts. Recording all business transactions (primary postings as well as settlements from
internal accounting) in a software system that is fully integrated with all the other operational
areas of a company ensures that the accounting data is always complete and accurate.
General Ledger Accounting is integrated with all application components of the SAP System that
generate posting data of relevance to General Ledger Accounting.
Beyond fulfilling the legal requirements, General Ledger Accounting also fulfills other
requirements for modern accounting:
Parallel Accounting
Integration of Legal and Management Reporting
Segment Reporting
Cost of Sales Accounting
SAP FI Accounts Receivable component records and manages accounting data of all customers.
It is also an integral part of sales management. Incoming payments can be assigned to
due receivables using user-friendly screen functions or by electronic means such as EDI.
All postings in Accounts Receivable are also recorded directly in the General Ledger.
The payment program can automatically carry out direct debiting and down payments
SAP FI Accounts Payable is used to manage and record accounting data for all the vendors. All
invoices and deliveries are managed as per vendor requests. Payables are managed as per the
payment program and all the payments can be made using checks, transfer, electronic transfers,
etc.
Postings made in Accounts Payable are simultaneously recorded in the General Ledger where
different G/L accounts are updated based on the transaction involved (such as payables and down
payments)
Payables are paid with the payment program. The payment program supports all standard
payment methods (such as checks and transfers) in printed form as well as in electronic form
(data medium exchange on disk and electronic data interchange). This program also covers
country-specific payment methods.
You can configure balance confirmations, account statements, to suit your requirement.
The Accounting area includes accrual/deferral functions that you can use to assign incomings
and outgoings to the period in which they arose. You use the accrual/deferral function to
calculate the expenses (outgoings) and revenues (incomings) for a period on a certain key
date/period-end closing (for example, at the end of a fiscal year).
Accrual/deferral amounts are calculated on the basis of flows from individual transactions that
are to be accrued/deferred. The key variables for calculating the amount are the accrual/deferral
period and the flow types that are indicated as being relevant for accrual/deferral
The accrual/deferral procedure , on the other hand, describes how the expense and revenue
accounts are updated.
Organizational Structures
Organizational units describe the various business units that exist in your enterprise multiple
organizational units and their inter-relationship form the Organizational structure.
Using the asset master record, you can create, edit, and manage the master data needed for Asset
Accounting (FI-AA).
Leasing conditions
Insurance data
In addition, you can create long texts for the individual field groups belonging to the general data
part of the asset master record.
Asset transaction
The business transactions are subdivided on the basis of the transaction type group
into: Transactions that influence the acquisition and production costs of fixed assets This
includes: Acquisitions, retirements, transfer postings, post-capitalization. Down Payments.
Investment support measures Manual depreciation Write-ups.
Within Asset Accounting, asset transaction types identify individual business transactions. A
transaction type has to be entered for each transaction that affects assets. Either you make this
entry yourself in the posting transaction, or the entry is automatic, based on specifications made
in FI-AA Customizing transactions.
The transaction type group, to which a which a transaction type belongs, determines the
following:
Whether the transaction refers to the past (for example write-ups) or to the current fiscal
year
According to which rule the start period for the depreciation calculation is
determined.
Periodic processing comprises the tasks that must be performed at periodic intervals. Since only
the values from one depreciation area can be automatically posted online in Financial
Accounting, the changes to asset values (transactions) from other areas with automatic postings
have to be posted periodically to the appropriate reconciliation accounts.
You use certain reports and functions in Payment Engine to perform tasks on a specific date in
a defined time cycle. These reports are grouped under periodic processing.
Cross-chart of accounts specification that contains the valuation approach to be used for
performing a foreign currency valuation as part of the closing operations, for example, according
to the lowest value principle
Valuation areas are nothing but the level at which you want to valuate your
materials. SAP provides two levels of valuation Plant level and company code level.
Material valuation can happen at company code level or plant level. Material can be valuated
based on different types of procurement and this is known as split valuation. Normally
split valuation is used to valuate material in same valuation area (company or plant) differently.
Special GL Transaction
Special G/L transactions are special transactions in accounts receivable and accounts payable that
are displayed separately in the general ledger and the subledger. This may be necessary for
reporting or for internal reasons. For example, down payments must not be balanced with
receivables and payables for goods and services. Consequently, they are treated as special G/L
transactions in the General Ledger (FI-GL) Accounts Payable (FI-AP) and Accounts Receivable
(FI-AR) application components.
Special G/L transactions are already available in the standard system. However, you can change
the specifications or define your own special G/L transactions.
In the SAP System, distinctions are made between different types of special G/L transaction.
These distinctions are made according to business-related and technical factors.
Bills of exchange
Down payments
Document Splitting
The item categories are used to define document splitting rules, which, depending on the
business transaction, determine which items of a document the system splits and how.
A document splitting rule is assigned to a document splitting method. To activate document
splitting, assign a document splitting method.
Document splitting allows you to display documents using a differentiated representation. In the
representation, line items are split according to selected dimensions. In this way, you can draw
up complete financial statements for the selected dimensions at any time.
Using the document splitting procedure, you can also create a segmented display of a (partial)
balance sheet according to a set of legal requirements (for example, IAS) or according to areas of
responsibility.
Document splitting has an effect on subsequent processes , such as closing operations, and on
processes in Controlling (CO).
You can only use document splitting for documents that can be uniquely assigned to a business
process. The relevant relationship is unclear when there are multiple business processes within
one document (see also active document splitting ).
Using the document splitting procedure, you can also create a segmented display of a (partial)
balance sheet according to a set of legal requirements (for example, IAS) or according to areas of
responsibility.
Consulting Process
ASAP Methodology
ASAP" is also a common abbreviation for "as soon as possible". ASAP(Accelerated SAP) is a
"
step-by-step methodology for speeding up the implementation of an SAP R/3 system. The
components of ASAP, which can be used together or individually, are called accelerators,
ASAP is an approach that is followed while Implementing regular SAP Projects. Still there are
other methodologies like ASAP FOCUS in implementing Rapid Deployment Solution sought of
projects.According to SAP redefined ASAP methodology follows below 6 phases
Phase 3: Realization
Phase 4: Final Preparation
Phase 6: Operate.
SAP has defined a business blueprint phase to help extract information about your
company that is necessary for implementation.
SAP Menu Path: - SAP Menu > Accounting > Financial Accounting > Accounts Receivable
> Master Records > Bank > Create (Create bank Key)
Sap Menu Path: - SPRO > IMG > Financial Accounting > Bank Accounting > Business
Transactions > Payment Transactions > Electronic Bank Statement > Make Global Settings
for Electronic Bank Statement
Sap Menu Path: - SPRO > IMG > Financial Accounting > Bank Accounting > Business
Transactions > Payment Transactions > Manual Bank Statement > Create and Assign
Business transactions
Step 5:- Define Posting Keys and Posting Rules for Check Deposit
Sap Menu Path: - SPRO > IMG > Financial Accounting > Bank Accounting > Business
Transactions > Check Deposit > Define Posting Keys and Posting Rules for Check Deposit
Sap Menu Path: - SPRO > IMG > Financial Accounting > Bank Accounting > Business
Transactions > Check Deposit > Create and Assign Business Transactions
Sap Menu Path: SPRO > IMG > Financial Accounting > Bank Accounting > Business
Transactions > Check Deposit > Define Variants for Check Deposit.
Step 1: Enter transaction code FI12 in the SAP command field and press enter
Enter the company code and enter
Click on save icon to save the configured data. Successfully you have created house
bank in SAP.
Bank Accounts
After maintain all the details, click on save button to save the configured bank
details.
Payment transactions:-
1. Enter the appropriate payment terms
3. Enter the appropriate payment methods such as cheque payment, Bank transfer,
4. Select Srv. Based inv. verf if invoice verification after service entry
Press save icon to save the vendor master and vendor code in SAP is automatically generated.
The vendor code is generated for respective purchasing organization and company code.
Created a vendor in the t-code - XK01
You can create check lots in SAP by using one of the following navigation methods.
IMG Path: SPRO => SAP Reference IMG (F5) => Financial Accounting (New)
=> Accounts receivable & Accounts payable => Business transactions =>
Automatic outgoing payment => Payment media => Check management =>
Step 1: Enter transaction code FCHI in the SAP command field and enter.
Step 2: Update the following fields.
Step 4: A pop of window opens to create check lots, update the following fields
1. Lot: Update the details like lot no, check number (starting number and last
number)
Step 2) In the Next Screen, Enter Company Code you want to post invoice to
2. Select Debit
Step 6) after completing the above entries check the status of the document
Step 8) and wait for Document number to be generated and display on the status
bar for Conformation
This function allows you to post a vendor payment manually and clear the open
item(s). Most of the outstanding invoices will be paid by payment program (F110),
but it may happen that for some rarely used bank accounts this program will not be
configured. In such cases, payment for vendor documents will be done manually
and you will need to post the bank documents using the transaction F-53.
Menu path:-
Transaction code:-F-53
You entered the basic payment data. Now you need to clear your bank document
with an outstanding invoice. To do so, click Process open items Button. The system
will display full list of outstanding vendor documents:
Not all invoices are selected for processing. Select the document you want to clear
with you payment by double-clicking on it (choose document 10001113). Now the
selected document is displayed in blue and the value of the field not assigned is
equal zero.
The message bar displays The document number XXXXXXXX was created in
company code XXXX.
Use this procedure to issue checks by hand in order to create a link between the checks number
issued and the payment document.
Path:-
Select accounting-financial accounting-accounts payable-environment-check information-create-
manual checks
Transaction code: - FCH5
Manual issue of checks - FCH5:-
8) Encashment of Check - FCH6
Checks and bills of exchange are still common means of payment in international transactions.
We are happy to issue bank checks on request. Moreover, we accept your checks and bills of
exchange and cash them.
This program creates a list of all check information (prenumbered checks and manual checks)
belonging to a paying company code, providing this is sufficient to fulfill the specified selection
criteria. The list is sorted according to payment method and check number. Checks voided
manually appear at the beginning and checks issued manually at the end of the list.
Path:-
Accounting - Financial Accounting - Accounts Payable - Environment -Check
information - Display - FCHN - Check register
Transaction code:- -FCHN
1. Start the transaction using the menu path or transaction code. The Check Register screen
displays.
2. Select With Line Items radio button.
3. Perform one of the following: If Then You wish to display invoices paid on the check Select t
With Line Items radio button you wish to display summarized checklist Select W/ou t Line Items
radio button
4. Click Execute. The Check Register screen updates