Instructions: Work Breakdown

The purpose of a Work Breakdown sheet is to make it

possible for you and others to take a clear look at the
process. This will form the basis for making improvements
that make sense.

Instructions
1. Write your name at the top.
2. Fill in the date
3. State the job or process you are documenting.
4. Enter the name of the organization.
5. Briefly describe the work as its done today.
6. Fill in the page numbers at the bottom of the sheet.
7. List, step by step, everything the thing goes through.
Be the thing.
8. Make sure you note when the thing waits or sits idle.
9. Write down the times for each step, including waiting.
10. Show the distance traveled for each step.
11. Write down notes and ideas.

Notes and Tips
Whenever possible, document the process while you
are doing it or while you are observing another person
doing it.
Use a watch or other timing device with a second hand or a readout in seconds.
Write down all the ides that come to you even though it may only mean minor improvements.
Dont trust your memory. Write it down.
Keep on the lookout for ways to improve every small item.

Wastes in the office

Incompatible-systems- Useless-information- Multitasking-
Manual-checking- Workarounds- Underutilized-talent-
electronic-data- Approvals- Rigid-hierarchy-
Data-dead-ends- Reviews- Extra-features-
Re9entering-data- Signatures- Relearning-
Converting-formats- Inspections- Handoffs-
Unnecessary-data- Searching- Task-switching-
Unavailable-data- Waiting-/-delays- Moving-/-
Unknown-data- Variable-flow-in-a- transportation-
Missing-data- process- Defects-
Unclear-or-incorrect- Incomplete-work- Communication-
data- Unclear-roles-- barriers-
Data-discrepancies- Lack-of-training- Unnecessary-
Redundant-input-of- Interruptions- complexity-
data- Competition-(within- Lack-of-useful-
Redundant-input-of- the-organization)- metrics/measures-
data- Lack-of-training- Lack-of-useful-
Unsafe-conditions- Ineffective-meetings- feedback-
Unclear-sponsorship,- Lack-of-project- Turnover-
norms,-&-boundaries- management- Mishandled-conflict-
- Proprietary
2102 template
www.leanofficeinnovation.com
and graphics. 2012 by Straus Forest LLC.!

2012 www.leanofficeinnovation.com
 Current Work Breakdown


By: Date: 20
Process:
Organization:
Brief description:

Here is how the process is done now.
Step Description Time Walk/Move Notes / Ideas




























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2012 www.leanofficeinnovation.com