7/14/2017 How to Write Order Letter- Order letter Example & Samples

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Order Letter
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An order letter is usually written to assign orders or place order of goods. The letter is written in a
very precise and speci c manner.

1. Laptop Notebook Computers 6. Sample Purchase Order

2. Want to Buy a Computer 7. Order Snacks Online
3. Purchase Order Form 8. Buy Used Computers
4. Best Desktop Computers 9. Computer Memory
5. Order Letter Samples 10. Computer Software Updates

Order letters are quite common and are written on daily basis. The language of the letter however is
formal and everything is written in a standard format. If you need to write an order letter, you can
have a look at the below mentioned sample and get an idea about how to write it.

Use the following example of order letter for goods, or for purchasing any other items like
computer, furniture etc. We also provided sample of order letter in pdf, doc format.

Table of Contents [hide]

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7/14/2017 How to Write Order Letter- Order letter Example & Samples

1 Order Letter Writing Tips:

2 Order Letter Template
3 Download Template (Doc and PDF)
4 Order Letter Sample, Email and Example/Format
4.1 Sample
4.2 Email Format
5 Order Letter Generator

Order Letter Writing Tips:

Write the letter in a precise manner
Make sure you keep the language of the letter formal and easy so that the reader does not
nd it di cult to read
If you are writing the letter to place order make sure you do not make any mistakes
Avoid making spelling and grammar errors
Do not deviate mid way from the topic while writing the letter
Write the letter in a polite and apt manner

Order Letter Template

Use our free Order Letter to help you get started. Simply download the .doc or pdf le and
customize it. If you need additional help or more examples check out some of the sample letters
below.

From,

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__________
__________
__________
__________

Date: _____ (Date on Which Letter is Written)

To,

__________
__________
__________
__________

Subject: Order Letter

Dear _____(Sir or Madam)

I ..(name of the person) am writing this letter to you ..(name of the receiver) to place
an order for goods for our ongoing project. Actually we had ordered enough goods for our
work, however the quantitly seems very less now and hence we require more goods for our
work to be completed soon. The attached list of goods with this letter will tell you precisely
our requirement of goods. Hope you send it as soon as possible so that our work can
continue without any halt.

Hoping to receive the said order soon without any delay, also the payment for the same
would be done soon.

Thanking you,

Yours Truly,

Name of the person

____________

Sign of the person

Download Template (Doc and PDF)

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7/14/2017 How to Write Order Letter- Order letter Example & Samples

Order Letter Sample, Email and Example/Format

Sample

From,

__________
__________
__________
__________

Date: _____ (Date on Which Letter is Written)

To,

__________
__________
__________
__________

Subject: Order Letter

Dear Sir,

I am the purchase manager of XYZ Company and I am personally writing this letter to order
goods for our site work. As we have been purchasing goods from you company since some
time now, I am writing this letter to order material. Along with this

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7/14/2017 How to Write Order Letter- Order letter Example & Samples

Along with this letter I am attaching the list of materials or goods that is needed. Please
make sure you send it across in a weeks time as the requirement is a bit urgent this time.

I hope there is enough stock left with you to complete this order of ours. Thanking you for
your support and timely orders till date.

Thanking You,

Yours truly,

____________

Name and Signature

Email Format
An Order is an expense for the person placing the order and an income for the one getting it. But
this is not all. The company that bags the order has to ful ll lot of commitments to ensure that it has
a satis ed customer, which can be an individual or another company. Timely delivery of the order,
quality of delivery and after sale service are all part and parcel of getting an order.

An Order Letter is the one that is written by the person/company placing the request of purchase
from another company. This letter comes into action only when a detailed study of the desired
product has been done in the market and based on promised service, quality and price of the
product, a decision for a purchase has been made.

An Order Letter should be drafted very carefully as it needs to pen down all the terms and
conditions of the purchase for the bene t of both involved parties. It should have details such as
product speci cations, quantities, price agreed upon, delivery date, late delivery clauses, etc.

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7/14/2017 How to Write Order Letter- Order letter Example & Samples

It should be addressed to the person responsible for the execution of the order with a copy to the
head of department. Since it is totally an o cial letter it should be typed.

DOS AND DONTS OF ORDER LETTER

An Order Letter should be addressed to the person responsible for executing the order
It should include all the terms and conditions agreed upon by both involved parties
Since it is purely an o cial letter it should be typed out
There is no need to use too many adjectives in the letter since it is purely for an order being
placed
The letter should have all relevant details related to the order, for example, quantity, price and
other terms and conditions

Dear Sir or Madam,

As per our discussions on __________ (date of meeting) we are pleased to place an order for
100 copies of Mastering Mathematics book by _________ (writer) for Class VII for the ICSE
Board on the following terms and conditions:

1. The cost of each book will be Rs.________ (inclusive of all taxes)

2. Payment terms will be a post-dated cheque for 50% advance with order. This cheque
will be cleared on the day of the deliver. The balance payment of 50% 7 days after
delivery and after random inspection
3. Delivery will be done within 7 days from the order date
4. Delivery will be done at ________________ (address of organization)
5. If the order is not delivered as per the above terms and conditions, the order stands
cancelled

Please nd enclosed chequenumber ________ dated ________ for Rs.________ towards

advance for the order.

Hoping to have a long business relationship with you.

Best regards,

____________

(Name of signing authority)

Order Letter Generator

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7/14/2017 How to Write Order Letter- Order letter Example & Samples

Still feeling lazy to writeOrder Letter?

Try our letter generator to write professional, concise and quality letters within seconds.

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Related Letters:

1. Purchase Order Letter

2. Sample Con rmation of The Receipt of Order Letter
3. Apology Letter for The Loss Of Order
4. Apology Letter for Mistake In Order
5. Apology Letter for Wait In Service Delivery
6. Order Entry Clerk Cover Letter
7. Letter to Cancel an Order
8. Sales Administrator Cover Letter
9. Invoice Cover Letter
10. Warehouse Clerk Cover Letter
11. Sample Letter of Agreement
12. Sale Agreement Letter
13. Terms of Letter of Credit
14. Apology Letter For Over Shipment of Goods

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15. Complain about Receiving Damaged Goods

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7/14/2017 How to Write Order Letter- Order letter Example & Samples

BROWSE BY LETTERS CATEGORY

Acceptance Letter

Acknowledgement Letter

Agreement Letter

Announcement Letter

Apology Letter

Appeal Letter

Application Letter
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Appointment Letter

Appreciation Letter

Authorization Letter

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Claim Letter

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Dismissal Letter

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Follow Up Letter

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Miscellaneous Letter

Order Letter

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Persuasive Letter

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Request Letter

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Thank You Letter

Transfer Letter

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Warning Letter

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