Professional Documents
Culture Documents
Module Objectives
Perform personal SWOT
Create a self development plan
Module Breakup
Duration
Session Name Material Required
(Minutes)
Session 1: SWOT and Self Student Workbook 60
Awareness 1
Session 2: SWOT and Self Student Workbook 60
Awareness 2
Total 120 minutes
Session Breakup
S. No. Section Duration (Minutes)
1 Need to Know Yourself 10
2 Introduction to SWOT 15
3 Case Study: Performing SWOT Analysis 20
4 Check Your Understanding 10
5 Summary 05
Total 60 minutes
Used in a personal context, it helps you develop your career in a way that takes best advantage of
your talents, abilities and opportunities. In this session, you will understand how SWOT analysis can
be used for personal development.
By doing a personal SWOT, you will be able to:
Identify your career growth.
Identify your personal effectiveness and productivity.
Recognise your potential which has not been identified so far.
Nullify your weaknesses and create a suitable action plan as a part of remedial measure.
Identify the various training needs from your weaknesses identified during SWOT analysis.
You are most likely to succeed in life if you use your talents to their fullest extent. Similarly, you'll
suffer fewer problems if you know what your weaknesses are, and if you manage these weaknesses
so that they don't matter in the work you do. SWOT is a useful tool that helps you do this.
Introduction to SWOT
For any work you do, your personality contributes a lot to the success of the work. Self analysis,
analysing the environment in which you work, and the real knowledge about the work are the major
factors that contribute to the success of your work.
SWOT is used as a common tool for self evaluation, where S stands for Strengths, W stands for
Weaknesses, O stands for Opportunities and T stands for Threats. This self evaluating
technique helps us to explore and understand our internal factors, such as our strengths and
weakness, and alter our external variables, namely opportunities and threats. The strengths are
converted into opportunities and the weaknesses are eliminated to avoid potential threats to our
success.
The following matrix explains the four aspects of SWOT analysis:
S = Strengths W = Weaknesses
What is your area of expertise? What are your areas of improvement?
What are the unique assets that you can What assets do you lack in?
draw on? What are your weaknesses as perceived
What are your strengths as perceived by by others?
others?
O = Opportunities T = Threats
What are the opportunities offered to What trends are disadvantageous to
you? you?
What developments can you use to your How is your competition better than you?
advantage? How will your weaknesses expose you to
How can you convert your strengths into potential threats?
opportunities?
Summary
In this session, you learnt the following:
SWOT (S = Strengths, W = Weakness, O = Opportunities and T = Threats)
SWOT analysis is a useful technique for understanding your strengths and weaknesses,
and identifying both, the opportunities open to you and the threats you face.
In a business context, a SWOT analysis helps you carve a sustainable niche in your
market.
In a personal context, it helps you develop your career in a way that takes best advantage
of your talents, abilities and opportunities.
Session Breakup
Focus on detail - Are you careful and take care of small details?
Show energy and enthusiasm - Are you optimistic and show eagerness to perform
given tasks?
7. The high scores indicate areas of strength, and the low scores indicate areas of
weaknesses.
8. All the above eight points will give you an insight about yourselves and also encourage you
to work on areas that need improvement.
2 Approach problems
in a rational and
logical manner
3 Build positive
relationships with
others
4 Handle difficult
situations
5 Communicate in a
confident manner
7 Focus on detail
You can use the PQI tool to identify meaningful parameters and give you a simple mechanism, where
problems/improvement areas are the input and well-defined parameters are the outputs.
There are many techniques and approaches that can be utilised to improve personal quality. Adhere
to the following steps that should be followed as an approach to self-improvement:
1. Identify the shortcomings: Identify the defects or shortcomings that you want to improve
in yourself. List the improvement areas in the following spheres of your life:
Self: You may want to improve your behaviour and habits. For instance, you may not
be able to handle difficult situations and get tensed and worried quickly.
Family: You may not have harmonious relations with your family members or relatives,
and you wish to improve the same.
Health: You may have a disease or an ailment that you want to eradicate.
Social: You may not have cordial relations with your friends or neighbours, and you
wish to improve the same.
2. Set up measurement: Select any one of the preceding areas on which you wish to work.
Then, use a check sheet to quantify the problem and define it as clearly as possible.
Suppose, you select the problem I am not able to complete my work in time. Now, quantify
it in terms of the number of days in a week or month that you are not able to complete the
assigned tasks, as shown in the following table.
Check Sheet
S. No Parameter 1 2 3 4 5 6 7 Week
1
1. Not able - - - - 4
to
complete
my work
in time
When you measure this quantity after a period of time, you know whether or not the situation has
improved.
3. Identify the possible causes: List the probable causes of the problem:
a. I procrastinate and keep postponing my work.
b. I do not plan and organise my work.
c. I get distracted easily.
4. Identify the root cause: Merely providing a fix to the problem can be very dangerous
because this may lead to permanent damage. Therefore, you should determine the root
cause or the main reason behind the problem.
5. List the possible solutions: List the ways by which you can correct the problem. Create a
detailed list. Even if you think the solution is impractical, write it down. Do not eliminate any
possible solution at this stage. Some generic solutions to some problems include:
a. Plan your work and avoid wasting time in unnecessary chatting with others.
b. Do not keep waiting to complete your work at the last minute.
6. Overcome the problem: Choose one of the corrective actions that you can take to solve
the problem. You should understand that waiting to complete you work only at the last
minute will create a lot of confusion and stress. Also, you will not get any time to revise your
work and, therefore, may not be able to produce good quality work.
7. Prepare a backup plan: Prepare a backup plan that can be used if the master plan fails to
be effective.
8. Evaluate and follow up: Use the check sheet to check the status after you start
implementing a solution to a problem. Verify if the number of instances when you were not
able to complete your work in time reduces or not. If the number has reduced, you can
congratulate yourself. Also, you should continue to tread the same path, and before
long, you will be able to successfully complete all your work by careful planning and
prioritising.
My Development Plan
1.
2.
3.
Summary
In this session, you learnt the following:
Personal SWOT (strengths, weaknesses, opportunities and threats)
PQI for personal development
Identify the shortcomings
Set up measurement
Identify the possible causes
Identify the root cause
List the possible solutions
Overcome the problem
Prepare a backup plan
Evaluate and follow up
Creating a self development plan
SAMPLE
SELF REFLECTION ACTIVITY
Rating Scale
Parameters Often Sometimes Rarely Never
1 Work independently
2 Approach problems
in a rational and
logical manner
3 Build positive
relationships with
others
4 Handle difficult
situations
5 Communicate in a
confident manner
7 Focus on detail
High score areas: Work independently, Approach problems in a rational and logical manner
Low score areas: Build positive relationships with others, Communicate in a confident manner