ACCOUNTS PAYABLE

The application component in financial accounting is accounts payable and

accounts receivables. The longevity of an organization more or less will
depend on their abilities to manage the accounts payable and receivables of
the organization. There is no organization without these words. Hence these
components have significant role in finance module. Similarly even in sap
also the same was dealt accurately. While taking up the project we must
understand the various business processes involved in this area. Further
more we have to discuss with the company people regarding their terms
and conditions while coming into a contract for either supply of goods or
sale of goods. We must have thorough knowledge in dealing with these
functionalities. Generally the sundry creditors are called accounts payables
in sap environment and sundry debtors are called accounts receivables.
In that process first we understand the functionalities involved in accounts
payables. The accounts payable accounting is called as SUB LEDGER
ACCOUNTING. Because the business transactions are carried out in the
individual accounts of the VENDOR ACCOUNTS. However the updating
will be taken in both the individual vendor accounts and balance sheet
accounts. The real time updating will be done through the settings made in
general ledger master while creation of account. Hence these accounts
payable account is called as Reconciliation account. The reconciliation will
be done in real time automatically only. No manual intervention is required.
To take the customization of various activities we have to under stand how
the purchase of raw material will be done in the organization.
In the process of configuration we first segregate the all vendors into
different
groups. Because we have to identify them easily. There may be vendors in
respect of supply of raw materials and extending services. We make them
as different, to identify them correctly.
The general data is common for all organization units and all company
codes dealing with the vendor. The company code data is specifically has to
be maintained within the company code. In the same manner the purchasing
organization details are also independent purchasing organisation. We have
to set separately with the vendor. However, these are all inter linked and
treated as master data maintenance at centrally. If any vendor is not
connected
with the purchasing organization, we need not define purchasing
organization
data. However vice versa is not possible.
Creation of vendor master record: we can create the vendor master
record
in easy access screen. In real time environment the creation may be
uploading
the data, copy data, or in rare instances, manual creation of vendor master
data will takes place. For uploading the data we can use data migration
tools, like LSMW OR BDC concepts.
While creating master records, we have to segregate the details in two steps.
The first one is general data details and company code details. (If you are
opening the vendor in financial accounting ) Otherwise if the sales and
distribution module is also implementing we have to give the sales area
details as third step.
1. General data contains the address and other communication details,
along with the control functions, payment transaction details at client
level. We have to set the field status of the master records in respect of
general data is applicable for all vendors as whole in the particular
group.
2. Company code data: contains the data relating to the terms and
conditions which are applicable to the vendor and the company code.
These details are applicable for company code level only.
We can create the vendors
in two areas one is accounting and the other one is sales area.
Cash management group: a1 and select the next entry button till save
opting displayed and save the data. Vendor is created with account number.
Note: if at all you want create the vendor master along with the sales area
details
we can go to the option maintain centrally opting select XK01 create.