Purchasing Partner determination

SAP MM / Partner Determination

This document explains the settings for partner determination in the vendor master.
When you create a business partner, assign data to an account group. An account group
decides the business partner. Partner roles refered as partner functions. Various partner
roles can be stored in vendor master like Payee , Invoicing party , Goods Supplier and
Ordering Address etc.

Related notes :
938652 : PI partner Pur.Org.Data not relevant for Partner Determination
673062 : Partner determination selects blockd/deleted partners
542645 : ME22N : No partner determination when checking/saving PO
431351 : ME22N : Change PO , no new partner determination
420058 : ME21N error ME366 after changing the document type
407600 : Message determination of partners in STO
401734 : ME21N STO , partners disappear
394091 : Partners are not transferred from vendor master
376319 : ME21N partner from reference document not found
117537 : ME27 : No partner determination w.stock transp.orders
FAQ :
OSS Note 459350 FAQ : Partner determination in purchasing

Info :
Some partner roles are predefined in SAP :

*Vendor (VN) , Ordering address (OA) , Invoicing party (IP) , Different payee (AZ),
Contact person (CP), Employee responsible (ER) , Intrastat declaration (GS )

Intrastat declaration : Intrastat is the system for collecting information and

producing statistics on the trade in goods between countries of the European Union (EU)

Helped : INTRASTAT Processing in Purchasing Materials Management (MM) SAP Library

Partner determination can be used for price determination, message determination,
address determination, statistics. If you define a lot of partner roles, you can select one
of them like a default. When someone creates a purchasing document, default value is
seen in the list.
To use partner determination , you will need to define a partner schema for purchasing
document. When you define schemas, the previously created partner roles are assigned
to the schema. If account group is assigned a partner schema, sap checks whether the
role you enter in schema or not. You can receive a error message, if sap does not find
related role.

1- Define Partner Schemas :

SPRO / Materials Management / Purchasing / Partner Determination / Partner Settings in
Purchasing Documents / Define Partner Schemas

Select partner schema 0002 and choose Partner Functions under the Procedure node in
the Dialog Structure tree.
 INDICATORS:
No change indicator : If you want to prevent changes in partner defined in the
vendor master record and prevent deleting partner roles, it is set.
Mandatory indicator : Whether a partner role is mandatory in a vendor master or
PO.
Higher level indicator : If partner role does not been found in plant or sub-range
level, sap looks for partner role at purchasing organization level. Hpwever, higher level
is used process of automatic creation PO.
End indicator : If it is set , partner role is defaulted from vendor master when
document is saved or checked. It is useful when different data is added in the vendor at
the plant/vendor subrange. Whether all items contain same plant or subrange. Invoicing
parties are not determinated until end of document process PO so end incator might
change it.
2- Define Settings for Vendor Master Records :
Firstly , configure your Vendor Account Group for Partner determination procedure.
SPRO / Logistics General / Business Partner / Vendors / Control / Define Account Groups
and Field Selection (Vendor)

How can i select L1 partner schema for Purchasing organization ?

Spro/ Mm / Purchasing / Partner determination / Partner Settings in Vendor Master

Record

Firstly , define partner roles.

Secondly , Assign Partner Schemas to Account Groups .

3- Message Determination :
Determine partner schema for account group.

Ordering address partner role (OA) must be maintained. The role is allowed for
account group.

Check whether partner schema is used to determine partner roles for purchasing
document type.

Output a message to this partner , you need to create a message condition record in
purchasing master data. MN04 will help you.

Firstly, decide output type , after that specify dependent information for message
determination.

Related subjects :
You can enter alternative freight vendor for planned delivery costs when you post a
good receipt.

M8 / 776 (IP must have allowed in partner role) and 777 (IP has partner role in
Purchase Order) system messagescheck partner roles as soon as invoice
verification. They can be configurated as a warning or error.

Configuration steps:

Access Sequences
SPRO > Material Management> Purchasing > Message > Output Control>Access
Sequences>Define Condition Table for Purchase Order

Message Type
SPRO-> Material Management> Purchasing > Message > Output Control>Message
Types>Define Message Type for Purchase Order

Message Determination Schemas

1. Message Determination Schemas
SPRO> Material Management> Purchasing > Message > Output Control > Message
Schema >Define Message Schema for Purchase Order > Maintain Message
Determination Schema

2. Assign Schema to Purchase Order

SPRO-> Material Management> Purchasing > Message > Output Control >Message
Schema >Define Message Schema for Purchase Order> Assign Schema to Purchase
Order

Partner Roles per Message Type

SPRO > Material Management> Purchasing > Message > Output Control > Partner
Roles per Message Type >Define Partner Role for Purchase Order

**Condition Record

SAP Easy Access Menu > Logistics > Material Management > Purchasing > Master data
>Messages > Purchase Order> MN04-> Create

Now you create PO (ME21N) and save it.

4- Allowed partner roles

You can do with Account group : Field reference , Permitted partner roles

After that specify partner role VN is allowed for account group ZVMU.

SPRO / Materials Management / Purchasing / Partner Determination / Partner Roles /

Define Permissible Partner Roles per Account Group
Spro / MM / Partner Determination / Partner Settings in Purchasing Documents / Assign Partner
Schemas to Document Types

*** Also , you can assign to UB document type for STO.

5- Vendor settings and an example for price determination

For instance , i used a vendor master T-K55001 also i maintained Partner Function
datas in master data.

DP : Default partner
I set a discount for Invoicing party. MEKJ tcode will help us.

If a partner role is found at the end, the system does not update the prices.

I created a PO to Vendor , but discount is implementable for Invoicing Party.

Thanks to Mr.Jurgen for his valuable feedback.