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Travel Desk Management System

ABSTRACT

The Travel Desk is required to maintain considerable information of the employees, their
passports, and visa related information, travel information etc. Presently these are maintained
in Microsoft Excel form, in standalone mode. When a new employee joins into the company
his information is stored in the database by the travel desk. When a request is generated by
the Senior Managers for an employees visit to a foreign country then his information is
processed for passport and visa details and relevant data and application are passed on to him
and are processed by the Travel Desk.

Existing System

The existing system of the company uses Microsoft Excel form to store data.
It is in a standalone mode. To store each type of details different form is used. The same data
is stored in different forms. To check the status of any employee we have to go through out
the excel sheet and cross check each and every individual record.
If an employees passport or visa is going to expire we cannot have
information pertaining to it in advance, unless and until all the records in those particular
sheets are checked.

CreativeSoft (Corporate Office)


# 412, Annpurna Block,Aditya Enclave,Ameerpet,Hyderabad
500016 Tel : +91-40-40159158Mobile : 91-9247249455

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Travel Desk Management System

Proposed System:

The proposed system for the company will store the data in a central location, the
database (oracle) employee of the company by using a password provided to him.
Some senior managers and the travel desk employees will have the access to update the
records. Report generating facility will be available which will help to know the
information in advance like expiries of passport or visas.

Scope Of The System:

The scope of the project is within the network. The project is developed using client server
architecture. The users of the project are travel desk employees of the organization.

Module Description:

The modules are


1. Employee details:
Allows the travel desk user to store, retrieve, update and delete the details of the
employee.
2. Passport details:
Allows the travel desk user to store, retrieve, update and delete the details of the
employees passport.
3. Visa details:
Allows the desk user to store, retrieve, update and delete the details of the employees
visa.
CreativeSoft (Corporate Office)
# 412, Annpurna Block,Aditya Enclave,Ameerpet,Hyderabad
500016 Tel : +91-40-40159158Mobile : 91-9247249455

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Travel Desk Management System

4. Travel details:
Allows the travel desk user to store, retrieve, update and delete the details of the
employees travel details.
5. Travel agent details:
Allows the travel desk user to store, retrieve, update and delete the details of the travel
agent details.

Features To Be Implemented:

Normalized database
Client-server architecture
Exception handling

Software Requirement Specification:

Software Requirements:

Programming Language: Java


Database Connectivity API: JDBC
Backend Database: Oracle/SQL Server/MY SQL/MS Access
Operating System: Windows XP/2000/2003, LINUX, Solaris
IDEs: Eclipse with My Eclipse plugins/Net Beans/RAD

Hardware Requirements:

Processor : Intel P-III based system

Processor Speed : 250 MHz to 833MHz

CreativeSoft (Corporate Office)


# 412, Annpurna Block,Aditya Enclave,Ameerpet,Hyderabad
500016 Tel : +91-40-40159158Mobile : 91-9247249455

Page 3
Travel Desk Management System

RAM : 512 MB

Hard Disk : 2GB to 30GB

CreativeSoft (Corporate Office)


# 412, Annpurna Block,Aditya Enclave,Ameerpet,Hyderabad
500016 Tel : +91-40-40159158Mobile : 91-9247249455

Page 4

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