FSu V UNIVERSITY January 13, 2011 To: Ron Barker, Associate Commissioner, Pacific-10 Conference From: Mitzi Montoya, Faculty Athletics Representative, Arizona State University | Lyla Clerry, Assistant Athletics Director for Compliance, Arizona State giyerstty Re: NCAA Violation in Countable Coach Softball Program 11.7.1.1.1: Countable Coach Fall 2009 Semester Corey Myers Clint Myers, Head Coach, Softball Thi a Level I Violation Facts For the fall 2009 semester, the non-championship segment of the softball season, the son of Giint Myers, the head coach for the softball program, monitored some of the conditioning sessions along with his father. Specifically during the fall of 2009 the head coach revised the manner in which his student- athletes engaged in strength and conditioning activities. The head coach, spilt the team into two groups allowing half to complete the strength/weight training program and the other half to complete a conditioning program with each group switching programs daily. This was done for the purpose of creating smaller groups of student-athletes to work with during the strength/weight and conditioning programs.* The strength/weight training program was designed and conducted by an ICA sports performance assistant coach. The conditioning program was designed by Coach Myers with the “In prfor seasons, an ICA sports performance assistant coach (Ryan Reynolds) designed and oversaw both the strength/weight program and conditioning program for al student-athletes in the softball program and all student-athletes did strength/weight building activites and conditioning building activities on alternate days.Arizona State University Countable Coach Violation January 13, 2011 Page 2 assistance of his two sons Casey Myers and Corey Myers during the summer of 2009. Coach Myers was present at and conducted each conditioning session during the fall 2009 semester. However, Coach Myers's son, Corey Myers, provided instruction on conditioning activites to student-athletes on an occasional basis during the fall 2009 semester. Corey Myers's primary purpose for being at the conditioning session was to confer with his father about the design of the program. Nonetheless, Corey's instruction constitutes a violation as he was not a member of the softball coaching staff. The instances of Corey Myers providing conditioning instruction to softball student-athletes during the fall 2009 semester reflect an isolated occurrence that created an inadvertent rule Violation. Head Coach Clint Myers should have designated Corey Myers as the volunteer coach for the program during the fall semester, while the acting volunteer coach was unavailable. Had Coach Myers initiated such a designation there would not have been a rules infraction, In fact, Corey Myers has acted as the designated Volunteer Coach for the softball program on two prior occasions (starting respectively on May 10, 2007 and May 26, 2008 through those respective post-competition seasons) when he replaced his brother, Casey Myers”, Discovery ‘After an internal review of our softball program, this infraction was discovered, Eligibility Ramifications This violation does not create eligibility ramifications for current or former student-athletes in the program. Penalties/Corrective Actions ‘The head coach and his son have been educated about NCAA bylaws pertinent to this matter and the head coach has received a letter of admonishment. Corey Myers has not had any involvement in the conditioning activities of student-athletes in the softball program in the current academic year. Corey Myers is regarded as a representative of athletic interests and thus, has been issued a letter of caution, ‘Thank you for your assistance in this matter. Please feel free to contact Mitzi (480)965-8457 or Lyla (480)954-5943, if you have any questions. cc: Michael Crow, President, ASU Casey Myers has regularly been designated as the Volunteer Coach for the program. Casey Myers is ‘employed by the Oakland A's organization. His work obligations with the organization occasionally require him to leave the softball program in the Spring and delay his joining the program inthe Fall, During the fall 2009 semester, Casey was stil working withthe A's and was not performing his Volunteer Coach duties.Arizona State University Countable Coach Violation January 13,2011 Page 3 ‘José Cardenas, Senior Vice President and General Counsel, ASU Lisa Love, Vice President for University Athletics, ASU Christine Wilkinson, Senior Vice President and Secretary of the UniversityARIZONA STATE UNIVERSITY January 28, 2012 To: Clint Myers Sof Head Softball Coach ar” FROM: Lisa Love Vice President for University Athletics SUBJECT: ‘Memorandum of Expectations Following our recent review of the women's softball program, a number of matters came to light regarding your leadership of that program. Those matters include your style of interaction with ASU ‘Athletics administration and various interactions by your son, Corey Myers, with the University. This memorandum confirms our discussion today regarding my expectations, going forward, of your performance as head coach. You are responsible for leading and managing the women’s softball program in full compliance with all applicable NCAA and Pacific-10 Conference legislation and Arizona Board of Regents, University and Departmental policies and procedures. Part of this responsibility is to ensure that your coaching and rnon-coaching staff members receive education on applicable legislation and policies. If you do not know or are not certain whether a proposed action or activity is permissible under the foregoing standards then itis your responsibility to contact either the Compliance staff or the Sport Administrator to review the proposed action or activity prior to that action or activity being undertaken. Your son, Corey, is welcome to attend athletic events that are open to the public on the same terms and conditions as are extended to general members of the public. He is not to come onto the field or into the facility areas that are open only to coaching staff, student-athletes and authorized ASU Athletics staff without the prior written permission of the sport supervisor. Corey may not serve in any paid or unpaid capacity in any role (e.g., volunteer coach, consultant, etc.) with the women’s softball program. Nor can any business venture owned or operated by your son provide goods or services to women's softball, whether on a paid or donated basis. ‘No expenditures can be made from the booster club account without the prior review and written approval by either: Amy Schramm, Associate Athletics Director or Dawn Rogers, Senior Associate Athletics Director. Department af intercollegiate Athletics PO Box 872505 Tempe, Az 5267-2505Clint Myers: January 28, 2011 Page 2 Effective immediately, the director of operations for women’s softball will report directly to the Sport ‘Administrator and shall have a dotted reporting line to you as head coach. ‘Thank you for completing and submitting the Disclosure of Substantial Interest form on June 10, 2010 as required under the University’s Conflict of interest policy (ACD 204-08), with respect to GraphX LLC, a company owned by Corey Myers. As specified in the policy, following your disclosure of a substantial interest you must refrain from participating in any manner in the contract, sale, purchase, or decision by the University to engage in business with GraphX LLC. This includes soliciting for business whether for softball or any other sports program or any non-athletic unit of the University. In practice, this means that you cannot participate in any manner for either the Women’s softball program or the program's booster club, should either program solicit bids or otherwise engage companies in the business of printing signs, banners or other graphic art. Additionally, itis my expectation that any business providing signs, banners or other graphic art to the Women’s softball program will have a written license ‘agreement in place which enables them to use the protected trademarks and dress of ASU Athletics consistent with institutional policies PUR 701: Trademark Licensing and PUR 402-05: ASU Graphic Standards. ‘The University makes certain of its facilities available to Sun Devil Softball Camps, LLC under the terms. ‘and conditions of the Camp Agreement renewed as of August 8, 2008 and of the terms and conditions of individual Rental Event Agreements. Sun Devil Softball Camps, LLC does not have authorization from ‘ASU to make any assignment or sublease of the use of the facilities to any third party, including but not limited to CM Baseball and Softball Academy, a company owned by your son, Corey Myers. When using ‘ASU Athletic facilities, Sun Devil Softball Camps, LLC must operate separately and independently of CM Baseball and Softball Academy. Please update the Disclosure of Substantial Interest form to reflect this additional business interest of your son. Again, you must refrain from participating in any manner in the contract, sale, purchase, or decision to engage in business with CM Baseball & Softball Academy. ‘You do not have authority to approve or permit any form of advertising or signage In Farrington Stadium ‘or any other facilities within ASU Athletics, You cannot facilitate the promotion or sponsorship of any business owned by your family members or any other third party while utilizing university facilities. Sponsorship matters are handled by Steve Hank, Associate Athletic Director. ‘Asecond son, Casey Myers, does serve as a volunteer coach for the women’s softball program. With respect to the University’s policy on Nepotism (SPP 205), | am confirming that the sport administrator is the designated alternate administrator who shall make any and all key decisions as that term is defined inthe policy. You cannot participate in any aspect of the hiring process nor can you participate in any key decisions involving a relative who is or wishes to become a university employee. This extends to any family member who currently serves or may serve as a volunteer coach in the Women’s softball program. Where a relative has been approved to be hired or to serve as a volunteer for the UniversityClint Myers January 28, 2011 Page 3 by the sport administrator, only then are you allowed to handle supervision of day-to-day assignments, as defined in the policy. Itis my further expectation that you will ensure that each of your family members who have any contact, with student-athletes or prospective student-athletes, are knowledgeable of all applicable NCAA legislation, including but not limited to provisions related to the prohibition of extra benefits and. student employment. Additionally, effective July 1, 2011, departmental policy will provide that: = Absent the express written prior approval of the Vice President for University Athletics, no student-athlete may reside in any property owned, leased or managed by any ASU Athletics employee or family member at anytime while that student-athlete retains eligibility. = Absent the express written prior approval of the Vice President for University Athletics, no student-athlete may be employed by any ASU Athletics employee or family member at anytime ‘while that student-athlete retains eligibility. The sole standing exception will be student- athletes employed in head coach camps which are operated under the review of the department. Should you have any questions regarding any of the foregoing points, please let me know within the next week. Personnel File Dawn Rogers