Linkage between Document type

and workflow template in DMS

Hi All,
i'm looking for some insight with workflow for DMS:
I've two document types. Workflow is set to trigger, as the status of document is changed.
Two different worklfow templates get triggered for these two document types. Please check the attachment.
e.g. As shown below, document type CNO has Worklfow template WS91500064 triggered, while document type
EDR has Worklfow template WS91500067 triggered.

I'm looking for the link between a document type and workflow template. I mean, question is why WS91500067
for EDR and WS91500064 for CNO.
My guess is something in document type defination/configuration is the difference.
Any help would be appreciated.

Thanks
Yatin
DMS_Workflow.jpg (233369 B)
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YATIN DHRUVA
September 29, 2014 at 14:35 PM
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4 replies

Shailendra Gaur replied

September 16, 2014 at 10:17 AM
Hello,
You can check both the workflows in SWDD or in SWDL/PFTC. you will easily get the difference
either by structure or calling event.
Regards
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Saravana Kumar replied

September 25, 2014 at 11:06 AM
Hello,
You check in SPRO--->Cross-Application Components---> Document Management ---> Document
distribution ----> General Settings ----> SAP Business workflow ---> verify workflow customizing
Regards,
Saravana
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pavi Kiran replied

September 29, 2014 at 08:26 AM
Hi Yatin
For every workflow step there are two Id's created called as workflow ID & Task ID. Both these ID's
have unique number.
You can check this ID's numbers & its status'es in SWI6 with DMS number or in SWI5 with SAP
User ID.
Thanks
Pravin
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Sebin Chacko replied

September 29, 2014 at 14:35 PM
Hi Yatin,
You can check for Two more possibilities
1. Check the 'Basic data' of your Workflow in SWDD and check if any condition is activated for the
Workflow template as shown below

2. Goto Transaction DC10,

- select your Document Type and navigate to 'Define Document Status'
- double click on each status and check if there any WF Template ID maintained for any status

Cheers!!!!
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 F110-Different House banks in one
payment method. how?
Hi Experts,
1)During payment Run we maintains only 0ne housebank in F110 in the maintain variants screen.
suppose there are 10 invoice's
i want to pay one selected invoice/multiple invoices from different bank during the same payment run
because i don't want
to run this invoices separately by maintaining house bank account manually in proposal or by
maintaining different payment method
i have maintained house bank
In payment run house bank maintained is:icici
for selected invoicess need to pay from house bank :hdfc
how can we configure multiple banks in payment run?
If the option is there to run multiple house banks..where do we configure?
2)During payment run we can maintain multiple payment methods in one run.
i have maintained multiple payment methods ...,
during the run which payemnt method will system picks first ?
what is the required configration ?
Thanks
sada
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enterprise_resource_planning

Sada Bandla
February 21, 2013 at 13:17 PM
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11 replies

Akshata Vyas replied

February 21, 2013 at 09:02 AM
Hi Siva,
As you said, suppose there are muliple invoices you want to pay from differnet banks.
You can assign those bank in Vendor Master - Payment Data Tab - House Bank field.
Then adjust your F110's payment run's varaint accordingly. E.g. If you want to pay one
vendor from ICICI n one from HDFC, assign house bank accordingly in Master. Then
add those bank in payment run program varaint. You can add multiple house banks in
variant. System, while executing program, check out invoice with vendor master for
house bank and then go to payment method assign to those house bank. and make the
payment. So answer to your question is, you need to choose those multiple bank in
payment program's varaint and obviously this you can choose from FBZP - House bank
set up.
Going to your point 2...
Yes. you can maintain multiple payment methods in payment run.. Now you can either
ristrict at Master level which payment method should use. And out of mulitple
payment methods, first one will pick up by "Ranking Order" maintain in FBZP
configuration. Whichever payment method you maintained as 1 along with
combination of House Bank and Currnecy in FBZP - Bank Determination - Ranking
Order, that will be picked up by system as first and so on...
Hope this helps you.
Regards,
Aks
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Sada Bandla replied

February 21, 2013 at 10:05 AM
Hi Akshata Vyas,
Thank you for your quick reply,
According to the 1 answer i was confused..,how can we add multiple banks in variants as you said
You can add multiple house banks in variant. System, while executing program, check out invoice with
vendor master for house bank and then go to payment method assign to those house bank. and make the
payment.
if we see the below screen there is no option for multiple banks
in my system i didn't find any multiple selections in variant screen..
at the same time i didn't maintained house bank at master data level or invoice level.
at the time of payment run we decided to pay from different house banks.
we don't want to maintain invoice by invoice because there are lot of invoices
cant we maintain different banks at payments run level..
2)second scenario was cleared
thanks
sada

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Akshata Vyas replied

February 21, 2013 at 11:39 AM
Hi Siva,
You can maintain varaint in SA38 using program name, which you are using in F110. For e.g. RFFOEDI1.
Let me know which program you are using. If you do not want to specify House Bank at invoice level, you can
maintain the same in Vendor Master.
Regards,
Aks
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Sada Bandla replied

February 21, 2013 at 11:49 AM
RFFOUS_C program name we are using in variant in f110.
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Akshata Vyas replied

February 21, 2013 at 12:26 PM
Ok Siva. So my thought was right. You are using check payment.
Now answer to your query is in case of check payment method, system allows only one House Bank at a time,
through which we can pay out. Reason beind is "Check Lot" which is assigned to that specific bank only and hence
system allows once House Bank at a time.
However you can create different varaints and add it in front of payment program RFFOBR_C. So you don't have to
run payment program multiple times. However it is not advisable practice though...
So either use different payment method like RTGS/ NIFT where you can select multiple house bank in varaint or
best practice is one bank at a time if you want to do check payment through F110.
Regards,
Aks
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ROHIT BALI replied

February 21, 2013 at 11:54 AM
Hi Akshata,
It is very important for you to know the multiple house banks which you are mentioning are Vendor
bank accounts. in f110 we specify from which house bank we need to pay vendor . please
understand the difference. If we maintain the house bank in automatic payment transaction details in
vendor master then only that particular house bank can be used in automatic payments. so it is
advised to keep house bank in this screen as blank if possible to use multiple house banks for a
particular vendor. Such cases needs to be controlled at invoice levels only.
Regards
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Akshata Vyas replied

February 21, 2013 at 12:15 PM
No Rohit. I am not saying about Vendor Banks. M talking about House Banks.
Yes. if we maintain the house bank in automatic payment transaction details in vendor master then only that
articular house bank can be used in automatic payments. And hence if we maintain House Bank ICICI in 1
Vendor Master and House Bank HDFC in another vendor n run pymt program sytem will pay both vendors
provided that both ICIC nd HDFC are maitain in variant.
I agree it should be advisable that control should be at invoice level. But if invoice volume is high, then you
have to switch control at master level.
Regards,
Aks.
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ROHIT BALI replied

February 21, 2013 at 12:36 PM
There is bank detail screen it is vendor bank details in this multiple accounts can be maintained for a
particular vendor.
in automatic payment transaction screen only one house bank can be given,this is the house bank
by which we need to pay vendor from. only one value can be maintained in this if there are multiple
invoices for that vendor which needs to be paid by different house bank then this has to be done at
invoice level.
only one variant can be used in one proposal so if we create different variants also then in one
proposal we cannot pay with different house banks if multiple invoice needs to be paid through
different house bank it has to be done at invoice level and how do you think sys will know which
invoice has to be paid by which house bank? where are we specifying that?
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Akshata Vyas replied

February 21, 2013 at 13:17 PM
Rohit, first of all Siva is asking about House Bank and not Vendor Bank.
In case of multiple house bank, through which we need to pay, we can provide multiple house bank in
payment program varaint. However in case of Check payment method, program is RFFOU_C, and due to
check lot assignment to specific bank only, system allows one House Bank at a time. Same case is what Siva is
facing problem.
He is using check payment menthod and hence system will allow only 1 house bank at a time. Choosing
differnet bank in varaint is a option but its not advisable as i said to Siva.
Now as you are asking how system will know which invoice paid through which bank... in this case i already
mentioned in my very first answer... that if you are having differnt invoices for different vendor... you can
specify different house bank in those vendor master.. this is if your invoice volume is high and you do not
want to change invoices again...
Regards,
Aks
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Naresh Krishnamoorthy replied

February 21, 2013 at 13:26 PM
Hi
Maintain your House Banks in T-code FI12 and use the required House Bank in the line items during
payment run by editing the payment proposal.
Thanks
Naresh K.
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ROHIT BALI replied

February 21, 2013 at 11:15 AM
Hi,
For different invoices you need to edit payment proposal and relocate house banks as desired if
house banks are different from one maintained in variant.
run proposal and go to edit payment proposal and relocate the house banks as desired.
Ensure in FBZP all house banks to be paid from are maintained.
regards
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