This paper describes the role of information within organisation. It explores role of information technology in terms of organisational effectiveness. Data are collection of observations, which may or may not be true.
This paper describes the role of information within organisation. It explores role of information technology in terms of organisational effectiveness. Data are collection of observations, which may or may not be true.
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This paper describes the role of information within organisation. It explores role of information technology in terms of organisational effectiveness. Data are collection of observations, which may or may not be true.
Copyright:
Attribution Non-Commercial (BY-NC)
Available Formats
Download as DOC, PDF, TXT or read online from Scribd
Organisations gather and allocate information. In the process,
they also distort it. Some distortions are planned. But other times, organisations distort data therefore it changes its meaning and value. This paper describes the role of information within organisation and how information is acquired and distorted within a building firm. An information system in an organisation is analysed in order to explore the role of information technology in terms of organisational effectiveness.
The information has constantly emphasized the requirement
for an appropriate arrangement of information’s goals and strategies with organisational goals and strategies. Data of notional frameworks have been anticipated to extend the linkages between information and organisational strategies. The role of information can enhance the competitiveness and responsiveness of an organisation.
Keywords
Information management, Information System, Information
Technology, Organisation,, Information Strategy
Introduction
Data and information are used interchangeably. In general the
Oxford American Dictionary defines data as: "facts or information to be used as a basis of discussing or deciding something." But these terms have completely different meanings in the information processing. Data are collection of observations, which may or may not be true. So data may not be facts. Also in the oxford dictionary information is defined as "facts told or discovered or facts to be fed to a computer". But in information processing, Data develop into information when they are processed. To process data one needs to collect the data clean the data from errors, analyzing data to make it significant to decision at hand, and organising data in ways that understanding.
In this description, information is "significant data."
Information search is any focused act leading to collecting data and processing it to become information. Data goes through many individual steps before it becomes information, including: achievement of data; arrangement of data; storage of data; recovery of data, control of data; authentication of process that formed the data; aggregation of data; theory making; description of data; investigation of analysis assumptions; testing; option of layout for management of data; allocation of reports; assessment of efficiency of reports.
Information organisation is where the simple processing of
information leaves off and the useful utilization of information begins. The reality is, a small number of organisations are successfully managing this informational quality within their organisations. All the way through information management, an organisation can turn its ocean of data into useable information to change decision-making.
The main aim of information for an organisation to transform
the companies from usual to contemporary with further flexibility and modernization. The qualities of information have to be – absolute, appropriate, correct, dependable, easy to use, user targeted.
The role of information in an organisation
Collecting information is the first stage of bringing about individual or organizational change. Information helps to arrange and guide managers to achievement. Managers also require being aware of the employees information seeking behaviours. If the employee understands perfectly the information, the perception of the employee is understood. It is then possible to persuade the employee to be more dynamic. Managers try to encourage workers by informing them and serving them.
All organisations need information for a series of purposes
including;
• Planning-planning requires information of the existing
resources, possible time-scales and the probable result under other scenarios. Information is essential that helps decision making, and how to implement decision taken. • Controlling-when the plan is implemented; its real performance must be controlled. Information is required to asses whether it is scheduled as planned. • Recording transaction-information about all transaction is necessary. Reasons are: - records of transaction can be used as data in a case of dispute, there may be official necessity to record transaction and operational information can be built up. • Performance measurement-just as individual operations need to be controlled, so generally performance must be calculated. Comparisons against plan are able to make. • Decision making-strategic planning, organization control and operational control may be seen as hierarchy of planning and control decisions. Strategic activities
Strategy is a long period objectives and goals and the method
by which these will be achived.strategic planning is the formulation, valuation and choice of strategies for the purposes of preparing a long term plan of action to achieve objectives. In an organisation the strategic information is used to plan the objectives of the organisation and to asses whether the objectives are being met. The strategic information could be general productivity, the productivity of company, upcoming market prediction, the accessibility and cost of raising new funds, total cash needs and capital equipments requirements.
The strategic activities in the role of information includes
• derived from both inner and outer sources
• Summarised at high stage • Relevant to the long term • Concerned with the entire organisation • Often arranged on the ‘ad hoc ’ base • Both quantities and qualitative • Uncertain, requiring statement to be prepared
It is generally established that an organisations information
system have to maintain business and trade strategy. In some situation an information system could have better influences and in fact help to establish strategy.
Operational activities
Operational information is used to make sure that exact
operational responsibilities are intended and agreed as planned. In a payroll office, for example, operational information would include the hours worked by each employees and the rate of pay per hour. The operational activities in the role of information includes
• Derived from inner sources
• Detailed, being the processing of raw data • related to the instant time • Task specific • organized very often • mostly quantative
The role of technology for providing information
The role of Information Technology (IT) in achieving the
organisation's goals has been a piece of standard discuss. It is clearly seen that IT has played a vital part in progress of the notion of organisation and continues to do this part, particularly in organising the organisation. Even before the arrival of the Internet, individuals and organisations collaborated and were related through telephone, faxes and satellite communications. Organisations now have a range of options for collaborating with one other.
The role of information technology in an organisation involves;
• high cost • it is essential to the achievement of several organisation • it can be used as a planned weapon • it also have influence inner and outer stakeholder
Many organisation invest big amount of funds in IS, but not
always wisely. Two key benefits of information technology is the ability to allocate information and the prevention of repetition-are expected to be lost. Every IT costs should therefore it needs approval to ensure that it enhances the general information management. IT is an enabling technology, and it can generate significant changes in individual businesses.
IT developments have improved the quantity of information
available to organisations. The experiences of John Nicholls Builders Ltd, a building firm, in their effort to attain their goals during the implementation of IT. The implementation phase of the task concerned setting a flexible plan and timescale from the begin. The organisation adopted a bottom up approach whereby potential users were consulted and concerned in the procedure. Though there was no single convenient explanation that might fit the organisations needs, they were able to classify appropriate construction industry software packages and combine them through progress of an intranet and database system.
Now, there is greater management control, all departments
have better access to information, enabling them to function more efficiently, and since projections are more precise, management can formulate long-term strategic plans. These improvements and developments to the business system have enhanced operational effectiveness, revenue and productivity of the organisation.
One important thing for the IT is having secured information. An
organisation has a great deal of confidential information, like- customers, products, research, and financial status. Mostly this information is gathered, processed and stored on electronic computers and transmitted across networks to other computers. Protecting classified information is a business requirement. Information security is the ongoing process of protecting information and information systems, from illegal access, use, disclosure, destruction, modification, distribution. Conclusion
The organisation can visible itself in some ways. The
organisation should have the information which is up to date. Information should be more eagerly obtainable for organisation. The information makes suitable and effective decision for planning, directing and controlling the performance of the organisation. Also the time has come to take information security seriously. Organisations that move from an unprepared, fire-fighting approach to protection. It makes the organisations cost-efficient, quality- conscious, and risk-management focused will attain better profit and decrease costs.
Organisation frequently uses information technology in order
to achieve goals and modernizes the organisation. Information technology is a central construct around which the organisations are built. All organisations are organised practically, but the actual benefits of organisations are achieved only when it enhance the competitiveness and responsiveness of an organisation.
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