Professional Documents
Culture Documents
By:
Manerly Salvatore
February 8, 2010
DELEGATION
Heathfield (2004) wrote, “Delegation can be viewed as dumping by the employee who
receives more work to do” (para. 1). However, Blair (1993) also stated, “Delegation is a skill of
which we have all heard - but which few understand. It can be used either as an excuse for
dumping failure onto the shoulders of subordinates, or as a dynamic tool for motivating and
According to Pollar and Solmo (1996), delegating a job is not the same as assigning a
task. When the leader or manager merely assign a task, he or she does not give the person any
authority to make decisions, instead the manager are focusing on the process and on the details
of how it is done. They further explained, “Delegation is not a one-step process of handing over a
task and hoping it works out. There are very distinct levels of delegation; the level the
leader/manager choose depends on the person, the particular project, and their comfort level”
However, leaders or managers need to understand that they are always responsible for the
entire output of their unit or department, including the task or responsibility that they delegate to
As a leader, you have been given responsibility for certain activities and the result
they are expected to produce. That is your job, your ultimate responsibility. Your
boss delegated this responsibility to you when you took over the job. When you
delegate, you give a portion of this responsibility to one or another of your
employees — you pass along responsibilities for certain activities and the results
you expect them to produce. However, you maintain ultimate responsibility. (p.
424 - 425)
Walker and Miller (2009) is “a worker’s obligation to a supervisor to carry out the responsibility
delegated and to produce the results expected” (p. 425). Accountability always goes
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automatically with the responsibility delegated. This further means that delegating responsibility
Delegation is a powerful management tool that serves managers and those who work with
them. “Every task or project successfully completed builds a greater level of confidence and
allows their associates to handle more and more responsibility. Ultimately, effective delegation
frees managers to focus on the big picture, and on building their professionalism” (Pollar &
In order to apply effective delegation, managers need to know the objective of delegation.
Blair (1993) simply stated that, “The objective of delegation is to get the job done by someone
else. Not just the simple tasks of reading instructions and turning a lever, but also the decision
making and changes which depend upon new information” (para. 5). In addition, “To enable
someone else to do the job for them, manager must ensure that the employees know what she/he
wants, the employees have authority to achieve it and know how to do it” (Blair, 1993, para. 7).
Managers also have to understand the delegation rule before assigning a task. They need
to know that “certain conditions are essential to successful delegation and one of them is advance
planning” (Walker & Miller, 2008, p. 431). In addition, one of management articles from
Businessballs website (2010) stated, “A simple delegation rule is the SMART acronym, or better
still, SMARTER. It is a quick checklist for proper delegation. Delegated tasks must be: Specific,
Measurable, Agreed, Realistic, Time-bound, Ethical and Recorded” (para. 8). Therefore,
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everyone involved will know what the task is and will have in mind the end result or desired
Delegation also means finding a capable person to whom to delegate the task and share
with them the results that are desired and ask/inform them why it is important. Managers are also
suggested to ask their employees of how they feel about the delegated task and how the project is
going to get done. The answers to these questions will determine if they are comfortable
performing this task and whether or not they have the right tools, information, and strategies
needed to complete it. Furthermore, Rosen (2010) explained in his guidelines of effective
delegation that, “Rather than simply telling the staff what to do, make someone feel needed,
included, and part of the team and their performance will improve” (para. 6).
Determining the exact time frame of the task is a very important steps in delegation.
Managers need to ask their employee when they feel that they can complete the task. According
to Rosen (2010), “This creates ownership in the person's mind to get it done, since they create
the time line themselves. If the time they choose is not appropriate, ask what would have to
Managers also need to reconfirm of which also means, “Going over all of the details of
the project — the timeframe, the steps involved, etc. — to ensure that no detail has been left
unexamined” (Rosen, 2010, para. 10). Most importantly, when the task or the project is done,
managers still need to follow up to ensure that the task was done on time and successfully.
Otherwise, they send the message that accountability does not exist in their business.
“Delegation is a conceptual skill and not only benefits the leader” (Walker & Miller,
2008, p. 428). It is also very important for the employees to have. According to Walker and
Miller (2008), “Delegation requires them to see their job as a whole and find what parts of it can
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be delegated, thus it will sharpen their leadership skill” (p. 428). For example, when the manager
assigned them to task or responsibility that problematic for them, they can use their delegation
skill by asking their colleagues’ help. There is nothing wrong with delegating a task even though
the employee is not in managerial position. However, in order to do this, they need to search for
clues and take the delegation concept a bit further. Terrero (2009) wrote, “Employees do not have
to feel guilty when they find themselves wondering if they could possibly have someone else do
some of the work they hate or have problems with. They actually might just be helping out their
business by putting basic tasks into the hands of the people who can execute them best” (p. 6).
References
Blair, G. M. (1993). The art of delegation. IEE Engineering Management Journal, April 1993.
Retrieved February 8, 2010 from http://www.see.ed.ac.uk/~gerard/Management/art5.html
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http://humanresources.about.com/od/delegation/Effective_Delegation_in_Leadership_an
d_Management.html
Pollar, O., & Solmo, R. (1996). Giving up control. Successful Meetings, 45(1), 75. Retrieved
from Hospitality & Tourism Complete database.
Rosen, K. (2010). 10 Steps of Effective Delegation. All Business Website. Retrieved February 8,
2010 from http://www.allbusiness.com/sales/sales-management/4019399-1.html
Terrero, R. (2009). Mastering the Art of Delegation. Travel Agent, 335(8), 6. Retrieved from
Hospitality & Tourism Complete database.
Walker, J. R., & Miller, J. E. (2008). Supervision in the Hospitality Industry: Leading
Human Resources (6th Edition). New Jersey: Wiley & Sons, Inc.