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SAP
Version 4.1 – July 2007 © 2007 SAP AG and The Rushmore Group, LLC
Contents
Unit 1: Logging into the SAP system and navigation ................................................................................................. 1
Exercise 1: Logging on to the SAP System .................................................................................................................. 1
Unit 2: Customer Order Management Business Cycle Including Procurement Process for Replenishment of Goods
- The purpose of Unit 2 is to demonstrate the Customer Order Management Business Cycle beginning with a
quotation and ending with recording final payment received from the customer. This process will include the
procurement cycle as you will need to procure the items for sale.
Exercise 2: Create Vendor Master ................................................................................................................................ 6
Exercise 3: Create Material Master .............................................................................................................................. 8
Exercise 4: Create Customer Master .......................................................................................................................... 10
Exercise 5: Create Customer Quotation...................................................................................................................... 12
Exercise 6: Create Sales Order with Reference to a Quotation .................................................................................. 13
Exercise 7: Check Stock Status .................................................................................................................................. 14
Exercise 8: Run Material Requirements Planning – Single Item, Single Level ......................................................... 15
Exercise 9: Convert Purchase Requisition to Purchase Order .................................................................................... 16
Exercise 10: Create Goods Receipt ............................................................................................................................ 18
Exercise 11: Create Invoice Receipt from Vendor ..................................................................................................... 19
Exercise 12: Post Payment to Vendor......................................................................................................................... 20
Exercise 13: Create Delivery Note for Sales Order .................................................................................................... 22
Exercise 14: Check Stock Status ................................................................................................................................ 23
Exercise 15: Picking Materials on Delivery Note....................................................................................................... 24
Exercise 16: Post Goods Issue .................................................................................................................................... 25
Exercise 17: Check Stock Status ................................................................................................................................ 26
Exercise 18: Bill Customer ......................................................................................................................................... 27
Exercise 19: Post Receipt of Customer Payment ........................................................................................................ 28
Exercise 20: Document Flow...................................................................................................................................... 30
Unit 3: Establish the Organizational Structure for Financial Accounting (FI). - The purpose of Unit 3 is to
establish the Organizational Structure for Financial Accounting (FI). Once the various organizational elements are
defined they will need to be assigned. This unit will establish the core structure necessary to conduct financial
transactions within the system.
Exercise 21: Create Company Code ........................................................................................................................... 32
Exercise 22: Create Chart of Accounts ....................................................................................................................... 33
Exercise 23: Assign Company Code to Chart of Accounts ........................................................................................ 34
Exercise 23: Assign Company Code to Chart of Accounts ........................................................................................ 34
Exercise 24: Assign Company Code to Fiscal Year Variant ...................................................................................... 35
Exercise 25: Create Credit Control Area .................................................................................................................... 36
Exercise 26: Assign Company Code to Credit Control Area...................................................................................... 37
Exercise 27: Assign Permitted Credit Control Areas to Company Code.................................................................... 38
Unit 4: Establish the Organizational Structure for Material Management (MM). - The purpose of Unit 4 is to
establish the Organizational Structure for Material Management (MM). Once the various organizational elements
are defined they will need to be assigned. This unit will establish the core structure necessary to conduct material
management transactions within the system.
Exercise 28: Verify Valuation Area............................................................................................................................ 40
Exercise 29: Define Plant ........................................................................................................................................... 41
Exercise 30: Define Storage Locations (Inventory and Quality) ................................................................................ 42
Exercise 31: Define Purchasing Organization ............................................................................................................ 43
Exercise 32: Create Purchasing Group ....................................................................................................................... 44
Exercise 33: Assign Plant to Company Code ............................................................................................................. 45
Version 4.1 – July 2007 © 2007 SAP AG and The Rushmore Group, LLC
Exercise 34: Assign Purchasing Organization to Company Code .............................................................................. 46
Exercise 35: Assign Purchasing Organization to Plant............................................................................................... 47
Exercise 36: Setup Parameter ID ................................................................................................................................ 48
Unit 5: Create Internal Controls - The purpose of Unit 5 is to establish some of the Rules (internal controls) for
Financial Accounting (FI). You have established the organizational structure for FI and now you can begin to
establish some rules with regard to the creation and of Master Data and Transactions.
Exercise 37: Create Account Groups .......................................................................................................................... 50
Exercise 38: Define Retained Earnings Account ........................................................................................................ 54
Exercise 39: Review Field Status Variant .................................................................................................................. 55
Exercise 40: Assign Company Code to Field Status Variant...................................................................................... 56
Unit 6: Create General Ledger Accounts - The purpose of Unit 6 is to create the General Ledger Accounts
necessary for the legal reporting requirements associated with a Balance Sheet and an Income Statement. This
includes:
Balance Sheet accounts for assets, liabilities and retained earnings
Income Statement for revenues and expenses
The General Ledger Accounts will be created using the Rules you created in Unit 5:
BS = Balance Sheet Accounts (Assets and Liabilities)
PL = Profit & Loss Accounts (Revenues and Expenses)
RA = Reconciliation Accounts (Accounts Payable and Accounts Receivable)
Exercise 41: Create Bank Account ............................................................................................................................. 58
Exercise 42: Create Accounts Receivable Reconciliation Account ............................................................................ 59
Exercise 43: Create Trading Goods Inventory Account ............................................................................................. 60
Exercise 44: Create Operating Supplies Inventory Account....................................................................................... 61
Exercise 45: Create Accounts Payable Reconciliation Account ................................................................................. 62
Exercise 46: Create Goods Receipt / Invoice Receipt Account .................................................................................. 63
Exercise 47: Create Output Tax Account ................................................................................................................... 64
Exercise 48: Create Input Tax Account ...................................................................................................................... 65
Exercise 49: Create Retained Earnings Account ........................................................................................................ 66
Exercise 49: Create Retained Earnings Account ........................................................................................................ 66
Exercise 50: Create Common Stock Account ............................................................................................................. 67
Exercise 51: Create Trading Goods Consumption Expense Account ......................................................................... 68
Exercise 52: Create Operating Supplies Expense Account.......................................................................................... 69
Exercise 53: Create Utilities Expense Account .......................................................................................................... 70
Exercise 54: Create Purchase Price Difference Expense Account.............................................................................. 71
Exercise 55: Create Information Technology Expense Account ................................................................................ 72
Exercise 56: Create Miscellaneous Expense Account ................................................................................................ 73
Exercise 57: Create Cost of Goods Sold Expense Account ........................................................................................ 74
Exercise 58: Run General Ledger List of Accounts Report........................................................................................ 75
Unit 7: The purpose of Unit 7 is to create the Rules (internal controls) and Master Data necessary for Material
Management. This includes:
Rules that control how master data is created and how master data responds when used in transactions.
Master Data
Vendor Master Data – who you buy from
Material Master Data – what you buy ......................................................................................................................... 76
Exercise 59: Vendor Account Groups ........................................................................................................................ 77
Exercise 60: Create Vendor Master Accounting Record ............................................................................................ 78
Exercise 61: Create Vendor Master Purchasing Record ............................................................................................. 80
Exercise 62: Create Vendor Master Record Centrally ................................................................................................ 81
Exercise 63: Create Vendor Master Record Centrally ................................................................................................ 82
Exercise 64: Create Vendor Master Record Centrally ................................................................................................ 83
Exercise 65: Initialize the Fiscal Period for Company Code ...................................................................................... 84
Version 4.1 – July 2007 © 2007 SAP AG and The Rushmore Group, LLC
Exercise 67: Maintain Plant Parameters for Materials Management .......................................................................... 85
Exercise 68: Activate Material Requirements Planning ............................................................................................. 88
Exercise 69: Define Attributes for Material Types ..................................................................................................... 89
Exercise 70: Create Material Master for Trading Goods ............................................................................................ 90
Exercise 71: (Optional) Create Material Master for Operating Supplies .................................................................... 92
Unit 8: The purpose of Unit 8 is to establish some of the rules that will control the financial accounting (FI)
transactions. In addition to the rules document number ranges will be established and a payment program will be
established. Once these rules and other parameters are established you will test your system in the next unit.......... 94
Exercise 72: Define Posting Periods Variant .............................................................................................................. 95
Exercise 73: Open and Close Posting Periods ............................................................................................................ 96
Exercise 74: Assign Posting Period Variant to Company Code ................................................................................. 97
Exercise 75: Create Tolerance Groups for Account Postings ..................................................................................... 98
Exercise 76: Setup Payment Program ......................................................................................................................... 99
Exercise 77: Create Tolerance Groups for Accounts Receivable and Accounts Payable ......................................... 100
Exercise 78: Create Financial Accounting (FI) Document Numbers ....................................................................... 101
Unit 9: The purpose of Unit 9 is to post your initial cash investment and conduct and initial test on the system by
posting the purchase of some supplies. ...................................................................................................................... 102
Exercise 79: Review Document Types ..................................................................................................................... 103
Exercise 80: Post Initial Cash Investment by Owners .............................................................................................. 104
Exercise 81: Post Purchase of Operating Supplies ................................................................................................... 105
Exercise 82: Display and Review General Ledger Account Balances and Individual Line Items ........................... 106
Unit 10: The purpose of Unit 10 is to test your systems ability to receive invoices from vendors and post payment to
the vendors account. .................................................................................................................................................. 107
Exercise 83: Create Vendor Master Record for Landlord ........................................................................................ 108
Exercise 84: Create Rent Expense Account.............................................................................................................. 109
Exercise 85: Create Invoice Receipt for Rent Expense ............................................................................................ 110
Exercise 88: Post Payment to Landlord .................................................................................................................... 113
Exercise 89: Display and Review General Ledger and Vendor Account Balances and Individual Line Items ........ 114
Unit 11: The purpose of Unit 11 is to establish some of the rules that will control the material management (MM)
transactions. Included in these rules is the configuration of automatic account assignment.
Once these rules and other parameters are established you will test your system in the next unit. ........................... 115
Exercise 90: Set Default Values for Inventory Management Reservations .............................................................. 116
Exercise 91: Maintain Purchasing Tolerance Limits ................................................................................................ 117
Exercise 92: Maintain Goods Receipt Tolerance Limits .......................................................................................... 118
Exercise 93: Maintain Invoice Receipt Tolerance Limits ......................................................................................... 119
Exercise 94: Set (review) Valuation Control ............................................................................................................ 120
Exercise 95: Assign Valuation Area Grouping ......................................................................................................... 121
Exercise 96: Define (review) Valuation Classes ...................................................................................................... 122
Exercise 97: Configure Automatic Postings for Goods Movement .......................................................................... 123
Exercise 98: Configure Automatic Postings for Taxes ............................................................................................. 127
Exercise 99: Set Parameters for Invoice Verification ............................................................................................... 128
Exercise 100: Create Default Values for Invoice Verification ................................................................................. 129
Unit 12: The purpose of Unit 12 is to test the integration of your Material Management and Financial Accounting
systems. With both configured, it is time to create purchase orders for trading goods and operating supplies, receive
the invoices and post payment to the vendors for goods provided to your company. ............................................... 130
Exercise 101: Create Purchase Order for Slick Pens ................................................................................................ 131
Exercise 102: Create Purchase Order for Premier Pens ............................................................................................ 132
Exercise 103: Create Purchase Order for Promotions Ltd. ....................................................................................... 133
Exercise 104: Create a Goods Receipts for the Purchase Orders.............................................................................. 134
Exercise 105: Create an Invoice Receipts from Vendors ......................................................................................... 135
Version 4.1 – July 2007 © 2007 SAP AG and The Rushmore Group, LLC
Exercise 106: Post Payments to Vendors ................................................................................................................. 137
Unit 13: The purpose of Unit 13 is to have you run Material Requirements Planning to generate a purchase
requisition that you will convert to a purchase order. Following conversion of the requisition you will change the
quantity and complete the purchasing (procurement) cycle. ..................................................................................... 139
Exercise 107: Create Purchase Outline Agreement (Contract) for Stock Items ....................................................... 140
Exercise 108: Run Material Requirements Planning – Single Item, Single Level.................................................... 141
Exercise 109: Convert Proposed Purchase Requisition to Purchase Order .............................................................. 142
Exercise 110: Review Outline Agreements .............................................................................................................. 144
Exercise 111: Create a Goods Receipt ...................................................................................................................... 145
Exercise 112: Create an Invoice Receipt from Vendor............................................................................................. 146
Exercise 113: Post Payment to Vendor..................................................................................................................... 147
Unit 14: The purpose of Unit 14 is to create the organizational structure necessary to carry out the customer order
management functions of your company. .................................................................................................................. 148
Exercise 114: Create Sales Organization .................................................................................................................. 149
Exercise 115: Assign Sales Organization to Company Code ................................................................................... 150
Exercise 116: Define Distribution Channels............................................................................................................. 151
Exercise 117: Assign Distribution Channels to Sales Organization ......................................................................... 152
Exercise 118: Define Common Distribution Channels ............................................................................................. 153
Exercise 119: Define Division .................................................................................................................................. 154
Exercise 120: Assign Division to Sales Organization .............................................................................................. 155
Exercise 121: Define Common Divisions ................................................................................................................ 156
Exercise 122: Set up Sales Areas.............................................................................................................................. 157
Exercise 123: Define Loading Groups...................................................................................................................... 158
Exercise 124: Create Shipping Point ........................................................................................................................ 159
Exercise 125: Assign Plant to Sales Organization and Distribution Channel ........................................................... 160
Exercise 126: Assign Shipping Point to Plant .......................................................................................................... 161
Unit 15: The purpose of Unit 15 is to create additional master data needed for conducting the customer order
management cycle. This will include creating the additional views needed for the material master, creating
additional General Ledger accounts, creating customers and assigning a pricing procedure. .................................. 162
Exercise 127: Create Sales Views for Trading Goods .............................................................................................. 163
Exercise 128: Create Sales Revenue Account ........................................................................................................... 165
Exercise 129: Create Sales Revenue Deductions Account ........................................................................................ 166
Exercise 130: Review Sold-to, Ship-to, Payer & Bill-to Account Groups ............................................................... 167
Exercise 131: Create Customer ................................................................................................................................ 168
Exercise 132: Create Ship-to party ........................................................................................................................... 171
Exercise 133: Assign Ship-to party to Customer ...................................................................................................... 173
Unit 16: The purpose of Unit 16 is to define prices for materials, specific customer prices, and discounts. In this
unit you will also establish credit limits for your customers and define those material stocks that will be considered
when you are conducting an availability check for a sales order. .............................................................................. 174
Exercise 134: Create Material Prices ........................................................................................................................ 175
Exercise 135: Create Customer Specific Material Price ........................................................................................... 177
Exercise 136: Create Customer Discount ................................................................................................................. 178
Exercise 137: Establish Credit Limit for Customers ................................................................................................ 179
Unit 17: The purpose of Unit 16 is to complete some final details necessary to prepare you for the comprehensive
system test that begins in the next unit. This unit will have you create some specialized master data as well as
complete the final configuration steps of shipping point and revenue account assignment determinations. ............. 180
Exercise 138: Assign Sales Areas to Pricing Procedure ........................................................................................... 181
Exercise 139: Define Availability Check for Sales Orders....................................................................................... 182
Exercise 140: Assign Sales and Delivery Documents to Credit Check .................................................................... 183
Exercise 141: Create Shipping Point Determination ................................................................................................ 184
Version 4.1 – July 2007 © 2007 SAP AG and The Rushmore Group, LLC
Exercise 142: Create Revenue Account Assignment Key ........................................................................................ 185
Exercise 143: Check Stock Status ............................................................................................................................ 186
Unit 19: The purpose of Unit 19 is to create a sales order using your customer info record for Pleasure Boats Buying
Group and then complete the order to cash business process. ................................................................................... 199
Exercise 154: Create Customer Material Info Record .............................................................................................. 200
Exercise 155: Create Sales Order Using Customer Info Record .............................................................................. 201
Exercise 156: Create Delivery for Sales Order ......................................................................................................... 202
Exercise 157: Pick Materials on Delivery Note ........................................................................................................ 203
Exercise 158: Post Goods Issue ................................................................................................................................ 204
Exercise 159: Bill customer ...................................................................................................................................... 205
Exercise 160: Post Receipt of Customer Payment .................................................................................................... 206
Unit 20: The purpose of Unit 20 is to create a sales order using a scheduling agreement for The Rushmore Group
and deliver against the scheduling agreement. .......................................................................................................... 207
Exercise 161: Create a Scheduling Agreement ......................................................................................................... 208
Exercise 162: Process Deliveries for a Scheduling Agreement ................................................................................ 209
Exercise 163: Display Scheduling Agreement ......................................................................................................... 210
Exercise 164: Check Stock Status ............................................................................................................................ 211
Exercise 165: Bill customer ...................................................................................................................................... 212
Exercise 166: Run Customer Credit Check .............................................................................................................. 213
Exercise 167: Post Receipt of Customer Payment .................................................................................................... 214
Unit 21: The purpose of Unit 21 is to create two sales orders. One sales order using the item proposal and the
second sales order that will result in a credit warning, as well as request more goods than you have for sale. This
will require you to run Material Requirements Planning, convert purchase requisitions to purchase orders, receive
the goods, receive the invoices, and post payment to the vendors. The deliveries for these sales orders will be
completed in the next unit.......................................................................................................................................... 215
Exercise 168: Create Item Proposal .......................................................................................................................... 216
Exercise 169: Assign Item Proposal to Customer..................................................................................................... 217
Exercise 170: Create Sales Order Using Item Proposal ............................................................................................ 218
Exercise 171: Create Sales Order – Value Discount................................................................................................. 220
Exercise 172: Run Material Requirements Planning – Single Item, Single Level.................................................... 222
Exercise 173: Create Purchasing Information Record for PPEN.............................................................................. 223
Exercise 174: Assign Source of Supply to Purchase Requisitions ........................................................................... 224
Exercise 175: Create Purchase Order via Requisition Assignment List ................................................................... 225
Exercise 176: Create Goods Receipt ........................................................................................................................ 227
Exercise 177: Create Invoice Receipt from Vendor ................................................................................................. 228
Exercise 178: Post Payment to Vendor..................................................................................................................... 229
Version 4.1 – July 2007 © 2007 SAP AG and The Rushmore Group, LLC
Unit 22: The purpose of Unit 22 is to look at the functionality of delivery and billing due lists. Delivery and billing
due list provide you the opportunity to create your deliveries and billings collectively, rather than one at a time ... 230
Exercise 179: Run Delivery Due List ....................................................................................................................... 231
Exercise 180: Pick Materials on Delivery Note ........................................................................................................ 232
Exercise 181: Post Goods Issue ................................................................................................................................ 233
Exercise 182: Run Billing Due List, Invoice Customers .......................................................................................... 234
Exercise 183: Post Receipt of Customer Payment .................................................................................................... 235
Unit 23: The purpose of Unit 23 is to introduce you to the return process. In this unit you will create a goods return
order, receive the goods, and complete the process by transferring them back into unrestricted stock, issuing a credit
and pay the customer for the goods they returned. .................................................................................................... 236
Exercise 184: Create Goods Return Order................................................................................................................. 237
Exercise 185: Create Delivery Note for Return Order ............................................................................................... 238
Exercise 186: Receive Materials from Goods Return Order ..................................................................................... 239
Exercise 187: Check Document Flow ...................................................................................................................... 240
Exercise 188: Review the Stock Overview............................................................................................................... 241
Exercise 189: Transfer Return Stock to Unrestricted Use ........................................................................................ 242
Exercise 190: Post Customer Credit ......................................................................................................................... 243
Exercise 191: Create a Billing Document................................................................................................................. 244
Exercise 192: Release Billing Document to Accounting .......................................................................................... 245
Exercise 193: Check Document Flow ...................................................................................................................... 246
Exercise 194: Post Payment to the Customer – Refund............................................................................................ 247
Exercise 195: Check Document Flow ...................................................................................................................... 248
Version 4.1 – July 2007 © 2007 SAP AG and The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Purpose of Unit
The purpose of Unit 1 is to demonstrate how to logon to the SAP system and introduce basic
navigation.
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Change the value of Client to the server number assigned by your instructor.
Enter your user logon assigned by your instructor.
Enter the initial password assigned by your instructor.
Click the green check mark button. This is the equivalent of the Enter key.
(Enter) The system will prompt you to change your password the first time you log on to the system.
Select (Enter)
This will log you onto the system. The following page is a screen shot of the SAP Easy Access Menu you
should see if you have been successful. If you can not get logged on to the system, please notify the
course instructor.
This is the SAP Easy Access Menu. It is from here that most all of your exercises will begin.
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Navigation Exercise
Objectives: Students should become familiar with navigation system in SAP, various user
settings, creating a master record and logging off the SAP system.
(b) Determine the transaction code for displaying a material in the material master record in
Materials Management application under Logistics._____________
How did you find the transaction code? ______________________________________
______________________________________________________________________
(c) Enter this transaction code in the command field and enter.
Where does this transaction code take you? Write the title of the screen.
______________________________________________________________________
Step 4 Use various types of help: Glossary, R/3 library, field help.
(a) Look in the glossary index to find the definition of Company Code.
________________________________________________________
________________________________________________________
(b) Go to SAP library, what are the manuals available in Inventory Management (MM Module)
under Logistics?
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________________________________________________________________
________________________________________________________________
(c ) Display material master record for material 1300-1400 and from the Basic data 1
view, write down the definitions for
Division _______________________________________________________
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Purpose of Unit
The purpose of Unit 2 is to demonstrate the Customer Order Management Business Cycle beginning
with a quotation and ending with recording final payment received from the customer. This process will
include the procurement cycle as you will need to procure the items for sale.
Reference
¾ Vendor: 100001
¾ Company Code: C999
¾ Purch. Organization: P999
¾ (Enter)
Name
¾ Enter the vendor’s name Your Name _ _ _
Search term
¾ Search term = _ _ _(Your Student Number)
Address
¾ Postal code = 57069
¾ City = Vermillion
¾ Country = US
¾ Region = SD
Communication
¾ Language = English
¾ (Enter)
Note: Page forward past views that do not contain relevant information…
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¾ (Enter)
¾ (Enter)
¾ (Enter)
Create Vendor: Payment Transactions Accounting
¾ Payt = 0001
¾ Select Check double inv.
¾ (Enter)
Create Vendor: Correspondence Accounting N/A
¾ (Enter)
Create Vendor: Purchasing data
¾ Order Currency = USD
¾ Terms of Payment = 0001
¾ (Enter)
Create Vendor: Partner Functions N/A
¾ (Enter)
¾ (Save)
Record the Vendor Number: _______________
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¾ Select: Retail
¾ (Enter)
¾ (Enter)
¾ (Enter)
¾ Material SPEN_ _ _
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¾ (Enter)
¾ (Enter)
¾ Select
¾ (Save)
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¾ Customer: 1
¾ Company code: C999
¾ Sales organization: S999
¾ Distribution channel: RE
¾ Reference division: 01
¾ (Enter)
Address TAB
Name
¾ Name: Customer _ _ _
Search term
¾ Search Term: ___
Address
¾ Postal Code: 57069
¾ City: Vermillion
¾ Country: US
¾ Region: SD
Communication
¾ Language: English
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¾ Select
Sales TAB
Sales order
¾ Currency: USD
Pricing/statistics
¾ Cust. Pric. Proc.: 1
¾ Cust. Stats. Grp: 1
Shipping TAB
Shipping
¾ Delivery priority: 02
¾ Order Combination: Selected
¾ Shipping Conditions: 01
¾ Delivering Plant: P999
Partial deliveries
¾ Max.part.deliveries: 3
¾ (Save)
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¾ Quotation type: QT
Organizational Data
¾ Sales Organization: S999
¾ Distribution channel: RE
¾ Division: 01
¾ (Enter)
The ‘Item Overview’ screen of the quotation appears.
Enter the following information:
¾ Quotation: Leave blank (system assigns number)
¾ Sold-to party: Number from Creating a Customer
¾ Ship-to party: Leave blank
¾ PO number: Any number or text
¾ (Enter)
¾ (Save)
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¾ Order type: OR
Organizational Data
¾ Sales Organization: S999
¾ Distribution channel: RE
¾ Division: 01
¾ Select
The system copies the details of the quotation into the Sales order.
Select the option that gives you a complete delivery on the proposed date.
¾ PO Number: 123-_ _ _
¾ PO Date: Today’s date
Sales Tab
¾ Delivering plant P999
¾ (Save)
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¾ Material: SPEN_ _ _
¾ Plant: P999
¾ Display version: 1
¾ (Execute)
¾ Select
¾ This will open a pop-up window showing the details of the inventory by stock type at the level you
selected.
¾ Check the unrestricted use quantity (Unrestricted use) stock type
¾ Check the sales orders quantity (Sales orders) stock type
¾ Check the delivery quantity (Scheduled for delivery) stock type
Record the storage location and quantity of inventory for each Stock type:
Company Code
Stock Type Stock
Unrestricted Use
Sales Orders
Scheduled for Delivery
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¾ (Enter)
¾ A warning message appears - please check input parameters
Note: Your MRP list may appear different depending on dates and orders.
¾ (Save)
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¾ (Enter)
¾ Select Purchase Requisition to be converted and click (Details of Element)
¾ or Double click on the purchase req to be converted.
¾ Click on the button
¾ (Enter)
¾ Single Click on Open Requisitions line in the left window
¾ (Enter)
¾ Record the amount of the purchase order from the Conditions Tab on the Header $ _____________
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¾ (Save)
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¾ (Execute)
Notice that the quantity from the PO defaults as the quantity to receive.
¾ Select or (Post)
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¾ (Enter)
¾ (Post)
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Bank data:
¾ Account: 100999
¾ Amount: Enter the amount of the outgoing payment from invoice
¾ Text: Invoice Number or other text
¾ Select
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¾ Double click on “USD gross” amount for the Invoice Receipt until “Not assigned” is $0.00
¾ (Save)
¾ (Exit)
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¾ (Enter)
The system defaults the items and quantities from the sales order that are scheduled to be delivered.
¾ (Item Details)
¾ (Back)
Picking Tab:
Verify system selected:
¾ Plant = P999
¾ (Enter)
¾ (Save)
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Database selections
¾ Material: SPEN_ _ _
¾ Plant: P999
¾ Display version: 1
¾ (Execute)
¾ Select
¾ This will open a pop-up window showing the details of the inventory by stock type at the level you
selected.
¾ (Exit)
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¾ (Enter)
The material delivery quantity is proposed.
Picking Tab
¾ Enter Pick quantity to match the proposed delivery quantity
¾ Verify that the storage location is Inventory
¾ (Save)
¾ (Exit)
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¾ Select
¾ (Exit)
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Database selections
¾ Material: SPEN_ _ _
¾ Plant: P999
¾ Display version: 1
¾ (Execute)
¾ Select
¾ This will open a pop-up window showing the details of the inventory by stock type at the level you
selected.
¾ (Exit)
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¾ (Execute)
The system displays the customer and the materials on the delivery with total values to be billed.
¾ Record the total amount billed to the customer: $____________________
¾ (Save)
Record the billing document number that is displayed at the bottom of the screen ________________
¾ (Exit)
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Bank data:
¾ Account: 100999
¾ Amount: Enter the amount of the payment (from sales order)
¾ Select
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
¾ Double click on “USD gross” amount for the Customer Invoice until “Not assigned” is $0.00
¾ (Save)
¾ (Exit)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
¾ Select
Note: You can view the document flow from the Sales Order, Delivery or Billing screens.
¾ Select the
¾ (Continue)
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Unit 3:
Purpose of Unit
The purpose of Unit 3 is to establish the Organizational Structure for Financial Accounting (FI). Once
the various organizational elements are defined they will need to be assigned. This unit will establish
the core structure necessary to conduct financial transactions within the system.
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Definition → Financial Accounting →
Edit, Copy, Delete, Check Company Code
¾ Select (Address)
Name
¾ Name = (Your Name) Pen Inc. (e.g., John Pen Inc.)
Search Term
¾ Search term = _ _ _ (Your student number)
Address
¾ Street = 123 Forest Avenue
¾ Postal code = 57069
¾ City = Vermillion
¾ Country key = US
¾ Region = SD
¾ (Copy)
¾ (Save)
¾ (Copy)
Record the system message:
Message
¾ (Exit)
¾ (Cancel)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → General Ledger Accounting → G/L Accounts →
Master Data → Preparations → Edit Chart of Accounts List
¾ (Enter)
¾ (Save)
¾ (Exit)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
If you have several legal entities within your enterprise, it would make sense to have all of the entities
use the same chart of accounts. This would facilitate the creation of consolidated financial statements.
Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → General Ledger Accounting → G/L Accounts →
Master Data → Preparations → Assign Company Code to Chart of Accounts
¾ (Save)
¾ (Exit)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
When defining your fiscal year, you have the several options:
• Your fiscal year is the calendar year
• Your fiscal year is not the same as the calendar year and is not year-dependent
• Your fiscal year is not the same as the calendar year and is year-dependent
Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Financial Accounting Global Settings → Fiscal Year →
Assign Company Code to a Fiscal Year Variant
¾ (Save)
¾ (Exit)
Please notify your instructor if you encounter problems in saving your entry due to the table
locking mechanism.
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
A credit control area can include one or more company codes. Including more than one company code
in an enterprise allows for the control of a customer’s credit across all company codes assigned to that
credit control area. It is not possible to assign a company code to more than one credit control area.
The credit limits must be specified in the same currency for all company codes in a credit control area.
Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Definition → Financial Accounting →
Define Credit Control Area
¾ (Back)
¾ Description Pen Inc. Credit Control Dept._ _ _
¾ (Save)
¾ (Exit)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Assignment → Financial Accounting →
Assign company code to credit control area
¾ (Save)
¾ (Exit)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
The control area assigned to the company code only acts as a default value and is used, for example,
for crediting commitments in the case of non-assignable incoming payments from customers.
Otherwise, with every payment, the credit amount is deducted in the control area in which it was also
added (as previously).
Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Account Receivable and Accounts Payable →
Credit Management → Credit Control Account →
Assign Permitted Credit Control Areas to Company Code
¾ (Save)
¾ (Exit)
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Unit 4:
Purpose of Unit
The purpose of Unit 4 is to establish the Organizational Structure for Material Management (MM).
Once the various organizational elements are defined they will need to be assigned. This unit will
establish the core structure necessary to conduct material management transactions within the system.
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Having the valuation set at the plant level facilitates plant level materials requirements planning.
Navigation
Menu Path:
Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Definition → Logistics – General →
Define valuation level
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
As an organizational structure, the plant is assigned to a company code. However a company code
can have several plants.
Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Definition → Logistics – General →
Define, copy, delete, check plant
Detailed Information
¾ Factory calendar US
¾ Select (Address)
Name
¾ Name Pen Inc Warehouse_ _ _
¾ Name 2 Plant _ _ _
Search Term
¾ Search term ___
Street Address
¾ Street 123 Glen Avenue
¾ City Vermillion
¾ Postal code 57069
¾ Country key US
¾ Region SD
¾ (Copy)
¾ (Save)
¾ (Copy)
¾ (Exit)
¾ (Cancel)
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A storage location is where the quantity of inventory is managed not the value. The value is managed
at the plant level.
Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Definition → Materials Management →
Maintain storage location
¾ (Continue)
¾ (Save)
¾ (Exit)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
The purchasing organization is the organizational unit that subdivides an enterprise according to the
requirements of purchasing.
Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Definition → Materials Management →
Maintain purchasing organization
¾ (Save)
¾ (Exit)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Purchasing → Create Purchasing Groups
¾ (Save)
¾ (Exit)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Assignment → Logistics – General →
Assign plant to company code
¾ (Enter)
¾ (Save)
¾ (Exit)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Assignment → Materials Management →
Assign purchasing organization to company code
¾ (Enter)
¾ (Save)
¾ (Exit)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Assignment → Materials Management →
Assign Purchasing Organization to Plant
¾ (Enter)
¾ (Save)
¾ (Exit)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
The parameters established in this exercise provide the default information for your transaction
screens. When establishing defaults for your ID, you would generally not want to create default
parameter values for entries that change frequently.
Navigation
Menu Path
System Menu: System → User Profile → Own Data
Trans Code
¾ (Save)
Note: This process created a new session – you may close one session if you wish.
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Unit 5:
Purpose of Unit
The purpose of Unit 5 is to establish some of the Rules (internal controls) for Financial Accounting (FI).
You have established the organizational structure for FI and now you can begin to establish some rules
with regard to the creation and of Master Data and Transactions.
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
The account group determines the fields for the entry screens if you create or change a master record
in the company code. In the account group a number range interval is defined to which accounts can
be assigned. Field statuses for each account group control the behavior of the fields when you are
creating a general ledger account such as whether or not the field is required, suppressed, optional, or
display only.
Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → General Ledger Accounting → G/L Accounts →
Master Data → Preparations → Define Account Group
¾ (Enter)
¾ Select C_ _ _, Group BS – Balance Sheet Accounts 100000 – 399999
¾
¾ Position Cursor on Account Control
¾ (Choose)
Account Control Suppress Req. entry Opt. entry Display
Currency X
Tax category X
Reconciliation account X
Exchange Rate Difference X
Account managed in ext. system X
Only balances in local crcy X
Alternative account number X
Inflation key X
Tolerance group X
¾ (NEXT)
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¾ (Next)
Document entry Suppress Req. entry Opt. entry Display
Reconcil.acct ready for input X
Field status group X
Post automatically only X
Supplement automatic postings X
¾ (Save)
¾ (Back)
¾ (Enter)
¾ Select C_ _ _, Group PL – Profit & Loss Accounts 400000 – 999999
¾
¾ Position Cursor on Account Control
¾ (Choose)
Account Control Suppress Req. entry Opt. entry Display
Currency X
Tax category X
Reconciliation account X
Exchange rate difference X
Account managed in ext. system X
Only balances in local crcy X
Alternative account number X
Inflation key X
Tolerance group X
¾ (Next)
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¾
Account management Suppress Req. entry Opt. entry Display
Line Item Management X
Open item management X
Sort key X
Authorization group X
Administrator X
¾ (Next)
Document entry Suppress Req. entry Opt. entry Display
Reconcil.acct ready for input X
Field status group X
Post automatically only X
Supplement automatic postings X
¾ (Save)
¾ (Back)
Reconciliation Accounts
¾
¾ Chrt/Accts C_ _ _
¾ Acct Group RA
¾ Name Reconciliation Accounts
¾ From acct 110000
¾ To account 310000
¾ (Enter)
¾ (Save)
¾ Select C_ _ _, Group RA - Reconciliation Accounts 110000 – 300999
¾
¾ Position Cursor on Account Control
¾ (Choose)
Account Control Suppress Req. entry Opt. entry Display
Currency X
Tax category X
Reconciliation account X
Exchange rate difference key X
Account managed in ext. system X
Only balances in local crcy X
Alternative account number X
Inflation key X
Tolerance group X
¾ (Next)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
¾
Account management Suppress Req. entry Opt. entry Display
Line Item Management X
Open item management X
Sort key X
Authorization group X
Administrator (Accounting Clerk) X
¾ (Next)
Document entry Suppress Req. entry Opt. entry Display
Reconcil.acct ready for input X
Field status group X
Post automatically only X
Supplement automatic postings X
¾ (Save)
¾ (Back)
¾ (Exit)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path:
Tools → Customizing → IMG → Execute Project→
Financial Accounting → General Ledger Accounting → G/L Accounts →
Master Data → Preparations → Define Retained Earnings Account
¾ (Enter)
P&L statmt Account
RE 330_ _ _
¾ (Enter)
¾ (Enter)
¾ (Save)
¾ (Exit)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
The field status group specifies which fields are ready for input, which fields must be filled or which
fields are suppressed when entering documents. Specifying which fields are required, suppressed,
optional, or display only when using the various general ledger accounts. A field status group is
assigned to a general ledger account when it is created.
Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Financial Accounting Global Settings → Document →
Line Item → Controls → Define Field Status Variants
¾ Select VPEN
¾ Double click Field status groups
¾ Select ZALL, All Accounts
¾
¾ Position Cursor on General Data
¾ (Choose)
General Data Suppress Req. entry Opt. entry
Assignment number X
Text X
Invoice Reference X
Hedging X
Collective Invoice X
Reference specification 1/2 X
Reference specification 3 X
Inflation Index X
¾ (Exit)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Financial Accounting Global Settings → Document →
Line Item → Controls → Assign Company Code to Field Status Variants
¾ (Save)
¾ (Exit)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally
¾ (Create)
Type/Description TAB
Control in chart of accounts
¾ Account Group Balance Sheet Accounts
¾ Select Radio Button Balance sheet account
Description
¾ Short text: Bank (Checking)
¾ G/L acct long text Bank (Checking Account)
Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ (Save)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally
¾ (Create)
Type/Description TAB
Control in chart of accounts
¾ Account Group Reconciliation Accounts
¾ Select Radio Button Balance sheet account
Description
¾ Short text: AR Recon
¾ G/L acct long text Accounts Receivable Reconciliation
Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ (Save)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally
¾ (Create)
Type/Description TAB
Control in chart of accounts
¾ Account Group Balance Sheet Accounts
¾ Select Radio Button Balance sheet account
Description
¾ Short text: Inventory - Trading
¾ G/L acct long text Trading Goods Inventory
Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ Select “Post automatically only”
¾ (Save)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally
¾ (Create)
Type/Description TAB
Control in chart of accounts
¾ Account Group Balance Sheet Accounts
¾ Select Radio Button Balance sheet account
Description
¾ Short text: Operating Supplies
¾ G/L acct long text Operating Supplies Inventory
Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ Select “Post automatically only”
¾ (Save)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally
¾ (Create)
Type/Description TAB
Control in chart of accounts
¾ Account Group Reconciliation Accounts
¾ Select Radio Button Balance sheet account
Description
¾ Short text: AP Recon
¾ G/L acct long text Accounts Payable Reconciliation
Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ (Save)
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Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally
¾ (Create)
Type/Description TAB
Control in chart of accounts
¾ Account Group Balance Sheet Accounts
¾ Select Radio Button Balance sheet account
Description
¾ Short text: GR/IR Account
¾ G/L acct long text Goods Receipt / Invoice Receipt Account
Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ Check “Post automatically only”
¾ (Save)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally
¾ (Create)
Type/Description TAB
Control in chart of accounts
¾ Account Group Balance Sheet Accounts
¾ Select Radio Button Balance sheet account
Description
¾ Short text: Accrued Tax - Output
¾ G/L acct long text Accrued Tax - Output
Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ (Save)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally
¾ (Create)
Type/Description TAB
Control in chart of accounts
¾ Account Group Balance Sheet Accounts
¾ Select Radio Button Balance sheet account
Description
¾ Short text: Accrued Tax - Input
¾ G/L acct long text Accrued Tax - Input
Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ (Save)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
A Retained Earnings account is a Balance Sheet account that records values to be carried forward
from one period to the next.
Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally
¾ (Create)
Type/Description TAB
Control in chart of accounts
¾ Account Group Balance Sheet Accounts
¾ Select Radio Button Balance sheet account
Description
¾ Short text: Retained Earnings
¾ G/L acct long text Retained Earnings
Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ Select “Post automatically only”
¾ (Save)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally
¾ (Create)
Type/Description TAB
Control in chart of accounts
¾ Account Group Balance Sheet Accounts
¾ Select Radio Button Balance sheet account
Description
¾ Short text: Common Stock
¾ G/L acct long text Common Stock _ _ _
Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ (Save)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally
¾ (Create)
Type/Description TAB
Control in chart of accounts
¾ Account Group Profit & Loss Accounts
¾ Select Radio Button P&L statement acct
Description
¾ Short text: Trading Goods Exp.
¾ G/L acct long text Trading Goods Consumption/Expense
Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ (Save)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally
¾ (Create)
Type/Description TAB
Control in chart of accounts
¾ Account Group Profit & Loss Accounts
¾ Select Radio Button P&L statement acct
Description
¾ Short text: Supplies Expense
¾ G/L acct long text Supplies Expense
Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ (Save)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally
¾ (Create)
Type/Description TAB
Control in chart of accounts
¾ Account Group Profit & Loss Accounts
¾ Select Radio Button P&L statement acct
Description
¾ Short text: Utilities Expense
¾ G/L acct long text Utilities Expense Account
Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ (Save)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally
¾ (Create)
Type/Description TAB
Control in chart of accounts
¾ Account Group Profit & Loss Accounts
¾ Select Radio Button P&L statement acct
Description
¾ Short text: Pur Price Dif Acct
¾ G/L acct long text Purchase Price Difference Account
Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ (Save)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally
¾ (Create)
Type/Description TAB
Control in chart of accounts
¾ Account Group Profit & Loss Accounts
¾ Select Radio Button P&L statement acct
Description
¾ Short text: IT Expense
¾ G/L acct long text Information Technology Expense
Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ (Save)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally
¾ (Create)
Type/Description TAB
Control in chart of accounts
¾ Account Group Profit & Loss Accounts
¾ Select Radio Button P&L statement acct
Description
¾ Short text: Misc. Expense
¾ G/L acct long text Miscellaneous Expense
Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ (Save)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally
¾ (Create)
Type/Description TAB
Control in chart of accounts
¾ Account Group Profit & Loss Accounts
¾ Select Radio Button P&L statement acct
Description
¾ Short text: Cost of Goods Sold
¾ G/L acct long text Cost of Goods Sold Expense
Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ (Save)
¾ (Exit)
Record the system message:
Message
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Information System →
General Ledger Reports → Master Data → Chart of Accounts →
SAP Minimal Variant
Trans Code
¾ Company Code: C_ _ _
¾ (Execute)
¾ Review the list of accounts
¾ (Back)
¾ (Exit)
Record the system message:
Message
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Unit 7
Purpose of Unit
The purpose of Unit 7 is to create the Rules (internal controls) and Master Data necessary for Material
Management. This includes:
• Rules that control how master data is created and how master data responds when used in
transactions.
• Master Data
o Vendor Master Data – who you buy from
o Material Master Data – what you buy
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path
Accounting → Financial Accounting → Accounts Payable → Master Records →
Create
¾ (Enter)
Create Vendor: Address
Name
¾ Name: Promotions Ltd. _ _ _
Search Term
¾ Search term _ _ _(Your Student Number)
Address
¾ Postal code 95929
¾ City Chico
¾ Country US
¾ Region CA
Communication
¾ Language English
¾ (Enter) Note: Page forward past views that do not contain relevant information…
Create Vendor: Control N/A
¾ (Enter)
Create Vendor: Payment transaction N/A
¾ (Enter)
Create Vendor: Accounting Information Accounting
¾ Recon. Account: 300_ _ _
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
¾ (Enter)
Create Vendor: Payment transaction Accounting
¾ Payt term (Payment Terms): 0001
¾ Select Check double inv.
¾ (Enter)
Create Vendor: Correspondence Accounting N/A
¾ (Save)
¾ Record the vendor number _________________
¾ (Exit)
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Navigation
Menu Path
Logistics → Materials Management → Purchasing → Master Data → Vendor →
Purchasing → Create
¾ (Enter)
Create Vendor: Purchasing Data
Conditions
¾ Order Currency USD
¾ Terms of payment 0001
¾ (Save)
¾ (Exit)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path
Logistics → Materials Management → Purchasing → Master Data → Vendor →
Central → Create
¾ (Enter)
Create Vendor: Address
Name
¾ Name Slick Pens _ _ _
Search Term
¾ Search term _ _ _(Your Student Number)
Address
¾ Postal code 53201
¾ City Milwaukee
¾ Country US
¾ Region WI
Communication
¾ Language English
¾ (Enter) Note: Page forward past views that do not contain relevant information…
Create Vendor: Control N/A
Create Vendor: Payment transactions N/A
Create Vendor: Accounting Information Accounting
¾ Recon. Account = 300_ _ _
Create Vendor: Payment transactions Accounting
¾ Payment term = 0001
¾ Select Check double inv.
Create Vendor: Correspondence Accounting N/A
Create Vendor: Purchasing data
¾ Order Currency = USD
¾ Terms of payment = 0001
¾ (Save)
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Navigation
Menu Path
Logistics → Materials Management → Purchasing → Master Data → Vendor →
Central → Create
¾ (Enter)
Create Vendor: Address
Name
¾ Name Premier Pens _ _ _
Search Term
¾ Search term _ _ _ (Your Student Number)
Address
¾ Postal code 70803
¾ City Baton Rouge
¾ Country US
¾ Region LA
Communication
¾ Language English
¾ (Enter) Note: Page forward past views that do not contain relevant information…
Create Vendor: Control N/A
Create Vendor: Payment transactions N/A
Create Vendor: Accounting Information Accounting
¾ Recon. Account = 300_ _ _
Create Vendor: Payment transactions Accounting
¾ Payment term = 0001
¾ Select Check double inv.
Create Vendor: Correspondence Accounting N/A
Create Vendor: Purchasing data
¾ Order Currency = USD
¾ Terms of payment = 0001
¾ (Save)
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Navigation
Menu Path
Logistics → Materials Management → Purchasing → Master Data → Vendor →
Central → Create
¾ (Enter)
Create Vendor: Address
Name
¾ Name Boxes Inc _ _ _
Search Term
¾ Search term _ _ _ (Your Student Number)
Address
¾ Postal code 57101
¾ City Sioux Falls
¾ Country US
¾ Region SD
Communication
¾ Language English
¾ (Enter) Note: Page forward past views that do not contain relevant information…
Create Vendor: Control N/A
Create Vendor: Payment transactions N/A
Create Vendor: Accounting Information Accounting
¾ Recon. Account = 300_ _ _
Create Vendor: Payment transactions Accounting
¾ Payment term = 0001
¾ Select Check double inv.
Create Vendor: Correspondence Accounting N/A
Create Vendor: Purchasing data
¾ Order Currency = USD
¾ Terms of payment = 0001
¾ (Save)
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Note: If you create an initial posting period in the future, no transactions will be possible until that
period. You will then need to start over at the beginning of the exercises.
Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Logistics – General → Material Master → Basic Settings →
Maintain Company Codes for Materials Management
¾ (Save)
¾ (Exit)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Consumption-Based Planning → Plant Parameters →
Carry Out Overall Maintenance of Plant Parameters
¾ Select
¾ Plant P_ _ _
¾ Select
¾ Select
¾ Select
¾ Plant P_ _ _
¾ Select
Environment
¾ Select
Number Ranges
¾ Select
¾ Select
¾ Select
¾ Select
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
¾ Select
¾ Select
¾ Select
¾ Plant: P_ _ _
¾ MRP controller _ _ _ and description (Your name)
¾ Select
¾ Select
¾ Plant P_ _ _
¾ Marg. _ _ _ ( Your Student Number)
¾ Op.Per. 1 (Workdays prior to order start)
¾ Fl Bef 1 (Workdays between order start and scheduled start)
¾ Fl After 1 (Workdays between order due date and scheduled
finish date)
¾ Rel. Per: 1 (Workdays in release period)
¾ Select
¾ Number of planned orders 1
¾ (Save) (Back)
¾ Select
¾ Select your plant
¾ Avail. Check Rule PP
¾ (Save) (Back)
Reporting
¾ Select
¾ Select Display list
¾ Frequency 1
¾ (Save) (Back)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Planning Run
¾ Select
Plant parameters
¾ Select Scheduling: Info Rec/Agreemt
¾ Schedule lines . 3 (Schedule Lines)
¾ Unknown Acct Assignment U (Unknown)
¾ Select
¾ Planning horizon 15
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Consumption-Based Planning → Planning →
Activate Material Requirements Planning
¾ Select
¾ Select Activate requirements planning for your plant
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Since this is client level configuration is shared by everyone, therefore in this exercise you will only
have to review the settings established by the Instructor.
Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Logistics – General → Material Master → Basic Settings → Material Types →
Define Attributes of Material Types
¾ (Save)
¾ (Back
Complete the same set of operations for HIBE (Operating Supplies) after you are done with HAWA.
¾ (Exit)
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This exercise will also introduce you to the use of defaults in the creation of material master data.
Navigation
Menu Path
Logistics → Materials Management → Material Master → Material →
Create (Special) → Trading Goods
First set the defaults (you may need to select the industry sector prior to setting the defaults)
¾ (Enter)
¾ (Enter)
¾ (Enter)
¾ Material BPEN_ _ _
¾ (You may need to press enter once or twice to pass the views and organization level selections
if you did not indicate that you only wanted to view these on request)
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Use the information following table for the inputs into the material master. Repeat the process for each
of the materials.
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Use the same default information for this exercise that you used when creating the trading good
material master data.
Navigation
Menu Path
Logistics → Materials Management → Material Master → Material →
Create (Special) → Operating Supplies
¾ (Enter)
Use the following information to create the materials
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MRP 2 View
Planned Deliv. Time 1 1 2 5
SchedMargin key ___ ___ ___ ___
Safety Stock 10 10 2 1
MRP 3 View
Availability check 02 02 02 02
Accounting 1 View
Value Class 3030 3030 3030 3030
Moving price $ 9.60 $ 2.50 $ 35.50 $ 52.50
Price Unit 12 1 10 1
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Unit 8:
Purpose of Unit
The purpose of Unit 8 is to establish some of the rules that will control the financial accounting (FI)
transactions. In addition to the rules document number ranges will be established and a payment
program will be established.
Once these rules and other parameters are established you will test your system in the next unit.
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Financial Accounting Global Settings → Document →
Posting Periods → Define Variants for Open Posting Periods
¾ Click on
¾ Variant V_ _ _
¾ Name Posting Period Variant _ _ _
¾ (Save)
¾ (Back twice)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Financial Accounting Global Settings → Document →
Posting Periods → Open and Close Posting Periods
¾ Click on
¾ Var. V_ _ _
¾ A + (Valid for all accounts)
Leave account columns blank
Open periods 1 to 12 plus one extra period for current fiscal year by typing the following:
¾ From per 1 1
¾ Year 2007
¾ To period 12
¾ Year 2010
¾ From per 2 13
¾ Year 2007
¾ To period 13
¾ Year 2010
¾ (Save)
¾ (Back twice)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Financial Accounting Global Settings → Document →
Posting Periods → Assign Variants to Company Code
¾ (Save)
¾ (Back)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Financial Accounting Global Settings → Document →
Line Item → Define Tolerance Groups for Employees
¾ (Enter)
¾ (Save)
¾ (Back twice)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Example 1
Company code 0001 pays its own items and the items of company codes 0002 and 0003. All items are
grouped into one payment.
Example 2
Company code 0001 pays its own items and the items of company codes 0002 and 0003. However, a
separate payment is created for each company code.
Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Accounts Receivable and Accounts Payable →
Business Transactions → Outgoing Payments →
Automatic Outgoing Payments →
Payment Method/Bank Selection for Payment Program →
Setup All Company Codes for Payment Transactions
¾ (Enter)
¾ Sending company code C_ _ _ (your company code)
¾ Paying company code C_ _ _ (your company code)
¾ (Save)
¾ (Back twice)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
As with earlier tolerances, a blank group field means that these rules will apply to all persons not
assigned to a specific group.
Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Accounts Receivable and Accounts Payable →
Business Transactions → Outgoing Payments → Manual Outgoing Payments →
Define Tolerances (Vendors)
¾ (Enter)
¾ (Save)
¾ (Back twice)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Financial Accounting Global Settings → Document →
Document Number Ranges → Copy to Company Code
¾ (Execute)
¾ (Back twice)
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Unit 9:
Purpose of Unit
The purpose of Unit 9 is to post your initial cash investment and conduct and initial test on the system
by posting the purchase of some supplies.
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Financial Accounting Global Settings → Document →
Document Header → Define Document Types
Make sure the title of the screen is: Display View “Document Types”; Overview
¾ Select the following document types and record the Document Number Ranges
¾ (Back twice)
Record the system message:
Message
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Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Posting→
Enter G/L Account Document
¾ (Enter)
¾ (Post)
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Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Posting→
Enter G/L Account Document
Trans Code
¾ (Enter)
¾ (Post)
¾ (Exit)
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Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Account →
Display Balances
Trans Code
¾ (Execute)
¾ Record the entry below
¾ (Back)
¾ G/L Account 350_ _ _
¾ (Execute)
¾ Record the entry below
¾ (Back)
¾ G/L Account 740_ _ _
¾ (Execute)
¾ Record the entry below
¾ (Back)
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Unit 10:
Purpose of Unit
The purpose of Unit 10 is to test your systems ability to receive invoices from vendors and post
payment to the vendors account.
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Navigation
Menu Path
Accounting → Financial Accounting → Accounts Payable → Master Records →
Create
¾ (Enter)
Create Vendor: Address
Name
¾ Name Tanager Leasing _ _ _
Search Term
¾ Search term ___
Street Address
¾ City Vermillion
¾ Postal code 57069
¾ Country US
¾ Region SD
¾ Language EN
¾ (Enter)
Create Vendor: Payment transactions Accounting
Payment data
¾ Payt Terms 0001
¾ Select Chk double inv.
¾ (Save)
¾ (Back)
Record the system message:
Message
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Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally
¾ Click on
¾ G/L Account 781_ _ _
¾ Company Code C_ _ _
¾ (Continue)
Type/Description TAB
Description
¾ Short Text Rent Expense
¾ G/L Acct Long Text Rent Expense
¾ (Save)
¾ (Back)
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Total $1,500.00
Navigation
Menu Path
Accounting → Financial Accounting → Accounts Payable → Document Entry →
Invoice
¾ (Enter)
¾ (Post)
Record the system message:
Message
¾ (Exit)
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Menu Path
Accounting → Financial Accounting → General Ledger → Account →
Display Balances
Trans Code
¾ (Execute)
¾ Record the information in the ledger below.
¾ Double click on period balance to see individual line items.
Record the balance of the Rent Expense Account for the current and previous period
Period Debit Credit Balance Cumulative
Balance
¾ (Exit Twice)
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Navigation
Menu Path
Accounting→ Financial accounting→ Accounts Payable→ Account→
Display Balances
Trans Code
¾ (Execute)
¾ Record the information in the ledger below.
¾ Double click on period balance to see individual line items.
Record the balance of the Vendor Account for the current and previous period
Period Debit Credit Balance Cumulative Sales/
Balance Purchases
¾ (Exit Twice)
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Navigation
Menu Path
Accounting → Financial Accounting → Accounts Payable → Document Entry →
Outgoing Payment → Post
¾ Select
¾ Review the line item information.
¾ Double click on the line item you want to post payment against. When assignment has been made
correctly the ‘Not assigned’ value on the bottom should equal $0.00
¾ (Post)
¾ (Exit)
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Exercise 89: Display and Review General Ledger and Vendor Account
Balances and Individual Line Items
Purpose of Exercise
To Display the Vendor account balance and line item
Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Account →
Display Balances
Trans Code
Enter the following information:
¾ G/L account 780_ _ _
¾ Company code C_ _ _
¾ Fiscal year 2007
¾ (Execute)
¾ Double click on period balance to see line items.
Record details of payment to landlord:
Type Doc. Date Amount in local cur. Document No
Navigation
Menu Path
Accounting → Financial Accounting → Accounts Payable → Account →
Display/Change Line Items
Trans Code
¾ (Execute)
¾ Double click on individual document to see additional information.
Verify details of:
Status Document No Type Amount in doc. curr.
¾ (Exit Twice)
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Unit 11:
Purpose of Unit
The purpose of Unit 11 is to establish some of the rules that will control the material management (MM)
transactions. Included in these rules is the configuration of automatic account assignment.
Once these rules and other parameters are established you will test your system in the next unit.
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The movement allowed indicator must be turned on to allow goods movements for reservations. The
Days movement allowed limits the goods movements to a specific number of days prior to the
reservation date. The Retention period is the number of days after the reservation date the system will
hold the reservation before setting the deletion indicator.
Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Inventory Management and Physical Inventory →
Plant Parameters
Trans Code
¾ (Save)
¾ (Exit)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Purchasing → Purchase Order →
Set Tolerance Limits for Price Variance
Trans Code
¾ (Enter)
¾ Select “Do not check” for all limits.
¾ (Next Entry)
¾ (Enter)
¾ Select “Do not check” for all limits.
¾ (Save)
¾ (Exit)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Inventory Management and Physical Inventory →
Goods Receipt → Set Tolerance Limits
Trans Code
¾ (Enter)
¾ Select “Do not check” for all limits.
¾ (Next Entry)
¾ Tolerance key B2 (Order price qty variance (GR)/W-MSG)
¾ Company Code C_ _ _
¾ (Enter)
Lower limit
Percentage
¾ Select Check limit
¾ Tolerance limit 10 %
Upper limit
Percentage
¾ Select Check limit
¾ Tolerance limit 0%
¾ (Next Entry)
¾ Tolerance key VP Moving average price variance
¾ Company Code C_ _ _
¾ (Enter)
¾ Select “Do not check” for all limits.
¾ (Save)
¾ (Exit)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Logistics Invoice Verification → Invoice Block →
Set Tolerance Limits
Trans Code
¾ (Enter)
¾ Select “Do not check” for all limits.
¾ (Save)
¾ Use the (Next Entry) button to move to the next blank screen
Repeat for each tolerance keys in the table below:
¾ (Exit)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Valuation and Account Assignment →
Account Determination → Account Determination Without Wizard→
Define Valuation Control
Trans Code
¾ (Back)
¾ (Exit)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Valuation and Account Assignment →
Account Determination → Account Determination Without Wizard →
Group Together Valuation Areas
Trans Code
¾ (Save)
¾ (Exit)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Valuation and Account Assignment →
Account Determination → Account Determination Without Wizard →
Define Valuation Classes
Trans Code
¾ Note the account category reference assigned to each of the material types used in this case study.
¾ (Exit)
¾ Note of which valuation classes are linked to the account category references you noted from
above.
¾ (Exit Twice)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Valuation and Account Assignment →
Account Determination → Account Determination Without Wizard →
Configure Automatic Postings
Trans Code
The next few pages will have you create the automatic postings rules for the following transactions:
Inventory Posting
¾ (Enter)
¾ Select Valuation modif.
¾ Select Valuation class
¾ (Save)
Transaction Event Key BSX
Enter the following automatic account assignments (use F4 to lookup the account number):
Valuation +- Valuation Class Enter Account
Modifier Account Name
Number
G_ _ _ 3100 Trading Goods Inventory Account
G_ _ _ 3030 Operating Supplies Inventory
¾ (Save)
¾ (Back)
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Note: See the spreadsheet on the next page for additional information on Account Modifiers.
¾ Select General modification
¾ Select Valuation modif.
¾ Select Valuation class
¾ (Save)
Transaction Event Key GBB
Enter the following automatic account assignments (use F4 to lookup the account number):
Valuation General Valuation Enter Account
Modifier Modification Class Account Name
Number
G_ _ _ (Blank) 3030 Supplies Expense Account
G_ _ _ (Blank) 3100 Trading Goods Expense Account
G_ _ _ VAX 3100 Cost of Goods Sold Account
G_ _ _ VBR 3030 Supplies Expense Account
G_ _ _ VBR 3100 Trading Goods Expense Acct
¾ (Save)
¾ (Back)
¾ (Save)
¾ (Save)
¾ (Back)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
¾ (Save)
Enter the following automatic account assignments (F4 to lookup the account number):
Enter Account
Account Name
Number
Pur Price Dif Account
¾ (Save)
¾ (Back)
¾ (Save)
¾ (Save)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Financial Accounting Global Settings →
Tax on Sales/Purchases → Posting → Define Tax Accounts
Trans Code
¾ (Choose)
¾ (Save)
¾ Account 320_ _ _
¾ (Save)
¾ (Back)
¾ (Choose)
¾ (Save)
¾ Account 321_ _ _
¾ (Save)
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If you do not select this field, the price changes in the previous period or previous year have no effect
on the prices in the current period.
Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Valuation and Account Assignment →
Configure Price Change in Previous Period
Trans Code
Enter the following information:
¾ (Save)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Logistics Invoice Verification → Incoming Invoice →
Maintain Default Values for Tax Codes
Trans Code
¾ (Save)
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Unit 12:
Purpose of Unit
The purpose of Unit 12 is to test the integration of your Material Management and Financial Accounting
systems. With both configured, it is time to create purchase orders for trading goods and operating
supplies, receive the invoices and post payment to the vendors for goods provided to your company.
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Navigation
Menu Path
Logistics → Materials Management → Purchasing → Purchase Order →
Create → Vendor/Supplying Plant Known
¾ (Header)
Conditions Tab
¾ Record the total value of the Purchase order $__________(990)
¾ (Save)
¾
¾ Save past the message indicating that no output device (ie. Printer, FAX) was found to communicate
this PO to the vendor.
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Navigation
Menu Path
Logistics → Materials Management → Purchasing → Purchase Order →
Create → Vendor/Supplying Plant Known
¾ (Header)
Conditions Tab
¾ Record the total value of the Purchase order $__________(430)
¾ (Save)
¾
¾ Save past the message indicating that no output device (ie. Printer, FAX) was found to communicate
this PO to the vendor.
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Navigation
Menu Path
Logistics → Materials Management → Purchasing → Purchase Order →
Create → Vendor/Supplying Plant Known
¾ (Header)
Conditions Tab
¾ Record the total value of the Purchase order $__________(267.50)
¾ (Save)
¾
¾ Save past the message indicating that no output device (ie. Printer, FAX) was found to communicate
this PO to the vendor.
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Navigation
Menu Path
Logistics → Materials Management → Inventory Management →
Goods Movement → Goods Receipt → For Purchase Order →
GR for Purchase Order (MIGO)
Trans Code
¾ (Execute)
¾ Ensure each line item OK is checked
¾ SLoc (Storage Location) 10 (Inventory)
¾ Select or (Save)
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Navigation
Menu Path
Logistics → Materials Management → Logistics Invoice Verification →
Document Entry → Enter Invoice
Trans Code
¾ (Enter)
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¾ Enter amount: $ 990.00 (or whatever the amount from the physical
invoice above)
¾ (Enter)
¾ (Post)
¾ (Back)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Since the invoices are due for payment now. You are requested to clear the invoices by posting
outgoing payments to the vendors using the bank account (100_ _ _) of your chart of accounts.
Navigation
Menu Path
Accounting → Financial Accounting → Accounts Payable → Document Entry →
Outgoing Payment → Post
Trans Code
¾ Select
¾ Review the balance. Choose the invoice you wish to make payment against by double clicking on the
USD Gross amount. Ensure “Not assigned” field equals zero.
¾ (Save)
Repeat this process for the other two vendors
¾ Select
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Navigation
Menu Path
Accounting → Financial Accounting → Accounts Payable → Account →
Display/Change Line Items
Trans Code
¾ (Execute)
¾ Review for Open items
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Unit 13:
Purpose of Unit
The purpose of Unit 13 is to have you run Material Requirements Planning to generate a purchase
requisition that you will convert to a purchase order. Following conversion of the requisition you will
change the quantity and complete the purchasing (procurement) cycle.
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Navigation
Menu Path
Logistics → Materials Management → Purchasing → Outline Agreement →
Contract → Create
¾ (Enter)
Administrative Fields
¾ Validity end (3 months from today)
¾ (Overview)
Outline Agreement Items
¾ Material PPEN_ _ _
¾ Targ. Qty 300
¾ Net Price $ 3.00 (Three dollars)
¾ SLoc 10
¾ (Save)
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Navigation
Menu Path
Logistics → Materials Management → Materials Requirements Planning (MRP) →
MRP → Planning → Single-Item, Single-Level
Trans Code
¾ (Enter)
¾ A warning message appears - please check input parameters
¾ (Save)
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Navigation
Menu Path
Logistics → Materials Management → Materials Requirements Planning (MRP) →
MRP → Evaluations → Stock/Reqmts List
Trans Code
¾ (Enter)
¾ Double click the MRP element PurRqs
¾ (Change Element)
Item Overview section
¾ Delivery Date Today’s Date
¾ Stor. Loc. 10
Item section
Source of Supply Tab
¾
¾ Select your line with your contract number (Info/agmt. 460000####)
¾
Item Overview section
¾ Quantity 100
¾ (Save)
¾ Double click the MRP element PurRqs
¾ (Enter)
In the Document Overview window on left side of screen
¾ Click once on Open Requisitions
¾ (Adopt)
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¾ (Item overview)
¾ (Header)
Conditions Tab
¾ Record the value of the Purchase Order Gross Price $ __________________
¾ (Save)
¾
¾ Record the Purchase Order Number _______________________________
¾ (Refresh)
¾ You should see the MRP Element Data changes to your Purchase Order Number
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Navigation
Menu Path
Logistics → Materials Management → Purchasing → Outline Agreements →
List Displays → By Agreement Number
Trans Code
¾ (Execute)
¾ Examine your open target quantity
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Navigation
Menu Path
Logistics → Materials Management → Inventory Management →
Goods Movement → Goods Receipt → For Purchase Order →
GR for Purchase Order (MIGO)
Trans Code
¾ (Execute)
¾ Once executed you should see the purchase order appear in the My Documents list on the left of the
screen, the document you are working with should be highlight in red.
¾ Select or (Save)
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Navigation
Menu Path
Logistics → Materials Management → Logistics Invoice Verification →
Document Entry → Enter Invoice
Trans Code
¾ (Enter)
¾ Enter amount: $ 300 (from the physical invoice)
¾ Tax code: XI
¾ (Enter)
¾ (Post)
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Navigation
Menu Path
Accounting → Financial Accounting → Accounts Payable → Document Entry →
Outgoing Payment → Post
Trans Code
¾ Select
¾ Review the balance. Choose the invoice you wish to make payment against by double clicking on the
GBP Gross amount. Ensure “Not assigned” field equals zero.
¾ (Post)
¾ Select
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Unit 14:
Purpose of Unit
The purpose of Unit 14 is to create the organizational structure necessary to carry out the customer
order management functions of your company.
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Definition → Sales and Distribution →
Define, copy, delete, check sales organization
Trans Code
¾ Select
¾ Sales Organization S_ _ _ (use your team number)
¾ Description Pen Inc Sales _ _ _
Detailed information
¾ Address text name ADRS_SENDER
¾ Letter header text ADRS_HEADER
¾ Footer lines text ADRS_FOOTER
¾ Greeting text name ADRS_SIGNATURE
¾ Sales org.calendar US
¾ Rebate proc.active Checked
¾ Select the address button
¾ Postal Code 57069
¾ City Vermillion
¾ Country US
¾ Region SD
¾ Language English
¾ (Copy
¾ (Save)
¾ (Exit)
¾ (Cancel)
(Alternative Option)
¾ Select S999
¾ (Copy As)
¾ Sales Organization S_ _ _
¾ (Enter)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Assignment → Sales and Distribution →
Assign sales organization to company code
Trans Code
¾ (Enter)
¾ (Save)
¾ (Exit)
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Exercise 116: Ask the Instructor to perform this exercise for the
class.
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Assignment → Sales and Distribution →
Assign distribution channel to sales organization
Trans Code
¾
¾ SOrg S_ _ _
¾ DChl RE
Next Line
¾ SOrg S_ _ _
¾ DChl WH
¾ (Save)
¾ (Exit)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Sales and Distribution → Master Data → Define Common Distribution Channels
Trans Code
¾ (Save)
¾ (Exit)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Definition → Logistics – General →
Define, copy, delete, check division
Trans Code
¾ Select
¾ Create Division
01 General Products
¾ (Save)
¾ (Exit)
¾ (Cancel)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Assignment → Sales and Distribution →
Assign division to sales organization
Trans Code
¾
¾ SOrg: S_ _ _
¾ Dv: 01
¾ (Save)
¾ (Exit)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Sales and Distribution → Master Data → Define Common Division
Trans Code
¾ (Save)
¾ (Exit)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Assignment → Sales and Distribution →
Set up sales area
Trans Code
¾
¾ SOrg S_ _ _
¾ DChl RE
¾ Dv 01
Next Line
¾ SOrg S_ _ _
¾ DChl WH
¾ Dv 01
¾ (Enter)
¾ (Save)
¾ (Exit)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Exercise 123: Ask the Instructor to perform this exercise for the
class.
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Definition → Logistics Execution →
Define, copy, delete, check shipping point
Trans Code
¾ Select
¾ Shipping Point S_ _ _
¾ Shipping Point Description Shipping Point _ _ _
Times
¾ Factory Calendar US
¾ Leave all other fields blank.
¾ Select (Address)
Street Address
¾ Postal Code 57069
¾ City Vermillion
¾ Country US
¾ Region SD
¾ (Copy).
¾ (Save)
¾ (Exit)
¾ (Cancel)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Assignment → Sales and Distribution →
Assign sales organization – distribution channel – plant
Trans Code
¾
¾ SOrg: S_ _ _
¾ DChCust/Mt: RE
¾ Plnt: P_ _ _
Next Line
¾ SOrg: S_ _ _
¾ DChCust/Mt: WH
¾ Plnt: P_ _ _
¾ (Save)
¾ (Exit)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Assignment → Logistics Execution →
Assign shipping point to plant
Trans Code
¾ (Copy)
¾ (Save)
¾ (Exit)
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Unit 15:
Purpose of Unit
The purpose of Unit 15 is to create additional master data needed for conducting the customer order
management cycle. This will include creating the additional views needed for the material master,
creating additional General Ledger accounts, creating customers and assigning a pricing procedure.
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Additionally, materials must have sales views created (extended) for both distribution channels where
they will be sold; RE and WH.
Navigation
Menu Path
Logistics → Sales and Distribution → Master Data → Products → Material →
Trading Goods → Create
¾ (Continue)
System Menu: Defaults → Views…
¾ Select the views: Sales: Sales Org. Data 1
Sales: Sales Org. Data 2
Sales: General/Plant Data
¾ (Continue)
¾ Material BPEN_ _ _
¾ (Enter)
¾ (Enter)
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¾ (Enter)
¾ (Save)*
¾ Complete for the other materials that you sell using the same settings as BPEN_ _ _:
¾ CPEN_ _ _
¾ PPEN_ _ _
¾ BOX_ _ _
¾ (Exit)
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Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally
Trans Code
¾ (Create)
Type/Description TAB
Control in chart of accounts
¾ Account Group Profit & Loss Accounts
¾ Select Radio Button P&L statement acct
Description
¾ Short text Sales Revenue
¾ G/L acct long text Sales Revenue
Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ Check “Post automatically only”
¾ (Save)
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Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally
Trans Code
¾ (Create)
Type/Description TAB
Control in chart of accounts
¾ Account Group Profit & Loss Accounts
¾ Select Radio Button P&L statement acct
Description
¾ Short text Revenue Deductions
¾ G/L acct long text Revenue Deductions
Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ Check “Post automatically only”
¾ (Save)
¾ (Exit)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Accounts Receivable and Accounts Payable →
Customer Accounts → Master Data →
Preparations for Creating Customer Master Data →
Define Account Groups with Screen Layout (Customers)
Trans Code
¾ (Change-->Display)
¾ (Details)
¾ Select General Data
¾ Select
¾ Review the required fields by double clicking on the various groups
¾ (Back)
¾ Select Company code data
¾ Select
¾ Review the required fields of the various groups
¾ (Back)
¾ Select Sales data
¾ Select
¾ Review the required fields of the various groups
¾ (Back) Twice
¾ (Details)
¾ Select General Data
¾ Select
¾ Review the required fields of the various groups
¾ (Back)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
In this exercise you will create five customers. Three of these will be in your retail distribution channel
and two will exist in your wholesale distribution channel.
Navigation
Menu Path
Logistics → Sales and Distribution → Master Data → Business Partner →
Customer → Create → Complete
You will create and repeat this process for the following
customers. Note the change in distribution channel.
• The Rushmore Group, LLC – Vermillion, SD 57069 Dist.Ch: RE
• SAP, America – Newtown Square, PA 19073 Dist.Ch: RE
• Promotional Products, Inc. – Sacramento, CA 95814 Dist.Ch: WH
• Pleasure Boats Buying Group – Miami, FL 33010 Dist.Ch: WH
• Tangiers Leasing – Vermillion, SD 57069 Dist.Ch: RE
(Note: Tangiers Leasing is both a Customer and Vendor)
Sales Area
¾ Sales Organization S_ _ _
¾ Distribution Channel as listed above for each customer
¾ Division 01
¾ (Continue)
Address TAB:
Name
¾ Name: Customer’s name (see above list)
Search term
¾ Search Term: ___
Street Address
¾ Postal Code: Customer’s zip code
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
¾ Select
Sales TAB:
Sales order
¾ Currency: USD
Pricing/Statistics
¾ Cust.pric.proc. 1 (standard)
¾ Cust. Stats. Grp 1 “A” material. (helps determine which data are updated in the LIS)
Shipping TAB:
Shipping
¾ Delivery priority 02 (normal item)
¾ Order Combination Selected (default)
¾ Shipping Conditions 01 (standard)
¾ Delivering Plant P_ _ _
Partial deliveries
¾ Max.part.deliveries 3 (9 is the default)
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¾ (Save)
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Navigation
Menu Path
Logistics → Sales and Distribution → Master Data → Business Partners →
Customer → Create → Complete
Trans Code
¾ (Continue)
Address TAB:
Name
¾ Name SAP, America – UAP
Search term
¾ Search term ___
Street Address
¾ Postal Code 19073
¾ City Newtown Square
¾ Country US
¾ Region PA
¾ Transportation zone 000000001
Communication
¾ Language English
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Select
Shipping TAB:
Shipping
¾ Delivery Priority 02 (normal item)
¾ Order Combination Selected (default)
¾ Shipping Conditions 01 (standard)
¾ Delivering Plant P_ _ _
Partial deliveries
¾ Max. partial deliveries 3 (9 is the default)
¾ (Save)
¾ (Exit)
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Navigation
Menu Path
Logistics → Sales and Distribution → Master Data → Business Partners →
Customer → Change → Complete
Trans Code
¾ (Continue)
¾ (Enter)
“Ship to Party” and the name will appear.
¾ (Save)
¾ (Exit)
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Unit 16:
Purpose of Unit
The purpose of Unit 16 is to define prices for materials, specific customer prices, and discounts. In this
unit you will also establish credit limits for your customers and define those material stocks that will be
considered when you are conducting an availability check for a sales order.
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Navigation
Menu Path
Logistics → Sales and Distribution → Master Data → Conditions → Create →
¾ (Enter)
The system will automatically enter the material descriptions, units of measure, and validity dates.
¾ (Save)
Make sure you click Save to enter the pricing condition into the system.
Record the system message:
Message
¾ Double click on
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¾ (Enter)
The system will automatically enter the material descriptions, units of measure, and validity dates.
¾ (Save)
Make sure you click Save to enter the pricing condition into the system.
Record the system message:
Message
¾ (Exit)
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Navigation
Menu Path
Logistics → Sales and Distribution → Master Data → Conditions → Create →
¾ (Enter)
The system will automatically enter the material descriptions and units of measure
¾ (Save)
¾ (Exit)
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This condition type is currently set for Item condition (line item), but could be changed to Header
condition in configuration. If it is set to a Header condition, the discount would apply to the order as a
whole rather than to the individual line items in the order.
Navigation
Menu Path
Logistics → Sales and Distribution → Master Data → Conditions → Create →
Discounts/Surcharges → By Customer
¾ (Enter)
¾ Select K007 line
¾ Click on the scales button to give the customer a discount of 5% for order values between
$1,000.00 and $1,999.99 and a discount of 8% for order values between $2,000.00 and $2,999.99
and a discount of 10% for orders larger than $2,999.99.
¾ (Save)
¾ (Exit)
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Navigation
Menu Path
Logistics → Sales and Distribution → Credit Management → Master Data →
Change
¾ (Enter)
Page forward to:
Customer Credit Management Change: Central Data
Maximum permitted credit limits
¾ Total amount 5000
¾ Individual limit 5000
¾ Currency USD
Customer Credit Management Change: Status
Credit limit data
¾ Credit Limit 5000
¾ (Save)
Repeat this for the other four customers. Note that the
amounts need to be in all three places.
Customer Credit limit Currency
The Rushmore Group, LLC $ 5,000 USD
SAP, America $ 25,000 USD
Promotional Products, Inc. $ 2,500 USD
Pleasure Boats Buying Group $ 5,000 USD
Tanager Leasing $ 1,000 USD
Message
¾ (Exit)
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Unit 17:
Purpose of Unit
The purpose of Unit 16 is to complete some final details necessary to prepare you for the
comprehensive system test that begins in the next unit. This unit will have you create some specialized
master data as well as complete the final configuration steps of shipping point and revenue account
assignment determinations.
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Sales and Distribution → Basic Functions → Pricing → Pricing Control →
Define and Assign Pricing Procedures
Trans Code
¾ Select
Verify details of:
SOrg DChl Dv DoPr CuPP PriPr
S_ _ _ RE 01 A 1 RVAAPC
S_ _ _ WH 01 A 1 RVAAPC
¾ (Enter)
¾ (Save)
¾ (Exit)
¾ (Cancel)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Exercise 139: Ask the instructor to perform this exercise for the
class.
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Sales and Distribution → Basic Functions →
Credit Management/Risk Management → Credit Management →
Assign Sales Documents and Delivery Documents
Trans Code
¾ (Back)
¾ (Exit)
¾ (Cancel)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Logistics Execution → Shipping → Basic Shipping Functions →
Shipping Point and Goods Receiving Point Determination →
Assign Shipping Points
Trans Code
¾ Select
Shipping Point Information:
SC (Shipping LGrp Plnt PrShP (Proposed Shipping point):
condition): (Loading group): (Plant):
01 (Standard) HAND (Load by Hand) P_ _ _ S_ _ _
01 (Standard) CART (Handcart) P_ _ _ S_ _ _
¾ (Enter)
¾ (Save)
¾ (Exit)
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Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Sales and Distribution → Basic Functions → Account Assignment/Costing →
Revenue Account Determination → Assign G/L Accounts
Trans Code
¾ (Choose)
¾ Select
Account assignment information:
App CndTy ChAc SOrg AAG ActKy G/L Account
V KOFI C_ _ _ S_ _ _ 01 ERL 600_ _ _
V KOFI C_ _ _ S_ _ _ 01 ERS 610_ _ _
¾ (Enter)
¾ (Save)
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Navigation
Menu Path
Logistics → Materials Management → Inventory Management → Environment →
Stock → Stock Overview
Database selections
¾ Material Choose any material
¾ Plant P_ _ _
¾ (Execute)
¾ Select
¾ This will open a pop-up window showing the details of the inventory by stock type at the level you
selected.
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Unit 18:
Purpose of Unit
The purpose of Unit 18 is to provide a comprehensive testing of the organizational and master data,
you have set up using a series of transactions. These transactions will provide you with an
understanding of how the options you selected during configuration impact your transactions.
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Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Create
¾ Order type OR
Organizational Data
¾ Sales Organization S_ _ _
¾ Distribution channel RE
¾ Division 01
¾ (Enter)
¾ Sold-to party Customer # for The Rushmore Group, LLC
¾ PO Number 144-_ _ _
¾ PO date Today’s date
Sales TAB
¾ Req. deliv. date 3 days from today
¾ (Enter)
Review
Item Specific Data:
¾ Select line item 10
¾ (Conditions)
¾ Review item pricing
What is the price per unit for BPEN_ _ _? _____________________
¾ (Back)
¾ (Back)
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
¾ (Back)
Header Data:
System Menu: Goto → Header → Sales
Sales TAB
Note and record the pricing procedure ______________________
Conditions TAB
Note and record the net value for the order – this is the total of all line items $____________________
¾ (Back)
¾ (Save)
¾ (Exit)
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Trans Code
Database selections
¾ Material Any material from your sales order
¾ Plant P_ _ _
¾ (Execute)
¾ Select
¾ This will open a pop-up window showing the details of the inventory by stock type at the level you
selected.
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Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Create → Single Document →
With Reference to Sales Order
Trans Code
¾ (Enter)
The system defaults the items and quantities from the sales order that are scheduled to be delivered.
Item Overview Tab
¾ Click on the line item 10
¾ (Item Details)
¾ What is the picking status? _______________________________
¾ (Back)
Picking Tab:
¾ Enter the Storage location for each item
¾ Sloc: 10 (Inventory)
¾ (Save)
¾ Record the Outbound Delivery number: _________________
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Trans Code
Database selections
¾ Material Any material from your sales order
¾ Plant P_ _ _
¾ (Execute)
¾ Select
¾ This will open a pop-up window showing the details of the inventory by stock type at the level you
selected.
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Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Change → Single Document
¾ (Enter)
The material delivery quantity is proposed.
Picking Tab
¾ Enter Pick quantity to match the proposed delivery quantity
¾ Picked Qty = Deliv. Qty
¾ (Save)
¾ Recheck the stock status of the materials. Note that no change has occurred in the stock status - the
quantities are still in the “Schd. for delivery” stock type field.
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If you have shipped or sold the goods FOB Destination, the actual change of ownership takes place at
the time the goods are received at the customer’s location. However, the system reflects the materials
are no longer available in your stock at the time of post good issue.
Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Change→ Single Document
Trans Code
¾ Select
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¾ Now go to your other session (Alt + Tab), and leave this session open.
¾ Click on the REFRESH icon or if the Stock Overview is no longer displayed enter the menu
path and information below.
Navigation
Menu Path
Logistics → Materials Management → Inventory Management → Environment →
Stock → Stock Overview
Trans Code
Database selections
¾ Material Any material from your sales order
¾ Plant P_ _ _
¾ (Execute)
¾ Select
¾ This will open a pop-up window showing the details of the inventory by stock type at the level you
selected.
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Navigation
Menu Path
Logistics → Sales and Distribution → Billing → Billing Document → Create
¾ (Execute)
The system displays the customer and the materials on the delivery with total values to be billed.
¾ Record the total net value billed to the customer: $____________________
¾ (Save)
Record the billing document number that is displayed at the bottom of the screen ________________
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Navigation
Menu Path
Accounting → Financial Accounting → Accounts Receivable →
Document Entry → Incoming Payment
Trans Code
Bank data:
¾ Account: 100_ _ _
¾ Amount: Enter the amount of the payment (from sales order)
¾ Select
¾ Double click on “USD gross” amount for the Customer Invoice until “Not assigned” is $ 0.00
¾ (Post)
¾ (Exit)
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Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Display
Trans Code
¾ Select
The system displays the material document with a goods movement “601”, which is the movement type
for goods issue to a delivery note (Post Goods Issue).
Note: You can view the document flow from the Sales Order, Delivery or Billing screens.
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Unit 19:
Purpose of Unit
The purpose of Unit 19 is to create a sales order using your customer info record for Pleasure Boats
Buying Group and then complete the order to cash business process.
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Navigation
Menu Path
Logistics → Sales and Distribution → Master Data → Agreements →
Customer Material Information → Create
¾ (Enter)
¾ Enter the following materials and the corresponding customer material name as indicated:
Material – Customer Specific Information:
Material No Customer Material Number
BPEN_ _ _ Pen-Low
CPEN_ _ _ Pen-Med
PPEN_ _ _ Pen-High
BOX_ _ _ Pen-Box
¾ (Enter)
¾ (Save)
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Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Create
Trans Code
¾ Order type OR
Organizational Data
¾ Sales Organization S_ _ _
¾ Distribution channel WH
¾ Division 01
¾ (Enter)
¾ Sold-to party Customer # for Pleasure Boats Buying Group
¾ PO Number 155-_ _ _
¾ PO date Today’s date
¾ (Enter)
¾ (Enter)
Note: The system references the customer material numbers and copies our equivalent material number
and all relevant data.
¾ Go to the header and record the Sales Orders Net Value $________________________
¾ (Save)
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Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Create → Single Document →
With Reference to Sales Order
Trans Code
¾ (Enter)
The system defaults the items and quantities from the sales order that are scheduled to be delivered.
Item Overview Tab
¾ Click on the line item 10
¾ (Item Details)
¾ What is the picking status? _______________________________
¾ (Back)
Picking Tab:
¾ Enter the Storage location for each item
¾ Sloc: 10 (Inventory)
¾ (Save)
¾ Record the Outbound Delivery number: _________________
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Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Change → Single Document
Trans Code
¾ (Enter)
The material delivery quantity is proposed.
Picking Tab
¾ Enter Pick quantity to match the proposed delivery quantity
¾ Picked Qty = Deliv. Qty
¾ (Save)
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Navigation
Menu Path:
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Change → Single Document
Trans Code:
¾ Select
Note the quantity from the “Schd. for delivery” stock type has disappeared and the “Unrestricted use”
stock quantity has been reduced.
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Navigation
Menu Path
Logistics → Sales and Distribution → Billing → Billing Document → Create
Trans Code
¾ (Execute)
The system displays the customer and the materials on the delivery with total values to be billed.
¾ Record the total amount billed to the customer: $____________________
¾ (Save)
Record the billing document number that is displayed at the bottom of the screen ________________
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Navigation
Menu Path:
Accounting → Financial Accounting → Accounts Receivable →
Document Entry → Incoming Payments
Trans Code:
Bank data:
¾ Account: 100_ _ _
¾ Amount: Enter the amount of the payment (from sales order)
¾ Select
¾ (Post)
¾ Return to the Sales Order and review the Document flow for the customer orders that you just
processed.
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Unit 20:
Purpose of Unit
The purpose of Unit 20 is to create a sales order using a scheduling agreement for The Rushmore
Group and deliver against the scheduling agreement.
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Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Scheduling Agreement → Create
Trans Code
¾ (Enter)
¾ Scheduling Agreeme (leave blank)
¾ Sold-to party The Rushmore Group, LLC
¾ Ship-to part leave blank
¾ PO number 161-_ _ _
¾ PO date Today’s date
¾ (Enter)
¾ (Enter)
¾ (Save)
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Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Create → Single Document →
With Reference to Sales Order
Trans Code
¾ (Enter)
¾ Performing the steps for Picking and Posting Goods Issue.
¾ Record Outbound Delivery Number: _________________________
¾ Repeat the exercise using a selection date 14 day’s from today’s date
¾ Record Outbound Delivery Number: _________________________
Note that by selecting dates after the due date of each schedule line, only the material scheduled
as due by that date is selected
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Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Scheduling Agreement → Display
Trans Code
¾ (Enter)
¾ Select the line item
Note the “Delivered qty” field now has the quantity of the material delivered filled in for those deliveries
that have been made.
Review the document flow you will see one schedule agreement followed by first outbound delivery, the
picking request and the post goods issue then the second outbound delivery, the picking request and the
post goods issue.
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Navigation
Menu Path
Logistics → Materials Management → Inventory Management → Environment →
Stock → Stock Overview
Trans Code
Database selections
¾ Material CPEN _ _ _ (check for all materials and record below)
¾ Plant P_ _ _
¾ (Execute)
¾ Select
¾ This will open a pop-up window showing the details of the inventory by stock type at the level you
selected.
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Navigation
Menu Path
Logistics → Sales and Distribution → Billing → Billing Document → Create
Trans Code
Create a billing document for each of the two outbound delivery documents created in exercise 162.
¾ Record the billing document number for the 1st delivery: __________________________
¾ Record the billing document number for the 2nd delivery: __________________________
¾ What is the total for both invoices? ___________________________
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Navigation
Menu Path
Logistics → Sales and Distribution → Credit Management →
Credit management info system → Overview
Trans Code
¾ (Execute)
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Navigation
Menu Path:
Accounting → Financial Accounting → Accounts Receivable →
Document Entry → Incoming Payments
Trans Code:
Bank data:
¾ Account: 100_ _ _
¾ Amount: Enter the amount of the payment (total from both invoices)
¾ Select
¾ (Post)
¾ Note that we can clear more than one invoice with a single incoming payment.
¾ Return to the Scheduling Agreement and review the Document flow for the agreement.
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Unit 21:
Purpose of Unit
The purpose of Unit 21 is to create two sales orders. One sales order using the item proposal and the
second sales order that will result in a credit warning, as well as request more goods than you have for
sale. This will require you to run Material Requirements Planning, convert purchase requisitions to
purchase orders, receive the goods, receive the invoices, and post payment to the vendors. The
deliveries for these sales orders will be completed in the next unit.
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Navigation
Menu Path
Logistics → Sales and Distribution → Master Data → Products →
Item Proposal → Create
Trans Code
¾ (Enter)
¾ Item proposal leave blank
¾ Description SAP Promotion Set
¾ Valid-from date Today’s date
¾ Valid-to date One year from today
¾ Enter the following materials and quantities:
BPEN_ _ _ 100
CPEN_ _ _ 75
PPEN_ _ _ 25
BOX_ _ _ 100
¾ (Enter)
¾ (Save)
¾ Record the Item Proposal Number: _____________________
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Navigation
Menu Path
Logistics → Sales and Distribution → Master Data → Business Partner →
Customer → Change → Complete
Trans Code
¾ (Enter)
¾ Select
Sales TAB
¾ Item proposal # of the newly created item proposal.
¾ (Save)
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Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Create
Trans Code
¾ Order type OR
Organizational Data
¾ Sales Organization S_ _ _
¾ Distribution channel RE
¾ Division 01
¾ (Enter)
¾ Sold-to party Customer # for SAP, America
¾ Ship-to party Leave Blank
¾ PO Number 170-_ _ _
¾ PO date Today’s date
¾ (Enter)
A pop-up window appears with the two “ship-to” addresses for this customer.
¾ Select SAP, America – UAP
¾ (Enter)
In the pop-up window, the system copies the number of the product proposal for this customer
¾ Select
¾ (Back)
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¾ (Back)
¾ (Back)
Does the material pricing include the special customer pricing that was established for SAP, United
Kingdom? ________________________________________________________________________
¾ (Save)
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Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Create
Trans Code
¾ Order type OR
Organizational Data
¾ Sales Organization S_ _ _
¾ Distribution channel WH
¾ Division 01
¾ (Enter)
¾ Sold-to party Customer # for Promotional Products, Inc
¾ PO Number 171-_ _ _
¾ PO date Today’s date
¾ (Enter)
Sales TAB
¾ Req. deliv. date 3 days from today
¾ (Enter)
You will receive one or more warnings that credit limit is exceeded – Note: This is only an information
message or warning; as such you will be able to continue processing the order.
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¾ (Back)
Review
The material pricing includes the 5% discount from the customer-specific material pricing record for
>$1,000 and <$2,000 and the 8% discount for items with an extended value of >$2,000 and <$3,000 and
the 10% discount for items with an extended value of >$3,000.
¾ Change the quantity of the line item for PPEN_ _ _ from 275 to 420 and verify that the discount
changed.
¾ (Back)
¾ (Save)
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Navigation
Menu Path
Logistics → Materials Management →Material Requirements Planning (MRP) →
MRP → Planning → Total Planning → Online
Trans Code
¾ (Enter)
¾ A warning message appears - please check input parameters
¾ (Continue)
¾ Press (Enter)
¾ Review the MRP list for PPEN_ _ _
Note that there may be multiple requisitions for each material due to different requirement dates.
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Navigation
Menu Path
Logistics → Materials Management →Purchasing → Master Data →
Info Record → Create
Trans Code
¾ (Enter)
Enter the following information on the Create Info Record: Purch. Organization Data 1 screen
¾ Standard Qty.: 1
¾ Net Price: 3.25
¾ (Enter)
¾ (Save)
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Navigation
Menu Path
Logistics → Materials Management → Materials Requirements Planning (MRP) →
MRP → Evaluations → Stock/Requirements List
¾ (Enter)
¾ Select a requisition (if more than one – select the one with the largest quantity)
¾ (Detail of element)
¾ (Change element)
Item Overview section
¾ Enter the Storage Location 10
Item section
Source of Supply Tab
¾ This provides a list of possible sources of supply. Select Slick Pens _ _ _ by clicking in the Assign
Source of Supply box next to the vendor number. There should be a green dot next to the vendor
number after you have assigned the source of supply (see below).
¾ (Save)
¾ Assign Slick Pens as the Source of Supply for to largest requisitions for BPEN_ _ _ ; CPEN_ _ _ ;
and BOX_ _ _ in the same manner as you have just completed for PPEN_ _ _.
Record the system message:
Message
Version 4.1 – Release July 2007 Page 224 The Rushmore Group, LLC
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Navigation
Menu Path
Logistics → Materials Management → Purchasing → Purchase Order →
Create → Via Requisition Assignment List
¾ (Execute)
¾ Select the line showing the number of purchase orders (there should be 4)
¾ (Continue)
¾ Increase the PO Amount for each item by 150 over the total of all requisitions recorded when you ran
MRP online.
¾ Record the amounts for the individual lines items as well as the total order in the table below
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PPEN _ _ _
CPEN _ _ _
BPEN _ _ _
BOX _ _ _
Total for PO
¾ (Save)
¾ (Exit )
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Navigation
Menu Path
Logistics → Materials Management → Inventory Management →
Goods Movement → Goods Receipt → For Purchase Order →
GR for Purchase Order (MIGO)
Trans Code
¾ (Execute)
¾ Ensure each line item OK is checked
¾ Verify storage location was entered 10 (Inventory)
Notice that the quantity from the PO defaults as the quantity to receive.
¾ Select or (Save)
¾ Record the Material Document Number: _______________________
¾ View the material document by changing the transaction from Goods Receipt to Display. This will
bring up your material document.
¾ (Execute)
¾ You should see your material document – record the movement type: _____________
Doc. info Tab
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Navigation
Menu Path
Logistics → Materials Management → Logistics Invoice Verification →
Document Entry → Enter Invoice
Trans Code
¾ (Enter)
¾ Amount Enter amount from Exercise 175
¾ Tax code XI
¾ (XI should come in automatically – if not, enter it and make sure Calculate tax is checked)
¾ (Enter)
¾ (Post)
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Navigation
Menu Path
Accounting → Financial Accounting → Accounts Payable → Document Entry →
Outgoing Payment→ Post
Trans Code
¾ Select
¾ Review the “Not assigned” balance, ensure that it equals zero.
¾ (Post)
¾ Record the Accounting Document Number: __________________________
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Unit 22:
Purpose of Unit
The purpose of Unit 22 is to look at the functionality of delivery and billing due lists. Delivery and billing
due list provide you the opportunity to create your deliveries and billings collectively, rather than one at
a time.
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Items which are due for delivery are defined by the following parameters:
• Material is available and scheduled
• The date of due delivery has arrived
• Material is delivered for the chosen shipping point (determined from shipping point
determination)
Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Create →
Collective Processing of Documents Due for Delivery → Sales Orders
Trans Code
¾ (Execute)
¾ Select the desired line(s)
¾ Select In some cases, the system has combined deliveries from different orders on the
same delivery note number. This is set in the customer master, by selecting Order combination.
¾ (Save)
Record the delivery note document numbers: _____________________ ______________________
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Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Change → Single Document
Trans Code
¾ (Enter)
Picking TAB:
¾ Select the storage location for the individual materials.
¾ Enter the Picked quantity (it should be the same as the Delivery quantity for each material).
¾ (Enter)
¾ (Save)
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Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Change → Single Document
Trans Code
¾ Select
The system returns a message indicating change to the delivery note.
Repeat for all outbound deliveries you processed in the previous exercise.
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Navigation
Menu Path
Logistics → Sales and Distribution → Billing → Billing Document →
Process Billing Due List
Trans Code
Selection Tab
Organizat. Data
¾ Sales organization S_ _ _
Documents to be selected
¾ Select Order-related
¾ Select Delivery-related
¾ Click
¾
The system lists all the documents (Delivery numbers) due for invoicing
¾ (Save)
¾ Record Billing Document Number: ________________________
¾ (Back)
¾ The next delivery note should be on the Create Billing Document Screen
¾ (Execute)
¾ (Save)
¾ Record Billing Document Number: ________________________
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Navigation
Menu Path
Accounting → Financial Accounting → Accounts Receivable →
Document Entry → Incoming Payments
Trans Code
¾ Select
Note: The “not assigned” amount should be 0.00
¾ (Save)
¾ This process will need to be repeated for both customers for which you created invoices.
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Unit 23:
Purpose of Unit
The purpose of Unit 23 is to introduce you to the return process. In this unit you will create a goods
return order, receive the goods, and complete the process by transferring them back into unrestricted
stock, issuing a credit and pay the customer for the goods they returned.
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Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Change
Trans Code
¾ (Enter)
¾ Acknowledge Information pop-up window: “Consider the subsequent documents”
System Menu: Sales Document → Create subsequent order
¾ Order type RE
Organizational Data
¾ Sales Organization S_ _ _
¾ Distribution Channel WH
¾ Division 01
¾ Select
¾ Select
¾ (Deselect All)
¾ Select Material BPEN_ _ _
¾ Change Open Quantity 50
¾ Select This will return you to the Create Returns Overview Screen
Sales Tab
¾ Order reason Quantity Discrepancy
Verify
¾ Material BPEN_ _ _
¾ Quantity 50
¾ Record the Return Order Net Value $________________________
¾ (Save)
¾ Record Return Order Number __________________
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RMA–1234
Reason for rejection: Quantity Discrepancy
Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Subsequent Functions →
Outbound Delivery
Trans Code
¾ (Enter)
¾ Check the material, customer etc.
¾ If correct (Save)
¾ Record the Returns Delivery number: __________________________
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Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Change → Single Document
Trans Code
¾ (Enter)
Picking Tab
¾ Enter the storage location: 10 (Inventory)
¾ Select
¾ System should respond with message indicating that the Returns Delivery has been saved.
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Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Change
Trans Code
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BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path
Logistics → Materials Management → Inventory Management → Environment →
Stock → Stock Overview
Trans Code
¾ (Execute)
¾ Select the plant line in the display.
¾ Select
¾ This will open a pop-up window showing the details of the inventory by stock type at the level you
selected.
¾ Check the unrestricted use quantity (Unrestricted use) stock type
¾ Check the returns quantity (Returns) stock type
¾ Check the sales orders quantity (Sales orders) stock type
¾ Check the delivery quantity (Scheduled for delivery) stock type
Record the storage location and quantity of inventory for each Stock type:
Plant
BPEN_ _ _
Storage Location
Stock Type Quantity
Unrestricted Use
Returns
Sales Orders
Scheduled for Delivery
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Navigation
Menu Path
Logistics → Materials Management → Inventory Management →
Goods Movement → Transfer Posting
Trans Code
System Menu: Movement Type → Transfer Posting → Stock to Stock → Own from Returns
¾ (Enter)
Items
¾ Material BPEN_ _ _
¾ Quantity 50
¾ UnE (Unit of Entry) EA
¾ (Enter)
¾ (Save)
¾ Record the material document number _____________________
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Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Change
Trans Code
¾ (Enter)
¾ Acknowledge Information pop-up window: “Consider the subsequent documents.”
¾ Delete the entry in the field “Billing block”
¾ (Save)
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Navigation
Menu Path
Logistics → Sales and Distribution → Billing → Billing Document → Create
Trans Code
¾ (Enter)
¾ Record the total amount billed to the customer. $____________________
¾ (Save)
¾ Record the billing document number: __________________________
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Navigation
Menu Path
Logistics → Sales and Distribution → Billing → Billing Document → Change
Trans Code
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Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Change
Trans Code
Version 4.1 – Release July 2007 Page 246 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)
Navigation
Menu Path
Accounting → Financial Accounting → Accounts Receivable →
Document Entry → Other → Outgoing Payments
Trans Code
¾ Select
Note: The “not assigned” amount should be 0.00
¾ (Save)
¾ Record the document number for this posting ________________
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Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Change
Trans Code
Version 4.1 – Release July 2007 Page 248 The Rushmore Group, LLC