Primary

Sl. Documents required

Category Minimum Essential Documents
No
The sale deed The sale deed from the
UDA to the allotee. In case the present
owner is not the original allotee, the sale
deeds from the original to the present
owner is required. ( Sale deed can be lease Latest- Sale
cum sale deed also in case there is a
restriction to sale up to a prescribed
period)
1 UDA
Properties
In case multiple transactions have taken
place then for missing links encumbrance
from year one prior to allotment is
required.
Documents required for name comparison
for area comparison
document
Latest- Sale deed OR Lease-cum-sale deed OR
gift deed OR will OR partiton deed OR court
order AND Khatha. In case khatha in the
name of the present owner is not there and
khatha in the name of the previous owner is
there, then if the name of the transferor in
the latest document is the same as
mentioned in the available khatha then it
can be accepted. On the other hand if citzen
has not given any khatha, then it should be
deed OR checked in the database if there is a khatha
Lease-cum- Sale deed OR Lease-
extract. In such case the copy of the same
sale deed OR should be put in the self indexing file. cum-sale deed
gift deed OR Howerver, if there is not khatha at all, then AND
will OR Area as per field
all the minimum documents should be
partition deed checked to establish the ownership as per (actual possession)
OR court the latest document.
order

Possession certificate issued by UDA to

original allottee
Hakku Patra No comparision required if present owner
has not come through sale OR partition OR
Khatha Certificate will and whatever is mentioned in the hakku
patra OR khatha will be accepted. In case Hakku patra OR
Hakku patra present owner has come through sale OR Khatha Certificate
OR Khatha partition OR will then name comparision will
Gramathana AND
2 Certificate OR be done with the latest document and the
properties Area as per field
Tax paid khatha (actual possession)
receipt
 Hakku patra OR
Khatha Certificate
Ashraya Hakku Patra Hakku patra AND
3 Layout, OR Khatha Same as above
Janatha Colony Certificate Area as per field
(actual possession)
Khatha
The firstCertificate
sale deed the sale deed which
is effected after the land is converted from
agricultural to non- agricultural one. In
other words the agency or the proprietor
who purchased the land after it is
converted.

The second sale deed the sale deed

from the private developer OR agency to
the person who purchased first the site
after the land is changed from survey no
to site no. Latest- Sale deed OR gift deed OR will OR
partition deed OR court order AND
The present owners sale deed the Khatha. In case khatha in the
person who is claiming the property, has name of the present owner is not there and
to produce his sale deed. khatha in the name of the previous owner is
there, then if the name of the transferor in Area as per Latest-
Latest- Sale
Layouts the latest document is the same as Sale deed OR gift
deed OR gift
developed by mentioned in the available khatha then it deed OR will OR
deed OR will
4 private can be accepted. On the other hand if citzen partition deed OR
OR partition
persons / has not given any khatha, then it should be court order AND
deed OR
agencies Conversion order- This conversion order is checked in the database if there is a khatha Area as per field
court order
required for the survey number in which extract. In such case the copy of the same (actual possession)
the sites are formed. The survey number should be put in the self indexing file.
can be identified from the geo-referenced Howerver, if there is not khatha at all, then
village map it helps in locating the survey all the minimum documents should be
number in which the property falls. This checked to establish the ownership as per
conversion order is not required from each the latest document.
owner. One conversion order can be
referred to all the properties within that
survey number.

Approved Layout plan.- The layout plan

made for the entire layout which is duly
approved by the competent authority
( Eg., MUDA )
 Khata certificate: Khata certificate from
Municipality.
Latest- Sale deed OR Lease-cum-sale deed OR
gift deed OR will OR partition deed OR court
Allotment letter order AND Khatha. In case khatha in the
name of the present owner is not there and
khatha in the name of the previous owner is
Sale Deed OR lease cum sale deed ; there, then if the name of the transferor in
executed by KHB the latest document is the same as
mentioned in the available khatha then it
Latest- Sale deed OR Lease-cum-sale deed Latest- Sale can be accepted. On the other hand if citzen
OR gift deed OR will OR partition deed OR deed OR has not given any khatha, then it should be Latest- Sale deed OR
court order checked in the database if there is a khatha Lease-cum-sale deed
Lease-cum- extract. In such case the copy of the same OR gift deed OR will
Properties in sale deed OR should be put in the self indexing file. OR partition deed OR
5 Housing gift deed OR Howerver, if there is not khatha at all, then court order AND
Board layouts will OR all the minimum documents should be Area as per field
partition deed checked to establish the ownership as per (actual possession)
OR court the latest document.
order
Possession certificate issued by KHB

Khatha extract issued by Municipal

authorities.
RTC in the name of the owner. Latest- Sale deed OR gift deed OR will OR
partition deed OR court order AND Khatha.
Mutation to show how he got the In case khatha in the name of the present
land by purchase or through in- owner is not there and khatha in the name
heritance. of the previous owner is there, then if the
name of the transferor in the latest
document is the same as mentioned in the
Conversion sketch sketch indicating the available khatha then it can be accepted. On
portion of land converted if partial land is the other hand if citzen has not given any
converted. khatha, then it should be checked in the
Latest- Sale database if there is a khatha extract. In such Latest- Sale deed OR
Alienated Conversion order for having got the land deed OR gift case the copy of the same should be put in gift deed OR will OR
lands but converted from agricultural to non- deed OR will the self indexing file. Howerver, if there is partition deed OR
6 layouts not agriculture. OR partition not khatha at all, then all the minimum court order AND Area
approved deed OR documents should be checked to establish as per field (actual
court order the ownership as per the latest document. possession)
 khatha, then it should be checked in the
Latest- Sale database if there is a khatha extract. In such Latest- Sale deed OR
Alienated deed OR gift case the copy of the same should be put in gift deed OR will OR
lands but deed OR will the self indexing file. Howerver, if there is partition deed OR
6 layouts not OR partition not khatha at all, then all the minimum court order AND Area
approved deed OR documents should be checked to establish as per field (actual
court order the ownership as per the latest document. possession)

Sale deed the present owner of the

plot / house need to have a sale deed for
having purchased the property.

Latest- Sale deed OR gift deed OR will OR

partition deed OR court order

Sale deed: - the sale deed from the owner

in whose name the RTC continues till
today.
Latest- Sale deed OR gift deed OR will OR
RTC RTC showing the owner of the partition deed OR court order AND Khatha.
survey number in which the property is In case khatha in the name of the present
existing. owner is not there and khatha in the name
of the previous owner is there, then if the
Properties in
Latest- Sale deed OR gift dee OR OR will Latest- Sale name of the transferor in the latest Latest- Sale deed OR
agricultural
OR partition deed OR court order deed OR gift document is the same as mentioned in the gift deed OR will OR
survey deed OR will available khatha then it can be accepted. On partition deed OR
7 numbers un OR partition the other hand if citzen has not given any court order AND Area
authorized deed OR khatha, then it should be checked in the as per field (actual
layouts - court order database if there is a khatha extract. In such possession)
revenue sites case the copy of the same should be put in
the self indexing file. Howerver, if there is
not khatha at all, then all the minimum
documents should be checked to establish
the ownership as per the latest document.
Khata extracts if any; -in many cases the
municipal authorities would have made
khata for such properties by collecting
betterment charges.
 from these properties being
segregated as falling within
government land with survey
numbers, by using georeferenced
village map the government surveyor
will decide whether these are indeed
falling within the government survey
number or in a private survey
number. In case of properties falling
in the periphery of the survey
number, the Enquiry Officer should
carry out field inspection and decide
in which survey number the
properties are falling. In case the
properties are falling in government
survey number, the list of such
Properties in properties along with the self-
8 govt lands with indexing files if any is to be sent to Separate note will be circulated
survey
numbers the Tashildar. The Tashildar after
getting the forms 1 to 5 filled, and
completion of the survey work by his
surveyors, would examine the survey
data created by his surveyors as well
as the self-indexing files content and
take a decision on phodi durasti. After
the phodi durasti, the question of
issuing PR Cards arises. At this stage
the procedure followed for other
properties in private survey numbers
will be followed
Activities such as checking for
minimum documents and serving of
notices to the citizens should not be
Properties in undertaken. The list of such
govt lands properties and the self-indexing files
9 Separate note will be circulated
without survey if any, should be handed over to the
numbers DCs for taking further action as per
the provisions of law. For such
properties also the government
surveyor and Enquiry Officer should
take the conscious decision that the
properties are falling within this
category, and no title enquiry should
be initiated for such properties.
 It has to be noted that only the outer
boundary of the slum has to be
demarcated. Even if some of the
citizens have given certain documents,
10 Slums demarcation of the property and Title No action is taken at this juncture
enquiry should not be done at this
juncture.

Allotment letter from Acquiring Latest-Sale deed OR Lease-cum-sale deed

Authority/ Authority which formed the OR Lease deed AND Name as per khatha. In
Industrial Estate case khatha in the name of the present
owner is not there and khatha in the name
of the previous owner is there, then if the
name of the transferor in the latest
Possession Certificate . document is the same as mentioned in the
available khatha then it can be accepted. On
the other hand if citzen has not given any
Latest-Sale deed OR Lease-cum-sale Latest-Sale khatha, then it should be checked in the
database if there is a khatha extract. In such Latest-Sale deed OR
KIADB/ deed OR Lease deed . deed OR case the copy of the same should be put in Lease-cum-sale deed
11 Industrial Lease-cum- the self indexing file. Howerver, if there is OR Lease deed
Estate Khatha Extract OR Certificate . sale deed OR not khatha at all, then all the minimum AND Area as per field
Lease deed . documents should be checked to establish (actual possession)
the ownership as per the latest document.
Permission letter for commencement
of Industrial activity issued by the
Department of Industries and
Commerce .

RTC in the name of the owner

Agricultural Mutation to show how he got the
12 land by purchase or through in- Phodi durasti will be done in the existing manner
Land
heritance.
NOTE: The primary document is the document from which the name of the owner would be compared with the name in the khatha certificate,
and the area indicated in this document will be compared with the area as per field (actual physical possession) to decide the entitlement area.
Mismatch in name and area will be handled as indcated in the circulars already issued in this regard. The name and area comparision itself would
be insufficient to decide the ownership. Please note that all the mnimum essential documents should be thoroughly checked in order to establish
the ownership by perusing the mother document/deed upto the latest document.
 UDA PROPERTIES

SL. NO. TYPE OF DOCUMENT DATE OF DOCUMENT NAME OF TRANSFEROR NAME OF TRANSFEREE
Sale cum lease deed
from the UDA to the
1 original beneficiary 1/1/1995 MUDA KRISHNAPPA

2 Sale deed 6/4/2005 KRISHNAPPA RAMESH

3 Sale deed 7/7/2007 RAJU SRINIVAS
Encumbrance RAMESH GANESH
certificate From - 04/06/2005
4 To - 07/07/2007 GANESH RAJU
NOTE:
1. It can be seen n the above example that the transferee in the second sale deed and the transferor
in the third sale deed are different. This indicates that there is a missing document. It may so happen that
in the third sale deed all the three transactions are mentioned. Inspite of that, the Encumbrance
Certificate for the period from 04-06-2005 to 07-07-2007 should be necessarily called for and put in the
self-indexing file. If EC has already been produced by the citizen, details of the same should be mentioned
in the above table as shown above. In case EC is not there in the file the same can be got either from the
citizen or the concerned department.

2. Further it should be noted that the mode of acquisition of rights need not necessarily be sale. It could
be through will or gift or partition or inheritance. Whaterver be the mode of acqusiton of rights, the same
should be clearly indicated in the column 'TYPE OF DOCUMENT'.

3. While entering the date of the document it should be done with care. Presently almost all documents
need to be registered. Thus in case of registered documents, the date of document will be the date of
registration. In the case of will which need not be registered, it would be the date of death of the person
who has made the will. (If will happens to be the latest document then the death certificate of the person
who made the will should necessarily be one of the essential document). In case of EC the date of the EC

4. The above information in a tabular form should be written chronologically in each of the self-indexing
file manually by the government surveyor, and checked and signed by the survey supervisor and finally
attested by the Enquiry Officer.

5. This should be written for the other category of properties also.