OptiSuite Forms Tracking

OptiSuite User Manual
OptiSuite Forms Tracking

User Manual
1
Copyright 2001. Brillio

All rights reserved.
Neither this documentation nor any part of it may be copied or reproduced in any
Form or by any means or translated into another language, without the prior consent
of Brillio.
The information in this manual is subject to change without notice. Any improvements
or changes to either the product or manual will be documented in subsequent
editions.
The software described in this document is protected by international copyright laws

and is licensed. The software may be used as per the conditions of the license
agreement. No part of this handbook may be reproduced or transmitted in any Form
or by any means for any purpose without permission in writing from the publisher.
The registered trademarks and other trademarks mentioned herein are the property
of their respective companies.
Brillio Technologies Private Ltd,

Technopark,
Trivandrum.
Kerala, India.
2
Table of Contents
1
INTRODUCTION 5
OVERVIEW 6
PROCESS FLOW 7
GETTING STARTED 11
BATCH DATA CAPTURE 12

4.1 BATCH UPDATE FOR SALES 12
4.2 BATCH UPDATE FOR PURCHASE 14
4.3 BATCH UPDATE FOR STOCK TRANSFER 16
4.4 BATCH UPDATE FOR DIRECT FI 18
FORMS 20
5.1 SALES 20
5.2 PURCHASE 44
5.3 STOCK TRANSFER 74
5.4 DIRECT FI SALES/PURCHASE 93
REGISTERS 131
6.1 SALES REGISTER 131
6.2 PURCHASE REGISTER 136
6.3 STOCK TRANSFER REGISTER 141
6.4 STOCK TRANSFER PROFORMA REGISTER 146
6.5 DIRECT FI SALES REGISTER 151
6.6 DIRECT FI PURCHASE REGISTER 155
3
ROAD PERMIT 159

7.1 ROAD PERMIT PURCHASE 159
7.2 ROAD PERMIT SALES 188
OCTROI 215
8.1 BATCH UPDATE FOR OCTROI 215
8.2 FORMS 218
3 OCTROI - REPORTS 221
REPORTS 230
9.1 SALES 230
9.2 PURCHASE 254
9.3 STOCK TRANSFER 276
9.4 DIRECT FI 287
ONLINE CST FILING 313
SUMMARY 316
4
Introduction
FORMS TRACKING caters to the need of tracking and reporting of concession
Forms, which are to be submitted to the Tax Authorities to avail reduction in Sales
Tax.
The product provides extensive analytical reports to supplement Form-wise,

Customer-wise and Period-wise details.
Sales Tax calculation Forms an important aspect of any business. Providing the
Sales Tax concession Forms to the Sales Tax Authorities helps in reducing the tax
rate. At times the customer avails concession on the promise of providing the Form.
In such a scenario, the dealer has the responsibility to trace the various customers
who are yet to produce the Form; else the dealer has the liability to pay the availed
concession amount to the authorities.
In case of purchase, the dealer should keep a track of all the vendors to whom the
Forms need to be submitted.
5
Overview
Forms Tracking have been developed as a general module to keep track of various
Concession Forms to be given by the Customer or to be given to the Vendor. It is
integrated with the standard SAP ERP module, with the add-on transactions
capturing extra information, which is required for reports.
Forms Tracking is to be done during Billing in the Sales Cycle and during Invoice
Verification in Purchase Cycle.
The following functionality can be expected in a broad view:
1. Batch Capture of data of each Sales order / Purchase order / Stock transfer.
2. Provision to Receive the Form details while Receiving / Sending the Forms.
3. A number of Reports are generated based on the Customer / Vendor, Type of

Form etc.
Process Flow
Sales Cycle
Send
Reminder
s(Intimatio
n)
SAP ERP
Sales Data Receive

Documents Capt
ure Forms Forms
in SAP Tracking
DB
Reports
generation
In the process flow diagram, the various process sequences of Sales are
described.
Capture the basic data and Form Details in Sales cycle
Generate Registers/Reports.
7
Purchase Cycle
In the process flow diagram, the various process sequences of Purchase are
described.
Capture the basic data and Form Details in Purchase Cycle
Generate Registers/Reports
Correspondence
SAP ERP
Purchase
Documents
Forms Data
in SAP DB
Tracking Capt Sent Forms
ure
Reports
generation
8
Stock Transfer Cycle
Registers
SAP ERP
Material Receive/Issu
Documents/Pr e Forms
Data Forms
oforma Captu
Invoice Tracking
re
Documents in DB
SAP
Reports
generation
In the process flow diagram, the various process sequences of Proforma Wise/
Movement Type Wise Stock Transfer are described.
Capture the basic data and Form Details in Stock Transfer Cycle
9
Direct FI Cycle
Send
Reminders
SAP ERP
Direct FI
Accounting
Documents Forms Receive /Issue
Data
(Sales /Purchase Capture
Tracking DB Forms
(AR/AP)) in SAP
Reports
generation
In the process flow diagram, the various process sequences of Direct FI

Sales/Purchase are described.
Capture the basic data and Form Details in Direct
FI(Sales/Purchase) Cycle
10
Getting Started
The Forms Tracking Tool can be accessed:
Via menu Forms Tracking

Via transaction code /N/OBIZ/ZFT
Forms Tracking initial screen appears as below.
Forms Tracking Area Menu
11
Batch Data Capture

4.1 Batch Update for Sales
This program is used for taking the various sales order details during billing
stage. All the customers who are eligible for Sales tax concession are selected and
stored. Proforma Invoice Details for Proforma wise Stock Transfer is also captured in
Sales Batch Update.
Pre-requisites: Forms Tracking Customization to be done.
Input Fields
Mandatory
Company Code: Enter the Company Code
Optional
Region : Enter the Region
Plant : Enter the Plant
Batch Update Upto : Date up to which Batch Update needs to be run.
To access batch data capture for Sales:
Via menu Batch Update Sales (From main menu)

Via transaction code /N/OBIZ/ZFTSALV32
12
The following screen appears:
Batch Update Sales-Main Menu
On Execution of above screen, the following screen is displayed.
Functionality:
A confirmation Batch Update is processed in BACKGROUND ONLY Do You

Wish to Continue? is asked.
Batch Update Confirmation screen
13
Press YES button to continue

After the process, Message Database Updated Successfully will appear.
4.2 Batch Update for Purchase
This program is used for taking the various purchase order details during invoice
verification stage. All the vendor details, who are to receive the sales tax concession
Forms are stored .

Input Fields :
Mandatory
Company Code: Enter the Company Code
Optional
To access Batch Update for purchase:
Via menu Batch Update Purchase (From main menu)

Via transaction code /N/OBIZ/ZFTPURV32
The following screen appears
14
Batch Update Purchase-Main Menu
On execution of above screen, the following screen appears:

Functionality:
Press YES button to continue Batch Update
15
4.3 Batch Update for Stock Transfer
This program is used for taking the various Stock Transfer details based on
Movement Type.
Input Fields :
Mandatory
Company code: Enter the Company Code.
Optional
Region : Enter the Sending Plant Region
Sending Plant : Enter the Plant Code.
To access batch update for Stock Transfer:
Via menu Batch Update Stock Transfer (From main menu)
Via transaction code /N/OBIZ/ZFTSTKV32
The following screen appears.
16
Batch Update Stock Transfer-Main Menu

Functionality:

Press YES button to continue Batch Update.

17
4.4 Batch Update for Direct FI
This program is used for taking the Accounting Document Nos.(Direct FI

Sales/Purchase(AR/AP)). All the Customer/Vendor details, liable for Sales Tax
Concession Forms are stored .

Input Fields :
Mandatory
Company Code: Enter the company code
Optional
To access batch update for purchase:
Via menu Batch Update Direct FI (Sales/Purchase)

Via transaction code /N/ /OBIZ/ZFTSFIBATCH
The following screen appears
18
Batch Update Direct FI (Sales/Purchase) - Main Menu
Functionality:
Press YES button to continue Batch Update

19
Forms
5.1 Sales
5.1.1 Receive Forms:

This program is used for receiving the concession Forms issued by the
Customer.
Prerequisites:
It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.
Input Fields :
Mandatory
Company Code : Enter the Company Code
Form Type: This is a compulsory field and only one Form type of the
particular Customer is selected
Fiscal Year : For Quarter wise Selection
Optional
Billing Date : Enter the billing date for which billing is processed
Billing Document: Billing document number is used for selection the
document
20
Sales Order No.: Enter the Sales Order.

Customer Number: The customer number is selected
Quarter : For Quarter wise Selection
Functionality:
Execute the program after entering the necessary selection criteria
To access Form acceptance Screen:
Via menu Forms Sales Receive Form

Via transaction code /N /OBIZ/ZSALFDC
21
Quarter Wise Selection

Input Screen
After filling the necessary details and on execution of the above screen, the following
screen appears
22
23
Sales Details for Forms capture

All the documents yet to receive Forms are displayed. The display is
customer wise.
Select the documents for which Form is available and click on Attach Form.
If the document is liable to receive E1 Form, then the check box to be ticked as
shown below.
24
Forms data Capture

Enter the Form Number, Form date, Date of receiving Form and remarks if
any.
To save the data, click on Attach Form on the popup window that
appears and the line items not selected remains on screen
Remove Button
Select the Billing Documents which need to be removed from permanently from
the pending list and click on Remove. Then system will show a warning
message. If we want to remove the selected Billing Documents, click the Yes
option in the warning and No to cancel that line
25
If Yes is clicked, then the following screen to enter Remarks and

Date of Removal will appear,
On Save, after entering the details, the selected Billing Document will get removed
permanently from the pending list and Cancel to cancel the action.
5.1.1.1 Change Form Details
If we want to change or edit or want to delete any entry done in the 'Enter
Form Details' we can click the Change Form Details radio button at the bottom of
the main screen where we enter the company code and plant details
Prerequisites:
The Particular C Form should have been already issued.
26
Input Fields
Mandatory
Optional
document
Functionality
Via menu Forms SALES Receive Forms
Via Transaction Code /OBIZ/ZSALFDC
27
28
Quarter wise Selection

Input screen
screen appears
29
Editing and deleting Forms: sales

All the documents which we had already received C Forms are displayed.
The display is customer wise.
Select the documents for which we want to change or delete by clicking the
Change Form and Delete Form button
30
Change Form
Forms Data Capture

When we click the Change Form button a popup menu appears and we can
make the changes like Form Number, Form Issue date, Actual date of receive and
remarks, if any and click the receive Form to save the new values and click the
cancel button to enter new values
31
Delete Form Button
Delete Form Confirmation
For deleting a particular entry we can select the line entry and click the Delete
Form button. Then system will show a warning message. If we want to delete
click the Yes option in the warning and No to cancel that line
5.1.2 Issue E1 Forms:
This program is used for issuing concessional Forms (E1) to the purchaser.
Prerequisites:
If a document is liable to Issue E1 Form then, check box to be ticked when we

receive C Form for the same document.
32
Input Fields :
Mandatory
Optional
document
Functionality:
33
To access Form issue screen
Via menu Forms SalesIssue E1 Forms (From main menu)

Via transaction code /N/OBIZ/ZSALE1FDC
34

Input Screen
screen appears
35
Date Capture Details: Sales E1
All the documents yet to Issue E1 Forms will be displayed here.

Select the documents for which Form is to be issued and click on Attach Form.
Then system will show a message.
36
If we want to issue Form from Book, click the Book Entry option.
Sales-Issue E1 Form
Enter the Book Number, Book Date, Form Number, Form date, Form issue date and
remarks if any.
To save the data, click on Attach Form on the popup window that appears and the
line items not selected remains on screen.
If we want to attach Online Form, click the Manual Entry option.
37
Enter the Form Number, Form date, Form Issue Date and remarks if any.
the main screen where we enter the company code and plant details.
Prerequisites:
The Particular E1 Form should have been already issued against C.
Input Fields
Mandatory
38
Optional
document
Functionality
Via menu Forms SALES Issue E1Forms
Via Transaction Code /OBIZ/ZSAL1FDC
39
40

Input screen
screen appears
41
Editing and deleting Forms: sales-E1
All the documents, which we had already Issued E1 Forms are displayed.
42
Change Form
Sales-Issue E1 Forms
(1.Book Entry & 2.Manual Entry)
43
When we click the Change Form button a popup menu appears and we can make
the changes like Form Number, Form date, Form issue date and remarks, if any and
click the receive Form to save the new values and click the cancel button to enter
new values.
Delete Button

Form button. Then system will show a warning message. If we want to delete click
the Yes option in the warning and No to cancel that line
5.2 Purchase
5.2.1 Issue Forms

This program is used for submitting the concession Forms to be issued to the
vendor.
44
Pre-requisites:
Ensure that the relevant Purchase Orders are already captured using Batch
Update of data as part 4.2 of this manual.
Input Fields :
Mandatory
Company Code : Enter the Company code
Form Type : This is a compulsory field and only one Form type is selected at a
time
Fiscal Year : For Quarter wise selection
Optional
Posting Date : Date of the purchase document
Purchase Document: Purchase document number is used for selection the
document
Vendor Number: The vendor number is selected
Quarter : For Quarter wise selection
45
To access the Form Acceptance Screen:
Forms Purchase Issue Form

Via menu
Via transaction code /N/OBIZ/ZPURFDC
46

Input Screen
After filling the necessary details and on executing, the following screen appears.
47
Data Capture: Purchase
48
Functionality:
Select the documents for which Form is available and press Issue Forms button.
Capture Form Details
49
Enter the Book Number, Book Date, Form Number, Form issue date, Date of
receiving Form and Remarks if any.
Check the Advance Forms box to fill the list, with the Forms issued in advance to
the vendor.
To save the data, click Issue Forms on the popup window
Check box for E1 Form Required to be ticked if that particular document is liable
to receive E1 Form
If we want to attach Online, click the Manual Entry option.
to receive E1 Form.
50
If we want to change or edit or want to delete any entry done in the 'Enter Form
Details' we can click the change Form details radio button at the bottom of the
main screen where we enter the company code and plant details
Prerequisites:
Input Fields
Mandatory
time
Optional
document
51
Functionality
Via menu Forms PURCHASE Issue Forms
Via Transaction Code /OBIZ/ZPURFDC
52

Input screen
53
screen appears
Editing and deleting Forms: sales-E1

All the documents, which we had already Issued E1 Forms are displayed.
change Form and delete Form button
54
Change Form
Purchase-Issue Forms(1.Book Entry & 2.Manual Entry)
55
When we click the change Form button a popup menu appears and we can make the
changes like Form Number, Form Issue date, Actual date of receive and remarks, if
any and click the receive Form to save the new values and click the cancel button to
enter new values
Delete Button
button. Then system will show a warning message. If we want to delete click the
Yes option in the warning and No to cancel that line
56
5.2.2 Receive E1 Forms: This program is used for receiving the E1 Forms issued by
the Customer.
Prerequisites:
If a document is liable to Receive E1 Form then, check box to be ticked when we
Issue C Form for the same document.
Input Fields
Mandatory
time
Optional
document
57
Functionality
To access receive E1 Forms screen
Via menu Forms Purchase Receive E1 Forms
Via Transaction Code /OBIZ/ZPURE1FDC
58

Input Screen
screen appears
59
Receive E1 Form details
All the C Forms and the C Form Number which we had already issue is
displayed. The Display is vendor wise
Select the documents for which E1 is available and click on Receive Form
60
Form details: E1
Enter the Form Number, Form issue date, Date of receiving Form and
remarks if any.
To save the data, click on Receive Form on the popup window that
appears and the line items not selected remains on screen
main screen where we enter the company code and plant details
Prerequisites:
The Particular E1 Form should be received against the C Form
61
Input Fields
Mandatory
time
Optional
document
Functionality
62
To access receive E1 Forms screen
Via menu Forms Purchase Receive E1 Forms
Via Transaction Code /OBIZ/ZPURE1FDC
63

Input Screen
64
screen appears
Data Capture: Purchase E1
All the documents, which we had already received E1 Forms are displayed.
65
Change Form
Form Details
changes like Form Number, Form Issue date, Actual date of receive and remarks, if
any and click the receive Form to save the new values and click the cancel button to
enter new values
66
Delete Button
For deleting a particular entry we can select the line entry and click the delete
button. Then system will show a warning message. If we want to delete click the
Yes option in the warning and No to cancel that line.
Cancel Form
To Cancel a particular Form No. we can click the Cancel Form button/Cancel
Form, then the following screen will appear
67
After filling all the required details and click on Cancel Form, then the system will
show a warning message
If we want to cancel click the Yes option in the warning and No/Cancel to cancel the
action.
68
5.2.3 Advance Form to Vendor
5.2.3.1 Advance Form Entry: This program is used for submitting the concession
Forms to the vendor in advance.
Input Fields :
Company Code: Enter the Company code
Plant: Enter the Plant
Form type: Enter the Form type
Book number: Enter the Book number
Book date: Enter the book date
Vendor: Enter the vendor number
Form issue date: Enter the date in which the Form is issued
Remark: Remark
Form Number: Enter the Form Number
69
Via menu Forms Purchase Forms Tracking :Advance Form To Vendor

Forms Tracking: Issue Advance Form
Via transaction code /OBIZ/ADV_ISS
Issue Advance Form
70
After entering the necessary data ,Press SAVE, the Form will be issued against the
corresponding vendor.
Functionality:
In purchase side, there are situations where the Form should be issued in
advance to the vendor with no reference.
This advance Form can be selected during Issuing Forms in the following way:
If the purchase is against advance Form issue, then here we have option of
selecting advance Form (by giving a tick on the check box provided in the above
window) which is issued to the particular vendor.
71
5.2.3.2 Edit Advance Form:
This program is used for deleting and adding new purchase orders for a particular
vendor to whom advance Form is already issued.
Input Fields : Issue No. : Enter the Issue No. from the input help available.
Edit Form details
72
To access the Advance Form change Screen:
Via menu Forms Purchase Forms tracking: advance

Forms to vendor Edit Advance Form
Via transaction /N//OBIZ/ADV_EDT
code
Edit field: Issue Advance Form
73
Functionality:
All the details of the issued advance Form can be either changed or
deleted. After making the necessary changes, Press Save button.The Forms issued
in advance will be available during the normal issue of Forms
5.3 Stock Transfer
5.3.1 Receive Forms: This program is used for receiving the concession Forms to be
issued. The sales tax concession Forms are to be received by the vendor.
Pre-requisites:
Input Fields:
Mandatory

Sending Region : Enter the Sending Region
Receiving Region : Enter the Receiving Region
Form Type: Enter the Form type.
Optional
Sending Plant : Enter the Sending Location
Receiving Plant : Enter the Receiving Location
74
Posting Date : Date of posting the document

To access the Receive Forms Stock Transfer screen:
Via menu Forms Stock transfer Receive Forms

Via transaction code /N/OBIZ/ZSTKFDC
75
Quarter wise selection

Input Screen
76
After entering the necessary data and on execution of this the following screen
appears.
Data Capture: Stock Transfer
Functionality:
All the documents for which Forms are to be submitted are displayed.
Select the documents for which Form is available using check box and press
Attach Form button.
Then the following screen appears:
Stock Transfer: Capture Form Details
77
Enter the Form Number, Form issue date, Actual Date of receiving or sending
Form and Remarks if any.
To save the data, click Attach Form button and the line items not selected
remains on screen.
5.3.1 .1 Stock Transfer (Edit or Delete Form details)

This program is used for Edit or Delete the concession Forms issued.
Pre-requisites:
Ensure that the relevant Purchase Orders are already captured using
Batch Update of data as part of this manual.
Input Fields:
Mandatory

Optional
78
To access the Edit or Delete Forms Stock Transfer screen:
Via menu Forms Stock transfer Receive Forms
Via transaction code /N/OBIZ/ZSTKFDC
79

Input Screen
After entering the necessary data and clicking the radio button at the bottom of the
80
main screen then on execution of the program the following screen appears.
Edit and Delete Forms: Stock transfer
Functionality:
All the documents for which Forms are issued are displayed.
Select the documents for which we want to make changes or delete by clicking
the change or delete option.
Capture Forms Details
81
By clicking the change button a popup will appear and we can change the Form
Number, Form issue date, Actual date of R/S and remarks if any. Then click the
attach Form to save the details and cancel button to cancel the entered values.
If you want to delete a particular line in the edit or change screen select the line
and click the delete button. Then a popup will appear for confirmation. We can press
yes button to delete that entry and NO and cancel button to cancel that action
5.3.2 Issue Forms:
This program is used for issuing concessional Form for Stock Transfer (F) to
the purchaser.
Prerequisites:
It is assumed that the Batch Update of data as per part 4 of this manual, is
82
Input Fields :
Mandatory

Optional
Functionality:
Via menu Forms Stock Transfer Issue Forms

(from main menu)
Via transaction code /N/OBIZ/ZSTISS
In Stock Transfer Issue Forms there are two options
1. Enter Form details

2. Edit or Delete Form details
1. Enter Form details
83
84

Input Screen
85
screen appears
Data Capture: Stock Transfer Issue

All the documents yet to Issue F Forms will be displayed here.
Select the documents for which Form is to be issued and click on Attach Form.
86

Enter the Book Number, Book Date, Form Number, Form issue date, Date of
receiving Form and Remarks if any.
87
If we want to attach Online, click the Manual Entry option.
Capture Form Details issue
appears and the line items not selected remains on screen.
88
5.3.2.1 Edit or Delete Form details
89

Input Screen
90
After filling the necessary details and on execution of the above screen,
the following screen appears
Edit/Delete Forms: Stock Transfer
All the documents to which F Forms are issued will be displayed here.
Select the document and click on Delete if you want to detach the attached F Form.
Select the documents for which changes have to be made and click Change.
91
Capture Form details issue (1.Book Entry & 2.Manual Entry)
Changes can be made and saved.
Delete Form
Edit/Delete Forms: Stock Transfer
92
If you want to delete a particular line in the edit or change screen select the line and
click the delete button. Then a popup will appear for confirmation. We can press Yes
button to delete that entry and NO and Cancel button to cancel that action.
Note: If Stock Transfer Capture has to be done on the basis of Proforma wise the
Configuration (Stock Transfer Configuration in Configuration Guide Page No:16)
and batch updation has to be done accordingly. All the Functionality and procedure to
be followed as mentioned earlier.
5.4 DIRECT FI
Sales
5.4.1 Receive Forms:

This program is used for receiving the concession Forms issued by the
Customer.
Prerequisites:
93
Input Fields :
Mandatory
Form Type: This is a compulsory field and only one Form Type of the
Optional
Profit Center/Business Area/Business Place/Plant : Based on the
Configuration
Posting Date : Enter the Posting Date for which FI Document is processed
FI Document No : Enter the FI Document No.
Customer : The customer number is selected
Functionality:
Via menu Forms Direct FI Sales Receive Form

Via transaction code /N/OBIZ/ZSALFIDC
94
95
Quarter Wise Selection

Input Screen
screen appears
96
Direct FI Sales Details for Forms Capture
All the Documents yet to Receive Forms are displayed. The display is
Customer Wise.
Select the Documents for which Form is available and click on Attach Form.
If the Document is liable to receive E1 Form, then the check box to be ticked as
shown below.
Forms Data Capture
97
Enter the Form Number, Form Issue Date, Date of Receiving Form and
Remarks if any.
the main screen where we enter the company code and plant details
Prerequisites:
The Particular C Form should have been already Received.
Input Fields :
Mandatory
Form Type: This is a compulsory field and only one Form Type of the
Optional
Configuration
98
FI Document No : Enter the FI Document No.

Customer : The customer number is selected
Functionality:
Via menu Forms Direct FI Sales Receive Form

Via transaction code /N/OBIZ/ZSALFIDC
99

Input screen
screen appears
100
Editing and Deleting Forms: Direct FI Sales
All the Documents which we had already Received C Forms are displayed.
The display is Customer Wise.
Select the documents for which we want to Change or Delete by clicking the
Change Form and Delete Form Button
Change Form
Change Forms
101
the changes like Form No., Form Issue Date, Actual Date of Receive and Remarks, if
any and click the Receive Form to Save the new values and click the Cancel Button
to enter new values
Delete Form Button
For Deleting a particular entry we can select the line entry and click the Delete
Form Button. Then system will show a warning message. If we want to Delete
click the Yes option in the warning and No to Cancel that line.
5.4.2 Issue E1 Forms:
This program is used for Issuing Concessional Forms (E1) to the Purchaser.
Prerequisites:
If a document is liable to Issue E1 Form then, check box to be ticked when we

Receive C Form for the same Document.
102
Input Fields :
Mandatory
Optional
Configuration
Document Date : Enter the Posting Date for which FI Document is
processed
Customer Code : The customer number is selected
Functionality:

Via menu Forms Direct FI SalesIssue E1 Forms (From main menu)
Via transaction code /N/OBIZ/ZFT_SALE1ISS
103
104

Input Screen
screen appears
105
Date Capture Details: Direct FI Sales E1
All the Documents yet to Issue E1 Forms will be displayed here.

Select the Documents for which Form is to be Issued and click on Attach Form.
Direct FI Sales-Issue E1 Form
Enter the Form Number, Form Issue Date, Actual Date of Sending and Remarks if
any.
106
If we want to Change or Edit or want to Delete any entry done in the 'Enter
the main screen where we enter the Company code and other details.
Prerequisites:
The Particular E1 Form should have been already issued against C.
Input Fields :
Mandatory
Optional
Configuration
Document Date : Enter the Posting Date for which FI Document is
processed
Customer Code : The customer number is selected
Functionality:
107

Via menu Forms Direct FI SalesIssue E1 Forms (From main menu)
Via transaction code /N/OBIZ/ZFT_SALE1ISS
108

Input screen
screen appears
109
Editing and Deleting Forms: Direct FI Sales-E1
All the Documents, which we had already Issued E1 Forms are displayed.
The display is Customer Wise.
Select the Documents for which we want to Change or Delete by clicking the
Change Form
Direct FI Sales-Issue E1 Forms
110
the changes like Form Number, Form Issue Date, Actual Date of Sending and
Remarks, if any and click the Receive Form to save the new values and click the
cancel button to enter new values.
Delete Button

Form Button. Then system will show a warning message. If we want to Delete click
the Yes option in the warning and No to Cancel that line.
5.5 Purchase
5.5.1 Issue Forms

This program is used for submitting the Concession Forms to be issued to the
vendor.
111
Pre-requisites:
Input Fields :
Mandatory
Form Type : Enter Form Type
Optional
Configuration
Vendor : The Vendor No. is selected
Forms Direct FI Purchase Issue Form

Via menu
Via transaction code /N/OBIZ/ZFTS_DFIPUR
112
113

Input Screen
After filling the necessary details and on executing, the following screen appears
114
Data Capture: Direct FI Purchase
Functionality:
Select the Documents for which Form is available and press Issue Forms
Button.
115
Enter the Form Number, Form Issue Date, Actual Date of Sending and Remarks
if any.
To save the data, click Issue Form on the popup window
to Receive E1 Form.
main screen where we enter the company code and other details
Prerequisites:
116
Input Fields :
Mandatory
Optional
Configuration
Forms Direct FI Purchase Issue Form

Via menu
Via transaction code /N/OBIZ/ZFTS_DFIPUR
117
118

Input screen
screen appears
119
Editing and Deleting Forms: Direct FI Purchase
All the Documents, which we had already Issued C Forms are displayed. The
display is Vendor Wise.
Select the Documents for which we want to Change or Delete by clicking the
Purchase-Issue Forms
120
When we click the Change Form Button a popup menu appears and we can make
the changes like Form Number, Form Issue Date, Actual Date of Receive and
Remarks, if any and click the Receive Form to save the new values and click the
Cancel Button to enter new values
Delete Button
Button. Then system will show a warning message. If we want to Delete click the
Yes option in the warning and No to Cancel that line.
5.5.2 Receive E1 Forms: This program is used for receiving the E1 Forms Issued by
the Customer.
Prerequisites:
If a document is liable to Receive E1 Form then, check box to be ticked when we
Issue C Form for the same document.
121
Input Fields :
Mandatory
Optional
Configuration
Forms Direct FI Purchase Receive E1 Forms

Via menu
Via transaction code /N/OBIZ/ZFTS_DFIE1PUR
122
123

Input Screen
screen appears
124
Receive E1 Form details
All the C Forms and the C Form Number which we had already issue is
displayed. The Display is vendor wise
Select the Documents for which E1 is available and click on Receive Form
Form details: E1
Enter the Form Number, Form Issue Date, Actual Date of Receiving Form
and Remarks if any.
To save the data, click on Receive Form on the popup window that
125
If we want to change or Edit or want to Delete any entry done in the 'Enter Form
Details' we can click the Change Form details radio button at the bottom of the
main screen where we enter the Company Code and other details
Prerequisites:
The Particular E1 Form should be received against the C Form
Input Fields :
Mandatory
Optional
Configuration
Forms Direct FI Purchase Receive E1 Forms

Via menu
Via transaction code /N/OBIZ/ZFTS_DFIE1PUR
126
127

Input Screen
screen appears
128
Data Capture: Direct FI Purchase E1

All the Documents, which we had already received E1 Forms are displayed.
The display is Vendor Wise.
Select the documents for which we want to Change or Delete by clicking the
Change Form
Form Details
changes like Form Number, Form Issue Date, Actual Date of Receive and Remarks,
129
if any and click the Receive Form to save the new values and click the Cancel Button
to enter new values
Delete Button
Button. Then system will show a warning message. If we want to Delete click the
Yes option in the warning and No to Cancel that line.
130
Registers
6.1 Sales Register
This register provides provision to display the C Form. Register provide

all the transaction details of that particular Form.
Input Fields:
Company Code: Enter the Company Code (Mandatory Field)

Region : Enter the Region (Mandatory Field)
Plant : Enter the Plant (Optional Field)
Form Type: Enter the Form type (Mandatory Field)
Billing Document: Billing document number is used for selecting the document.
Billing Date: Date of the billing document.
Output Type : Output medium(ALV,PDF or Print)
To access the sales register screen:
Via menu Registers Sales

Via transaction code /N/OBIZ/ZRSAL
131
Input Screen
If the Output medium is PRINT,after filling the necessary details and on executing,
the following screen appears.
132
Print screen
Click on Print preview button and the Sample of C Form Register is as shown below
133
. Output screen: Register
If the Output medium is ALV,after filling the necessary details and on executing, the
following screen appears.
134
Output screen: Register
If the Output medium is PDF,after filling the necessary details and on executing, the
135
After giving the File name, click TRANSFER to save the Sales Register in PDF
Format in the specified location.
6.2 Purchase Register
Purchase Form Register

This register provides provision to display the purchase C Form Register.
Register provide all the transaction details of that particular Form.
Input Fields:

Region : Enter the Region (Mandatory Field)
Plant : Enter the Plant (Optional Field)
Storage Location: Enter the corresponding storage location code
Date: Date of the purchase document.
136
To access the purchase register input screen:
Via menu Registers Purchase

Via transaction code /N/OBIZ/ZRPUR
Input screen
137
Print screen
Click on Print preview button and the Sample of Purchase C Form Register is as
shown below:
138
Output screen : Register
139
After giving the File name, click TRANSFER to save the Purchase Register in PDF
140
6.3 Stock transfer Register
This register provides provision to display the details of stock transfer using F-Form.
Register provide all the transaction details of that particular Form.
It gives the details of both Issued and Received F Form.
Input Fields:

Sending Region : Enter the code of Sending Region(Mandatory Field)
Receiving Plant : Enter the code of Receiving Region(Mandatory Field)
Sending Plant : Enter the code of Sending Plant(Optional Field)
Receiving Plant : Enter the code of Receiving Plant(Optional Field)
Issued/ Received (mandatory Field): Tick either of them to see the corresponding
reports respectively.
141
To access the Stock Transfer register input screen:
Via menu Registers Stock Transfer

Via transaction code /N/OBIZ/ZSTREG
Input screen
142
Print screen
Click on Print preview button and the Sample of F Form Register is as shown below:
143
144
After giving the File name, click TRANSFER to save the Stock Transfer Register in
PDF Format in the specified location.
145
6.4 Stock Transfer Proforma Register
This register provides provision to display the details of stock transfer Proforma wise
using F-Form. Register provide all the transaction details of that particular Form.
It gives the details of both Issued and Received F Form.
Input Fields:

Sending Region : Enter the code of Sending Region(Mandatory Field)
Material Sending Plant : Enter the code of Sending Plant(Optional Field)
Receiving Region : Enter the code of Receiving Region(Optional Field)
Material Receiving Plant : Enter the code of Receiving Plant(Optional Field)
Billing Document: Enter Billing document(Optional Field)
Billing Date : Enter Billing date(Optional Field)
Issued/ Received (mandatory Field): Tick either of them to see the corresponding
reports respectively.
Output Type : Enter ALV or PDF or PRINT(Optional Field)
To access the Stock Transfer register input screen:
146
Via menu Registers Stock Transfer Proforma Register

Via transaction code /OBIZ/ZFTSTKPRO
Input Screen
147
Print screen
Click on Print preview button and the Sample of F Form Register is as shown below:
148
149
After giving the File name, click TRANSFER to save the Stock Transfer Proforma
Register in PDF Format in the specified location.
150
6.5 Direct FI Sales Register
This Register provides provision to display the C Form. Register provide

all the transaction details of that particular Form.
Input Fields:
Company Code(Mandatory) : Enter Company Code

Profit Center/Business Area/Business Place/Plant((Optional) : Enter Based
on Configuration
Form Type(Mandatory) : Enter Form Type
FI Doc Number(Optional) : enter FI document No.
Document Date(Optional) : Enter Date on which Document is processed
Output TypeOutput Type : Output medium(ALV,PDF or Print)
To access the Direct FI Sales Register screen:
Via menu Registers Direct FI Sales Register

Via transaction code /N/OBIZ/ZFTSRGDFISAL
151
Input Screen
152
Print screen
153
Click on Print preview button and the Sample of C Form Register is as shown below
154
After giving the File name, click TRANSFER to save the Sales Register in PDF
6.6 Direct FI Purchase Register
This Register provides provision to display the Direct FI Purchase C Form

Register. Register provide all the transaction details of that particular Form.
Input Fields:
Company Code(Mandatory) : Enter Company Code

Profit Center/Business Area/Business Place/Plant((Optional) : Enter Based
on Configuration
Form Type(Mandatory) : Enter Form Type
FI Doc Number(Optional) : enter FI document No.
Document Date(Optional) : Enter Date on which Document is processed
Output TypeOutput Type : Output medium(ALV,PDF or Print)
To access the Direct FI Purchase Register screen:
155
Via menu Registers Direct FI Purchase Register

Via transaction code /N/OBIZ/ZFTSRGDFIPUR
Input screen
156
Print screen
157
Click on Print preview button and the Sample of Direct FI Purchase C Form Register
is as shown below:
158
After giving the File name, click TRANSFER to save the Purchase Register in PDF
Road Permit
From the Forms Tracking module Road permit Tool can be accessed: Road Permit
Purchase and Sales side can be configured either Plant wise or Region wise (Based
on Road Permit Customization explained in OptiSuite Forms Tracking User manual
Chapter : 7).
7.1 Road Permit Purchase
In Plant wise configuration, Plant will be available in the screen and Road Permit can
be Issued/Received Plant wise.
In Region wise configuration, Region will be available in the screen instead of Plant.
Road Permit can be Issued Region wise and received against any Plant belongs to
the Road Permit Issued Region.
Road permit has to be issued to the vendor during the purchase cycle.
159
7.1.1 Purchase Issue
Issue the road permit to the concerned vendor.
Issue section has three options:
1. Permit
2. Change
3. Display
7.1.1.1 Purchase Issue Permit
Via Main Menu Road Permit Purchase Issue Permit

Via transaction code /N / OBIZ/ZRP01
Input Fields :
Mandatory
Company Code: Enter the company code.

Plant : Enter the plant code(In Plant wise Configuration)
Region : Enter the Region(In Region wise Configuration)
Vendor No.: Enter Vendor code
Place of dispatch
Destination
Enter book number and date then pick a Form from the selected book.
160
Optional
Permit Issue Date
Remarks
The initial screen is as follows:
Road Permit Issue
After entering the necessary information click on save button and save it.
161
Functionality:
The mandatory fields need to enter. Select the book number and click on
permit to pick Form Number. Then click on save button to save it and hence the
permit number is issued to particular vendor.
7.1.1.2 Road Permit - Purchase Issue-> Change
Changes can be made to the road permit for which issue details were already
entered.
Input Field:
Issue No: Enter the issue number
To access Purchase- issue-Change:
Via menu Permit Purchase Issue Change

Via transaction code /N/OBIZ/ZRP02
162
Change Issued Road Permit
Once the issue number is entered the following screen appears:
163
Change Issued Road Permit
Functionality:
After making necessary changes, Click the Save button. The data will be
updated once it is saved.
7.1.1.3 Purchase-Issue- Display
The display option shows the display of received Road permit.
Via Main Menu Road Permit-> Purchase-> Issue->Display

164
Input Fields:
Mandatory
Issue Number
Enter Issue Number
165
After entering the necessary information the following screen appears:
Display Road Permit Details
7.1.2 Purchase Receive
Receive the road permit from the vendor.
Receive section has three options:
1. Permit
166
2. Change
3. Display
7.1.2.1 Purchase Receive Permit
Via Main Menu Road Permit Purchase Receive Permit

Via transaction code /N / OBIZ/ZPPGR01
Input Fields :
Vendor: Enter Vendor code

Road permit number: Enter the road permit number
Book number: Enter the book number.
Book date: Enter the road permit book date.
Company code: Enter the company code.
Plant : Enter the plant code (In Plant wise Configuration).
Region : Enter the Region code (In Region wise Configuration).
167
Receive Road permit Enter Details
168
Receive Road permit Enter Details

Functionality:
The mandatory fields vehicle and material document number (Goods Receipt
Number) details needs to enter. In Region wise configuration Plant belongs to the
Road Permit Issued Region need to enter. Select the particular material document
number and click on Item to pick items.
There is an option of capturing Insurance details also. After entering required details
click on save button to save the received road permit.
169
7.1.2.2 Purchase Receive Change

The entered details can be changed from this option.
Via main menu Road Permit Purchase Receive Change

Input Fields :
170
Edit Road Permit
171
Edit Road Permit
7.1.2.3 Purchase Receive Display

The display option shows the display of received Road permit.
Via Main Menu Road Permit Purchase Receive Display

Input Fields :
172

Plant : Enter the plant code(In Plant wise Configuration).
173
Display Road Permit
174
Display Road Permit
175
7.1.3 Purchase Reports

Various reports have been incorporated to display the road permits that are
issued and received.
The following are the various reports:
RP issued
RP receive
RP Register
Book Register
7.1.3.1 Reports RP Issued:
Via main menu Road Permit Purchase Reports RP Issued
Via transaction code /N / OBIZ/ZISS
Input Fields:
Mandatory
Optional
Plant code
Vendor code
Road permit issue date
Maximum number of rows
176
The initial screen is as follows::
Issued Road Permit (Input Screen)
177
Output Screen
After entering the necessary information the following report appears:
Issued Road Permit (Output Screen)

Functionality
The Issued road permit will be displayed in this report with Plant code, Road Permit
Number, vendor code, vendor name and Road permit issue date.
7.1.3.2 RP Receive:
Via main menu Road Permit Purchase Reports RP Receive

Via transaction code /N / OBIZ/ZREC
Input Fields :
Mandatory
Optional
Plant code
Vendor code
178
Receive Road permit
Output Screen
179
List of received Road permits

Functionality
The Receive road permit will be displayed in this report with Plant code, Road Permit
Number, vendor code, vendor name and Road permit issue date.
7.1.3.3 RP Pending:
Via main menu Road Permit Purchase Reports RP Pending
Via transaction code /N / OBIZ/ZREG
Input Fields :
Mandatory
Optional
Region
Plant code
Vendor code
180
RP Pending Input Screen
Output Screen
181
RP Pending Output Screen
Functionality
This report will display Pending Road Permit (Road Permit Issued and not yet
Received) details with Plant code, vendor code, vendor name, Road permit issue
date and No. of Days pending.
7.1.3.4 RP Register:
Via main menu Road Permit Purchase Reports RP Register
Via transaction code /N / OBIZ/ZREG
Input Fields :
Mandatory
Book Number
Book date
182
Optional
Plant code
Vendor code
183
Road Permit Register Input Screen
184
Output Screen
Road Permit Register Output Screen
Functionality
This report will display road permit details with Plant code, Book number and date,
Road Permit Number, vendor code, vendor name, Road permit issue date and Road
Permit status.
7.1.3 Book Register:
Via main menu Road Permit Purchase Reports Book

Register
Via transaction code /N / OBIZ/ZBKRE
Input Fields:
Mandatory
Company Code
Region
Book Number
185
Book date
Optional
Plant code
Book register: Input Screen
186
Output Screen
Book Register: Output Screen
187
Functionality
This report will display road permit details of particular book with Road Permit
Number, vendor name, Road permit issue date and Road Permit status.
7.2 Road Permit Sales
7.2.1 Road Permit

The road permit is captured by vendor and is utilized in the sales cycle.
In Plant wise configuration, Plant will be available in the screen and Road Permit can
be Captured Plant wise.
In Region wise configuration, Region will be available in the screen instead of Plant.
Road Permit can be Captured Region wise and received Utilized by any Plant
belongs to the Road Permit Captured Region.
7.2.1.1 Road permit- Sales-Road Permit Capture

This functionality is used to key in the details of all the road permits captured.
Input Fields :
Mandatory
Plant : Enter the Plant code (In Plant wise Configuration)
Region : Enter the Region ( In Region wise Configuration)
Customer: Enter the Customer
Receiving Date: Date in which Road Permit received.
Permit Number
188
Functionality:
To access Road Permit Capture issue screen
Via menu Road Permit Sales Road Permit Capture

(From main menu)
Via transaction code /N/OBIZRP1
Received Road Permits
189
Input Screen after filling the necessary details and on execution of the above screen,
the following screen appears in which the message Road Permit Successfully saved
will be shown in the bottom.
Received Road Permits
190
7.2.1.2 Road Permit - Sales Capture change
Changes can be made to the Road Permit for which receive details were already
captured.
Input Fields:

Region : Enter the Region (In Region wise Configuration).
Customer: Enter the customer code.
Receiving date: Enter the road permit receiving date.
Via Menu Road Permit Sales Road permit Capture change
Via transaction code /OBIZ/ZFTRP3 - Capture Change
191
Received Road Permits: Change
192
Output Screen: Received Road Permits: Change
193
Functionality:
Changes can be made to the already captured Road permit Numbers. Once the
changes are made ,Click the Save button and the data will be updated.
7.2.1.3 Sales Utilize

Here the captured road permits will be utilized against delivery.
Input Fields:
Mandatory
Company code: Enter the company code
Region : Enter the Region (In Region wise Configuration).
Road Permit: Enter the road permit number
Vehicle number: Enter the vehicle number
Person in charge: Person in charge of goods.
Optional
Issuing date: Enter the date in which the road permit is received.
Transporter name: Enter the driver name
Transporter address: Enter the vehicle details.
Via menu Road Permit-> Sales->Road permit-> Utilize

Via transaction code /OBIZ/ZRP2 - Utilize
194
The initial screen appears as follows:
Utilize Road Permits: sales
Enter the necessary information and press' Enter. Once the Enter key is pressed
195
the following screen appears:
Utilize Road Permits: Delivery details
196
In Region wise Configuration, Plant belongs to the Road Permit Captured Region
need to Enter. Enter the Delivery number and then Click Save. The Road permit will
be utilized against the delivery number entered.
Functionality:
In this functionality Road permits are utilized against delivery.
7.2.1.4 Sales Utilize Change

Changes can be made to the Road Permit for which utilize details were already
captured.
Input Fields:
Company code: Enter the company code

Plant: Enter the plant code.
Road Permit No: Enter the road permit no.
Via Menu Road Permit Sales Road permit Utilize change
Via transaction code /OBIZ/ZRPU - Utilize Change
197
The initial screen is as follows
Utilize Road Permits Change: sales
Enter the necessary information and press' Enter. Once the Enter key is pressed
the following screen appears:
198
Utilize Road Permits Change: sales
Functionality:
Changes can be made to the already utilized Road permit Numbers. Once the
changes are made ,Click the Save button and the data will be updated.
199
7.2.2 Sales Reports
7.2.2.1 Acknowledgement:
Via main menu Road Permit Sales Reports Acknowledgement
Input Fields :
Mandatory
Company Code
Region
Date
Optional
Plant code
Customer code
Input Screen
200
Output Screen
Input Screen
Functionality
The Acknowledgement report is in the Form of letter, which in Forms the purchaser
about received road permits with permit number and its issued date.
7.2.2.2 Captured Road Permits:
Via main menu Road Permit Sales Reports Captured Road Permits
201
Input Fields :
Mandatory
Company Code
Region
Optional
Plant code
Customer code
Receiving Date
Captured road permit: Input Screen

Output Screen
202
List of captured Road permits
Functionality
This report will display the details of captured road permits with company code, plant
code, customer code; customer name, road permit number and road permit received
date.
7.2.2.3. Utilized Road permits (dealer wise)
Via main menu Road permit Sales Report Utilized Road permit
(Dealer wise)
Via transaction code /OBIZ/ZRP4
Functionality:
The report shows the details of the Utilized Road Permits - Dealer wise.
203
Prerequisites:
Book details need to be maintained.
Input Fields:
1. Mandatory fields
1.1. Company Code: Enter the Company Code

1.2. Customer: Enter Customer ranges
2. Optional fields
2.1. Region: Enter the Region.
2.2. Plant: Enter the Plant. Plant ranges could be included if multiple
Plants are present.
2.3. Issue Date: Enter the Date range.
The initial screen for 7.2.2.3. appears as follows.
Utilized Road Permit (Dealer-wise) Input Screen
After executing the initial screen of 7.2.2.3. the system navigates through the next
screen which is as shown below.
204
List of Utilized Road Permit (Dealer-wise)
7.2.2.4 Utilized Road permits (Delivery-wise)
This report is used to show the Delivery-wise details of all the road permits
utilized.
Input Fields :
Mandatory
Delivery Number
Optional
205
Functionality:
Via menu Road Permit Sales Reports Utilized Road Permit

(Delivery wise)(From main menu)
Utilized Road Permit (Delivery-wise) Input Screen
screen appears
206
List of Utilized Road Permit (Delivery-wise)
7.2.2.5 Unutilized Road Permits:
Via main menu Road Permit Sales Reports Unutilized Road Permits
Input Fields :
Mandatory
Company Code
Region
Optional
Plant code
Customer code
Receiving Date
207
Unutilized Road Permits Selection Screen
screen appears
Unutilized Road Permits (Summary)
Details of Unutilized Road Permits will appear on Double Clicking any row
208
Unutilized Road Permits Details
7.2.2.6 ROAD PERMIT BILLS (CONSOLIDATED):
Via main menu Road Permit Sales Reports Road Permit Bills (Consolidated)
Via transaction code /N /OBIZ/ZRP5
209
Input Fields :
Mandatory
Company Code
Region
Customer code
Optional
Plant code
Consolidated Road Permit Input Screen
210
Output Screen
List of Issued Road Permits
211
Functionality
This report will display the consolidated details of road permits utilized with
permit number, consignee and total permit amount.
7.2.2.7 Intimation Letter
This functionality is used to take the print out of the Intimation letter to ask for
more Road Permit since the Road permit in hand is below reserve ratio.
Input Fields :
Mandatory
Customer: Enter Customer Code
Functionality:
To access Intimation letter screen
Via menu Road Permit Sales Reports Intimation Letter (From main
menu)
212
Intimation letter Input screen
After filling the necessary details and on execution of the above screen, the
following screen appears
213
Intimation letter Output screen
214
Octroi
Tracks the concessional Forms used in Octroi
8.1 Batch Update for Octroi
This Program is used for taking the various purchase order details
during invoice verification stage. All the vendor details, who are to receive the sales
tax concession Forms are stored .
Input Fields :
Company code: Enter the Company code.
Plant: Enter the plant code.
Storage Location: Enter the storage Location.
Tax Code: Enter the tax code corresponding to the particular pricing
condition.
Posting date: Enter the Document posting date.
Via menu Octroi Octroi details Batch update

Via transaction code /N/OBIZ/ZOCTB
215
Octroi Batch Update
After the necessary informations are entered click the Execute button.The following
screen appears.
216
Octroi Batch Update
Process:
Select the required data

Press SAVE button
Message Record saved on Batch Update appears and the unchecked data
remains in screen
217
8.2 Forms
This program is used for receiving the concession Forms issued by the Customer.
Prerequisites:
It is assumed that the Batch Update of data is already done for the required
period.
Input Fields :

Posting date: Enter the Document posting date.
Via menu Octroi Octroi details Forms

Via transaction code /N/OBIZ/ZODC
218
Receive Octroi Concessional Form

After entering the necessary informations and while Executing, the following screen
appears.
219
Receive Octroi Concessional Form

Functionality:
All the documents yet to receive Forms are displayed. The display is
customer wise.
Select the documents for which Form is available and Press button
Receive Forms.
Enter the Form Number, Form issue date, Document date, Octroi amount
and remarks.
220
To save the data, enter click continue button. Message Database updated
successfully. appears and the line items not selected remains on screen.
3 Octroi - Reports
A number of reports are generated to get details based on customer/ vendor wise,
Form wise, Period Wise etc.
8.3.1 B Forms received:
All the B Forms reimbursable/nonreimbursable,that are received are displayed here

for Future.
To access Report:
Via menu Octroi Octroi details Tools Reports

Via transaction code /N /OBIZ/ZBREP
Input Fields :

Document date: Enter the Document posting date.
Vendor:Enter the Vendor code.
221
B Forms received
After entering the necessary informations and while Executing, the following screen
appears:
222
B Forms received
Functionality:
This report will list all the doucments along with the dcument details for which B-
Forms were received.
223
8.3.2 CC Forms Due:
Here details of all the reimbursable B Forms for which CC Forms are not yet isssued
are displayed.
To access Report:

Via transaction code /N/OBIZ/ZOCT1
Input Fields :
Document date :Enter the Document posting date.

224
CC Forms Due
225
screen appears.
CC Forms Due
Functionality:
In this report all the reimbursable B Forms for which CC Forms are not yet issued are
shown.
226
8.3.3 CC Forms Received:
Details of all the reimbursable B Forms for which CC Forms are received are
displayed here.
To access Report:

Via transaction code /N/OBIZ/ZCCR1
Input Fields :

Document date :Enter the Document posting date.
Vendor: Enter the Vendor code.
227
CC Forms Received
screen appears.
228
CC Forms Received
Functionality:
In this report details of all the reimbursable B Forms for which CC Forms are received
are shown.
229
Reports
A number of reports are generated to get details based on Customer / Vendor wise,
Form wise, Period Wise etc.
To access Report:
Via menu Reports Sales /Purchase /Stock transfer

Via transaction code /N/OBIZ/SALDUEV32
9.1 Sales
9.1.1 Forms Due:

This report will list out all the Bill document details for which Concessional
Forms are yet to be received.
Input Fields :
Mandatory
Billing date: Enter the billing date for which billing is processed
Optional
Plant : Enter the Plant code

Storage Location: Enter the Storage Location
Sold to Party: Enter the Sold to Party
230
To access Forms due Report:
Via menu Reports Sales Forms due

Via transaction code /N/OBIZ/SALDUEV32
The input screen will be as follows:
Selection Screen
231
Output Screen
Functionality:
It is a report that shows the list of documents for which the Concessional Forms are
yet to be received.
9.1.2 Forms Received:
This report will list out all the Bill document details for which Concessional -
Forms were already Received.
232
Input Fields :
Mandatory
Form Type: This is a compulsory field and only one Form type of the particular
Customer is selected
Billing date: Enter the billing date for which billing is processed
Optional
Sold to Party:Enter the Sold to Party
To access Forms Received Report:
Via menu Reports Sales Forms Received

Via transaction code /N/OBIZ/SALRECV32
233
Selection Screen
234
Output Screen
Functionality:
It is a report that shows the list of documents for which the Concessional Forms were
already received.
9.1.3 Consolidated Sales Summary :
This report will list out Customer wise Quarter wise consolidated Sales
Summary details like the total no. Transactions, Total No. of Billing Documents for
which Forms not yet Received ,Total No. of Billing Documents for which Forms
Received, Total Form Amount, Total Amount for which Forms not yet Received,
Total Amount for which Forms Received ,etc .
Input Fields :
Mandatory
235
Form Type : This is a compulsory field and only one Form type of the
Optional
Plant : Enter the Plant code
Storage Location : Enter the Storage Location
Customer : Enter the Sold to Party
Set Alert : Applicable for the Configuration of Scheduled Alert
Via menu Reports Sales Consolidated Sales Summary

Via transaction code /N/OBIZ/ZFTS_SALSUM
236
237
Selection Screen
238
Output Screen
Functionality:
It is a report that shows the list of Customer wise Quarter wise consolidated Sales
Summary details like the total no. Transactions, Total No. of Billing Documents for
which Forms not yet Received ,Total No. of Billing Documents for which Forms
Received, Total Form Amount, Total Amount for which Forms not yet Received,
Total Amount for which Forms Received ,etc .
239
9.1.4 Aging Analysis :

This report shows Quarterly Due- Dates of various Bill documents for which
the concessional Forms are to be received.
Input Fields :
Mandatory
Fiscal: Enter the Fiscal year
Optional
Plant : Enter the Plant Code
To access Aging Analysis Report:
Via menu Reports Sales Aging Analysis

Via transaction code /N/OBIZ/ZAGE
240
Selection Screen
241
Output Screen
Functionality:
It is a report that shows quarterly due dates of various bill documents for which
Concessional Forms are to be received.
242
9.1.5 Sales Liability:
This report calculate & display the additional amount which have to be provided to the
authority in case the customer fails to submit the Concessional Form.
Input Fields :
Mandatory
Region: Enter the Region
Customer:Enter the Customer
Optional
To access Sales Liability Report:
Via menu Reports Sales Sales Liability

Via transaction code /N/OBIZ/SALIBV32
243
Selection Screen
244
Output Screen
Functionality:
It is a report that shows the liability amount that the Vendor has to pay in
case the customer fails to submit the Concessional Form.
245
9.1.6 E1 Forms Issued:
Via main menu Reports Sales E1 Forms Issued

Via transaction code /N / OBIZ/SALE1ISSV32
Input Fields :
Company Code
Region
Sold-to-party
Billing Document
Billing Date
The initial screen as follows:
246
Selection Screen
Output Screen
After entering the necessary information the following report appears.
247
Output Screen
Functionality
This report will display the details of E1 Forms issued.
248
9.1.7 Forms Removed
Via main menu Reports Sales Forms Removed

Via transaction code /N/OBIZ/ZFT_SALREMV
Input Fields :
Company Code
Region
Plant code
Form Type
Sold-to-party
Billing Date
249
Selection Screen
Output Screen
Output Screen
250
Functionality
This report will display the details of all the removed billing documents.Retrieve option
is also available in this report.Remarks and Date of Retrieval can be entered while
Retrieving any Billing Document.
9.1.8 Intimation
Via main menu Reports Sales Intimation

Via transaction code /OBIZ/ZFTCOR
Functionality:
Provision to print an intimation letter to the Customer to remind to issue the

respective Forms against the billing documents for which the concession has
already been availed.
Prerequisites:
Input fields:
Mandatory fields
1. Company Code: Enter the Company Code

2. Region : Enter Region
3. Customer: Enter the Customer code. Multiple customers could be entered
using the selection range.
4. Form Type: Enter the type of Concessional Form
Optional fields
251
1. Plant : Enter the Plant. Plant ranges could be included if multiple plants
are present.
2. Storage Location: Enter the storage location. Multiple storage location

could be included if same is present.
3. Bill date: Date ranges from which the data need to be captured are to
be entered here.
The initial screen for the Intimation Letter appears as follows.
Selection Screen
252
After entering the necessary inputs, execute the selection screen of 9.1.7.1 the
Output Screen
The intimation letter along with the Order and Billing details would be displayed.
Note: Intimation Letter can be send to multiple customers through the mail option.
253
9.2 Purchase
9.2.1 Forms Due
Via main menu Reports Purchase Forms Due

Via transaction code /N/OBIZ/PURDUEV32
Functionality:
Purchase Forms due reflects the details of Vendors from which the
concessional Forms are to be realized.
Prerequisites:
Input Fields:
Mandatory
1. Company Code: Enter the company code
2. Region : Enter the Region.
3. Form Type: The required Form could be selected from the drop down menu.
4. Fiscal Year : For Quarter wise Selection
Optional
1. Plant: Enter the Plant. Plant ranges could be included if multiple plants
are present.
254
2. Storage Location: Multiple storage location could include if the same is

maintained.
3. Posting Date: Date ranges for which data need to be picked up are to be
entered
4. Vendor: Multiple Vendors could be entered
5. Quarter : For Quarter wise Selection
The initial screen appears as follows.
Selection Screen
After entering the necessary inputs, execute the selection screen, the following
screen appears.
255
Output Screen
The details of the Vendors from which the concessional Forms are to be realized
would be displayed.
256
9.2.2 Forms Issued

Via main menu Reports Purchase Forms Issued
Via transaction code /N/OBIZ/PURISSV32
Functionality:
Forms issued report in the Purchase cycle indicates the details of the
concessional Forms, which are being submitted to the vendor.
Prerequisites:
Mandatory
3. Form Type: The required Form could be selected from the drop down menu.
Optional
1. Plant: Enter the Plant. Plant ranges could be included if multiple plants are
present.
2. Storage Location: Multiple storage location could include if the same is

maintained.
3.
entered
257
The initial screen of the Forms Issued Report is as shown below.
Selection Screen
After executing the initial screen, the system navigates through the next screen which
is as shown below.
Output Screen
258
This report reflects the details of the concessional Forms, which are issued in the
Purchase side.
9.2.3 Consolidated Purchase Summary
Via main menu Reports Purchase Consolidated Purchase

Summary
Via transaction code /N/OBIZ/ZFTS_PURSUM
Functionality:
Forms issued report in the Purchase cycle indicates Vendor wise Quarter
wise consolidated report for showing the total no. Transactions, Total No. of Invoice
Documents for which Forms not yet issued, Total No. of Invoice Documents for which
Forms issued, Total Form Amount, Total Amount for which Forms not yet issued,
Total Amount for which Forms issued, etc.
Prerequisites:
Mandatory
3. Form Type: The required Form could be selected from the drop down
menu.
Optional
5. Plant: Enter the Plant. Plant ranges could be included if multiple

plants are present.
259
entered
260
Selection Screen
is as shown below.
261
Output Screen
This report reflects the details of the Quarter Wise Vendor wise Consolidated
Purchase Summary.
9.2.4 Correspondence
Via main menu Reports Purchase Correspondence

Via transaction code /N/OBIZ/VCOR
Functionality:
Provision to print a correspondence letter to the Vendor intimating the details

of the concessional Forms, which are issued against the invoices.
Prerequisites:
Input Fields:
Mandatory fields
1. Company Code
2. Region
262
3. Output Medium : PRINT or PDF or MAIL
Optional fields
1. Plant
2. Storage Location
3. Vendor
.
Selection Screen
263
If output medium is PRINT, after executing the initial screen of 9.2.3.1, the system
navigates through the next screen which is as shown below.
Output Screen
264
The correspondence letter includes the order and invoice details.
If output medium is PDF, after executing the initial screen, the system navigates
through the next screen which is as shown below,
PDF Format in the specified location.
265
If output medium is MAIL, after executing the initial screen, the system navigates
through the next screen which is as shown below.
Note: Correspondence Letter can be send to multiple vendors through the mail
option.
9.2.5. E1 Form received
Via main menu Reports Purchase E1 Form received

Via transaction code /N/OBIZ/PURRECE1
Functionality:
E1 Forms received reports in the Purchase cycle displays the details of the
received E1 reports.
266
Prerequisites:
It is assumed that the Batch Update of data as per part 4.1 of this manual,
is already done for the required period.
Input Fields:
Mandatory
Company Code: Enter the company code
Region : Enter the Region.
Form Type: The required Form could be selected from the drop down menu.
Optional
Plant: Enter the Plant. Plant ranges could be included if multiple plants are
present.
Storage Location: Multiple storage location could include if the same is

maintained.
Posting Date: Date ranges for which data need to be picked up are to be entered
Vendor: Multiple Vendors could be entered
The initial screen for E1 Form received is as shown below.
267
Selection Screen
After executing the initial screen of 9.2.4.1, the system navigates through the next
screen which is as shown below
268
Output Screen
269
9.2.6 Advance Forms:
In this report all the Advance Forms Issued as well as Utilized can be seen.
Input Fields
Company Code:Enter the company code
Form Type:Enter the type of Form
Plant: Enter the Plant code
Form Date:Enter Form Date
Vendor:Enter Vendor number
Via Main Menu Reports Purchase Advance Forms

Via transaction code /OBIZ/ZFTADV
270
Selection Screen
After the mandatory inputs are entered the following screens appears:
271
Output Screen
Functionality:
Both Issued and Utilized details of advance Form can be seen in this report.
272
9.2.7 Cancelled Forms:
In this report all the Concessional Forms cancelled after Issuing in the Purchase side
will be shown.
Input Fields:
Company code
Region
Plant
Form Type
Book Number
Book Date
Via Main Menu Reports Purchase Cancelled Forms

Via transaction code OBIZ/PURCNCFRM
273
Selection Screen
After the mandatory inputs are entered the following screens appears:
274
Output Screen
Functionality:
All the Cancelled Concession Forms in the purchase side will be shown in this report
275
9.3 Stock Transfer
9.3.1 Forms Due- Proforma wise
This is the list of documents for which Forms are yet to be issued and yet to
be received Proforma wise. The report will give all the transaction details for which
Forms are yet to be issued and received separately
Input Fields:
Company Code(Mandatory Field)

Region(Mandatory Field)
Material Sending Plant(Optional Field)
Billing Date(Optional Field)
Billing Document(Optional Field)
Sales Order(Optional Field)
Material Receiving Plant(Optional Field)
Fiscal Year(For Quarter wise Selection Mandatory Field)
Quarter(For Quarter wise Selection Optional Field)
To access the Stock Transfer Forms Due report input screen:
Via menu Reports Stock Transfer Forms Due (ST

Proforma wise)
Via transaction code /N//OBIZ/ZFT_STF_DUE
276
Selection Screen
277
Output Screen
9.3.2 Forms Received/Issued- Proforma wise
This is the list of documents for which Forms are received and issued
Proforma wise. The report will give all the transaction details for which Forms are
issued and received separately
278
Input Fields:

Sending Region : Enter the Sending region (Mandatory Field)
Sending Plant: Enter the code of sending plant
Receiving Plant: Enter the code of receiving plant (Optional Field)
Billing Date: Date of billing document (Optional Field )
Billing Document: Enter the Billing Document No. (Optional Field)
Sales Order: Enter the Sales Order No. (Optional Field)
Customer: Enter the Customer Code (Optional Field)
Receive Due/ Issue Due: Tick any one of them as required. (Mandatory Field)
Fiscal Year : For Quarter wise Selection (Mandatory Field)
Quarter : For Quarter wise Selection (Optional Field)
To access the Stock Transfer Forms Received/Issued report input screen:
Via menu Reports Stock Transfer Forms

Received/Issued (ST Proforma wise)
Via transaction code /N///OBIZ/ZFT_STF_RECISS
279
Selection Screen
280
Output Screen
281
9.3.3 Forms Due Issue/Receipt
This is the list of documents for which Forms are yet to be issued and
yet to be received. The report will give all the transaction details for which Forms
are yet to be issued and received separately.
Input Fields:

Sending Region : Enter the Sending Region (Mandatory Field)
Receiving Region : Enter the Receiving Region(Mandatory Field)
Sending Plant: Enter the code of sending plant (Optional Field)
Posting Date: Date of posting the document (Optional Field)
To access the Stock Transfer Forms Due report input screen:
Via menu Reports Stock Transfer Forms Due

Issue / Receipt
Via transaction code /N/OBIZ/STDUEV32
282
Selection Screen
283
Output Screen
9.3.4 Forms Received/Issued
This is the list of documents for which Forms are issued and received.
The report will give all the transaction details for which Forms are issued and
received as separately.
Input Fields:

Sending Region : Enter the Sending Region (Mandatory Field)
284
Receiving Region : Enter the Receiving Region(Mandatory Field)

Sending Plant: Enter the code of sending plant (Optional Field)
Posting Date: Date of posting the document (Optional Field)
To access the Stock Transfer Forms Received report input screen:
Via menu Reports Stock Transfer Forms
Received/Issued
Via transaction code /N/OBIZ/STRECV32
Selection Screen
285
Output Screen
286
9.4 Direct FI
9.4.1 Sales
9.4.1.1 Forms Due:
This report will list out all the FI Document details for which Concessional
Forms are yet to be received.
Input Fields :
Mandatory
Company Code : Enter Company Code
Fiscal Year : For Quarter Wise Selection

Optional
Profit Center/Business Area/Business Place/Plant based on Configuaraion
Posting Date : Enter Posting Date of FI Document
Document Date : Enter Document Date of FI document
Customer : Enter Customer Code
Quarter : For Quarter Wise Selection
Via menu Reports Direct FI Sales Forms Due

Via transaction code /N/OBIZ/ZFT_DFI_SALDUE
287
288
Selection Screen
Output Screen
Functionality:
It is a report that shows the list of Documents for which the Concessional Forms are
yet to be received.
289
9.4.1.2 Forms Received:

This report will list out all the FI Document details for which Concessional Forms
were already Received.
Input Fields
Mandatory

Optional
Via menu Reports Direct FI Sales Forms Received

Via transaction code /N/OBIZ/ZFT_DFI_SALREC
290
291
Selection Screen
Output Screen
Functionality: It is a Report that shows the list of Documents for which the
Concessional Forms were already received.
292
9.4.1.3 E1 Forms Issued:
Via main menu Reports Direct FI Sales E1 Forms Issued

Via transaction code /N /OBIZ/ZFT_DFI_E1ISS
Input Fields
Mandatory
Optional
293
294
Selection Screen
295
Output Screen
Output Screen
Functionality
This Report will display the details of E1 Forms Issued.
9.4.1.4 Intimation
Via main menu Reports Direct FI Sales Intimation

Via transaction code /N/OBIZ/ZFTSDFIINTLTR
Functionality:
Provision to print an Intimation Letter to the Customer to remind to issue the

respective Forms against the FI Documents for which the Concession has
already been availed.
Prerequisites:
296
Input Fields
Mandatory
Optional
The initial screen for the Intimation Letter appears as follows.
Selection Screen
297
After entering the necessary inputs, execute the selection screen of the following
screen appears.
Output Screen
The intimation letter along with the Order and FI Documents details would be
displayed.
Note: Intimation Letter can be send to multiple Customers through the Mail option.
298
9.4.2 Purchase
9.4.2.1 Forms Due
Via main menu Reports Direct FI Purchase Forms Due

Via transaction code /N/OBIZ/ZFTS_DFIDUE
Functionality:
Direct FI Purchase Forms Due reflects the details of Vendors from which the
Concessional Forms are to be realized.
Prerequisites:
Input Fields
Mandatory

Optional
Vendor : Enter Vendor Code
299
300
Selection Screen
After entering the necessary inputs, execute the selection screen, then the following
screen appears.
301
Output Screen
The details of the Vendors from which the Concessional Forms are to be realized
would be displayed.
9.4.2.2 Forms Issued

Via main menu Reports Direct FI Purchase Forms Issued
Via transaction code /N/OBIZ/ZFTS_DFIISS
Functionality:
Forms issued report in the Direct FI Purchase cycle indicates the details of
the Concessional forms, which are being submitted to the Vendor.
Prerequisites:
302
Input Fields
Mandatory

Optional
303
304
Selection Screen
is as shown below,
Output Screen
This Report reflects the details of the Concessional Forms, which are issued in the
Direct FI Purchase side.
305
9.4.2.3 E1 form received
Via main menu Reports Direct FI Purchase E1 form

received
Via transaction code /N/OBIZ/ZFT_DFI_E1REC
Functionality:
E1 forms received reports in the Purchase cycle displays the details of the
received E1 reports.
Prerequisites:
Input Fields
Mandatory
Optional
306
The initial screen for E1 form received is as shown below.
307
Selection Screen
is as shown below.
308
Output Screen
9.4.2.4 Correspondence
Via main menu Reports Direct FI Purchase

Correspondence Letter
Via transaction code /N/OBIZ/ZFTSDFICORR
Functionality:
Provision to print a correspondence letter to the Vendor intimating the details

of the Concessional Forms, which are issued against the FI Documents.
Prerequisites:
Input Fields
Mandatory
Output Medium : PRINT or PDF or MAIL
309
Optional
FI Document No. : Enter FI document No.
.
Selection Screen
310
If output medium is PRINT, after executing the initial screen, the system navigates
through the next screen which is as shown below
Output Screen
The correspondence letter includes the order and invoice details.
If output medium is PDF, after executing the initial screen, the system navigates
311
PDF format in the specified location.
If output medium is MAIL, after executing the initial screen, the system navigates
Note: Correspondence Letter can be send to multiple Vendors through the mail
option.
312
10. Online CST Filing

Via main menu Online CST Filing Statement of Requirement of
Statutory Forms
Via transaction code /N/OBIZ/ZFTS_OLEFILING
Functionality:
Provision to download details for Statement of Requirement of Statutory

Forms as per Statutory Template (Currently System handles Statutory Template of
Government of Maharashtra).
Prerequisites:
Input Fields
Mandatory
Plant : Enter Plant Code
State : No need to enter.Region of the selected Plant will appear as default
value
Date : Enter Date Range
Optional
Form Type : Enter Form Type.
313
Selection Screen
After entering the Mandatory Fields and execute, the following screen will, appear,
314
Output Screen
Enter the Template Location, Destination File path and Execute
Sample Templates
315
Summary
This product helps in tracking and reporting of concession Forms, which are to be
submitted to the Tax Authorities to avail reduction in Sales Tax.
This product helps for billing in the Sales cycle and during invoice verification in
Purchase cycle. The various stages involved in tracking is explained in the chapters
mentioned above. The methodology is explained in sequential steps for the users to
have a better understanding and guidelines in handling the product.
316

OptiSuite Forms Tracking - User Manual 710 - 740 v1

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

OptiSuite Forms Tracking - User Manual 710 - 740 v1

Uploaded by

Copyright:

Available Formats

OptiSuite User Manual

Copyright 2001. Brillio

The software described in this document is protected by international copyright laws

Brillio Technologies Private Ltd,

BATCH DATA CAPTURE 12

ROAD PERMIT 159

The product provides extensive analytical reports to supplement Form-wise,

The following functionality can be expected in a broad view:

3. A number of Reports are generated based on the Customer / Vendor, Type of

Sales Data Receive

Stock Transfer Cycle

In the process flow diagram, the various process sequences of Direct FI

Via menu Forms Tracking

Forms Tracking initial screen appears as below.

Forms Tracking Area Menu

Batch Data Capture

Pre-requisites: Forms Tracking Customization to be done.

To access batch data capture for Sales:

Via menu Batch Update Sales (From main menu)

The following screen appears:

Batch Update Sales-Main Menu

On Execution of above screen, the following screen is displayed.

A confirmation Batch Update is processed in BACKGROUND ONLY Do You

Batch Update Confirmation screen

Press YES button to continue

4.2 Batch Update for Purchase

Pre-requisites: Forms Tracking Customization to be done.

To access Batch Update for purchase:

Via menu Batch Update Purchase (From main menu)

The following screen appears

Batch Update Purchase-Main Menu

On execution of above screen, the following screen appears:

Batch Update Confirmation screen

After the process, Message Database Updated Successfully will appear.

4.3 Batch Update for Stock Transfer

Pre-requisites: Forms Tracking Customization to be done.

Company code: Enter the Company Code.

To access batch update for Stock Transfer:

Via menu Batch Update Stock Transfer (From main menu)

Via transaction code /N/OBIZ/ZFTSTKV32

The following screen appears.

Batch Update Stock Transfer-Main Menu

On execution of above screen, the following screen appears:

A confirmation Batch Update is processed in BACKGROUND ONLY Do You

Batch Update Confirmation screen

4.4 Batch Update for Direct FI

This program is used for taking the Accounting Document Nos.(Direct FI

Pre-requisites: Forms Tracking Customization to be done.

To access batch update for purchase:

Via menu Batch Update Direct FI (Sales/Purchase)

The following screen appears

Batch Update Direct FI (Sales/Purchase) - Main Menu

On execution of above screen, the following screen appears:

Batch Update Confirmation screen

5.1.1 Receive Forms:

Sales Order No.: Enter the Sales Order.

Via menu Forms Sales Receive Form

Quarter Wise Selection

Sales Details for Forms capture

Forms data Capture

If Yes is clicked, then the following screen to enter Remarks and

5.1.1.1 Change Form Details