Houston ISD Staff Flip Chart 12/14
IMPORTANT TELEPHONE NUMBERS
Any Emergency (Fire, Police, or Medical).......9-1-1
Academic Services............................... 713-556-6900
Athletics............................................... 713-556-6913
Benefits Department.........................1-877-780-4473
Business Operations............................ 713-556-6150
Business Assistance............................ 713-556-7273
Chief Charter Schools.......................... 713-967-5235
Chief Elementary Schools.................... 713-556-7100
Chief High Schools............................... 713-556-7143
Chief Middle Schools........................... 713-556-7102
Counseling and Guidance.................... 713-556-7387
CFS Customer Care Center............... 713-556-9400
Environmental Affairs.......................... 713-676-9464
Food Services Department................... 713-491-5700
Hazardous Materials Department....... 713-676-9464
Health and Medical Services Dept...... 713-556-7280
Hotline (School Closings)..................... 713-267-1704
1 HOUSTON Independent School District
Media Relations................................... 713-556-6393
Police Department............................... 713-892-7777
Psychological Services Department.... 713-923-8597
Risk Management Department............ 713-556-9225
Student Discipline/Safe Schools......... 713-556-7140
Superintendents Office........................ 713-556-6300
Technology and Information Services.. 713-556-6200
Transportation Department.................. 713-613-3040
Workers Compensation Department.. 713-556-9200
OTHER
American Red Cross............................. 713-526-8300
Bomb Squad......................................... 832-394-4100
Centerpoint Energy...........................713-207-2222
Child Abuse Hotline..................... 1-800-252-5400
Child Protective Services..................... 713-394-4000
City of Houston Health and Human Services
............................................................. 832-393-5427
Card 1A Front
City of Houston Office of Emergency Management
............................................................. 713-884-4500
City of Houston Public Works........713-374-2800
Crisis Intervention Hotline
(Suicide Prevention)......................713-468-5463
Crisis Intervention of Houston.......713-228-1505
Teen Hotline.....................................713-529-8336
(Spanish) Available M-W-F: 6-10 p.m... 713-526-8088
Flood Information................................. 713-684-4000
Harris County Sheriffs Dept...........713-221-6000
HISD Electrical Services...................... 713-671-1794
HISD Plumbing..................................... 713-671-3202
National Abuse Hotline............... 1-800-422-4453
National Missing Child Hotline.1-800-843-5678
Parents Anonymous (TX)...................... 903-597-1831
Parents Helpline (TX)........................1-855-427-2736
Poison Control Center.......................1-800-222-1222
Incident Command System
 Card 1A Rear

HOUSTON ISD INCIDENT COMMAND SYSTEM

INCIDENT COMMANDER INCIDENT COMMANDER (IC)
NAME______________ Works in command with emergency response agencies

PUBLIC SAFETY OFFICER SAFETY OFFICER (SO)

INFORMATION OFFICER NAME__________ Controls the scene for safety/security
NAME__________
LIAISON OFFICER PUBLIC INFORMATION OFFICER (PIO)
NAME__________
Controls outflow of information/updates on the emergency to
media, parents and communities
OPERATIONS PLANNING LOGISTICS FINANCE/ADM.
NAME________ NAME________ NAME________ NAME________
LIAISON OFFICER (LO)
Orders supplies and provides financial reporting during/post
emergency

HOUSTON ISD INCIDENT COMMAND SYSTEM

 Card 2A Front

INSTRUCTIONS FOR USING THE STAFF FLIP CHART

Familiarize yourself with the Flip Chart; your life and/or the lives of others may depend upon it
Keep the Flip Chart readily accessible for use. Maintain the Flip Chart near emergency evacuation maps
Refer to important telephone numbers listed inside the front jackets of the Flip Chart to report emergencies and for follow-up referrals/
actions
Secure the Flip Chart from theft. Report the loss of a Flip Chart immediately to administration
No emergency procedures are inclusive for every incident. Be prepared to use the Flip Chart with compliance as determined by
assessment of the incident and individual emergency training
You can gain valuable insight to emergency management by becoming familiar with procedures outlined in the Flip Chart in conjunction
with practice of regular emergency response drills; Fire exit drills, Disaster exit drills, Shelter In Place for Inclement Weather and/or
Hazardous Chemical emergencies and/or Lockdown for Intruder
Use the Flip Chart as a part of ongoing site-based emergency management. Update critical leadership/role information, e.g., site-based
Incident Command System, telephone numbers, safety committee members, CPR/First Aid/AED trained employees, etc., as needed
Report to administration anyone who shows an unusual interest in site-based emergency procedures

2 Instructions for use

 Card 2A Rear

ACTIVE SHOOTER
THIS IS AN EXTREMELY DANGEROUS SITUATION! EMERGENCY ACTION: RUN, HIDE, FIGHT
Only if you are certain the shooter is in another area and you can safely do so, leave immediately! Do not take personal belongings.
Fight (defend yourself) only as a last resort for safety, if confronted by the shooter.

INSTRUCT students / staff:

EMERGENCY ACTION: RUN, HIDE, FIGHT (Defend yourself only as a last resort for safety!)
RUN: Escape the area of shooter, if possible. Vacate halls within 30 No person is to leave the area until authorized by POLICE and the
seconds of an ACTIVE SHOOTER emergency announcement ALL CLEAR announcement
Remain calm and absolutely quiet (silence phones and other electronic If inside a restroom or another room; turn off lights, lock door, and
devices) hide
Do NOT open the door to anyone; authorities will have keys FIGHT: Defend Yourself! Take action against a shooter ONLY if
HIDE: If you cannot escape, turn off lights and cover door/window your life is immediately threatened
panes with heavy construction paper to obscure view
Stay away from windows and open areas STAFF RESPONSIBILITY
Those outside should seek immediate shelter inside the nearest PLANT OPERATOR
building EMERGENCY ACTION: RUN, HIDE, FIGHT
ISOLATE area; lock doors/gates, as applicable
MEET POLICE at doors/gates; assist as requested
Information continued on next card
 Card 3A Front

ACTIVE SHOOTER Continued

TEACHER KEEP students calm and absolutely quiet
EMERGENCY ACTION: RUN, HIDE, FIGHT NO cell phone activity
If the gunman is in the classroom; NO talking
INSTRUCT students to run (escape) or fight. Passive targets are easy CLOSE window blinds, cover glass panes on door with construction
victims paper
STAY CALM and QUIET If it is not safe to run, ask gunman if students DO NOT open the door until the ALL CLEAR announcement; proper
may be evacuated from the room. If permitted to evacuate students, authorities will have keys
do so in a calm, orderly manner NURSE
DO NOT challenge or agitate the gunman in any way; do what you EMERGENCY ACTION: RUN, HIDE, FIGHT
are asked to do by the gunman Once the emergency has been controlled, ASSESS status of injured/
Only if it is safe to do so, PRESS the emergency button to alert campus victims
administration for assistance PROVIDE triage, initial assessment and emergency treatment to
If the gunman is not in the classroom; stabilize survivors
RUN away from area of shooter, if possible SEND specific casualty/triage and identifying information with
If not possible, QUICKLY survey hallway representatives with EMS. Campus representative to accompany EMS
BRING anyone in halls inside the room as able, as liaison
ADVISE administration of anyone in the restroom, another area, or ADVISE administration on status of injured/victims
missing DOCUMENT casualty and identifying information
LOCK or SECURE the door, turn off lights, keep students away from
windows and/or open areas
Active Shooter Continued Intruder

3 Active Shooter Intruder

 Card 3A Rear

DO NOT proceed into class exchange

ACTIVE SHOOTER Continued
DO NOT open the door to anyone, authorities will have keys
COUNSELOR WAIT for instructions; that the emergency has been controlled or
EMERGENCY ACTION: RUN, HIDE, FIGHT escalated
PROVIDE assistance to victims BE FAMILIAR with ACTIVE SHOOTER/TEACHER RESPONSIBILITY
CONTACT Psychological Services 713-923-8597 for should the INTRUDER enter a classroom and/or the emergency
Psychological First Aid with crisis support and mental health support escalates
ASSIST Psychological Services NURSE
Once the emergency has been controlled, ASSESS status of injured/
INTRUDER victims
PROVIDE triage, initial assessment and emergency treatment to
STAFF RESPONSIBILITY stabilize survivors
EMERGENCY ACTION: RUN, HIDE, FIGHT SEND specific casualty/triage and identifying information with EMS.
PLANT OPERATOR Campus representative to accompany EMS as able, as liaison
ISOLATE area; lock doors, as applicable ADVISE administration on status of injured/victims
MEET POLICE at doors; assist as requested DOCUMENT casualty and identifying information
TEACHER COUNSELOR
At the announcement of an INTRUDER and/or LOCKDOWN emergency: ASSIST victims
VACATE halls within 30 seconds CONTACT Psychological Services 713-923-8597 for
LOCK or SECURE classroom door Psychological First Aid crisis support and mental health support
REMAIN calm KEEP students absolutely quiet NO cell phone ASSIST Psychological Services
activity
STAY AWAY from windows/open areas
 Card 4A Front

Allergic Reaction
ALLERGIC REACTION: Severe allergic reaction (anaphylaxis) is a life-threatening emergency. If you see one or more of the following severe
symptoms after suspected or known exposure, TAKE IMMEDIATE ACTION:
Lungs: Shortness of breath, wheezing, cough Throat: Tightness, hoarse, difficulty swallowing
Heart: Pale, bluish lips, fainting, weak, dizzy, or confused Skin: Hives, itching, pale blue Mouth: Swelling of lips or tongue
STAFF RESPONSIBILITY PRECAUTIONS / INSTRUCTIONS
NURSE ALWAYS give injection in thigh
INJECT Epinephrine immediately if severe allergy is suspected HOLD in place 5-10 seconds, based on the type of injector (see
auto-injector label)
If principal is unavailable CALL 9-1-1 DO NOT DELAY STAY CALM with victim
ALERT administration of emergency DO NOT leave victim alone
CALL parent/guardian of emergency BEGIN monitoring for relief of symptoms
NOTE Asthmatics may also require an inhaler GIVE second dose of Epinephrine after 5-10 minutes if systems
persist or are unrelieved
DO NOT depend on inhaler to treat allergy/anaphylaxis Once the emergency has been controlled, ASSESS status of injured/victim
PROVIDE triage, initial assessment and emergency treatment to stabilize
victim
SEND specific casualty/triage and identifying information with
representative with EMS. Campus representative to accompany EMS as
able, as liaison
ADVISE administration on status of victim
DOCUMENT casualty and identifying information Asthma

4 Allergic Reaction Asthma


Asthma
Take immediate action by using a rescue inhaler, if you see one
or more of the following severe symptoms:
Difficult and rapid breathing Unable to speak in full sentences
Wheezing, severe coughing Chest tightness
KEY POINTS FOR USING A RESCUE INHALER
REMOVE the cap
SHAKE inhaler 4-5 times
BREATHE out normally
HOLD inhaler 2 finger widths from mouth
PRESS down on inhaler with breathing in slowly/deeply
HOLD breath 10 seconds to allow medicine to get deep into lungs
WAIT one minute before taking another puff, if needed
STAFF RESPONSIBILITY
NURSE
ADMINISTER relief medication as prescribed
PRECAUTIONS & INSTRUCTIONS
STAY CALM with victim. Do not leave victim alone
ENCOURAGE slow, deep breathing
Card 4A Rear
WATCH for improvement/worsening of symptoms
If no improvement and/or no administrator available CALL 9-1-1
DO NOT DELAY
Symptoms of no improvement:
Rescue medicine is not working/not available
Symptoms worsen
Lips/fingernails look blue or gray
Struggling to breathe, hunching over, difficulty walking/talking
Neck or chest is sucked-in with each breath
Nostrils are flaring
Change in level of consciousness, signs of confusion
Once the emergency has been controlled, ASSESS status of victim
PROVIDE triage, initial assessment and emergency treatment to
stabilize victim
SEND specific casualty, triage and identifying information with
representative with EMS, if applicable. Campus representative to
accompany EMS as able, as liaison
ADVISE administration on status of victim
DOCUMENT casualty and identifying information
 Card 5A Front

ATHLETIC ACCIDENT / INJURY SERIOUS / MINOR INJURIES

If 9-1-1 is called, CPR is performed, or an Automatic External Defibrillator (AED) is used, you MUST call:
Schools: Health and Medical Services, Gwen Johnson, Manager, 713-556-7280
Sports Fields/Events: Athletics, Marmion Dambrino, Director, 713-556-6913
After hours: HISD POLICE, Dispatch, 713-892-7777
RESPONDER (COACH / PRINCIPAL / TEACHER / TRAINER) STAFF RESPONSIBILITY
ASSESS situation, INITIATE appropriate action PLANT OPERATOR / OTHER (BYSTANDER, COWORKER)
RETRIEVE AED unit, as requested
SERIOUS INJURIES RETRIEVE FIRST AID supplies, as requested
CALL 9-1-1 DO NOT DELAY Request ambulance WAIT for ambulance outside, and escort responders to the accident scene
CHECK for consciousness NURSE
CHECK for pulse. If no pulse, PERFORM CPR or ATTACH AED unit and ASSESS status of injured/victims
follow audio/text instructions PROVIDE triage, initial assessment and emergency treatment to stabilize
DO NOT move victim if head, neck, or back injury occurs or is suspected this injured/victims
should be done only by medically trained responders DO NOT attempt to SEND specific casualty, triage and identifying information with
remove athletic helmet or face shield representative with EMS. Campus representative to accompany EMS as
CALL CSO; CSO will contact MEDIA RELATIONS able, as liaison
ADVISE administration on status of injured/victims
SECURE the scene for safety
DOCUMENT identifying information
ISOLATE victim and witnesses COUNSELOR
DOCUMENT incident report for administration/health and medical services In absence of principal/administrator, CALL parent/guardian to report
MINOR INJURIES accident, injury, or fatality
PROVIDE assistance to victims
PROVIDE FIRST AID treatment, as needed
CONTACT Psychological Services 713-923-8597 for Psychological
CONTACT NURSE First Aid crisis support and mental health support
ASSIST Psychological Services
Water Emergency

5 Athletics Accident / Injury Water Emergency

 Card 5A Rear

WATER EMERGENCY
If 9-1-1 is called, CPR is performed, or an Automatic External Defibrillator (AED) is used, you MUST call:
Schools: Health and Medical Services, Gwen Johnson, Manager, 713-556-7280
Sports Fields/Events: Athletics, Marmion Dambrino, Director, 713-556-6913
After hours: HISD POLICE, Dispatch, 713-892-7777
RESCUER (COACH / PRINCIPAL / TEACHER / TRAINER) NURSE
ASSESS situation, INITIATE appropriate action ASSESS status of injured/victims
CALL 9-1-1 DO NOT DELAY Request ambulance PROVIDE triage, initial assessment and emergency treatment to
CHECK for consciousness stabilize injured/victims
If CONSCIOUS, DO NOT remove from water if head injury is suspected, SEND specific casualty, triage and identifying information with
gently immobilize head until EMS arrives representative with EMS. Campus representative to accompany EMS
If UNCONSCIOUS, remove from water to dry location as able, as liaison
CHECK for pulse. If no pulse, PERFORM CPR or ATTACH AED unit ADVISE administration on status of injured/victims
and follow audio/text instructions DOCUMENT identifying information
CALL CSO; CSO will contact MEDIA RELATIONS COUNSELOR
SECURE the scene for safety In absence of principal/administrator, CALL parent/guardian to report
ISOLATE victim and witnesses accident, injury, or fatality
DOCUMENT incident report for administration/health and medical PROVIDE assistance to victims
services CONTACT Psychological Services 713-923-8597 for
Psychological First Aid crisis support and mental health support
STAFF RESPONSIBILITY
PLANT OPERATOR / OTHER (BYSTANDER, COWORKER) ASSIST Psychological Services
RETRIEVE AED unit, as requested
RETRIEVE FIRST AID supplies, as requested
WAIT for ambulance outside, and escort responders to the accident
scene
 Card 6A Front

BOMB THREAT EXPLOSION

DO NOT USE RADIOS, CELL PHONES, OR ELECTRONIC BELLS STAFF RESPONSIBILITY
DO NOT TURN ON/OFF LIGHTS PLANT OPERATOR
(BOMBS CAN BE ACTIVATED BY
TURN OFF all energized equipment
ELECTRONIC SIGNALS AND/OR RADIO WAVES)
CAFETERIA MANAGER
BOMB THREAT TELEPHONE CALL RECIPIENT
KEEP caller on the telephone as long as possible Do not hang up TURN OFF all kitchen appliances
NOTIFY someone near you to alert the Principals Office of a telephone TEACHER
bomb threat EVACUATE STUDENTS in a calm, orderly manner to a pre-designated
If a student answers the telephone during a bomb threat, the student safe assembly area away from smoke and wind
should ask an adult to take the call TAKE ROLL BOOK
During the call or immediately thereafter, COMPLETE all categories of TAKE ROLL at assembly area
the Bomb Threat/Biological Agent Form and submit to POLICE
All employees and teachers should STORE a copy of the Bomb Threat/ REPORT any missing persons to officials immediately
Biological Agent Form folded lengthwise, underneath their telephone SECURE the scene for safety
(See insert # 22) Stay at least 500 feet away from nearest building
If a bomb or suspicious package is found: NURSE
NEVER touch a suspicious package/bomb, CALL 9-1-1 or HISD POLICE Once the emergency has been controlled, ASSESS status of injured/
713-892-7777 victims
STAFF RESPONSIBILITY PROVIDE triage, assessment and emergency treatment to stabilize
TEACHER survivors
TAKE ROLL BOOK SEND specific casualty/triage and identifying information with
EVACUATE if instructed to do so representative with EMS. Campus representative to accompany EMS
DO NOT turn off lights during evacuation as able, as liaison
EVACUATE students in a calm, orderly manner ADVISE administration on status of injured/victims
TAKE ROLL when assembled safely away from building DOCUMENT casualty and identifying information
REPORT missing persons to officials
WAIT for the ALL CLEAR announcement before returning to the building
Hazmat Release

6 BOMB THREAT EXPLOSION HAZARDOUS MATERIALS RELEASE

 Card 6A Rear

HAZARDOUS MATERIALS RELEASE

STAFF RESPONSIBILITY COUNSELOR
PLANT OPERATOR PROVIDE assistance to victims
SHUT OFF HVAC, as needed CONTACT Psychological Services 713-923-8597 for
TEACHER Psychological First Aid crisis support and mental health support
SEAL doors/windows ASSIST Psychological Services
Move all students to cafeteria/auditorium
FOR SHELTER IN PLACE
NURSE FOLLOW guidelines for emergency contacts
Once the emergency has been controlled, ASSESS status of LOCK building entrance/exit doors
injured/victims
No one should be permitted to enter/leave until officials
PROVIDE triage, initial assessment and emergency treatment determine it is safe to do so
to stabilize survivors
SEND specific casualty/triage and identifying information with FOR EVACUATION
representative with EMS. Campus representative to accompany FOLLOW guidelines for emergency contacts
EMS as able, as liaison FOLLOW guidelines for evacuations
ADVISE administration on status of injured/victims
DOCUMENT casualty and identifying information
 Card 7A Front

BUS INCIDENT
In the event of a dangerous incident involving bus transportation, safety is of utmost importance. Follow district driver
policy and refer to any previously-noted emergency response actions in this Flip Chart. Calls to Motor Pools, Central
Dispatch, HISD POLICE, 9-1-1, and/or campus administration should occur in every bus/transportation incident.
Please refer to the emergency response flip chart for bus operators for additional information on transportation safety and responsibilities
DRIVER RESPONSIBILITY DISPATCH / MOTOR POOL RESPONSIBILITY
CALL or RADIO Dispatch: Report known injuries RECEIVE incident information from the bus operator
CALL HISD POLICE 713-892-7777 DISPATCH safety investigator to the incident scene
CALL 9-1-1 DO NOT DELAY TAKE photos of incident scene
PROVIDE a detailed description of incident location CALL HISD POLICE 713-892-7777
Re: bus and route numbers; total students/staff riders REQUEST officer to be dispatched to scene
SECURE the scene for safety CONTACT Student Safety to report incident
CHECK for injuries SEND replacement bus/operator to the scene
PROVIDE first aid, as needed
DETERMINE if evacuation is necessary; STAFF RESPONSIBILITY
NURSE
If not, keep students on bus
Once the emergency has been controlled, ASSESS status of
If necessary, secure the bus/display warning signs
injured/victims
If the threat of fire exists, determine the safest exit(s)
PROVIDE triage, initial assessment and emergency treatment
Move everyone to an outside safe location to stabilize survivors
At safe location, account for all students/staff
SEND specific casualty, triage and identifying information with
Report injured/missing persons immediately to POLICE representative with EMS. Campus representative to accompany
Complete necessary incident/report forms EMS as able, as liaison
DOCUMENT casualty and identifying information

7 BUS INCIDENT
Card 7A Rear

CHILD ABUSE/NEGLECT
REPORTING REQUIREMENT
School administrators, teachers, nurses and other professionals
(School Personnel) are required to report abuse or neglect to
Child Protective Services (CPS) and law enforcement within
48 hours of becoming aware of the situation. School Personnels
duty to report exists regardless of whether the abuse or neglect
occurs at home, school or elsewhere.
OVERVIEW OF RESPONSIBILITIES FOR SCHOOL
PERSONNEL
NOTIFY Child Protective Services (CPS) as soon as possible
but no later than 48 hours 1-800-252-5400 or http://www.
txabusehotline.org
CONSIDER Notifying Supervisor
DETERMINE if the student needs an immediate assessment
by the Nurse or Counselor
CHILD ABUSE
Abuse is defined by Family Code 261.001(1) and includes
the following acts or omissions:
A. mental or emotional injury to a child that results in an observable
and material impairment in the childs growth, development, or
psychological functioning;
B. causing or permitting the child to be in a situation in which
the child sustains a mental or emotional injury that results in
an observable and material impairment in the childs growth,
development, or psychological functioning;
8 CHILD ABUSE/NEGLECT
Card 8A Front
C. physical injury that results in substantial harm to the child, or
the genuine threat of substantial harm from physical injury to
the child, including an injury that is at variance with the history
or explanation given and excluding an accident or reasonable
discipline by a parent, guardian, or managing or possessory
conservator that does not expose the child to a substantial risk
of harm;
D. sexual conduct harmful to a childs mental, emotional, or physical
welfare
NEGLECT
Neglect is defined by Family Code 261.001(4) and includes
the following acts or omissions:
A. Placing a child in or failing to remove a child from a situation
that a reasonable person would realize requires judgment or
actions beyond the childs level of maturity;
B. Failure to seek, obtain, or follow through with medical care for
the child, with the failure resulting in or presenting a substantial
risk of death, disfigurement, or bodily injury or with the failure
resulting in an observable and material impairment to the growth,
development or functioning of the child;
C. Failure to provide a child with food, clothing, or shelter necessary
to sustain the life or health of the child (excluding financial
ability);
D. Placing a child in or failing to remove the child from a situation
in which the child would be exposed to a substantial risk of
sexual conduct harmful to the child
Additional information on rear
CHILD PROTECTION LAW

PROCEDURES FOR REPORTING
All School Personnel are required by state law to report any
suspected child abuse or neglect to a law enforcement agency, CPS
(1-800-252-5400), or appropriate state agency as soon as possible
but no later than 48 hours from when abuse is first suspected. If the
suspected abuse or neglect involves School Personnel, a parent,
caregiver or guardian the report must be made to CPS. Most of the
situations School Personnel encounter will fall into this category as
they will involve School Personnel, a parent or other caregiver. To
ensure compliance with the law every report should be made to CPS.
The report should include:
name and address of the child
name and address of the person responsible for the child
any other pertinent information concerning the alleged or
suspected abuse or neglect
reporters belief that a child has been or may be abused or
neglected or has died of abuse or neglect
RESPONDING TO THE VICTIM
Take care in talking to the outcry victim. Once you have an
understanding of the basic allegations made by the victim for your
report to CPS do not continue interviewing the student. A
complete forensic interview will be performed by The Childrens
Assessment Center. When in doubt, contact your SSO for
further instructions.
Card 8A Rear
DUTY TO REPORT
School Personnel may not rely on anyone else to satisfy an
obligation to report abuse or neglect. State law requires that any
School Personnel with cause to believe that a child has been or
will be abused or neglected report the concern to the appropriate
agency. The identity of a reporter is kept confidential and may be
revealed only to a judge or law enforcement personnel in certain
situations. To remain anonymous, a report must be made to the Child
Abuse Hotline 1-800-252-5400.
Under state law, any person reporting or assisting in the investigation
of reported child abuse or neglect is immune from liability unless
the report is made in bad faith or with malicious intent. In addition,
retaliation against an employee who, in good faith, reports child
abuse or neglect or who participates in an investigation regarding
an allegation of child abuse or neglect is strictly prohibited.
An employees failure to report suspected child abuse
may result in criminal prosecution. In addition, a certified
employees failure to report suspected child abuse may result
in disciplinary procedures by TEA, Texas Education Agency
for violation of Code of Ethics and Standard Practices for
Texas Educators.
Finally, employees will cooperate with personnel from Department
of Family and Child Protective Services (DFCPS) or CPS. The
principal may allow the DFCPS/CPS personnel to speak with the
child without informing the parent or guardian or to access to the
students school or health records. If DFCPS/CPS personnel determine
that the child needs protective custody, School Personnel may
release the child into the custody of DFCPS/CPS.
 Card 1B Front

EVACUATION
EXAMPLES OF EMERGENCIES THAT MAY REQUIRE EVACUATION
FIRE CHEMICAL RELEASE BOMB THREAT ACCIDENT TRAIN DERAILMENT INTRUDER/TERRORISM
During emergency evacuation, all persons must be evacuated at least 500 feet from the nearest building and out-of-way of emergency
vehicles. Convene at pre-designated safe assembly areas.
STAFF RESPONSIBILITY PLANT OPERATOR
NURSE DEACTIVATE energized equipment
RETRIEVE/SECURE medication and first aid supplies TEACHER
ESTABLISH dispensing station at pre-designated areas Upon instruction to do so, EVACUATE students in calm, orderly manner
Once the emergency has been controlled, ASSESS status of injured/ BE FAMILIAR with primary & secondary evacuation routes
victims TAKE ROLL BOOK during evacuation
PROVIDE triage, initial assessment and emergency treatment to TAKE ROLL at safe assembly area
stabilize survivors REPORT any missing persons to POLICE, immediately
SEND specific casualty, triage and identifying information with Wait for instructions for dismissal, transportation, or return to building
representative with EMS. Campus representative to accompany EMS via ALL CLEAR announcement
as able, as liaison
DOCUMENT casualty and identifying information

9 Evacuation
 Card 1B Rear

FIRE
All fire emergencies require 100% EVACUATION and contact with Houston At safe assembly area outside, TAKE ROLL
Fire Department and/or other fire agencies (Bellaire, West University, INFORM fire officials immediately of any missing persons
Stafford, or Southside Place); See insert #9 EVACUATION WAIT for ALL CLEAR announcement before return to building
If small fires can be safely contained by the use of fire extinguishers, PLANT OPERATOR
remember the acronym PASS: TURN OFF energized equipment
1. Pull the pin; TURN OFF HVAC/Air Handler system to prevent smoke distribution
2. Aim the nozzle at the base of the fire; ASSIST fire officials, as requested
3. Squeeze the handle; NURSE
4. Sweep in a spraying motion from side to side at the base of the fire Once the emergency has been controlled, ASSESS status of injured/
victims
STAFF RESPONSIBILITY PROVIDE triage, initial assessment and emergency treatment to
TEACHER stabilize survivors
ACTIVATE EVACUATION plan DO NOT DELAY SEND specific casualty/triage and identifying information with
TAKE ROLL BOOK representatives with EMS. Campus representative to accompany EMS
As you leave, TURN-OUT LIGHTS and LOCK door as able, as liaison
EVACUATE students in calm and orderly manner to outside assembly ADVISE administration on status of injured/victims
area DOCUMENT casualty and identifying information
Information continued on next card
 Card 2B Front

FIRE Continued
If your campus receives a FIRE MARSHAL INSPECTION REPORT or a FIRE CODE CITATION following an inspection, please fax the document(s) to
CFS, CUSTOMER CARE CENTER, 713-556-9275, or scan documents to send by email to: firecodeviolations@houstonisd.org. Do not delay this action!
When a fire safety infraction is identified by a Fire Marshal, the school is issued a NOTICE OF VIOLATION. HISD has 30 days to correct the infraction.
Failure to correct the infraction in the allotted time may escalate action to include a Re-Inspection Notice and fee. Once the Re-Inspection Notice is
issued, HISD has 10 -15 days to correct an infraction. Failure to correct an infraction may result in a CITATION being issued and/or repeated CITATION.
A CITATION will result in HISD having to appear/respond in court to a fire safety infraction with probable assessment of penalties and fines.
Individual campuses are responsible for correcting violations such as inappropriate use of extension cords, improper storage, and failure to
post emergency plans/exits with designated fire extinguishers and AEDs.

COMMON FIRE CODE VIOLATIONS

CHAINS: Improper use of chains
Chains on doors; illegal and strictly prohibited
BLOCKING CORRIDORS: Improper corridor clearance
Furniture that restricts required width of corridors for fire safety; prohibited
BOILER/AIR HANDLING: Improper storage in restricted areas
Storage of any materials in these rooms; prohibited
Storage of any materials within 3 feet of an electrical panel; prohibited
DEADBOLT LOCKS: Improper use of deadbolt locks on doors
Doors must open from the inside at all times; deadbolts prohibited
DOOR WEDGING DEVICES: Improper use of door wedging devices
Interior/exit doors must close/latch automatically; door wedging devices prohibited
EXTENSION CORDS: Improper use of extension cords
Substituting an extension cord for permanent wiring; substitution prohibited
Connecting extension cords in series (2 or more connected together). Connecting
cords; prohibited. Plugging extension cords into strip outlet. Improper use of cords;
prohibited
Common Fire Code Violations Continued

10 FIRE RESPONSE COMMON FIRE CODE VIOLATIONS


COMMON FIRE CODE VIOLATIONS Continued
EMERGENCY LIGHTING SYSTEMS: Improper inspections
An approved, licensed master electrician or licensed electrical service company
shall test all emergency lighting systems on an annual basis. The battery
units, whether acid or alkali type, shall be tested continuously for a minimum of
90 minutes. Battery systems shall be inspected quarterly by authorized building
or contract personnel. Generator systems shall be inspected monthly for a run
check for at least 30 continuous minutes
EVACUATION ROUTE MAPS: Improper/incomplete posting of evacuation
maps
Maps must be posted on the wall inside the room closest to the door indicating
primary & secondary exit routes, and where nearest fire extinguishers and AED
units are located
FIRE ALARMS: Improper/incomplete alarms inspections
Fire alarms must be inspected by a licensed fire safety official every 12 months;
100% passing required
FIRE/DISASTER EXIT DRILLS: Improper conduct of and/or improper
recordkeeping of fire exit/disaster drills
Fire exit drills must be conducted each month the building is occupied alternate
drills between obstructed (blocked) primary exit and non-obstructed exit.
Conduct first fire exit drill during opening week of school. Conduct at minimum,
one disaster drill each semester; conduct first disaster drill during opening week of
school. Alternate disaster drills between Shelter In Place for (hazardous chemical/
inclement weather) and/or Lockdown (intruder)
Card 2B Rear
FIRE EXIT SIGNS: Improper/non-illuminated exit signs
Signs must be illuminated (replace bulbs as needed)
FIRE EXTINGUISHERS/TRAINING: Improper/incomplete inspections and
required training
Extinguishers must be inspected every 12 months and tagged; Maximum travel
distance in a school is 75 feet, or 150 feet if the building has an installed sprinkler
system. Train at least 2 persons for every 100 employees on fire extinguisher use
FLAMMABLE LIQUIDS (FL): Improper storage of flammable chemicals/
products
DO NOT store flammable chemicals inside a school building unless approved by
the Fire Marshals Office; Store flammable liquids in approved containers
LIQUID PETROLEUM GAS (LPG): Improper storage of LPG
Storage of LPG inside a school building is strictly prohibited; Fire Marshals Office
must be made aware of storage locations for LPG
SPRINKLER/STANDPIPES: Improper inspections
To be inspected and tagged every 12 months by a licensed official
STORAGE: Improper storage
Storage on stage; prohibited. Decorations/props must be made fire retardant.
Maintain 18 unobstructed clearance to ceiling for non-sprinkled buildings; 24
clearance for sprinkled buildings
SUPPRESSION SYSTEMS: Improper/incomplete inspection
To be inspected and tagged every six months by a licensed official

HARASSMENT: BULLYING, HAZING, DATING VIOLENCE, STALKING, ETHNIC INTIMIDATION
If harassing, bullying, or threatening remarks, which reflect potential violence, are made and/or heard
Administration should be contacted so that an investigation can be conducted.
HARASSMENT is defined as threatening to cause harm or bodily injury to another,
engaging in sexually intimidating conduct, causing physical damage to the property
of another, subjecting another to physical confinement or restraining, or maliciously
taking any action that substantially harms anothers physical or emotional health
or safety.
BULLYING is defined as engaging in written or verbal expression, expression
through electronic means, or physical conduct that occurs on school property, at a
school-sponsored or school-related activity, or in a vehicle operated by the district
and that has the effect or will have the effect of physically harming a student,
damaging a students property, or placing a student in reasonable fear of harm to
the students person or of damage to the students property; or is sufficiently severe,
persistent, and pervasive enough that the action or threat creates an intimidating,
threatening, or abusive education environment for a student. Students who engage
in any act of bullying while at school, at any school function in connection with any
District-sponsored activity or event, or while in route to or from school are subject
to disciplinary action.
HAZING is defined as an intentional or reckless act, on or off campus, by one
person alone or acting with others, that endangers the mental or physical health
and safety of a student for the purpose of pledging, initiation into, affiliation with,
holding office in, or maintaining membership in an organization.
11 HARASSMENT
Card 3B Front
DATING VIOLENCE occurs when a person in a current or past dating relationship
uses physical, sexual, verbal, or emotional abuse to harm, threaten, intimidate,
or control another person in the relationship. Dating violence also occurs when a
person commits these acts against a person in a marriage or dating relationship
with the individual who is or was once in a marriage or dating relationship with the
person committing the offense, as defined by Section 71.0021 of the Family Code.
STALKING is defined as a willful course of conduct involving repeated or continuing
harassment against another individual, which would cause a reasonable person to
feel any one or more of the following:
Threatened Frightened Intimidated Terrorized Molested
Stalking occurs in many forms, including:
Following or appearing within the sight of another
Approaching or confronting another individual in a public or private place
Appearing at the workplace or residence of another
Entering or remaining on an individuals property
Contacting by telephone
Sending mail or electronic mail
Ethnic Intimidation Sexual Assault
SEXUAL ASSAULT
 Card 3B Rear

INFORM nurse if student is 504 with special needs

ETHNIC INTIMIDATION PROVIDE victims name to nurse
ETHNIC INTIMIDATION occurs when a person maliciously, and with specific CONTACT campus administration
intent, intimidates or harasses another person because of that persons race, color,
SECURE the scene for safety
religion or national origin. The conduct of the offender must:
1. Involve physical contact with another PROTECT evidence
2. Damage, destroy, or deface any real or personal property of another; or NURSE
3. Threaten, by word or act, to do an act described in (1) or (2) if there is reasonable
cause to believe that an act in (1) or (2) will occur
Once the emergency has been controlled, ASSESS status of victim
When the conduct of the offender meets these criteria, notify campus Administration PROVIDE triage, initial assessment and emergency treatment to
for proper handling of the situation. stabilize victim
SEND specific identifying information with representative with EMS.
SEXUAL ASSAULT Campus representative to accompany EMS as able, as liaison
STAFF RESPONSIBILITY ADVISE administration on status of victim
TEACHER DOCUMENT identifying information
PROTECT privacy and identity COUNSELOR
CALM victim keep stable and provide privacy After the student has been interviewed forensically through the
Do not allow victim to use restroom/clean up Childrens Assessment Center, PROVIDE assistance to victim
Do not remove evidence or clean victim CONTACT Psychological Services 713-923-8597 for
Do not interview victim. No administrator, counselor, or staff should Psychological First Aid crisis support and mental health support
interview a child once an outcry of sexual assault has been received. ASSIST Psychological Services
Interview is the responsibility of The Childrens Assessment Center
ISOLATE victim from witnesses
CALL for school nurse
 Card 4B Front

LOCKDOWN
STAFF RESPONSIBILITY DO NOT open door; ask for ID
PLANT OPERATOR Proper authorities will have keys
LOCK doors, as needed DO NOT open the door until ALL CLEAR announcement
PROVIDE assistance with campus layout SLIDE Red/Green status card under door
MEET POLICE at doors, assist as requested If evacuated by POLICE: TAKE ROLL book
ADVISE POLICE immediately of any missing persons
TEACHER
Quickly SURVEY hallway NURSE
BRING anyone in hall inside the room Once the emergency has been controlled, ASSESS status of
INFORM administration who is in a restroom or missing injured/victims
LOCK door, turn off lights, keep students away from windows PROVIDE triage, initial assessment and emergency treatment
and/or open areas to stabilize survivors
KEEP students calm and absolutely quiet SEND specific casualty/triage and identifying information with
NO cell phone activity representative with EMS. Campus representative to accompany
NO talking EMS as able, as liaison
CLOSE window blinds; cover glass door panes with construction ADVISE administration on status of injured/victims
paper DOCUMENT casualty and identifying information

Shelter In Place

12 LOCKDOWN Shelter in place

 Card 4B Rear

SHELTER IN PLACE (SIP)

There are two types of emergencies that warrant Shelter
In Place response; 1) A hazardous chemical emergency or
2) severe, inclement weather emergency
Examples of each emergency for SIP:
1. Hazardous materials release; chemical spill, railroad tank spill,
chemical truck accident, gas leak, chemical plant accident/
explosion, pipeline rupture
2. Severe inclement weather; Tornado warning, severe wind,
hail, rain, flood
Local fire department(s) will direct the command to Shelter in
Place or to Evacuate, depending upon the type and severity
of the emergency
STAFF RESPONSIBILITY
PLANT OPERATOR
For chemical emergency, shut off HVAC system
It is not necessary to shut off HVAC system for most inclement
weather emergencies
LOCK doors
PROVIDE POLICE assistance, as requested
SECURE the scene for safety
TEACHER
MOVE all students indoors
CLOSE windows and doors to shelter against airborne chemical
contaminants and/or strong winds
For chemical release emergency, instruct students to PLACE a
damp cloth over their nose/mouth and breathe slowly to prevent
respiratory distress
NURSE
Once the emergency has been controlled, ASSESS status of
injured/victims
PROVIDE triage, initial assessment and emergency treatment
to stabilize survivors
SEND specific casualty/triage and identifying information with
representative with EMS. Campus representative to accompany
EMS as able, as liaison
ADVISE administration on status of injured/victims
DOCUMENT casualty and identifying information
COUNSELOR
PROVIDE assistance to victims
CONTACT Psychological Services 713-923-8597 for
Psychological First Aid crisis support and mental health support
ASSIST Psychological Services
 Card 5B Front

DIABETES SEIZURE
SIGNS and/or REACTIONS OF SEVERE, LOW BLOOD GLUCOSE:
STAFF RESPONSIBILITY
Inability to Swallow Combative Disposition NURSE
Unconscious Uncooperative DO NOT attempt to stop seizure
KEY POINTS for use of GLUCAGON INJECTION: DO NOT touch victim
REMOVE vial cap and needle cover DO NOT place anything inside victims mouth
INJECT contents of syringe into vial (hold upright)
SWIRL vial gently until contents dissolve (vial is clear) DO NOT leave victim alone
HOLD vial upside down, withdraw all solution CLEAR others from the area
WITHDRAW needle from vial, hold upright and remove all air bubbles.
Create bubble at needle tip PROTECT victims privacy
INSERT needle straight into upper/outer area of thigh, arm or buttock and
inject dispense solution KEEP victim comfortable/calm until EMS arrives
WITHDRAW needle gently Once the emergency has been controlled, ASSESS status of
MASSAGE injection site for 10 seconds
victim
DISPOSE syringe in a SHARPS container DO NOT attempt to recap needle! PROVIDE triage, initial assessment and emergency treatment
STAFF RESPONSIBILITY to stabilize victim, administer emergency medication if ordered
NURSE
PLACE victim on his/her side or in an upright position if victim is restless or SEND casualty, triage and identifying information with
uncooperative or if unable to swallow and giving Glucose Gel representative with EMS. Campus representative to accompany
If giving Glucagon: PREPARE syringe, instructions as noted EMS as able, as liaison
GIVE Glucagon in buttock closest to ground
ADVISE administration on status of victim
If victim becomes alert and is able to swallow, GIVE SIPS of regular soda
(not diet) until EMS arrives DOCUMENT casualty and identifying information
If SEIZURE OCCURS, follow procedures
Injury/Illness Infectious Disease

13 MEDICAL EMERGENCIES DIABETES SEIZURE INJURY / ILLNESS INFECTIOUS DISEASE


INJURY / ILLNESS
STAFF RESPONSIBILITY
NURSE
ASSESS severity of injury/illness
PROVIDE first aid, as needed
MONITOR for shock
KEEP victim calm
DO NOT leave victim alone
STAY with victim until EMS arrives
SEND casualty, triage and identifying information with representative
with EMS. Campus representative to accompany EMS as able, as
liaison
ADVISE administration on status of victim
DOCUMENT casualty and identifying information
INFECTIOUS DISEASE
The decision to close a school for any communicable disease should be
made by district administration in consultation with local public health
officials. Usually, it is not necessary to inform the entire school community
of a single case of infection. Consultation with Houston Department of
Health and Human Services is used to guide this decision.
The Manager, Health and Medical Services should be contacted directly
713-556-7280 for a suspected case of disease of low incidence such as;
Tuberculosis, Ebola, and Meningitis, as well as, vaccine-preventable diseases
including; measles, mumps, and pertussis. A large number of complaints
of illness within a short time period should be considered suspicious/
unusual trend and should be reported to Health and Medical Services.
Card 5B Rear
For foodborne illness, contact HISD Health and Medical Services and
Food Services Departments.
A completed NOTIFICATION of COMMUNICABLE DISEASE form must
be submitted to the Manager, Health and Medical Services, who will consult
with local health officials and notify appropriate administration.
STAFF RESPONSIBILITY
NURSE
ASSESS/EVALUATE severity of illness including signs and symptoms
and consider all possible aspects and community trends for containment
of infectious disease
DO NOT have contact with infected persons without use of appropriate
personal protective equipment (PPE)
ACTIVATE isolation procedures
ENSURE students in clinic are moved to a separate, secure area until
further notice
ENSURE removal of medication and treatment supplies from the clinic
FOLLOW guidance from Health Department regarding transport/
EMS
DO NOT neglect medical needs of individuals in treatment/isolation
DO NOT come in contact with body fluids
STAY with patient until EMS arrives
SEND casualty, triage and identifying information with representative
and EMS
DOCUMENT casualty and identifying information
DISPOSE of contaminated materials in double bag, unless red bag
is available
 Card 6B Front

MISSING STUDENT
Any time that a student is suspected/determined missing from school for non-legal/non-approved reasons, immediate action steps must be taken to
begin search and rescue. Time is of critical safety importance in the search/rescue of a missing student. Do not delay when undertaking the following
action steps. If you are uncertain that a young child is missing for legal/approved reasons, initiate the following action steps-regardless. It is always
the safest response to activate an emergency search/rescue plan for a suspected missing student/young child.
IF PARENT / GUARDIAN ADVISES THEIR STUDENT SHOULD For young students, someone from campus administration should drive/
BE IN SCHOOL search the bus/walk route/proximity area used by the missing student, to
ACTIVATE immediate campus-wide search (consider the campus Safety help determine if he/she is late or lost
Council for this process, campus police (if onsite) and/or teachers who ATTENDANCE OFFICE
are familiar with the physical stature/face of the missing student) CALL 9-1-1 ONLY at parents request
CALL HISD POLICE 713-892-7777 CALL CSO; CSO will contact MEDIA RELATIONS
ATTENDANCE OFFICE IF THE MISSING STUDENT IS FOUND
GATHER registration/student information (photos) to share with staff/ ADVISE parent/guardian and POLICE officials immediately. Cancel
POLICE for search/rescue activity further search/rescue activity
PROVIDE missing students daily class schedule to administration TAKE student to the school nurse to determine if he/she has been
and POLICE for search/rescue activity injured or harmed
DETERMINE the missing students normal routine/route to/from REPORT findings to parent/guardian
school
Bus: HISD, Public Transportation, Other STAFF / NURSE RESPONSIBILITY
Walk: Normal route to/from school REPORT the name of any missing student to campus administration
Does the missing student ride with someone other than a bus, or parent/ immediately
guardian? PROVIDE administration with a missing students class schedule
What is transporters contact information? REVIEW the missing students health card. Is he/she taking any
Who are the missing students closest friends? prescription medications? Are the medications life-sustaining?
Do they know where the missing student is today? NOTIFY campus administration of any/all medications the missing
student may need and the medicinal time schedule
Abduction

14 MISSING STUDENT Abduction

 Card 6B Rear

ABDUCTION
STAFF RESPONSIBILITY GENERAL RESPONSE ACTIONS
NURSE / TEACHER USE DISCRETION for PERSONAL SAFETY and that of the VICTIM
REPORT the name of any missing student to campus SEEK immediate assistance from administration and/or campus
administration immediately police (if onsite)
PROVIDE campus administration with missing students class ACTIVATE INTRUDER LOCKDOWN or SHELTER IN PLACE
schedule safety protocol if abduction is in progress and occurring on
PROVIDE any information to POLICE representatives that may campus grounds
help in the identification/location of the missing student If the student abduction is in progress, try to maintain the
abductor/student in the area while staff contacts POLICE
If the abductor leaves the scene with-or-without the
student, gather/write down as much information as possible
that may benefit POLICE with rescue/apprehension activity,
e.g., vehicle license plate number, make, model, estimated
year and color of vehicle, description of the abductorhair
color/length, approximate height and weight, physical
stature, eyes, sound of voice, behavior, and possible marked
features (tattoos, scars, beard, physical limitations)
PROVIDE information immediately to authorities and
administration
 Card 7B Front

CLOSING OF SCHOOLS
(Hotline Telephone Number: 713-267-1704)

The decision to close schools shall be made by pre-designated HISD administration. Information regarding school closures (Plan A or
Plan B) shall be provided to local radio and television stations for immediate broadcast. During inclement weather conditions and/or
other emergencies; parents, students and employees are encouraged to be alert to media broadcasts on school closings and the HISD
telephone communications relay system.

PLAN A ALL schools AND administrative offices are closed

PLAN B ALL schools are closed BUT administrative offices are open

Early Morning Notification

During early morning hours, employees and local media shall be notified of any decision for school closures by 6:00 a.m. through direct
contact through various communication relays and local media.
Afternoon Athletic Programs and Field Trips
During early afternoon hours, employees and local media shall be notified of any decision for school closures that may affect cancellation
of daily athletic programs and field trips.

15 CLOSING OF SCHOOLS
Card 7B Rear
 Card 8B Front

SUSPICIOUS ENVELOPE or PACKAGE

IMMEDIATE RESPONSE ACTIONS for a SUSPICIOUS TURN OFF air handlers in the immediate area
ENVELOPE or PACKAGE ISOLATE any person(s) who may have come into contact with
a suspicious envelope/package
IF YOU RECEIVE A SUSPICIOUS ENVELOPE / PACKAGE:
DO NOT allow them to move about the building
TREAT it as suspect
THOROUGHLY WASH any exposed areas with antibacterial
DO NOT use telephones, cell phones or radios within 1000 feet cleansers (hands, arms, neck, face and/or legs)
of a cordoned off area for a suspicious package if you suspect the
SEEK medical attention for concerns with contact/exposure, if
package may detonate!
necessary
(If administrator is not available)
RECOMMENDED SAFETY PRACTICES
CONTACT HISD POLICE 713-892-7777
ESTABLISH a site-based safety plan for responding to a
STAFF RESPONSIBILITY suspicious envelope/package
NURSE / OTHER PROVIDE baseline/remedial employee safety training on the
HANDLE envelope/package with care plan
DO NOT bump or shake the envelope/package PRACTICE the safety plan (with emergency preparedness drills)
DO NOT open, smell, touch or taste SCREEN/OPEN mail in an isolated area
COVER any exposed material WEAR disposable gloves when handling/opening mail
ISOLATE the envelope/package in the room where it has been CONSIDER opening mail before/after normal business hours
opened or is being contained CONSIDER adding a hazardous waste refuse container in a
EVACUATE all persons from the room/area and secure/lock designated mail room
DO NOT turn on/off light fixtures/switches

16 SUSPICIOUS ENVELOPE or PACKAGE

Card 8B Rear
 Card 1C Front

SUICIDE THREAT
TAKE ALL THREATS of SUICIDE or SELF-HARM, SERIOUSLY!
STAFF RESPONSIBILITY
TEACHER
CALL main office to report student in distress and threatening suicide
REQUEST immediate assistance from Counselor or Nurse
SPEAK calmly to victim to help diffuse the emergency
PROTECT victims privacy remove others from area
DO NOT LEAVE the victim alone for any reason!
SECURE the scene for safety
COUNSELOR or NURSE
CALL PSYCHOLOGICAL SERVICES 713-923-8597
CALL parent/guardian of victim in distress and threatening suicide
DETERMINE the nature of suicide threat
SPEAK calmly to victim to help diffuse the emergency
DO NOT LEAVE the victim alone for any reason!
CALL physician of record from health card (if available)
MAINTAIN confidentiality
COORDINATE post-incident counseling and community referral
services for victims family, students, and employees
ASK student to sign a Safety Plan (see sample on backside of
card) prior to return to school
Form is available through Psychological Services
Death on Campus

17 SUICIDE THREAT Death on Campus

 Card 1C Rear

HOUSTON INDEPENDENT SCHOOL DISTRICT DEATH ON CAMPUS

STUDENT SAFETY PLAN STAFF RESPONSIBILITY
I, ________________, a student at ________________, will do my best to stay
safe and healthy. I agree not to hurt myself or others at this time. If I do feel like hurting PLANT OPERATOR
myself or others in the future, I will talk to an adult. People I feel I can talk with are: MEET POLICE at gate/main entrance
1) ___________________________ 2) ______________________________ ASSIST POLICE/emergency responders, as requested
3) ___________________________ 4) ______________________________ TEACHER
Some things that I will do to help myself:
1) ___________________________ 2) ______________________________
NOTIFY ADMINISTRATION
3) ___________________________ 4) ______________________________ NOTIFY COUNSELOR or NURSE
Below are some places that my parent(s)/guardian(s) or I can call, if we PROTECT the victims identity
need help: ISOLATE witnesses
Crisis Intervention of Houston: 713-228-1505 REMOVE others from area
Teen Hotline: 713-529-8336 ASSIST POLICE, as requested
(Spanish) Available M-W-F: 6:00 10:00 p.m.: 713-526-8088
My parent(s) or guardian(s) will be told how I am feeling and how they can help.
COUNSELOR or NURSE
CALL PSYCHOLOGICAL SERVICES 713-923-8597
Someone from the school will talk with me later to see how I am doing.
CALL parent/guardian of victim(s)
___________________________________________ SEND representative with victim to hospital to meet parent/guardian
Student Date COORDINATE post-incident counseling and community referral services for
___________________________________________ victims family, students, and employees
Support Person Date DOCUMENT student health card and 911 Incident Report
 Card 2C Front

CYBER CRIME / IT ATTACK

CYBER CRIME is defined as transferring, viewing, or providing links to any form of pornographic material on district computers,
distributing infected email or other messages, data theft, intentional corruption, or deletion of sensitive files, unauthorized access, or
buffer overflow attacks
STAFF RESPONSIBILITY PLANT OPERATOR
TEACHER ASSIST administration, as requested
CONTACT campus administration to report cyber crime/IT attack
via website and/or cellular technology COUNSELOR
ISOLATE/COVER affected computer(s) and/or technology PROVIDE assistance to victims
equipment to prevent tampering with evidence CONTACT Psychological Services 713-923-8597 for
IDENTIFY victim/suspect of cyber crime/IT attack, if known; Psychological First Aid crisis support and mental health support
report name(s) to campus administration, POLICE, and TIS ASSIST Psychological Services
REFER victim/suspect to counselor, pending results of
investigations
Cyber Bullying

18 TECHNOLOGY CYBER CRIME IT ATTACK CYBER BULLYING


CYBER BULLYING
STAFF RESPONSIBILITY
TEACHER
CONTACT campus administration to report cyber bullying via
website and/or cellular technology
ISOLATE/COVER affected computer(s) and/or technology
equipment to prevent tampering with evidence
IDENTIFY victim and suspected cyber bully; report name(s) to
campus administration, POLICE and TIS
REFER victim and cyber bully to counselor, pending results
of investigations
Card 2C Rear
PLANT OPERATOR
ASSIST administration, as requested
COUNSELOR
PROVIDE assistance to victim/cyber bully
CONTACT Psychological Services 713-923-8597 for
Psychological First Aid crisis support and mental health support
ASSIST Psychological Services
CYBER BULLY must sign a SECURITY AGREEMENT to
acknowledge/refrain from abusing technology equipment or
be subject to criminal penalty for violation, up to and including
possible expulsion from school
 Card 3C Front

GAS LEAK
DO NOT USE CELL PHONES DO NOT USE TWO-WAY RADIOS
DO NOT OPERATE LIGHT SWITCHES DO NOT USE FIRE ALARM SYSTEM
In the absence of an administrator TEACHER
ACTIVATE procedures for EVACUATION
If strong gas odor is detected and building is to be evacuated, DO NOT touch or turn off light switches or any electrical appliances/equipment
ANNOUNCE evacuation by verbal relay or use Bullhorn. EVACUATE students calmly and quietly
DO NOT use cell phones or electronic methods of TAKE ROLL BOOK
communication for this type emergency! TAKE ROLL at a pre-designated assembly area
NOTIFY ADMINISTRATION and POLICE immediately of any missing persons
STAFF RESPONSIBILITY DO NOT attempt to re-enter the building until it is safe to do so via the ALL
PLANT OPERATOR CLEAR announcement by Bullhorn
CALL HISD PLUMBING 713-671-3202 NURSE
to report possible gas leak Once the emergency has been controlled, ASSESS status of injured/victims
CALL HISD ELECTRICAL SERVICES 713-671-1794 PROVIDE triage, initial assessment and emergency treatment to stabilize
to report possible gas leak survivors
VENTILATE AREA where gas odor is strongest SEND specific casualty/triage and identifying information with representative
Manually TURN OFF open-flame equipment (BOILER ROOM, KITCHEN, LABS) with EMS. Campus representative to accompany EMS as able, as liaison
ASSIST CENTERPOINT ENERGY and POLICE, as needed ADVISE administration on status of injured/victims
DOCUMENT casualty and identifying information
Power Outage Water Shortage Downed Power Line

19 UTILITY GAS LEAK POWER OUTAGE WATER SHORTAGE DOWNED POWER LINE
 Card 3C Rear

TEACHER
POWER OUTAGE ACTIVATE EVACUATION or SHELTER IN PLACE procedures as directed
STAFF RESPONSIBILITY by principal/designee
PLANT OPERATOR KEEP students calm and quiet
For EVACUATION:
CALL HISD ELECTRICAL SERVICES 713-671-1794
TAKE ROLL BOOK
to report power outage
TAKE ROLL at a pre-designated assembly area
ACTIVATE back-up generator, if available For either response action NOTIFY ADMINISTRATION and POLICE
ASSIST CENTERPOINT ENERGY and POLICE, as requested immediately of any missing persons
Manually TURN OFF ELEVATORS and three-phase motors
TEACHER DOWNED POWER LINE
ACTIVATE SHELTER IN PLACE or EVACUATION procedures as directed
by principal/designee In the absence of an administrator
KEEP students calm and quiet CALL 9-1-1 DO NOT DELAY
to report a power line down on school property
TAKE ROLL BOOK
CALL HISD POLICE 713-892-7777
TAKE ROLL at a pre-designated assembly area to report a power line down on school property
NOTIFY ADMINISTRATION and POLICE immediately of any missing persons CALL CENTERPOINT ENERGY 713-207-2222
DO NOT attempt to re-enter the building until it is safe to do so via the ALL to report a power line down on school property
CLEAR announcement using Bullhorn CALL HISD ELECTRICAL SERVICES 713-671-1794
to report a power line down on school property
WATER SHORTAGE CALL CSO; CSO will contact MEDIA RELATIONS
MESSENGER parents of a decision to SHELTER IN PLACE and/or possible
STAFF RESPONSIBILITY dismissal
PLANT OPERATOR SECURE the scene for safety
ASSIST CITY PUBLIC WORKS, HISD PLUMBING and/or POLICE, as KEEP students/staff at least 10 yards away from a downed power line
requested

HURRICANE
HURRICANE SEASON is June 1 through November 30, each year.
The National Weather Service (NWS) will advise on the following
Hurricane conditions:
Hurricane Enters the Gulf of Mexico
Hurricane Watch: 48 hours in advance of tropical storm
force winds
Hurricane Warning: 36 hours in advance of tropical storm
force winds
HURRICANE SEVERITY is rated by an INTENSITY SCALE (below)
HURRICANE CATEGORY RATING WIND (MPH) DAMAGE
1 74-95 Minimal
2 96-110 Extensive
3 111-129 Devastating
4 130-156 Catastrophic
5 156 and beyond Catastrophic
HISD RISK MANAGEMENT will:
MONITOR NWS advisories for tornado watches/warnings, and
ADVISE/UPDATE the district school-closing emergency group, as
necessary
20 WEATHER
Card 4C Front
STAFF RESPONSIBILITY
ALL
PRE-STORM
BE ALERT to NWS announcements and local weather advisories
on hurricane status/progression
REVIEW procedures, roles, and responsibilities for Hurricane
preparedness, response, and school closure
RELOCATE technology equipment, books, and resource materials
to higher levels
SECURE equipment and materials with plastic tarps
BE ALERT to announcements/decisions by Administration for
school closure/early dismissal
POST-STORM
ASSESS damages
REPORT/DOCUMENT damages to campus Administration
within 24 hours of returning to campus
DO NOT touch fallen electrical wires keep away from
downed power line at least 10 yards
Information continued on next card
HURRICANE
 Card 4C Rear

PLANT OPERATOR NURSE

PRE-STORM
SECURE outdoor portable equipment
BOARD/TAPE windows
SECURE perimeter gates
TEST emergency generators
TURN OFF gas meter, boilers, and/or electrical devices
ACTIVATE elevators to second floor level, lock, and TURN OFF
CLOSE corridor doors
POST-STORM
ASSESS availability of utilities; gas, electricity, HVAC, water
lines, and functionality of boilers
REPORT status of interrupted utilities to CFS, CUSTOMER
CARE CENTER, 713-556-9400, and applicable utility providers.
Useful telephone numbers are provided on the front card of the
Flip Chart
ASSIST POLICE, Administration, and emergency responders
to determine damages, as requested
DO NOT attempt to turn utilities back on until authorized by a
trained technician
CONTROL the scene for safety
PRE-STORM
MONITOR first aid supplies
POST-STORM
Once the emergency has been controlled, if nurse is requested
to report onsite;
ASSESS status of injured/victims
PROVIDE triage, initial assessment and emergency treatment
to stabilize survivors
SEND specific casualty /triage and identifying information with
representative with EMS. Campus representative to accompany
EMS as able, as liaison
ADVISE Administration on status of injured/victims
DOCUMENT casualty and identifying information
COUNSELOR
If counselor is requested to report onsite;
PROVIDE post-incident assistance to students/families, as
needed
CONTACT Psychological Services 713-923-8597 for
Psychological First Aid crisis support and mental health support
ASSIST Psychological Services
 Card 5C Front

TORNADO / SEVERE INCLEMENT WEATHER

The National Weather Service (NWS) will issue two types of alerts for STAFF RESPONSIBILITY
Tornado/Severe Storm: ALL
Tornado Watch: When the possibility of a tornado
PRE-STORM
exists in the area BE ALERT to NWS announcements and local weather advisories on
storm status/progression
Tornado Warning: When a tornado has been spotted in the area,
REVIEW procedures, roles, and responsibilities for severe inclement
or indicated on radar
weather emergencies
DANGER SIGNS: Be alert to severe thunderstorms, hail, roaring
BE ALERT to announcement/decision by Administration for school
noise, and/or funnel. Be alert to dark, rolling clouds and/or any
closure/early dismissal
sudden increase in wind. If any of these signs occur, immediately
DETERMINE essential staff necessary to return to campus to begin
bring any students outdoors, inside the nearest shelter/building
preliminary recovery efforts
Students/staff should move to an interior hallway that is NOT parallel
DO NOT to leave the area until the ALL CLEAR announcement
to a tornados path usually from the southwest
DO NOT use gymnasiums, auditoriums, cafeterias, or other rooms with PLANT OPERATOR
a wide, free-span ceiling. Avoid windows/glassed areas TURN OFF gas main (but not electricity) at the announcement of a
According to the NWS, the most dangerous areas of a building tornado warning
during a tornado or severe storm are usually the south and west CLOSE all exterior doors and gates after everyone is safely inside the
sides, and at all corners building
HISD RISK MANAGEMENT will: ASSIST POLICE and emergency responders, as necessary
1. MONITOR NWS advisories for tornado watches/warnings, and REPORT utility failure and/or damages to CFS, CUSTOMER CARE
CENTER, 713-556-9400
2. ADVISE/UPDATE the district school-closing emergency group, as
necessary Information continued on next card

21 WEATHER TORNADO

TEACHER
DURING IMMINENT TORNADO / SEVERE STORM
INSTRUCT students to move away from windows and DROP and
TUCK facing an interior wall with head down, hands clasped behind
neck to protect against injury
ASSIST persons with special needs
CLOSE windows/blinds
INSTRUCT students to remain calm and quiet: the storm will pass
POST-STORM
ACCOUNT for all students/staff
NOTIFY POLICE and Administration immediately of any missing
persons
BUS OPERATOR
DURING IMMINENT TORNADO / SEVERE STORM
DRIVE AWAY from a sighted tornado at a right angle to the storm
If no time, EVACUATE bus
INSTRUCT students to move to a lower level area, such as a ditch,
and lie flat with hands covering heads
REQUEST medical assistance, as needed
ACCOUNT for all students/riders and report any missing persons
immediately to Administration/DISPATCH
DO NOT leave the area unless directed by HISD TRANSPORTATION
or emergency responders
Card 5C Rear
NURSE
PRE-STORM
MONITOR first aid supplies
POST-STORM
Once the emergency has been controlled, if nurse is requested to report
onsite;
ASSESS status of injured/victims
PROVIDE specific casualty/triage and identifying information with
representative with EMS. Campus representative to accompany EMS
as able, as liaison
SEND specific casualty/triage and identifying information with
representative with EMS. Campus representative to accompany EMS
as able, as liaison
ADVISE Administration on status of injured/victims
DOCUMENT casualty and identifying information
COUNSELOR
If counselor is requested to report onsite;
PROVIDE post-incident assistance to students/families, as needed
CONTACT Psychological Services 713-923-8597 for
Psychological First Aid crisis support and mental health support
ASSIST Psychological Services
 Card 6C Front

FLOOD
HISD RISK MANAGEMENT will:
1. MONITOR NWS, local weather advisories, and emergency
management organizations for flood warnings, and
2. NOTIFY HISD TRANSPORTATION of flood warnings and/
or progressive flood conditions
3. ADVISE/UPDATE the district school-closing emergency
group, as necessary
HISD TRANSPORTATION will:
1. RECEIVE information from HISD RISK MANAGEMENT
2. SEND emissaries to known flood prone areas to assess
the situation are they likely to flood if weather conditions
continue?
3. DETERMINE whether roads are passable when school opens,
and advise school-closing emergency group, as necessary
4. BE PREPARED to reroute buses
5. BE PREPARED to respond to notification(s) of early dismissal
STAFF RESPONSIBILITY
PLANT OPERATOR
PRE-STORM / DURING STORM
MONITOR local weather advisories via radio/television
broadcasts
MONITOR road conditions leading to/from school are they
likely to flood if weather conditions continue?
REPORT areas of high/rising water and progressive flood
conditions to campus Administration immediately, for possible
school closure decision
RELOCATE technology equipment and books and other classroom
essentials to higher levels
POST-STORM
ASSESS damages
REPORT/DOCUMENT damages to campus Administration
within 24 hours of returning to campus
ASSIST POLICE, CFS and emergency responders, as needed

Flood Continued Extreme Heat

22 WEATHER FLOOD EXTREME HEAT

 Card 6C Rear

FLOOD Continued EXTREME HEAT

BUS OPERATOR The National Weather Service (NWS) will issue HEAT
PRE-STORM / DURING STORM ADVISORIES for weather conditions of high-heat, high humidity,
BE ALERT to rapid/rising water and flash floods and high heat index affecting the Houston metropolis
BE PREPARED to seek alternate route to higher ground LEARN the three warning symptoms of potential heat
BE ALERT for sudden pools or rapid/rising waters, especially illness: HEAT CRAMPS, HEAT EXHAUSTION, and HEAT
if driving in the dark STROKE
ADVISE CENTRAL DISPATCH immediately of a decision to 1. HEAT CRAMPS: Normal body temperature, heavy sweating,
change route weakness, cool skin that is pale and clammy, weak pulse, fainting,
DO NOT attempt to drive through high water or unfamiliar dips, and nausea
low areas, and/or around bridges 2. HEAT EXHAUSTION: Equal to HEAT CRAMPS, with more
IF BUS STALLS in water no deeper than student knee height, intense symptoms
ABANDON bus and move students to higher ground 3. HEAT STROKE: High body temperature (106+F), hot dry skin,
IF BUS STALLS in deep or fast-flowing water, ACT quickly rapid strong pulse, possible unconsciousness. Victim will not
to save students/self likely perspire/sweat
SEEK help from passersby AVOID dangers of heat illness; during high heat conditions and/or
POST-STORM a high heat index, avoid going outside in the heat, dress in cotton
fabrics, drink fluids, do not drink alcohol during high heat conditions,
CONTACT CENTRAL DISPATCH to report need for assistance
and eat smaller meals
and/or replacement bus
ADVISE POLICE and emergency officials immediately of any MOVE victims of heat illness out of heat conditions and seek medical
missing persons attention. DO NOT DELAY
 SUSPECTED THREAT BOMB or BIOLOGICAL AGENT RECORDKEEPING CARD
RECORDKEEPING CARD

1. Print on yellow paper 2. Fold lengthwise 3. Place underneath every telephone

SUSPECTED BOMB OR BIOLOGICAL AGENT THREAT
HISD POLICE DEPARTMENT CALLERS VOICE!
24-HOUR TELEPHONE 713-892-7777 (CHECK ALL THAT APPLY)
__ CALM __ NASAL __ ANGRY
QUESTIONS TO ASK THE CALLER __ STUTTER __ EXCITED __ LISP
Card 7C Front

BOMB THREAT __ SLOW __ RASPY __ RAPID

1. WHEN IS THE BOMB GOING TO EXPLODE?_______
2. WHERE IS IT RIGHT NOW?__________________
3. WHAT DOES IT LOOK LIKE?__________________
4. WHAT WILL CAUSE IT TO EXPLODE? ___________
TIMER ACTION REMOTE (CIRCLE ONE)
5. WHY ARE YOU DOING THIS?________________
__ DEEP __ SOFT __ RAGGED
__ NORMAL __ DISGUISED __ DISTINCT
__ LOUD __ ACCENT
__ LAUGHTER __ DEEP BREATHING
__ CRYING __ CRACKING VOICE
__ CLEARING THROAT __ SLURRED

6. WHAT IS YOUR ADDRESS?__________________ __ FAMILIAR *
7. WHAT IS YOUR NAME?____________________ * IF FAMILIAR, WHO DID IT SOUND LIKE?
____________________________________

BOMB or BIOLOGICAL AGENT

BIOLOGICAL AGENT
1. WHAT KIND OF AGENT IS IT?________________ BACKGROUND NOISES!
2. WHERE IS IT RIGHT NOW?__________________ (CHECK ALL THAT APPLY)
__ STREET NOISES __ FACTORY MACHINERY
3. WHAT DOES IT LOOK LIKE?__________________
__ CROCKERY __ OFFICE MACHINERY
4. WHAT WILL ACTIVATE THIS AGENT?___________ __ VOICES __ CLEAR
5. WHY ARE YOU DOING THIS?________________ __ PA SYSTEM __ STATIC
6. WHAT IS YOUR ADDRESS?__________________ __ MUSIC __ LOCAL
7. WHAT IS YOUR NAME?____________________ __ HOUSE NOISES __ LONG DISTANCE
__ ANIMAL NOISES __ BOOTH
EXACT WORDING OF CALLER MAKING __ OTHER
THREAT! THREAT LANGUAGE!
_________________________________________ __ INCOHERENT __ IRRATIONAL __ FOUL
_________________________________________ __ TAPED __ WELL SPOKEN (EDUCATED)
_________________________________________ __ MESSAGE READ BY THREAT MAKER
CALL-TAKER ACTIONS! REMARKS
WHAT ACTIONS DID YOU TAKE? _____________________________________
1. _____________________________________ _____________________________________
2. _____________________________________
3. _____________________________________ REPORT THREAT CALL TO HISD POLICE

SUSPECTED THREAT
WHO DID YOU NOTIFY? DEPARTMENT IMMEDIATELY AT 24-HOUR
1. _____________________________________ TELEPHONE 713-892-7777
2. _____________________________________
THREAT RECEIVED BY:
3. _____________________________________
NAME:________________________________
TO THE BEST OF YOUR ABILITY, PROVIDE POSITION:______________________________
INFORMATION ABOUT THE CALLER! LOCATION: _____________________________
SEX: ___ M ___F RACE:_________ AGE:_____
PHONE NUMBER:_________________________
LENGTH OF CALL:_______________ MINUTES: ( )
EMAIL: ________________________________
CALL WAS RECEIVED AT: ( )_____-_______ SCHOOL/DEPT ADMINISTRATOR:_____________
TIME AT CALL:______ DATE:_______________ SIGNATURE:____________________________
___AM ___PM ___ MONTH ___ DAY ____ YEAR DATE: ________________

23
Card 7C Rear
 Card 8C Front

24 SCHOOL MAP LOCATION-SPECIFIC INFORMATION

Card 8C Rear