Instructions for Institutions

Steps to be followed for disbursement of PG-Scholarships through direct benefit transfer

scheme

Part- I: Verification and Approval of PG student details

1. Login to Institute portal
2. Select Tab PG Student Verification Screen ( Fig-1)
3. The institute will see the list of PG students who have registered themselves
on AICTE web portal, along with the necessary attachments.
4. The respective Course Co-coordinator and HOD, the Principal/Director shall
verify the list of students and attachments.
5. After verification of the same, the respective Course Co-coordinator and HOD,
the Principal/Director shall set appropriate status in AICTE portal by selecting
Y or N in Course coordinator, HOD and Principal/Director column.
6. This process of verification shall be done by clicking Approve button for
each student record.
Fig 1

7. Institute shall Export the list of approved students in Excel file using Menu
button, print this list.
8. The respective Course Co-coordinator, HOD and Director/Principal shall also
certify every page of the printed document by affixing their signatures.

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9. The certified hard copy shall be scanned as PDF and attached as shown in
below (Fig2):

Fig 2

10. On completion of above steps, list of only approved students will be displayed
as shown in Fig -3.

Fig -3

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 Attendance and payment screen.

Part- II: Exporting the student from PG Integrated Details screen

The institute shall navigate to PG Student Integrated Details View and click
on Export option from menu button (Fig 4)

Fig-4
1. Institute shall Export the list of approved students in Excel file using Menu
button, print this list and distribute the same to all the departments
concerned for entry of month wise percentage attendance and amount of
scholarship to be disbursed against each student.
2. Thereafter, the institute shall select PG Student Attendance Details tab.
(fig 5).The data collected as at point 1 above shall be entered by the Institute
under Attendance per month (%) tab and scholarship amount to be
reimbursed under payment details tab for every student on the portal. (The
institute shall device suitable mechanism to update the data on the portal) as
shown in (fig 5).

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 Fig 5
3. Thereafter, the institute shall click on Approval for each Month, so that
approval is granted for that month as shown in (Fig 6)

Fig 6

4. Once approval is granted for respective month for all students, the institute
should click on Approve Record for HO so that final approval is granted as
shown (Fig 7).

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 Fig 7
5. The Institute shall Export the updated list as at point 4 above, in Excel file
using Menu button.
6. The printed list as at point 5 above, shall be printed, verified and certified by
the respective Course Co-coordinator, Head of the Department and
Principal/Director
7. The authenticated hard copy shall be scanned as PDF and attached as shown
in figure (Fig 8).
8. Institute shall follow the entire process from step 1 to step 7 every month for
disbursement of PG scholarships.

Fig 8