_________________________________________

Finance Office
Director of Finance
Monday, 18 December 2017 Purchasing Manager

R Thomas MCIPS
[Name
Address 1
Address 2
Town
County
Postcode]

Dear [Name],

LUV[XXXXX] Contract for the [supply/provision of XXXXXXXXXX]

The University of Leicester (the University) is pleased to advise that, subject to the provisions set out in this
Award Letter (the Letter), [successful tenderer] (the Supplier) has been selected to fulfil the Contract (the
Contract) for the [supply/provision of XXXXXXXXXX] [(the Services)/(the Goods)] to the University of
Leicester (the University).

By issue of this Letter for the [Services/Goods], the University is notifying you, and by signing this Letter in
the spaces provided below, you are accepting that this Contract, to last until [contract end date], is created
between the University and the Supplier, for the provision of the [Services/Goods] subject to the provisions
set out in this Letter.

The entire agreement in respect of the Contract between the University and the Supplier comprises:

1. This Letter of Acceptance.

2. The Universitys terms and conditions for [services/goods], issued with the Invitation to Tender
document.
3. Your tender response submitted via In-tend on [date of tender submission].
4. The Universitys Invitation to Tender document issued via In-tend on [date of tender issue].

A Review meeting shall be held as requested by the University.

The documents set out above shall take precedence in the sequence in which they are set out in the event of
any conflict between the documents or any parts thereof.

The Terms and Conditions to which any Purchase Order issued by the University refers shall apply only in so
far as they are not inconsistent with the provisions of the Contract.

Two original versions of this Letter are provided. Please sign both original versions in the space provided
below this confirms acceptance of the award of the Contract by the Supplier, subject to the terms and
conditions referred to above. One original version should be returned to [Procurement Unit lead] in the
University of Leicesters Procurement Unit and the other original retained for your records.
Please contact [Procurement Unit lead] if you have any questions or queries related to this procurement
process. The Contract Manager will be [name and job title of Contract Manager] who can be contacted on
[tel. no.], email: [e-mail address]. In the meantime we look forward to receiving the signed original of this
letter.

Yours sincerely,

[Name]
[Head of Department or a member of staff to which the Head has delegated authority]

Signed for and on behalf of The

University of Leicester
Signed:

[Name]
Print:

[Head of Department or a member of staff

Position: to which the Head has delegated authority]

Date:

Signed for and on behalf of

[successful tenderer]
Signed:

Print:

Position:

Date: