Management Audit Analysts

PCP No.
______ Revision Code: 00

POSITION AND COMPETENCY PROFILE
Department of Education
Position Title Administrative Officer II Salary Grade 11
Parenthetical Title Management Audit Analyst I
Office Unit Management Division Effectivity Date
Reports to Management Audit Analyst II, III, IV and V Page/s 1- 4
Position Supervised
JOB SUMMARY
This is the entry level position in the Management Division. Under immediate supervision, assists in the organization and management systems improvement to review whether
internal controls are applied at all levels, within and across the Department including regional offices, division offices and schools and provide recommendations for management
improvement.
QUALIFICATION STANDARDS
A. CSC Prescribed Qualifications
Education Bachelors Degree relevant to the job
Experience None Required
Eligibility Career Service (Professional) Second Level Eligibility
Trainings None Required
B. Preferred Qualifications
Education Bachelor of Science in Management, BSBA, BS Accounting, BS Public Administration or other related courses
Experience None required
Trainings 8 hours relevant training
DUTIES AND RESPONSIBILITIES
1. Assists in the conduct of data gathering/research to be used in the reviews/studies on organizational structures and applicable laws, rules and regulations of
office/unit under management review including existing methods, systems and procedures
2. Assists in the conduct of examination of administrative organization, development of staffing standards and manpower requirements in the Department, its
Offices and Schools
3. Processes/evaluates routine requests/queries from the DepEd Central and Field Offices regarding creation of non-teaching positions, reclassification/
conversion/transfer/ regularization/filling up of positions, establishment/ creation/regularization of schools division offices, etc.; and prepares corresponding
draft of action documents (i.e. letters of approval or denial for signature of either the Undersecretary for Regional Operations or Assistant Secretary for FMS)
4. Evaluates documents submitted by private organizations applying under the Departments Automatic Payroll Deduction System (APDS) Accreditation/Re-
accreditation program
5. Drafts replies to letter/queries from various DepEd stakeholders in relation to APDS implementation
6. Acts on requests/queries on amendment and/or addendum to APDS-Memorandum of Agreement (APDS-MOA) of accredited private organizations
7. Consolidates monitoring reports regarding APDS-MOA compliance of accredited private organizations under APDS, as submitted by the Regional APDS Task
Force
8. Prepares/drafts routine memoranda and communications relative to APDS
9. Assists the Adjudication Committee in the validation of the Regional APDS Task Forces reports re: violations of the APDS-MOA by private organizations
accredited to the Departments APDS
Major and Final Key Result Areas Objectives Output
Outputs (KRAs)
(MFOs)
Assisted the AO IV in the preparation of Annual Work and Financial
A. Planning and Organizing Annual Work and Financial Plan for the Plan for the Management
Division based on the DepEds strategic Division
directions.
Gathered data/information as inputs in Consolidated inputs for

formulating policy/standard/ program/ project formulating
within a set deadline policy/standard/program/proje
ct
Position requirement analysis

/ evaluation of manpower
requirements for the
Department and
corresponding
recommendation
B. Monitoring and Evaluation Processed/evaluated documents relative to Evaluation Sheet on

requests/ queries on organization and staffing Accreditation/Re-accreditation
modifications and Automatic Payroll Deduction of Private Lending Institutions
System (APDS) Program within the (PLIs) to the Automatic
performance appraisal period Payroll Deduction System
program of the Department
Action Document on the result

of the evaluation for signature
of the Assistant Secretary for
Finance or the
Undersecretary for Finace
and Administration and/or
Outputs (KRAs)
(MFOs)
Memorandum of Agreement
(MOA) for signature of the
Secretary
Coordinated and ensured timely submission of the Consolidated reports on

following: outstanding loan receivables
of APDS accredited private
1. documentary requirements of the APDS lending institutions
accredited private entities on annual basis, as
stipulated in their APDS-MOA drawn up with
DepEd;
2. Monitoring Reports by the Regional APDS Validation reports from the

Task Forces on the compliance to the said Regional APDS Task Forces
APDS-MOA
Ensured that the accredited (PLIs), financial Action documents on the

institutions, banks, cooperatives, associations, matter and/or monitoring
and mutual benefit associations (MBAs) abide report
by the stipulations in their MOA that they have
signed with the Department within the period
of their accreditation
C. Project Management Provided secretariat and logistics support in Workshops/meetings

carrying out plans and programs relative to organized and participated in
management improvement in the Department
within the quarter
Outputs (KRAs)
(MFOs)
D. Conduct of Studies as assigned Assisted the AO IV in gathering issues and Consolidated issues and
by Higher Authorities concerns relative to management surveys of concerns relative to
organizational structure, manpower and management surveys of
operations, and special problems of the organizational structure,
Department within target date manpower and operations,
and special problems of the
Department
E. Communication Writing Prepared correspondences/ Action documents relative to
communications/action documents/reports correspondences/communicat
within 15 working days of receipt, for ions received for signature of
signature/consideration of appropriate signing appropriate signing authorities
authorities
PCP No. ______ Revision Code: 00

Position Title Administrative Officer IV Salary Grade 15
Parenthetical Title Management Audit Analyst II
Reports to Management Audit Analyst III, IV and V Page/s 1-4
Position Supervised
JOB SUMMARY
Under general supervision, assists in the organization and management systems improvement to review whether internal controls are applied at all levels, within and across
the Department including regional offices, division offices and schools and provide recommendations for management improvement
C. CSC Prescribed Qualifications
Experience 1-year relevant experience
D. Preferred Qualifications
Education BS Management, BSBA, BA Public Administration, BS Accounting or other related courses
Experience 2 years relevant experience
Eligibility Career Service (Professional)Second Level Eligibility

1. Performs applicable field techniques such as flowcharts, testing of controls and evaluation of system design of office/unit under review and prepares necessary
reports
2. Processes/evaluates routine requests/queries from the DepEd Central and Field Offices regarding creation of non-teaching positions, reclassification/
conversion/transfer/ regularization/filling up of positions, establishment/ creation/regularization of schools division offices, etc.; and prepares corresponding draft
of action documents (i.e. letters of approval or denial for signature of the either Undersecretary for Regional Operations or Assistant Secretary for FMS)
3. Conducts examination of administrative organization, development of staffing standards and manpower requirements in the Department, its Offices and
Schools
4. Prepares Staff Position Requirement Analysis for Regional/Division Offices and Secondary Schools, as needed
6. Acts on requests/queries on amendment and/or addendum to APDS-MOA of accredited private organizations and other matters related to APDS
7. Prepares/finalize replies to various DepEd stakeholders (teachers and non-teaching personnel) in relation to APDS implementation in the field offices
8. Consolidates monitoring reports regarding APDS-MOA compliance of accredited private organizations under APDS, as submitted by the Regional APDS Task
Force
9. Prepares/drafts routine memoranda and communications relative to APDS
10. Assists the Adjudication Committee in the validation of the Regional APDS Task Forces reports re: violations of the APDS-MOA by private organizations
accredited to the Departments APDS
11. Prepares minutes of the meetings conducted by APDS Task Force members
12. Gathers data and information relative to the conduct of special studies, if any
13. Performs secretariat services to different task forces and ad hoc committees on Organizational Development, Quality Management System, Reclassification of
School Head Positions, etc.

Outputs (KRAs)
(MFOs)
Prepared Annual Work and Financial Plan for Annual Work and Financial
A. Planning and Organizing the Division based on the DepEds strategic Plan for the Management
directions. Division
Gathered, organized and analyzed Consolidated inputs for

data/information as inputs in formulating formulating
policy/standard/ program/ project within a set policy/standard/program/proje
ct
deadline
B. Monitoring and Evaluation Processed/evaluated documents relative to Position requirement analysis

requests/ queries on organization and staffing / evaluation of manpower
modifications and Automatic Payroll Deduction requirements for the
System (APDS) Program within the period of Department and
accreditation
Outputs (KRAs)
(MFOs)
corresponding
recommendation
Evaluation Sheet on
Accreditation/Re-accreditation
of Private Lending Institutions
(PLIs) to the Automatic
Payroll Deduction System
Action Document on the result

of the evaluation, for signature
of the Assistant Secretary for
Finance or the
Undersecretary for Finace
and Administration and/or
Memorandum of Agreement
(MOA) for signature of the
Secretary
Coordinated and ensured timely submission of Consolidated reports on

following: outstanding loan receivables
1. documentary requirements of the APDS of APDS accredited private
accredited privated entities on annual basis, lending institutions
as stipulated in their APDS-MOA drawn up
with DepEd;
Outputs (KRAs)
(MFOs)
Task Forces on the compliance to the said Regional APDS Task Forces
APDS-MOA for the quarter
3. Ensured that the accredited (PLIs), financial Action documents on the

institutions, banks, cooperatives, associations, matter and/or monitoring
and mutual benefit associations (MBAs) abide report
by the stipulations in their MOA that they have
signed with the Department within the period
of their accreditation
C. Project Management Provided technical support in carrying out A documentation/study of the

plans and programs relative to management results achieved: problems
improvement in the Department within the encountered; the lessons
quarter learned; and the knowledge
gained from carrying out the
project/program
D. Conduct of Studies as assigned Assisted the AO V in carrying out of the Working papers/
by Higher Authorities special studies related to management documentation during the
surveys of organizational structure, manpower course of the assignment
and operations, and special problems of the such as but not limited to Flow
Department within the target date
charts, interview notes, Notes
of Focus Group Discussions,
Meeting Records, and Survey
Results
Outputs (KRAs)
(MFOs)
E. Communication Writing Prepared correspondences/ communications/ Action documents relative to

action documents/reports within 15 days of correspondences/communicat
receipt, for signature/consideration of ions received for signature of
appropriate signing authorities. appropriate signing authorities

Position Title Administrative Officer V Salary Grade 18

Parenthetical Title Management Audit Analyst III
Reports to Supervising Administrative Officer Page/s 1-4
Position Supervised Management Audist Analyst II, and I
JOB SUMMARY
Under general supervision and with some latitude for the exercise of independent judgment, serves as head of a section, and supervises and participates in the
organization and management systems improvement to review whether internal controls are applied at all levels, within and across the Department including regional
offices, division offices and schools and provide recommendations for management improvement.
E. CSC Prescribed Qualifications
Experience 3-years relevant experience
F. Preferred Qualifications
Education BS Management, BS Commerce, BA Pubic Administration, BS Accounting or other related courses

1. Performs applicable field techniques such as interviews of office/unit personnel under review, and preparation of monitoring report checklist
2. Prepares Management Review Reports relative to the management review conducted
3. Supervises/ participates in the processing/evaluation of complex requests/queries from the DepEd Central and Field Offices regarding creation of non-
teaching positions, reclassification/ conversion/transfer/ regularization, filling up of positions, establishment/ creation/regularization of schools division
offices, etc.; and prepares corresponding draft of action documents (i.e. letters of approval or denial for signature of the either Undersecretary for Regional
Operations or Assistant Secretary for FMS)
4. Reviews and analyzes examination conducted by Analysts on administrative organization, development of staffing standards and manpower
requirements in the Department, its Offices and Schools
5. Reviews Position Requirement Analysis data prepared by Analysts
6. Processes/evaluates requests and queries re: authority to hire additional personnel under Contract Of Service in the DepED Central Office
8. Review annual report and reports submitted by accredited private organizations with the APDS
9. Acts on requests/queries on ammendment and/or addendum to APDS-MOA of accredited private organizations and other matters related to APDS
10. Reviews drafts/memoranda and communications prepared by lower level staff relative to APDS
11. Reviews and analyzes Consolidated APDS Monitoring Reports submitted by Regional APDS Task Forces nationwide
12. Reviews the minutes of the meetings conducted by APDS Task Force members
13. Reviews and analyzes data and information gathered relative to the conduct of special studies and prepares preliminary report, if any
14. Supervises secretariat services to different ad hoc committees on organizational development, Quality Management System, Reclassification of School
head Positions, etc.
Major and Final Outputs Key Result Areas Objectives Output

(MFOs) (KRAs)
A. Planning and Organizing Analyzed and interpreted Project proposal

data/information for the development
/preparation of program / projects /
researches/office preparation of
programs / projects / researches / office
preparation within the target date
(MFOs) (KRAs)
Consolidated reports on categorized A summary report on a

data/data aggregates from the field and required information from
central offices within target date the field and/or central
offices
B. Monitoring and Evaluation Led in the processing and evaluation of Position requirement
documents relative to requests/queries on analysis / evaluation of
organization and staffing modifications and manpower requirements
Automatic Payroll Deduction System (APDS) for the Department and
Program corresponding
recommendation
Evaluation Sheet on
Accreditation/Re-
accreditation of Private
Lending Institutions (PLIs)
to the Automatic Payroll
Deduction System
Supervised the AO-in charge in ensuring the Consolidated reports on

timely submission of following: outstanding loan
1. Documentary requirements of the APDS receivables of APDS
accredited privated entities on annual basis, accredited private lending
as stipulated in their APDS-MOA drawn up institutions
with DepEd
(MFOs) (KRAs)

Task Forces on the compliance to the said Regional APDS Task
APDS-MOA Forces
3. Ensured that the accredited (PLIs), financial Action documents on the

institutions, banks, cooperatives, matter and/or monitoring
associations, and mutual benefit associations report
(MBAs) abide by the stipulations in their MOA
that they have signed with the Department
within the period of their accreditation
C. Project Management Supervised the anlysts in carrying out plans A documentation of the
and programs relative to management results achieved: problems
improvement in the Department encountered; the lessons
learned; and the
knowledge gained from
carrying out the
project/program
D. Conduct of Studies as Led in carrying out of the special studies A documentation of the
assigned by Higher Authorities related to management surveys of results achieved: problems
organizational structure, manpower and encountered; the lessons
operations, and special problems of the learned; and the
Department knowledge gained from
carrying out the
project/program
(MFOs) (KRAs)
Proposed Assignment Planning on special Assignment Plan on a special study

studies to be conducted, indicating among
others, the Plan of Organization, Coordinated
Methods and Measures, Performance and
Plans, Internal Control Issues and Working
Papers within the target date
E. Communication Writing Led in the preparation of correspondences/ Action documents relative

communications/action documents within 15 to
days of receipt and draft reports for correspondences/communi
signature/consideration of appropriate signing cations received for
authorities signature of appropriate
signing authorities
Position Title Supervising Administrative Officer Salary Grade 22

Parenthetical Title Management Audit Analyst IV
Reports to Management Audit Analyst V (Chief, Management Division) Page/s 1-4
Position Supervised Management Audist Analyst III, II, and I
JOB SUMMARY
Under general supervision and w/ substantial latitude for the exercise of independent judgment, serves as assistant head of the division, and supervises section chiefs in the
organization and management systems improvement to review whether internal controls are applied at all levels, within and across the Department including regional offices, division
offices and schools and provide recommendations for management improvement.
G. CSC Prescribed Qualifications
Experience 4-years of relevant experience
H. Preferred Qualifications
Education Completed academic requirements to Masters Degree
1. Prepares assignment terms of reference and assignment plan relative to the review and monitoring of internal controls of concerned offices/units for
the division chiefs approval
2. Provides technical inputs and finalizes the Management Review Report submitted by Analysts for the division chiefs approval
3. Conducts training on the application of the recommended improvements
4. Dratfs the divisions Annual Work and Financial Plan and other budgetary requirements for the division chiefs approval
5. Reviews and edits draft of action documents and prepares complex action documents for those without precedent (i.e. letters of approval or
denial for signature of either Undersecretary for Regional Operations or Assistant Secretary for FMS the letter-replies/recommendation on the
request for: creation of non-teaching positions, reclassification/ conversion/transfer/ regularization, filling up of positions, establishment/ creation
of schools division) for signature of the Division Chief
6. Supervises the Analysts in the conduct of examination of administrative organization, development of staffing standards and manpower
requirements in the Department, its Offices and School
7. Prepares report/recommendations relative to the conduct of studies on special problems
8. Reviews evaluation reports prepared by Analysts on the accreditation/re-accrediataion of private lending institutions and mutual aid sytem
organizations re : Automatic Payroll Deduction System (APDS) Clean-Up Program for the division chiefs approval
9. Prepares reports and recommends measures to enhance implementation of existing APDS guidelines based on the review and analysis of Analysts
on the consolidated monitoring reports submitted by the Regional APDS Task Force
10. Finalizes and edits drafts/memoranda relative to APDS and other communications for signature of the Division Chief
11. Supervises the Analysts in the preparation of minutes of the meetings conducted by APDS Task Force members
(MFOs) (KRAs)
A. Planning and Organizing Assisted the Chief AO in the Annual Work and Financial Plan for
preparation/formulation of a the Management Division and/or
plan/program/ project/design project proposal
Assisted the Chief AO in Updated work flow

simplifying work procedure in the process/organizational chart
Office and/or the Department

B. Monitoring and Evaluation Assisted the Chief AO in providing Action documents and/or reports
technical assistance to MD staff in relative to Management Divisions
the conduct of evaluation of activities
documents, preparation of action
documents, reports and other
related MD activities.
Evaluated the completeness and Evaluation Sheet on

authenticity of the documents Accreditation/Re-accreditation of
submitted by Private Lending Private Lending Institutions (PLIs)
Institutions (PLIs) applying for to the Automatic Payroll Deduction
System program of the
accreditation to the APDS. Department
Monitored compliance of MD staff Accomplishment report

on the fifteen (15) days DepEd-
CSC requirement in the
preparation of action documents on
requests/queries related to
organization and staffing and
(MFOs) (KRAs)
APDS.
Prepared monitoring and Monitoring and evaluation

evaluation instrument for use in instrument
quarterly review of work processes
and/or implementation of
programs/projects
C. Project Management Assisted the Chief AO in the Project Proposal/Office work plan
development of plans and
programs relative to management
improvement in the Department
D. Conduct of Studies as assigned Supervised the conduct of special A documentation of the results
by Higher Authorities studies and other activities related achieved: problems encountered;
to special assignments given to the the lessons learned; and the
MD. knowledge gained from carrying
out the project/program
Served as Coordinator/Head
Secretariat of various Task Forces
E. Communication Writing Assisted the Chief AO in Action documents relative to

reviewing/editing correspondences/ correspondences/communications
communications/action received for signature of
documents/reports prepared within appropriate signing authorities
15 working days of receipt by MD
staff.
(MFOs) (KRAs)
Assisted the Chief AO in preparing Report/action documents for

reports/ communications pertaining signature of the appropriate signing
to the implementation of authority
program/project/research/activity
within the target date

Position Title Chief Administrative Officer Salary Grade 24

Parenthetical Title Management Audit Analyst V
Reports to Assistant Secretaries, Undersecretaries Page/s 1-4
Position Supervised Management Audist Analyst IV, III, II, and I
JOB SUMMARY
Under direction, plans, directs, supervises and oversees Management Division staff in the performance of the following; organization and management systems
improvement to review whether internal controls are applied at all levels, within and across the Department including regional offices, division offices and schools and
provide recommendations for management improvement .
I. CSC Prescribed Qualifications
Education Masters Degree
Experience 4-years in position/s involving management and supervision
Eligibility Career Service (Professional) /Second Level Eligibility
Trainings 24 hour training in management and supervision
J. Preferred Qualifications
Education Masters Degree
Experience 8 years relevant experience, 3 years of which involved management and supervision

1. Develops plans and programs relative to management improvement in the Department
2. Reports management review results to the Financial and Management Service (FMS) Head
3. Submits recommendations for management improvement to the FMS Head, as necessary
4. Plans and develops trainings on the application of management improvements
5. Provides staff supervision over the implementation of management improvements
6. Reviews and approves the divisions annual work and financial plan and other budgetary requirements to concerned offices
7. Plans and directs the Analysts in the conduct of examination of administrative organization, development of staffing standards and manpower requirements
in the Department, its Offices and Schools
8. Reviews and signs action documents (i.e. letters of approval or denial for signature of either Undersecretary for Regional Operations or Assistant Secretary
for FMS the letter-replies/recommendation on the request for: creation of non-teaching positions, reclassification/ conversion/transfer/ regularization, filling
up of positions, establishment/ creation of schools division, etc.)
9. Submits report/recommendations relative to the conduct of studies on special problems to the FMS Head
10. Submits reports to higher authorities regarding APDS MOA implementation,programs and activities
11. Participates as member/secretariat of different TWG and ad hoc committees on organizational development, Quality Management System, Reclassification
of School head Positions and Central Office Bids and Awards Committee
12. Reviews and approves evaluation reports prepared by Analysts on the accreditation/re-accreditation of private lending institutions and mutual aid sytem
organizations re : Automatic Payroll Deduction System (APDS) Clean-Up Program
13. Mentors and coaches Analysts in the conduct of office activities particularly performance management

(MFOs) (KRAs)
A. Planning and Organizing Plans, organizes and directs Annual Work and Financial Plan for
Management Division the Management Division
Led in carrying out activities Assignment terms of reference

relative to the implementation of
programs/ projects/ researches
Simplified work procedure in the Updated workflow process or

Office and/or the Department organizational chart
B. Monitoring and Evaluation Provided technical assistance to Action documents and/or reports
MD staff in the conduct of on Management Division activities
evaluation of documents,
preparation of action documents,
reports and other related MD
activities within the rating period
(MFOs) (KRAs)
Supervised the preparation of the APDS Memorandum of Agreement

APDS-MOA for PLI's with complete (MOA) between the PLI/financial
requirements and recommends the institution and DepEd for signature
same to the Secretary through the of the Secretary
Undersecretary of Finance and
Administration, for accreditation to
the Department's APDS within the
period prescribed by the rules
Ensured 100% compliance of MD Action documents on

staff on the fifteen (15) working requests/queries related to
days DepEd-CSC requirement in organization and staffing and
the preparation of action
APDS
documents on requests/queries
related to organization and staffing
and APDS.
Work process or system review
Led in administering periodic
and/or term evaluation of work
processes and/or implementation
of programs/projects
C. Project Management Developed plans and programs A documentation of the results

relative to management achieved: problems encountered;
improvement in the Department the lessons learned; and the
within target date knowledge gained from carrying
out the project/program
(MFOs) (KRAs)
D. Conduct of Studies as assigned Designated MD staff in the conduct Assignment terms of reference
by Higher Authorities of studies related to management
surveys of organizational structure,
manpower and operations, and
special problems of the
Department
Reviewed / prepared and approved A documentation of the results

Assignment Plan on special studies achieved: problems encountered;
to be conducted, indicating among the lessons learned; and the
others, the Plan of Organization, knowledge gained from carrying
Coordinated Methods and
Measures, Performance and out the project/program
Plans, Internal Control Issues and
Working Papers.
Performance Indicators
Position Objectives Outstanding Very Satisfactory Satisfactory Unsatisfactory Poor
(5) (4) (3) (2) (1)

Administrative Assisted the AO IV in Annual Work and Demonstrated all of Demonstrated all of Demonstrated 3 No Annual Work
Officer II the preparation of Financial Plan for the the four of criteria and the four criteria and out of the four and Financial Plan
Annual Work and Management Division submitted 1 working submitted within target criteria and
Financial Plan for the demonstrated all the day ahead of target date submitted outside
Division based on the following criteria and date of the period
DepEds strategic submitted 3 working prescribed by the
directions and within days ahead of target rules
target date date:
1. Format was in
accordance with the
current National Budget
Circular on Budget
Execution Documents
(BEDs)
2. Considered the
status/schedule of
procurement and
bidding process
3. Contained the targeted
level of the divisions
measureable output and
corresponding funds
required
4. Contained when the
division will
undertake/implement
the program/
project/activity
Gathered The data or inputs Had all of the Had all of the Had three of Data/informatio
data/information as gathered had all of criteria and criteria and the criteria but n gathred was
inputs in formulating the following criteria accomplished 1 accomplished accomplished not sufficient to
policy/standard/ and accomplished 3 working day ahead within the target outside of the be a basis for
program/ project working days ahead of the target date date target date formulating
within a set deadline of the target date: policy/standard/
program/project
Specific and within
the scope of the
specified area for
research
Sources of
information or
evidence must be
identified
Limitations of the
data is identified
Current and within
existing
legislation/rules/regul
ations
Sufficient for
decision-making
Processed/evaluated For staffing and Has all of the four Has all of the three Has met items No action on the
documents relative to organization, all of criteria and acted criteria and acted 1 and 2 but was request
requests/ queries on the following criteria upon 1 day ahead upon within the not accepted
organization and were present and of the period period prescribed and acted upon
staffing modifications acted upon 3 days prescribed by the by the rules: outside of the
and Automatic Payroll ahead of the period rules: period
Deduction System prescribed by the prescribed by
(APDS) Program rules: the rules:
within the Position requirement
performance analysis is in
appraisal period accordance with the
DepEd-DBM
Organization and
Staffing Standards
With supporting
documents for
evaluation
Prepared with
minimum supervision
For APDS Has met all of the Has met all of the Has met three No action on the
evaluation, all of the criteria and acted criteria and acted of the criteria application
following were upon 1 working day upon within the but acted upon
present and acted ahead of the period period prescribed outside of the
upon 3 working days prescribed by the by the rules: period
ahead of the period rules: prescribed by
prescribed by the the rules
rules:
In accordance with
the appropriate
DepEd Order/Memo
on APDS
Appended
computation of rates
and non-interest
rates
Had all the

necessary supporting
documents for
evaluation
Action document
and/ or MOA on the
matter
Coordinated and Submitted complete Submitted complete Submitted complete Submitted Submitted
ensured timely annual documentary annual annual complete complete
submission of the requirements of documentary documentary annual annual
following: 130% the APDS requirements of requirements of documentary documentary
accredited entities 115-129% of the 110-114% of the requirements of requirements of
1) documentary under the the APDS APDS accredited 51-99% of the 50% and below
requirements of the personnels accredited entities entities under the APDS of the APDS
APDS accredited supervision and 3 under the personnels accredited accredited
private entities on working days ahead personnels supervision and entities under entities under
annual basis, as of theprescribed supervision and 1 within the the personnels the personnels
stipulated in their period working day prescribed period supervision supervision
APDS-MOA drawn up ahead of the
with DepEd; prescribed period
2) Monitoring Reports Consolidated at least Consolidated 115- Consolidated 110- Consolidated Consolidated
by the Regional 130% of the 129% of the 114% of the 51-99% of the only 50% and
APDS Task Forces Monitoring Reports Monitoring Reports Monitoring Reports Monitoring below of the
on the compliance to by the Regional by the Regional by the Regional Reports by the Monitoring
the said APDS-MOA APDS Task Forces APDS Task Forces APDS Task Forces Regional APDS Reports by the
on the compliance by on the compliance on the compliance Task Forces on Regional APDS
accredited private by accredited by accredited the compliance Task Forces on
entities to the said private entities to private entities to by accredited the compliance
APDS-MOA under the said APDS- the said APDS- private entities by accredited
the personnels MOA under the MOA under the to the said private entities
supervision personnels personnels APDS-MOA to the said
supervision supervision under the APDS-MOA
personnels under the
supervision personnels
supervision
Ensured that the Addressed 130% of Addressed 115- Addressed 100- Addressed 51- Addressed
accredited (PLIs), the complaints 129% of the total 114% of the total 99% of the total 50% and below
financial institutions, received on APDS- complaints received complaints received complaints of the total
banks, cooperatives, accredited private on APDS- on APDS- received on complaints
associations, and entities and acted accredited private accredited private APDS- received on
mutual benefit upon 3 working days entities and 1 entities within the accredited APDS-
associations (MBAs) ahead of the period working day ahead period prescribed private entities accredited
abide by the prescribed by the of the period by the rules and within the private entities
stipulations in their rules and within the prescribed by the within the performance within the
MOA that they have performance rules and within the performance appraisal period performance
signed with the appraisal period performance appraisal period appraisal period
Department within the appraisal period
period of their
accreditation
As Secretariat, the Demonstrated all of Demonstrated all of Demonstrated No deliverable

Provided secretariat Management Analyst the five deliverables the five deliverables three of the five
and logistics support demonstrated all of and accomplished and accomplished deliverables but
in carrying out plans the following and 1 working day within target date accomplished
and programs relative
accomplished 3 ahead of the target outside of the
to management
improvement in the working days ahead date target date
Department within the of the target date:
quarter Provided support and
input in drafting of
various documents
(reports, notes,
documentation) and
the work of the
working groups
Communicated and
disseminated
efficiently the
outcomes of the
various working
groups he is involved
in
Organized meetings
and provided
administrative
support
Prepared studies on
the subject
matter/purpose of the
working groups
Data collection and
analysis
Assisted the AO IV in Consolidated issues Consolidated Consolidated Consolidated Consolidated
gathering issues and and concerns relative issues and issues and issues and issues and
concerns relative to to management concerns relative to concerns relative to concerns concerns
management surveys
surveys of management management relative to relative to
of organizational
structure, manpower organizational surveys of surveys of management management
and operations, and structure, manpower organizational organizational surveys of surveys of
special problems of and operations, and structure, structure, organizational organizational
the Department within special problems of manpower and manpower and structure, structure,
target date the Department had operations, and operations, and manpower and manpower and
all of the following special problems of special problems of operations, and operations, and
and accomplished 3 the Department the Department special special
working days ahead had all of the had all of the problems of the problems of the
of target date: criteria and criteria and Department Department
Timely, specific and accomplished 1 accomplished on had all of the were
within the scope of working day ahead target date criteria but incomplete
the specified area for of target date accomplished and not
research outside of the sufficient for
Sources of target date decision-
information or making
evidence must be
identified
Limitations of the
data is identified
Current and within
existing
ations
Sufficient for
decision-making
Prepared 100% of action 100% of action 100% of action 70%of action Below 70% of
correspondences/ documents prepared documents documents documents action
communications/actio and accepted by the prepared and prepared and prepared and documents
n documents/reports Chief AO 3 working accepted by the accepted by the accepted by the prepared and
within 15 working
days of receipt, for days ahead of the Chief AO 1 Chief AO within 15 Chief AO within accepted by the
signature/considerati target date from working day working days from 15 working days Chief AO within
on of appropriate receipt of ahead of the target receipt of from receipt of 15 working days
signing authorities requests/queries vis- date from receipt requests/queries requests/querie from receipt of
a-vis total no. of of requests/queries vis-a-vis total no. of s vis-a-vis total requests/querie
requests/queries vis-a-vis total no. of requests/queries no. of s vis-a-vis total
received within the requests/queries received within the requests/querie no. of
rating period received within the rating period s received requests/querie
rating period within the rating s received
period within the rating
period
Administr Prepared Annual Annual Work and Demonstrated all of Demonstrated all of Demonstrated No Annual Work
ative Work and Financial Financial Plan for the the four criteria and the four criteria and three out of the and Financial
Officer IV Plan for the Division Management submitted a 1 submitted within the four criteria but Plan prepared
based on DepEds
Division working day ahead target date submitted
strategic directions
and on target date demonstrated all the of the target date outside of the
following criteria and target date
submitted 3 working
days ahead of target
date:
Format was in
accordance with the
current National
Budget Circular on
Budget Execution
Documents (BEDs)
Considered the
status/schedule of
procurement and
bidding process
Contained the
targeted level of the
divisions
measureable output
and corresponding
funds required
Contained when the
division will
undertake/implement
the program/
project/activity
Gathered, organized The consolidated Had all of the five Had all of the five Had three out Data/informatio
and analyzed data or inputs had all criteria and criteria and of the five n was not
data/information as of the following submitted 1 submitted on the criteria but sufficient to be
inputs in formulating
criteria and submitted working day ahead set deadline submitted a basis for
policy/standard/
program/ project 3 working days of the deadline outside the set formulating
within a set deadline ahead of the deadline policy/standard/
deadline: program/project
Specific and within

the scope of the
specified area for
research
Sources of
information or
evidence must be
identified
Limitations of the
data is identified
Current and within
existing
ation
Sufficient for
decision-making

Processed/evaluated For staffing and Had all of the Had all of the Accomplished No action on the
documents relative to organization, all of criteria and criteria and items 1 and 2 request
requests/ queries on
the following criteria submitted 1 submitted within the but was not
organization and
staffing modifications were present and working day ahead period prescribed accepted
and Automatic Payroll acted upon 3 working of the target date by the rules
Deduction System days ahead of the
(APDS) Program target date:
within the Position requirement
performance analysis is in
appraisal period
accordance with the
DepEd-DBM
Organization and
Staffing Standards
With supporting
documents for
evaluation
Prepared with
minimum supervision
For APDS Has met all of the Has met all of the Has met three Unreasonable
evaluation, all of the five criteria and five criteria and of the five delay or no
following were accomplished 1 accomplished criteria but action on the
present and working day ahead within the period accomplished application
accomplished 3 of the target date prescribed by the outside of the
working days ahead rules period
of the target date: prescribed by
the rules
In accordance with
the appropriate
DepEd Order/Memo
on APDS
Appended
and non-interest
rates
Evaluated within the

period of
accreditation
Has all the

documents for
evaluation
Action document
and/ or MOA on the
matter
Coordinated and Submitted complete Submitted complete Submitted complete Submission of Submission of
ensured timely annual documentary annual annual complete complete
submission of the requirements of all documentary documentary annual annual
following: the APDS accredited requirements of requirements of documentary documentary
entities under the 115-129% of the 110-114% of the requirements of requirements of
1) documentary
requirements of the personnels APDS accredited APDS accredited 51-99% of the 50% and below
APDS accredited supervision entities under the entities under the APDS of the APDS
private entities on personnels personnels accredited accredited
annual basis, as supervision supervision entities under entities under
stipulated in their
APDS-MOA drawn up the personnels the personnels
with DepEd; supervision supervision
2) Monitoring Reports Consolidated at least Consolidated 115- Consolidated 110- Consolidated Consolidated
by the Regional 130% of the 129% of the 114% of the 51-99% of the only 50% and
APDS Task Forces Monitoring Reports Monitoring Reports Monitoring Reports Monitoring below of the
on the compliance to by the Regional by the Regional by the Regional Reports by the Monitoring
the said APDS-MOA
APDS Task Forces APDS Task Forces APDS Task Forces Regional APDS Reports by the
on the compliance by on the compliance on the compliance Task Forces on Regional APDS
accredited private by accredited by accredited the compliance Task Forces on
entities to the said private entities to private entities to by accredited the compliance
APDS-MOA under the said APDS- the said APDS- private entities by accredited
the personnels MOA under the MOA under the to the said private entities
supervision personnels personnels APDS-MOA to the said
supervision
Ensured that the Addressed 130% of Addressed 115- Addressed 100- Addressed 51- Addressed less
accredited (PLIs), the complaints 129% of the total 114% of the total 79% of the total than 50% of the
financial institutions, received for the complaints received complaints received complaints total complaints
banks, cooperatives, rating period on on APDS- on APDS- received on received on
associations, and
mutual benefit APDS-accredited accredited private accredited private APDS- APDS-
associations (MBAs) private entities 3 entities 1 working entities within the accredited accredited
abide by the working days ahead day ahead of the period prescribed private entities private entities
stipulations in their of the target date target date by the rules within the within the
MOA that they have performance performance
signed with the appraisal period appraisal period
Department within the
period of their
accreditation
Provided technical As Secretariat, the Demonstrated all of Demonstrated all of Demonstrated No deliverable
support in carrying Management Analyst the five deliverables the five deliverables three of the five
out plans and must have and accomplished and accomplished deliverables but
programs relative to demonstrated all of 1 working day within the target accomplished
management
improvement in the the following and ahead of the target date outside of the
Department within the accomplished 3 date target date
quarter working days ahead
of the target date:
Provided support and
various documents
(reports, notes,
documentation) and
the work of the
working groups
Communicated and
disseminated
efficiently the
outcomes of the
various working
in
Organized meetings
and provide
administrative
support
Prepared studies on
the subject
working group
Data collection and
analysis
Assisted the AO V in Must have been Must have been Must have been Must have been Must have been
carrying out of the instrumental in instrumental in instrumental in instrumental in instrumental in
special studies preparing 130% of preparing 115- preparing 100- preparing 51- preparing 50%
related to one of the following: 129% of one of the 114% of one of the 79% of one of and below of
management surveys
of organizational Working following: Working following: Working the following: one of the
structure, manpower papers/documentatio papers/documentati papers/documentati Working following:
and operations, and n during the course on during the on during the papers/docume Working
special problems of of the assignment course of the course of the ntation during papers/docume
the Department within such as but not assignment such as assignment such as the course of ntation during
the target date limited to Flow but not limited to but not limited to the assignment the course of
charts, interview Flow charts, Flow charts, such as but not the assignment
notes, Notes of interview notes, interview notes, limited to Flow such as but not
Focus Group Notes of Focus Notes of Focus charts, interview limited to Flow
Discussions, Meeting Group Discussions, Group Discussions, notes, Notes of charts, interview
Records, and Survey Meeting Records, Meeting Records, Focus Group notes, Notes of
Results and Survey Results and Survey Results Discussions, Focus Group
Meeting Discussions,
Records, and Meeting
Survey Results Records, and
Survey Results
Prepared 130% of action 115-129% of action 100-114% of action 51-79%of action 50% and below
correspondences/ documents prepared documents documents documents of action
communications/actio and accepted by the prepared and prepared and prepared and documents
n documents/reports Chief AO 3 working accepted by the accepted by the accepted by the prepared and
within 15 days of
receipt, for days ahead of the Chief AO 1 working Chief AO within 15 Chief AO within accepted by the
signature/considerati period prescribed by day ahead of the working days from 15 working days Chief AO within
on of appropriate the rules from receipt period prescribed receipt of from receipt of 15 working days
signing authorities. of requests/queries by the rules from requests/queries requests/querie from receipt of
vis-a-vis total no. of receipt of vis-a-vis total no. of s vis-a-vis total requests/querie
requests/queries requests/queries requests/queries no. of s vis-a-vis total
received within the vis-a-vis total no. of received within the requests/querie no. of
rating period requests/queries rating period s received requests/querie
received within the within the rating s received
rating period period within the rating
period
Administr Analyzed and Project Proposal Met all of the four Met all of the four Met items 1 to No project
ative interpreted data/ demostrated all of criteria and criteria and 3 of the criteria proposal
Officer V information for the following and submitted 1 submitted within the but was not
the development submitted 3 working working day ahead target date implemented
/preparation of
program / days ahead of the of the target date
projects / target date:
researches/office Innovation Must
preparation of differ from and
programs / improve upon
projects / previous attempts at
researches /
solving the same
office preparation
within the target problem
date Feasibility realistic
in terms of
implementation and
project cost
Impact address a
significant need
Has executive
sponsorship
Consolidated reports Summary report Summary report Summary report Summary report No summary
on categorized must have met all of met all of the five met all of the five met three of the report
data/data aggregates the following criteria criteria and criteria and five criteria but
from the field and and submitted 3 submitted 1 submitted within submitted
central offices within
target date working days ahead working day ahead target date outside of the
of the target date: of the target date target date
Adequately
addressed the
topic/subject matter
Clearly organized
and professionally
written
Communicated a
road map on how to
get to a
vision/accomplish the
related task
Professional lay out
and design
Showed evidence of
primary or secondary
research
Led in the processing For staffing and Demonstrated all of Demonstrated all of Demonstrated Unreasonable
and evaluation of organization, all of the 3 criteria and the 3 criteria and items 1 and 2 delay in
documents relative to the following criteria submitted 1 submitted within but submitted accomplishing
requests/queries on
were present and working day ahead target date outside of the the job
organization and
staffing modifications submitted 3 working of the target date target date
and Automatic Payroll days ahead of the
Deduction System target date:
(APDS) Program Position requirement
analysis is in
accordance with the
DepEd-DBM
Organization and
Staffing Standards
With supporting
documents for
evaluation
Prepared with
minimum supervision
For APDS Demonstrated all of Demonstrated all of Demonstrated Unreasonable
evaluation, all of the the five deliverables the five deliverables three of the five delay in
following have been and submitted 1 and submitted deliverables and accomplishing
present and working day ahead within target date submitted the job
submitted 3 working of the target date outside of the
days ahead of the target date
target date:
In accordance with
the appropriate
DepEd Order/Memo
on APDS
Appended
and non-interest rate

period of
accreditation
Had all the

documents for
evaluation
5.Action document
and/ or MOA on the
matter
Supervised the AO-in Submitted complete Submitted complete Submitted complete Submitted Submitted
charge in ensuring annual documentary annual annual complete complete
the timely submission requirements of all documentary documentary annual annual
of following: the APDS accredited requirements of requirements of documentary documentary
1)Documentary
entities under the 115-129% of the 110-114% of the requirements of requirements of
requirements of the
APDS accredited personnels APDS accredited APDS accredited 51-99% of the 50% and below
privated entities on supervision entities under the entities under the APDS of the APDS
annual basis, as personnels personnels accredited accredited
stipulated in their supervision supervision entities under entities under
APDS-MOA drawn up
with DepEd the personnels the personnels
supervision supervision
2) Monitoring Reports Consolidated at least Consolidated at Consolidated at Consolidated at Consolidated

by the Regional 130% of the least 115-129% of least 100-114% of least 51-99% of 50% and below
APDS Task Forces Monitoring Reports the Monitoring the Monitoring the Monitoring of the
on the compliance to
by the Regional Reports by the Reports by the Reports by the Monitoring
the said APDS-MOA
APDS Task Forces Regional APDS Regional APDS Regional APDS Reports by the
on the compliance by Task Forces on the Task Forces on the Task Forces on Regional APDS
accredited private compliance by compliance by the compliance Task Forces on
entities to the said accredited private accredited private by accredited the compliance
APDS-MOA under entities to the said entities to the said private entities by accredited
the personnels APDS-MOA under APDS-MOA under to the said private entities
supervision the personnels the personnels APDS-MOA to the said
supervision
Ensured that the Addressed all of the Addressed all of Addressed all of Addressed 51- Addressed
accredited (PLIs), complaints received the total complaints the total complaints 99% of the total below 50% and
financial institutions, on APDS-accredited received on APDS- received on APDS- complaints below of the
banks, cooperatives,
private entities within accredited private accredited private received on total complaints
associations, and
mutual benefit the performance entities within the entities within the APDS- received on
associations (MBAs) appraisal period and performance performance accredited APDS-
abide by the 3 working days appraisal period appraisal period private entities accredited
stipulations in their ahead of the target and 1 working day and within the within the private entities
MOA that they have date ahead of the target period prescribed performance within the
signed with the date by the rules appraisal period performance
appraisal period
period of their
accreditation
Supervised the As Head Secretariat, Demonstrated all of Demonstrated all of Demonstrated No deliverable
anlysts in carrying out the Management the five deliverables the five deliverables three of the five
plans and programs Analyst and accomplished and accomplished deliverables but
relative to demonstrated all of 1 working day within the target outside the
management the following and ahead of the target date target date
improvement in the accomplished 3 date
Department
working days ahead
of the target date:
various documents
(reports, notes,
documentation) and
the work of the
working groups
Communicated and
disseminate
efficiently the
outcomes of the
various working
in
Organized meetings
and provided
administrative
support
Prepared studies on
the subject
working group
Data collection and
analysis
Led in carrying out of Must have been Must have been Must have been Must have been Must have been
the special studies instrumental in instrumental in instrumental in instrumental in instrumental in
related to preparing 130% of preparing 115- preparing 100- preparing 51- preparing
management surveys
of organizational two of the following: 129% of two of the 114% of two of the 99% of two of 50% and
structure, manpower Working following: Working following: Working the following: below of two of
and operations, and papers/documentatio papers/documentati papers/documentati Working the following:
special problems of n during the course on during the on during the papers/docume Working
the Department
of the assignment course of the course of the ntation during papers/docume
such as but not assignment such as assignment such as the course of ntation during
limited to Flow but not limited to but not limited to the assignment the course of
charts, interview Flow charts, Flow charts, such as but not the assignment
notes, Notes of interview notes, interview notes, limited to Flow such as but not
Focus Group Notes of Focus Notes of Focus charts, interview limited to Flow
Discussions, Meeting Group Discussions, Group Discussions, notes, Notes of charts, interview
Records, and Survey Meeting Records, Meeting Records, Focus Group notes, Notes of
Results and Survey Results and Survey Results Discussions, Focus Group
Meeting Discussions,
Records, and Meeting
Survey Results Records, and
Survey Results
Proposed Assignment Plan Contained all of the Contained all of the Contained three Unreasonable
Assignment Planning contained all of the five deliverables five deliverables of the five delay in
on special studies to following and and accomplished and accomplished deliverables but Planning
be conducted,
accomplished 3 days 1 day ahead of the within the target accomplished
indicating among
others, the Plan of ahead of the target target date date outside of the
Organization, date: target date
Coordinated Methods Plan of Organization
and Measures, Coordinated Methods
Performance and Measures
Improvement Plans,
Performance
Internal Control
Issues and Working Improvement Plan
Papers within the Internal Control
target date Issues and
Working Papers
Led in the preparation 130% of action 114-129% of action 100-114% of action 51-99% of 50% and below
of correspondences/
communications/actio documents prepared documents documents action of action
n documents within or reviewed and prepared or prepared or documents documents
15 working days of accepted by the reviewed and reviewed and prepared or prepared or
receipt and draft Chief AO 3 working accepted by the accepted by the reviewed and reviewed and
reports for
signature/considerati days ahead of the Chief AO 1 working Chief AO within 15 accepted by the accepted by the
on of appropriate target date from day ahead of the working days from Chief AO within Chief AO within
signing authorities receipt of target date from receipt of 15 working days 15 working days
requests/queries vis- receipt of requests/queries from receipt of from receipt of
a-vis total no. of requests/queries vis-a-vis total no. of requests/querie requests/querie
requests/queries vis-a-vis total no. of requests/queries s vis-a-vis total s vis-a-vis total
received within the requests/queries received within the no. of no. of
rating period received within the rating period requests/querie requests/querie
rating period s received s received
within the rating within the rating
period period
Supervisi Assisted the Chief

ng AO in the Annual Work and Demonstrated all of Demonstrated all of Demonstrated No deliverable
Administr preparation/formul Financial Plan for the the four criteria and the four criteria and three out of the
ative ation of a Management accomplished 1 accomplished four criteria but
Officer plan/program/ Division working day ahead within the target was not
project/design demonstrated all the of the target date date accepted
within target date
following criteria and
accomplished 3
working days ahead
of the target date:
Format was in
accordance with the
current National
Budget Circular on
Budget Execution
Documents (BEDs)
Considered the
status/schedule of
procurement and
bidding process
Contained the
divisions
measureable output
and corresponding
funds required
Contained when the
division will
undertake/implement
the program/
project/activity
Assisted the Chief Updated 130% of Updated 115-129% Updated 100-114% Updated 51- Updated 50%
AO in simplifying work flow process/ of work flow of work flow 99% of work and below of
work procedure in the organizational chart process/ process/ flow process/ work flow
Office and/or the
as needed organizational chart organizational chart organizational process/
Department as
needed as needed as needed chart as needed organizational
chart as needed
Assisted the Chief Provided daily Provided daily Provided daily Provided daily Provided daily
AO in providing technical assistance technical technical technical technical
technical assistance to 130% of the MD assistance to 115- assistance to 100- assistance to assistance to
to MD staff in the staff for the rating 129% ofthe MD 114% ofthe MD 51-99% of the 50% and below
conduct of evaluation
of documents, period staff for the rating staff for the rating MD staff for the ofthe MD staff
preparation of action period period rating period for the rating
documents, reports period
and other related MD
activities
Evaluated the For APDS Demonstrated all of Demonstrated all of Demonstrated Unreasonable
completeness and evaluation, all of the the five deliverables the five deliverables three of the five delay in
authenticity of the following were and accomplished and accomplished deliverables but accomplishing
documents submitted present and 1 day ahead of the within the period submitted the job
by Private Lending accomplished 3 days target date prescribed by the outside of the
Institutions (PLIs) ahead of the target rules the period
applying for
accreditation to the date: prescribed by
APDS within the the rules
period prescribed by In accordance with
the rules the appropriate
DepEd Order/Memo
on APDS
Appended

period of
accreditation
Has all the

documents for
evaluation
Initialed action
document and/ or
drafted MOA on the
matter

Monitored 130% of action 115-129% of action 100-114% of action 51-99% of 50% and below
compliance of MD documents prepared documents documents action of action
staff on the fifteen
or reviewed, initialed prepared or prepared or documents documents
(15) working days
DepEd-CSC and accepted by the reviewed, reviewed, initialed prepared or prepared or
requirement in the Chief AO 3 working initialed and and accepted by reviewed, reviewed,
preparation of action days ahead of the accepted by the the Chief AO within initialed and initialed and
documents on target date from Chief AO 1 15 working days accepted by the accepted by the
requests/queries receipt of working day from receipt of Chief AO within Chief AO within
related to requests/queries vis- ahead of the target requests/queries 15 working days 15 working days
organization and
staffing and APDS a-vis total no. of date from receipt of vis-a-vis total no. of from receipt of from receipt of
requests/queries requests/queries requests/queries requests/querie requests/querie
received within the vis-a-vis total no. of received within the s vis-a-vis total s vis-a-vis total
rating period requests/queries rating period no. of no. of
received within the requests/querie requests/querie
period period
Prepared monitoring Monitoring and Monitoring and Monitoring and Monitoring and Monitoring and
and evaluation evaluation evaluation evaluation evaluation evaluation
instrument/checklist instrument/checklist instrument/checklist instrument/checklist instrument/chec instrument/chec
for use in quarterly has been 130% has been 115- has been 100- klist has been klist not
review of work
processes and/or adapted 129% adapted 114% adapted 51-99% adapted
implementation of with modifications with modifications adapted with
programs/projects modifications
Assisted the Chief Project Proposal Met all of the four Met all of the four Met items 1 to No project
AO in the demonstrated all of criteria and criteria and 3 but was not proposal
development of plans the following and submitted 1 submitted within implemented
and programs relative submitted 3 working working day ahead target date
to management
improvement in the days ahead of the of the target date
Department and target date:
submitted within Innovation Must
target date differ from and
improve upon
previous attempts at
solving the same
problem
Feasibility realistic
in terms of
implementation and
project cost
Impact address a
significant need
Has executive
sponsorship
Supervised the Plan contained all of Contained all of the Contained all of the Contained three Unreasonable
conduct of special the following and five deliverables five deliverables of the five delay in
studies and other accomplished 3 and accomplished and accomplished deliverables but Assignment
activities related to working days ahead 1 working day within the target accomplished Planning
special assignments
given to the MD of the target date: ahead of the target date outside of the
within the target date Plan of Organization date target date
Coordinated Methods
and Measures
Performance
Improvement Plan
Internal Control
Issues and
Working Papers
Served as As Head Secretariat, Demonstrated all of Demonstrated all of Demonstrated No deliverable
Coordinator /Head the Management the five deliverables the five deliverables three of the five
Secretariat of various Analyst and accomplished and accomplished deliverables but
Task Forces demonstrated all of 1 working day within the target accomplished
the following and 3 ahead of the taget date outside of the
working days ahead date target date
of the target date:
various documents
(reports, notes,
documentation) and
the work of the
working groups
Communicated and
disseminated
efficiently the
outcomes of the
various working
in
Organized meetings
and provide
administrative
support
Prepared studies on
the subject
working group
Data collection and
analysis
Assisted the Chief 130% of action 115-129% of action 100-114% of action 51-99% of 50% and below
AO in documents prepared documents documents action of action
reviewing/editing or reviewed, initialed prepared or prepared or documents documents
correspondences/
and accepted by the reviewed, reviewed, initialed prepared or prepared or
communications/actio
n documents/reports Chief AO 3 working initialed and and accepted by reviewed, reviewed,
prepared within 15 days earlier than the accepted by the the Chief AO initialed and initialed and
working days of target date from Chief AO 1 within 15 working accepted by the accepted by the
receipt by MD staff receipt of working day days from receipt of Chief AO within Chief AO within
requests/queries vis- earlier than the requests/queries 15 working days 15 working days
a-vis total no. of target date from vis-a-vis total no. of from receipt of from receipt of
requests/queries receipt of requests/queries requests/querie requests/querie
received within the requests/queries received within the s vis-a-vis total s vis-a-vis total
rating period vis-a-vis total no. of rating period no. of no. of
requests/queries requests/querie requests/querie
received within the s received s received
rating period within the rating within the rating
period period
Chief Plans, organizes Annual Work and Demonstrated all of Demonstrated all of Demonstrated No Annual Work
Administr and directs Financial Plan for the the five criteria and the five criteria and three out of the and Financial
ative Management Management submitted 1 submitted within five criteria and Plan prepared
Officer Division staff based Division working day ahead target date submitted
on DepEds strategic demonstrated all of of the target date outside of the
directions and on
the following criteria target date
target date
and submitted 3
working days ahead
of target date:
Approved by the
signing authority
Format was in
accordance with the
current National
Budget Circular on
Budget Execution
Documents (BEDs)
Considered the
status/schedule of
procurement and
bidding process
Contained the
divisions
measureable output
and corresponding
funds required
Contained when the
division will
undertake/implement
the program/
project/activity
Led in carrying out Assignment Plan Contained all of the Contained all of the Contained three Unreasonable
activities relative to contained all of the five deliverables five deliverables of the five delay in
the implementation of following and and submitted 1 and submitted deliverables and Assignment
programs/projects/res submitted 3 working working day ahead within the target submitted Planning
earches within target
date days ahead of the of the target date date outside of the
target date: target date
Plan of Organization
Coordinated Methods
and Measures
Performance
Improvement Plan
Internal Control
Issues and
Working Papers
Simplified work Updated 130% of Updated 115-129% Updated 100-114% Updated 51- Updated 50%
procedure in the work flow process/ of work flow of work flow 99% of work and below of
Office and/or the organizational chart process/ process/ flow process/ work flow
Department as
as needed organizational chart organizational chart organizational process/
needed for the rating
period as needed as needed chart as needed organizational
chart as needed
Provided technical Provided daily Provided daily Provided daily Provided daily Provided daily
assistance to MD technical assistance technical technical technical technical
staff in the conduct of to 130% of MD staff assistance to 115- assistance to 100- assistance to assistance to
evaluation of in the conduct of 129% of MD staff in 114% of MD staff in 51-99% of MD 50% and below
documents,
preparation of action evaluation of the conduct of the conduct of staff in the of MD staff in
documents, reports documents, evaluation of evaluation of conduct of the conduct of
and other related MD preparation of action documents, documents, evaluation of evaluation of
activities. documents, reports preparation of preparation of documents, documents,
and other related MD action documents, action documents, preparation of preparation of
activities within the reports and other reports and other action action
rating period related MD related MD documents, documents,
activities within the activities within the reports and reports and
rating period rating period other related other related
MD activities MD activities
period period
Supervised the For APDS Demonstrated all of Demonstrated all of Demonstrated Unreasonable
preparation of the evaluation, all of the the four the four all of the five delay in
APDS-MOA for PLI's following were deliverables and deliverables and deliverables but accomplishing
with complete present and evaluated within 5 evaluated within the evaluated the job
requirements and
recommends the evaluated 3 working working days from period of outside of the
same to the days ahead of the receipt accreditation target date set
Secretary through the target date by this Office
Undersecretary of
Finance and In accordance with
Administration, for the appropriate
accreditation to the DepEd Order/Memo
Department's APDS on APDS
Appended
Had all the

documents for
evaluation
Signed action
document and/ or
initialed MOA on the
matter
Ensured 100%
compliance of MD 130% of action 115-129% of action 100-114% of action 51-99% of 50% and below
staff on the fifteen documents prepared documents documents action of action
(15) days DepEd-
or reviewed and prepared or prepared or documents documents
CSC requirement in
the preparation of signed 3 working reviewed and reviewed and prepared or prepared or
action documents on days ahead of the signed 1 working signed within 15 reviewed and reviewed and
requests/queries target date from day ahead of the working days from signed within 15 signed within 15
related to receipt of target date from receipt of working days working days
organization and requests/queries vis- receipt of requests/queries from receipt of from receipt of
staffing and APDS. a-vis total no. of requests/queries vis-a-vis total no. of requests/querie requests/querie
requests/queries vis-a-vis total no. of requests/queries s vis-a-vis total s vis-a-vis total
received within the requests/queries received within the no. of no. of
rating period received within the rating period requests/querie requests/querie
period period
Led in administering Monitored/evaluated Monitored/evaluate Monitored/evaluate Monitored/evalu Monitored/evalu
periodic and/or term 130% of at least two d 115-129% of at d 100-114% of at ated 51-99% of ated 50% and
evaluation of work work least two work least two work at least two below of at least
processes and/or
processes/programs/ processes/program processes/program work two work
implementation of
programs/projects projects within the s/ projects within s/ projects within processes/progr processes/progr
prescribed period the prescribed the prescribed ams/ projects ams/ projects
period period within the within the
prescribed prescribed
period period
Developed plans and Project Proposal Met all of the four Met all of the four With project No project
programs relative to must demonstrate all criteria and criteria and proposal but proposal
management of the following and submitted 1 submitted within the was not
improvement in the submitted 3 working working day ahead period prescribed implemented
period prescribed by days ahead of the of the target date by the rules
the rules target date:
Innovation Must
differ from and
improve upon
previous attempts at
solving the same
problem
Feasibility realistic
in terms of
implementation and
project cost
Impact address a
significant need
Has executive
sponsorship
Designated MD staff For staffing and Demonstrated all of Demonstrated all of Demonstrated Unreasonable
in the conduct of organization, all of the three the three items 1 and 2 delay in
studies related to the following criteria deliverables and deliverables and but not accomplishing
management surveys were present and acted upon 1 acted upon within accepted and the job
of organizational
structure, manpower accomplished 3 working day ahead 15 working days signed within
and operations, and working days ahead of the target date the period
special problems of of the target date: prescribed by
the Department Position requirement the rules
analysis is in
accordance with the
DepEd-DBM
Organization and
Staffing Standards
With supporting
documents for
evaluation
Accepted and signed
Reviewed / prepared Assignment Plan Contained all of the Contained all of the Contained three Unreasonable
and approved contained all of the five deliverables five deliverables of the five delay in
Assignment Plan on
special studies to be following and and submitted 1 and submitted deliverables but Assignment
conducted, indicating submitted 3 working ahead of within target date submitted Planning
among others, the working days ahead target date outside of the
Plan of Organization, of target date: target date
Coordinated Methods
and Measures, Plan of Organization
Performance and Coordinated Methods
Plans, Internal and Measures
Control Issues and Performance
Working Papers Improvement Plan
within target date
Internal Control
Issues and
Working Papers
Reviewed/edited and 130% of action 115-129% of action 100-114% of action 51-99%of action 50% and below
initialed/signed documents prepared documents documents documents of action
correspondences/ or reviewed, signed prepared or prepared or prepared or documents
communications/actio and accepted 3 reviewed, reviewed, initialed reviewed, prepared or
n documents/reports
prepared by MD staff working days ahead initialed and and accepted by initialed and reviewed,
within 15 working of the target date accepted by the the Chief AO within accepted by the initialed and
days of receipt from receipt of Chief AO 1 working 15 working days Chief AO within accepted by the
requests/queries vis- day ahead of the from receipt of 15 working days Chief AO within
a-vis total no. of target date from requests/queries from receipt of 15 working days
requests/queries receipt of vis-a-vis total no. of requests/querie from receipt of
received within the requests/queries requests/queries s vis-a-vis total requests/querie
rating period vis-a-vis total no. of received within the no. of s vis-a-vis total
requests/queries rating period requests/querie no. of
received within the s received requests/querie
rating period within the rating s received
period within the rating
period
Prepared reports/ 130% of reportorial 115-129% of 100-114% of 51-99% of 50% and below
communications requirements for the reportorial reportorial reportorial of reportorial
pertaining to the
implementation of rating period requirements for requirements for requirements for requirements for
program/project/rese prepared and the rating period the rating period the rating period the rating period
arch/activity within submitted 3 working prepared and prepared and prepared and prepared and
the target date days ahead of the submitted 1 submitted within the submitted within submitted within
target date working day ahead target date the target date the target date
of the target date

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PCP No.

______ Revision Code: 00

Gathered data/information as inputs in Consolidated inputs for

Position requirement analysis

B. Monitoring and Evaluation Processed/evaluated documents relative to Evaluation Sheet on

Action Document on the result

Coordinated and ensured timely submission of the Consolidated reports on

2. Monitoring Reports by the Regional APDS Validation reports from the

Ensured that the accredited (PLIs), financial Action documents on the

C. Project Management Provided secretariat and logistics support in Workshops/meetings

PCP No. ______ Revision Code: 00

DUTIES AND RESPONSIBILITIES

Major and Final Key Result Areas Objectives Output

Gathered, organized and analyzed Consolidated inputs for

B. Monitoring and Evaluation Processed/evaluated documents relative to Position requirement analysis

Action Document on the result

Coordinated and ensured timely submission of Consolidated reports on

3. Ensured that the accredited (PLIs), financial Action documents on the

C. Project Management Provided technical support in carrying out A documentation/study of the

E. Communication Writing Prepared correspondences/ communications/ Action documents relative to

PCP No. ______ Revision Code: 00

Position Title Administrative Officer V Salary Grade 18

DUTIES AND RESPONSIBILITIES

2. Prepares Management Review Reports relative to the management review conducted

Major and Final Outputs Key Result Areas Objectives Output

A. Planning and Organizing Analyzed and interpreted Project proposal

Consolidated reports on categorized A summary report on a

Supervised the AO-in charge in ensuring the Consolidated reports on

2. Monitoring Reports by the Regional APDS Validation reports from the

3. Ensured that the accredited (PLIs), financial Action documents on the

Proposed Assignment Planning on special Assignment Plan on a special study

E. Communication Writing Led in the preparation of correspondences/ Action documents relative

Position Title Supervising Administrative Officer Salary Grade 22

3. Conducts training on the application of the recommended improvements

7. Prepares report/recommendations relative to the conduct of studies on special problems

Assisted the Chief AO in Updated work flow

Evaluated the completeness and Evaluation Sheet on

Monitored compliance of MD staff Accomplishment report

Prepared monitoring and Monitoring and evaluation

E. Communication Writing Assisted the Chief AO in Action documents relative to

Assisted the Chief AO in preparing Report/action documents for

PCP No. ______ Revision Code: 00

Position Title Chief Administrative Officer Salary Grade 24

DUTIES AND RESPONSIBILITIES

3. Submits recommendations for management improvement to the FMS Head, as necessary

4. Plans and develops trainings on the application of management improvements

5. Provides staff supervision over the implementation of management improvements

Major and Final Outputs Key Result Areas Objectives Output

Led in carrying out activities Assignment terms of reference

Simplified work procedure in the Updated workflow process or

Supervised the preparation of the APDS Memorandum of Agreement

Ensured 100% compliance of MD Action documents on

C. Project Management Developed plans and programs A documentation of the results

Reviewed / prepared and approved A documentation of the results

Position Objectives Outstanding Very Satisfactory Satisfactory Unsatisfactory Poor

(5) (4) (3) (2) (1)

Had all the

As Secretariat, the Demonstrated all of Demonstrated all of Demonstrated No deliverable

Specific and within

Evaluated within the

Has all the

Evaluated within the

Had all the