Tally.

ERP 9 for Fixed Asset Management

© Tally Solutions Pvt. Ltd. All Rights Reserved

Agenda

• Fixed Asset Management – An Overview

• Structure of Fixed Asset Management

• Tally.ERP 9 for Fixed Asset Management

• Process Flow

• Primary Requirement

• Tally.ERP 9 – Fitment

© Tally Solutions Pvt. Ltd. All Rights Reserved 2

Structure of Fixed Asset Management

Depreciation MIS
Methods Reports
Fixed Asset
Management

Asset Asset
Classification Depreciation

Capital Asset
Purchase Disposal

© Tally Solutions Pvt. Ltd. All Rights Reserved 3

Fixed asset management – An Overview
DEPRECIATION
METHODS
· User can define the
depreciation methods
· Rate of depreciation can
be defined for various
depreciation method
· Date of applicability of
depreciation can be
mentioned
© Tally Solutions Pvt. Ltd. All Rights Reserved
FIXED ASSET MANAGEMENT ON TALLY.ERP 9
ASSET CAPITAL ASSET ASSET
MIS REPORTS
CLASSIFICATION PURCHASE DISPOSAL DEPRECIATION
· Asset group creation · Below mentioned details · While disposing assets · Asset depreciation · Asset put to use report
with depreciation can be recorded while below mentioned details details can be recorded
can be captured for · Insurance details
method, effective date capital purchasing along with below
reference in fixed asset · Warranty & AMC details
and rate tag mentioned details
- Asset location register
· Item classification with - Asset location · Custodian details
- Asset ID - Asset location
- Location details - Asset ID · Asset Register
- Put to use date - Asset ID
- Supplier name - Put to use date
- Custodian name - Put to use date
- Bill Date - Custodian name
- Purchase rate and - Custodian name
- Put to use Date quantity - Purchase rate and
- Purchase rate and quantity
- Insurance Details quantity
- Warranty Details
- AMC Details
4
Depreciation Method

Depreciation MIS
Methods Reports
Fixed Asset
Management

Asset Asset
Classification Depreciation

Capital Asset
Purchase Disposal

© Tally Solutions Pvt. Ltd. All Rights Reserved 5

Process Flow – Depreciation method
DEPRECIATION
METHOD

User can define the

depreciation method as per
their requirement

Defined depreciation methods

can be attached to particular
asset classification

User need to link assets

classification to a particular
asset group

Based on the depreciation

method and rate of
Depreciation
depreciation for assets,
Depreciation methods Methods
calculations are done in Fixed
Asset reports Will be stored in database

© Tally Solutions Pvt. Ltd. All Rights Reserved 6

Primary Requirement – Depreciation Method
Category / Module Major Requirement Explanation
Depreciation Method Depreciation method Various depreciation methods can be created in the system using
name depreciation master. Depreciation rate can be defined with its date
of effectiveness.

Classification of assets Provision to segregate certain group of asset under one category is
provided. Methods of depreciations and rate of depreciation can be
mentioned here so that it can be further referred.

Grouping of asset Various assets can be grouped under a single group so that same
depreciation methodology is applicable to all the items. One time
configuration in group level will be applicable to all the items.

Asset items Asset item can be created under certain group. Master will contain
the details like supplier of the asset , billed date, rate, total cost,
AMC, Warranty, service, location and put to use date details.

© Tally Solutions Pvt. Ltd. All Rights Reserved 7

Tally.ERP 9 Fitment – Depreciation Method
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 Depreciation Master Creation Yes

2 Tagging of masters under fixed asset group Yes

3 Multiple master creations Yes

4 Tagging of Depreciation methods to asset classifications Yes

with rates
5 Fixed asset report generation based on depreciation Yes
methods

© Tally Solutions Pvt. Ltd. All Rights Reserved 8

Asset Classification

Depreciation MIS
Methods Reports
Fixed Asset
Management

Asset Asset
Classification Depreciation

Capital Asset
Purchase Disposal

© Tally Solutions Pvt. Ltd. All Rights Reserved 9

Asset Classification
Category / Module Major Requirement Explanation

Asset Classification Asset classification User can create asset classification and mention the method of
depreciation. Effective date and rate of depreciation can be also
mentioned at this place.
Asset group creation Multiple asset groups can be created under the asset
classification. Asset group will inherit the property of asset
classification.
Asset item creation Asset can be created under a particular asset group. Detail of
supplier from whom the asset item is purchased and bill date
are captured in the master.
Put to use date According to companies act, the depreciation is to be calculated
on the asset put to use date.

Insurance & Warranty Policy details, expiry date, type of insurance and effective date
of insurance with AMC details can be stored for future
reference in asset item master.

© Tally Solutions Pvt. Ltd. All Rights Reserved 10

Tally.ERP 9 Fitment – Asset classification
SL No. Requirement Part of Tally.ERP 9 Part of Solution

1 Asset classification Yes

2 Set/Alter depreciation details Yes

3 Method of depreciation Yes

4 Effective date Yes

5 Rate of depreciation Yes

6 Asset group master Yes

7 Asset item master Yes

8 Asset location details Yes

9 Asset ID details Yes

10 Asset supplier name Yes

11 Bill date for asset Yes

12 Put to use date for asset Yes

© Tally Solutions Pvt. Ltd. All Rights Reserved Cont. 11

Tally.ERP 9 Fitment – Asset classification
SL No. Requirement Part of Tally.ERP 9 Part of Solution

13 Insurance details Yes

14 Insurance effective date Yes

15 Insurance expiry date Yes

16 Type of insurance Yes

17 Policy number Yes

18 Warranty details Yes

19 Warranty date Yes

20 Warranty expiry date Yes

21 Warranty reference number Yes

22 Annual maintenance details Yes

23 Applicable date for AMC Yes

24 AMC expiry date Yes

© Tally Solutions Pvt. Ltd. All Rights Reserved 12

Tally.ERP 9 Fitment – Asset classification
SL No. Requirement Part of Tally.ERP 9 Part of Solution

25 AMC reference number Yes

26 Service details Yes

27 Service type Yes

28 Service on or before date Yes

29 Batch details Yes

30 Unit of asset item Yes

© Tally Solutions Pvt. Ltd. All Rights Reserved 13

Capital Purchase Management

Depreciation MIS
Methods Reports
Fixed Asset
Management

Asset Asset
Classification Depreciation

Capital Asset
Purchase Disposal

© Tally Solutions Pvt. Ltd. All Rights Reserved 14

Process Flow – Capital Purchase Management

CAPITAL PURCHASE MANAGEMENT

User can create three different voucher types for

recording capital purchase, asset disposal and asset
depreciation

Capital Purchase Asset Disposal Asset Depreciation

User can capture the location where the asset need to be put
after purchase

User can even mention the name of the concerned person who
will be the owner of the asset

User can tag the purchase rate as well as the quantity details Purchase /
while raising the capital purchase invoice for future reference Disposal /
Transaction details Depreciation
are stored in database details

© Tally Solutions Pvt. Ltd. All Rights Reserved 15

Primary Requirement – Capital Purchase Management
Category / Module Major Requirement Explanation

Capital Purchase Capital purchase Capital purchase records can be recorded in the system with the
Management management complete details. Like, supplier from whom it was purchased,
Annual maintenance details and where the asset need to be
shipped.
Capital depreciation Based on the method of depreciation tagging at the item level,
user can record the depreciation details in the system after a
period of time.
Capital disposal Once the life of asset is over and need to be disposed. Same can
be captured in the system.
Custodian details System provide the capability to record the name of the
custodian under whom the asset is currently held. Similarly the
location where the asset currently resides.

© Tally Solutions Pvt. Ltd. All Rights Reserved 16

Tally.ERP 9 Fitment – Capital Purchase Management
SL No. Requirement Part of Tally.ERP 9 Part of Solution

1 Voucher type creation for capital purchase Yes

2 Capturing asset location details in transactions Yes

3 Asset ID details Yes

4 Quantity of asset purchased Yes

5 Rate of items Yes

6 Total Amount Yes

7 Custodian details Yes

8 Period under certain custody Yes

© Tally Solutions Pvt. Ltd. All Rights Reserved 17

Tally.ERP 9 Fitment – Capital Depreciation Management
SL No. Requirement Part of Tally.ERP 9 Part of Solution

1 Voucher type creation for capital depreciation Yes

2 Asset Name for which depreciation is calculated Yes

3 Asset ID and basic details Yes

4 Location where asset is currently available Yes

5 ID of asset Yes

6 Depreciated amount based on depreciation methods Yes

© Tally Solutions Pvt. Ltd. All Rights Reserved 18

Tally.ERP 9 Fitment – Capital Disposal Management
SL No. Requirement Part of Tally.ERP 9 Part of Solution

1 Voucher type creation for Capital disposal Yes

2 Location from where asset is disposed Yes

3 Item disposed details Yes

4 Quantity of item disposed details Yes

5 Disposal rate Yes

6 Disposal amount Yes

7 Custodian details who is in charge of disposal Yes

© Tally Solutions Pvt. Ltd. All Rights Reserved 19

Temple & Trust – MIS Reports

Depreciation MIS
Methods Reports
Fixed Asset
Management

Asset Asset
Classification Depreciation

Capital Asset
Purchase Disposal

© Tally Solutions Pvt. Ltd. All Rights Reserved 20

Primary Requirement – MIS Reports
Category / Module Major Requirement Explanation

MIS Reports Asset put to use report Asset put to use report provide the details of asset, when it was
purchased, purchased amount and from when the asset is under
operation. Facility is provided in report to enter the put to use
date. Since the depreciation is calculated based on this date.
Insurance details report This report provides complete insurance detail for the assets.
Type of policies, policy number and expiry dates are available
in this report. Asset details which are not insured are also
available in this report.
Warranty number & AMC Report provide Warranty number and validity period of assets.
details report AMC details are also available based on which servicing
decision can be taken.
Custodian report Report provide the detail of the custodian under whom the asset
resides with period wise.

Fixed asset register Fixed asset register provides complete summary of an asset.
Capital purchase, AMC, services history, warranty and disposal
details based on the period.
Schedule 3 reports Schedule 3 reports provide the depreciation details of an asset.
Information like Opening balance, depreciation amount and the
closing balance of the asset are viewed in this report.
© Tally Solutions Pvt. Ltd. All Rights Reserved 21
Tally.ERP 9 Fitment – MIS Reports
SL No. Requirement Part of Solution

1 Asset put to use report Yes

2 Insurance details report Yes

3 Warranty & AMC details report Yes

4 Custodian Details report Yes

5 Asset Register Yes

6 Schedule 3 reports Yes

7 Written down Value report Yes

8 Straight line Method report Yes

© Tally Solutions Pvt. Ltd. All Rights Reserved 22

 Thank You

For any queries, write to us :

support@tallysolutions.com

To find out more, visit :

http://www.tallysolutions.com/website/html/solutions/segment-vertical-solutions.php

© Tally Solutions Pvt. Ltd. All Rights Reserved