FAX GRAM FOR TRANSMISSION

ORIGIN : CENTRAL WAREHOUSE MINGEN

Ditucalan, Iligan City

DATE : October 10, 2016

TO : ALL COST CENTER HEADS CONCERNED

OFFICE OF THE VICE PRESIDENT, MINGEN ADMINISTRATION/FINANCE DEPT.

SAFETY SECURITY SVS. & ENVTL.DIV. FINANCE DIVISION, OM
LEGAL SERVICES DIVISION ACCOUNTING BUDGET. & DISBURSEMENT CON'T.
IPP & CONTRACTS MGT. DIV. TREASURY CREDIT MGT. FIN'L. PLNG. & REVIEW
BILLINGS AND SETTLEMENTS DIV. LOGISTICS DIVISION, OM
OPERATIONS PLANNING DEPT., OM CONTRACTS MGT. OFFICE
GENERATION PERFORMANCE DIV. PROCUREMENT SERVICES SECTION
DAMS, RESERVOIRS & WATERWAYS MGNT.DIV. WAREHOUSING, INVENTORY, TRAFFIC & DISPOSAL SEC.
INFORMATION SYSTEM TECH. DIV. HR & ADMINISTRATION DIVISION, OM
COMMUNITY DEVELOPMENT DEPT., OM HUMAN RESOURCE SECTION
PLANNING/DESIGN.PROJ.DEV.EVAL GENERAL SRVS. & FAC. MGT.
& MONITORING MEDICAL SERVICES SECTION
WATERSHED MGT. DIVISION
COMMISSION ON AUDIT

SUBJECT : 2016 PHYSICAL INVENTORY OF GENERAL PLANT EQUIPMENT (GPE)

AND SIGNING OF INDIVIDUAL INVENTORY SHEET (IIS)

PLEASE BE INFORMED THAT THE MINDANAO GENERATION CENTRAL WAREHOUSE INVENTORY TEAM
WILL BE CONDUCTING ACTUAL VERIFICATION AND PHYSICAL INVENTORY/COUNTING OF EQUIPMENT AS
INDICATED IN YOUR UPDATED INDIVIDUAL INVENTORY SHEETS OF GENERAL PLANT EQUIPMENT ISSUED TO
THE CONCERNED OFFICERS AND EMPLOYEES OF VARIOUS COST CENTERS ON THE DATES AS SHOWN ON THE
ATTACHED SCHEDULE.

IN LINE WITH THE PROVISIONS OF CIRCULAR NO. 2005 - 30 SECTION 6.0 AND 6.1 - WHICH IS THE BASIS OF
THE 2016 YEAR END INVENTORY FOR GPE - IT STATES THAT "ANY ITEM THAT COULD NOT BE PRESENTED
DURING THE INVENTORY MUST BE SUPPORTED BY ANY PROOF OF EVIDENCE OF IT'S WHEREABOUTS
AND/OR DOCUMENTS STATING THE REASON WHY SAME COULD NOT BE PRESENTED" AND "ANY
EMPLOYEE WHO CANNOT PRESENT HIS/HER PROPERTY ACCOUNTABILITIES, NOR SHOW PROOF OF
EVIDENCE/DOCUMENTS WHY SUCH COULD NOT BE PRESENTED WITHIN A REASONABLE PERIOD (60 DAYS
AFTER) MAY BE BILLED ACCORDINGLY BY THE CONTROLLERS DEPARTMENT."

LIKEWISE, THE TURNOVER OF GENERAL PLANT EQUIPMENT (GPE) TO THE MINGEN CENTRAL
WAREHOUSE FOR ISSUANCE OF GARV AND TRANSFER OF PROPERTY ACCOUNTABILITY RECEIPTS
DURING THE INVENTORY PERIOD SHALL BE SUSPENDED SO AS NOT TO HAMPER AND/OR DELAY THE
VARIOUS ACTIVITIES IN THE SAID UNDERTAKING.

IN THIS REGARD, YOUR FULL COOPERATION AND SUPPORT IS HEREBY ENJOINED.

THANK YOU.

- CORPUZ -

APPROVED FOR TRANSMISSION:

D. C. CORPUZ
Vice President, Mindanao Generation
SPOSAL SEC.