M/T GENMAR

SIRE Inspection Preparation

It will greatly expedite the inspection if the following documents are available and ready for the Inspector’s
review on boarding:

1. Copies for the Inspector:

Prepared according to attached list on page 2.

2. The Inspector will wish to sight the following, where applicable:

The Certificate of Registry;
The vessel’s trading certificates, (the copies to be sighted if the originals are ashore): Safety
Equipment, Loadline, Safety Radio, IOPP, Safcon, International Tonnage, ISM Document of
Compliance, ISM Safety Management Certificate, Certificate of Fitness or Noxious Liquids
Certificate;
Oil Record Books Parts 1 and 2, Cargo Record Book;
Certificates of Civil Liability for Oil Pollution;
The USA Certificate of Financial Responsibility, and the last Tank Vessel Examination Letter;
The Class Certificate, Enhanced Survey File with Condition Assessment Report, and quarterly class
reports;
Approved manuals: Stability, Damage Stability, Inert Gas, COW, CBT, and ODME;
An approved SOPEP, and VRP Manual;
SOLAS Training Manual, SOLAS Maintenance Manual, life saving appliance and fire fighting
equipment maintenance records;
The Procedures and Arrangements Manual, (for chemical and gas carriers);
The Cargo Gear Register;
Officer and crew national Certificates of Competency, Continued Proficiency and Dangerous Cargo
Endorsements;
Evidence of Administration acceptance of crew Certificates of Competency;
The Manager’s Operating Instructions;
The Company Drug and Alcohol Policy, and records of unannounced testing;
The Garbage Record Book and the Garbage Management Plan;
Records of testing of mooring winch brakes, mooring rope/wire manufacturer’s certificates, bow
stopper certificate;
The last port State inspection certificate;
Hot work and enclosed space entry permits;
The technical publications listed in the OCIMF Vessel Inspection Questionnaire – Version 5.0 (2011
Edition), question 2.15, as applicable to the vessel.

It should be noted that the Emergency Fire Pump, Emergency Generator, Emergency Steering and the
Oily Water Separator (OWS) will be expected to be operated by the officer accompanying the inspector.

M/T GENMAR - SIRE Inspection Preparation – April 2011

Page 1 of 4

Copies of the Following to be
provided for inspector:
Latest VPQ
Ship's Particulars
Officer's Service Matrix
Crew List
Index of Ship's Certificates
Any Conditions of Class
Minimum Manning Certificate
Mooring Matrix
Port Contact List
Following available for viewing:
Port State inspection file
Cargo Gear Registry
SOLAS Training Manual
VRP
SOPEP
Pollution Equip. Inventory
Oil Record Book Part I
Oil Record Book Part II
ISM file
Safety Meeting file
GMDSS Maint. contract
CLC Certificate
Last Drug & Alcohol Test
Enhanced Survey File
Condition Of Tank Coating
ODME/COW/IGS Manuals
Officer's Licenses
Hotwork/Tank Entry File
Safety Inventory
UKC Calcs/Owners Policy
Garbage Log
Work Hrs & Rest Period
Certs for Mooring Eqpt.
Ballast Management Plan
M/T GENMAR - SIRE Inspection Preparation – April 2011
M/T GENMAR
SIRE Inspection Preparation
The following information should be completed by the ship
and checked by the inspector.
Y Date last carried out
Y DRILL or item or approval
Y Last 3 Abandon Ship drill: 2, 9 &14 July 2011
Y Last 2 Port L/B in Water: 21 April, 14 July
2011
Y Last 2 Starboard L/B in Water: 21 April, 14 July
2011
Y Last Steering Gear Drill: 14 July 2011
Y Last SOPEP Drill: 9 July 2011
Y Last Cargo Lines test & Pressure. 14 July 2011 / 12 kg/cm2
Y Last COW Lines test & Pressure: 14 July 2011 / 12 kg/cm2
Last Foam analysis: 24 Feb. 2010
Last NM correction: WK 27
Last N/M # and date: WK 28
N Last Port State Control inspect date: 18 July 2011
Y Last Port State Control inspect port: Wilhelmshaven
Y Last Class attendance: 12 April 2011
ISPS Code Certificate issue / expire: 12 April 2011 / 12 Oct. 2011
Y USCG - VRP Approval: Yes
SOPEP Approval: 7 March 2011
Y Last Operator Internal ISM audit: 25-30 June 2011
Y Close out of ISM audit: 30 June 2011
Y Last Safety Committee Meeting: 29 June 2011
Y Last Master’s Review – Date: N/A
Y Last Operator's Representative visit: 25-30 June 2011
Y Drug & Alcohol Test dates: 28 June 2011
Y ODME Manual approval Date & Class: 30 March 2011/ DNV
Last ODME test: 9 July 2011
Y Last ODME use: n/a
Y COW Manual approval date & Class: 28 March 2011 / DNV
Y IGS Manual approval date & Class: 28 March 2011 / DNV
Y Cargo Hose tests dates / Pressure: n/a
Winch tests dates / Tons: 10.03.2011, 57.6t
Y
Y Last Service / Inspection of following:
Y Deck Seal: April 2011/ 10 June 2011
Y IG check valve: April 2011/ 10 June 2011
Y P/V Valves: 15 June 2011
Page 2 of 4
 M/T GENMAR

3.1.1 Qualification of Officers Complete Following Matrix

QUALIFICATION OF MASTER C/O 2/O 3/O X/O C/E 1/E 2/E 3/E 4/E
OFFICERS
Nationality

Certificate of
Competency
Issuing Country
(National)
Administration
acceptance
Proof of satisfactory
STCW
Compliance –
Para: 1 or Para:
2
Years with Operator

Years in rank
(Sea time only)
Years on this type of
tanker (Oil,
Chemical, Gas)
Years on all types of
tanker
Months on the vessel
this tour of duty
English proficiency
(Good/Fair/Poor
)
Comments:
     

Note that DCE should indicate if the endorsement is for “oil”, “oil/chemicals” or “chemicals” only.
STCW compliance with regard to Paragraph 1&2 – Please refer to STCW Convention pages 44-45 for
pertinent information. Also, please read Paragraph 3 & 4 (page 45).

The figure in ‘Years on all types of tanker’ should indicate the seafarer’s total service on petroleum, chemical
and gas tankers, and, if significant, should include service on combination carriers whilst in the ‘wet’ mode.

The figure in “Years in Rank” – should indicate “Sea-Time Only”

Please do NOT include Cadet / Apprentice Officer service in any of the above “Sea-Time” figures.

Please state below the normal tour of duty for Master; C/E; other officers and ratings.

Please indicate whether a Medical physical examination is carried out before each joining.

M/T GENMAR - SIRE Inspection Preparation – April 2011

Page 3 of 4
 M/T GENMAR
The Master can expect that the inspection will take about 7 to 8 hours and be performed in the following order,
unless the order of inspection should be altered to fit the vessel’s schedule:

1. Review of above documentation (preparatory for Opening meeting)

2. Opening Meeting, with Master, Chief Engineer and Chief Mate (if available)
3. Complete review of documentation
4. Wheelhouse and navigation
5. Communications (radio room or GMDSS station)
6. The exterior of the Wheelhouse
7. The exterior of the Accommodations to the Poop Deck
8. Up the Main Deck to the Forecastle and Forecastle spaces
9. Back down the Main Deck – random test overfill alarm and manual test of P/V valves)
10. The Pump room
11. To the Cargo Control Room with Chief Officer
12. Discussion with Chief Engineer and into the Engine room including review of PMS.
13. With the Master back through the internal areas of the accommodations
14. Finally a period for the inspector to summarize his thoughts and
15. a final meeting with the Master and Department heads.

It should be noted that the Emergency Fire Pump, Emergency Generator, Emergency Steering and the
Oily Water Separator will be expected to be operated by the officer accompanying the inspector.

Any variation necessary to avoid disruption of the ship’s normal operation will be considered.
The order of inspection can easily be varied as necessary.

During the final meeting, a list of observations will be reviewed with the Master. This review is to
ensure that there are no observations that can be cleared because of a simple misunderstanding. The
Master is not expected to provide corrective actions or to indicate he agrees with the observations.

Please be kindly advised that as per TOTAL S.A. existing policies and procedures, the inspector is not
allowed to leave a written listing of observations on board.

M/T GENMAR - SIRE Inspection Preparation – April 2011

Page 4 of 4