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UM-ACCESS-02
User’s Manual
Store Controller
Consultant:
ALLIANCE SOFTWARE, INC.
http://www.alliance.com.ph
Access Portfolio POS User’s Manual (Manager Edition)
This publication may include typographical errors. Changes are made periodically to
the information herein, these changes will be incorporated in new editions of this
publication. Alliance Software, Inc. may make improvements and/or changes in the
product described in this publication at any time without obligation to notify any
person of such revision or changes.
All Rights Reserved. No part of this manual may be reproduced by any mechanical,
electronic or other means in any form prior written consent of the manufacturer.
TRADEMARK ACKNOWLEDGEMENT
TABLE OF CONTENTS
1.0 SIGNING ON ............................................................................................. 5
4.0 INQUIRY.................................................................................................. 12
5.0 REPORT.................................................................................................. 22
6.1 X-Reading........................................................................................ 24
6.2 Sales Book....................................................................................... 24
6.3 Reading Trail ................................................................................... 24
8.0 MAINTENANCE....................................................................................... 36
1.0 SIGNING ON
1. At Sign On window, enter User ID then press <CASH ENTER>.
Store Controller provides the following customized menus to allow minimum supervision
as well as maximum control over a POS system.
• DAILY TASKS
• INQUIRY
• REPORT
• AUDIT
• MASTER
• MAINTENANCE
Access Portfolio POS User’s Manual (Manager Edition)
- Performs the daily housekeeping work, activates cash registers, sends data
to tenant server when connected to network, updates all available product
items on database.
• CASH IN/OUT
- Tracks all activities of cash going in and coming out from the cash drawer
• SALES RECEIPT
• INVENTORY IN/OUT
• PROMO PLAN
4. Authorization window will appear. (If user is not authorized) Enter Supervisor
User ID and Password, press <ENTER>.
5. Select OK to proceed.
Note: This is the same as Opening the POS or Closing it or commonly known as
making the Z-reading
Start of Day
Confirmation
Access Portfolio POS User’s Manual (Manager Edition)
3. Select Document Number (A) Press F1 to search all existing transactions for
viewing. Pressing Enter instead of F1 will assign a new document number
5. Click Add Item or press <Alt-A> to add tender type if for example for a single
transaction two type of tenders were involved such as depositing a cash amount
and paying an Electric bill by check.
3. Choose T/M ID by typing the terminal number or press F1 to select from available
terminals (*)
9. For transactions, which were returned, search for the correct receipt number,
click Void or press <Alt-V> to void it.
3. At the TRX entry box (A) choose the appropriate transaction type.
5. Choose from what Site the transaction is being made (If you have multiple ware
housing of inventory)
a. At the entry box press <ENTER> or <F1> top open the Search window.
b. At the Find entry box, enter key words of the item you wish to search (i.e.
type “orange” to display all encoded products with “orange” as part of the
Product Description). Leave blank to display all items. Press <ENTER>.
d. The Product ID of the chosen item will appear on the entry box, press
<ENTER>.
4.0 INQUIRY
• TRANSACTION REPORT
- Tracks down all transactions according to tender (cash, check, credit, charge)
• SALES ANALYSIS
- Shows sales summary reports by the hour, day, week, month, or year
• INVENTORY ANALYSIS
2. Enter Receipt # if you wish to view only one transaction. Leave it blank to
view all transactions.
3. Enter Cashier ID, and press <CASH ENTER>. To view all Cashier IDs,
leave the entry box empty and press <CASH ENTER>.
A void transaction
(Show by date will report by day, so you’ll know how many products were
sold on these days. Choosing Show by time, will forecast at which time, the
product is most sellable.
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Take note!!
5. Enter Cashier ID, and press <CASH ENTER>. To view all Cashier Ids,
leave the entry box empty and press <CASH ENTER>. (For Filtering of
inquiry by terminal or cashier
Tender type
3. Enter Cashier ID, and press <CASH ENTER>. To view all Cashier ID’s,
leave the entry box empty and press <CASH ENTER>.
2. Enter Cashier ID. (To inquire by cashier, omit this to view all)
Report interval,
hourly/daily/weekly/monthly/yearly
Drag
Note: Sales Summary is somehow the same with product summary, but
sales summary is for the entire sales ratio and not the product
4. Choose on type of Data using up and down arrows which type you want
to inquire.
Note: Using this function will give you a comparison of your sales and tell you
whether or not your sales has fared well or not.
2. Enter Product ID. Or select Product ID with the help of <F1> search
function.
2. Check Show those with no activity and type the date below to view the
non-moving items.
Note: When products’ quantity on hand is displayed in red, that means that
you have a negative quantity on your inventory. Adding stocks on your
inventory automatically updates the negative quantities.
# of items in
inventory
Transactions of item
Similar to
Stock Card
report but
prices are
included in
here
2. If you have product categorization, you can choose from the Level entry
to display specified category only. Setting a single Site will display
product transactions within that Site.
6. To view another product’s reorder alert status, click Clear or press <Alt-
R>. Repeat steps a-b, otherwise select Close or press <Alt-C>.
5.0 REPORT
• HERE IS WHERE YOU COULD PRINT IN LEGAL SIZED BOND PAPERS THE
DESIRED TRANSACTION REPORTS
Access Portfolio POS User’s Manual (Manager Edition)
BIR CONCERNS
• X-READING
• SALES BOOK
• READING TRAIL
6.1 X-Reading
1. At Store Controller main menu, select Audit Report.
2. Select X-Reading.
6. Click on Apply.
7. To view different records, click Clear or press <Alt-R>. Repeat steps 3-7,
otherwise, select Close.
• PRODUCT MENU
o Product Master
o Category
o Product Class
o Unit of Measure
o Edit List
o Update Sales Cost
o Keyboard Mapping
• CUSTOMER
• SUPPLIER
• SALESMAN
• BANK LIST
• BANK ACCOUNT
• CREDIT COMPANY
• REGION
• SITE/LOCATION
• TERMINAL
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6. Click Save.
Note: Press <Alt-L> and use up and down arrows to have a quick view of all product items.
9. Click on Extend Price button on the right side for special prices
3. Select Category.
5. Enter Description.
8. Click on Save.
10. To remove a unit, choose a unit and click Remove or press <Alt-M>.
Note: Use this function to create a new Unit of Measure aside from PCS. Also if you
are selling a product by piece and also by pack, just select the PCS unit and
add an Item for pack and indicate how many pieces are there in one pack.
10. To view another product transactions, click Clear. Repeat steps 3-5,
otherwise, press <Alt-C> to exit.
Note: Use this function when making changes to multiple products. Type a single
word in Description, say “orange”, click on apply and all your product
description with orange will be displayed.
5. Select T/M ID #.
6. Click Ok.
Note: Use this to update your Gross Profit display in Transaction List after you made
some changes with your Standard Costing in Product Master.
7. Click Ok to save.
Note: Using this function will let you assign commonly sold products such as Phone
cards so as not to encode their Product ID’s when selling.
7.2 Customer
1. At Store Controller main menu, select Master Records.
2. Select Customer.
Note: For POS use, the necessary entries are: Customer ID, Customer
Name, Price Level, and Discount only. Other entries are for back office
integration.
7.3 Supplier
1. At Store Controller main menu, select Master Records.
2. Select Supplier.
4. To delete a supplier, press <Alt-L> or click List to search and click Delete.
5. To add more suppliers, click Clear. Repeat step 3, otherwise, click Close.
7.4 Salesman
1. At Store Controller main menu, select Master Records.
2. Select Salesman.
4. To delete a bank from the bank list, press <Alt-L> or click List to search
and click Delete.
5. To add more banks, click Clear. Repeat step 3, otherwise, click Close.
Note: Encode here the banks, which you’ll be accepting as Check payments
4. To delete a bank account, press <Alt-L> or click List to search and click
Delete.
5. To add more bank accounts, click Clear. Repeat step 3, otherwise, click
Close.
Note: Encode here the Credit Companies that you will be accepting as Credit
card payments.
7.8 Region
1. At Store Controller main menu, select Master Records.
2. Select region.
4. To delete a region, press <Alt-L> or click List to search and click Delete.
5. To add more regions, click Clear. Repeat step 3, otherwise, click Close.
7.9 Site/Location
1. At Store Controller main menu, select Master Records.
2. Select Site/Location.
5. To add more sites / locations, click Clear. Repeat step 3, otherwise, click
Close.
7.10 Terminals
1. At Store Controller main menu, select Master Records.
2. Select Terminals.
3. Enter T/M ID #. Or you may press <CASH ENTER> to view all T/M ID#s.
6. To view other T/M ID # details, click Clear. Repeat steps 1-3, otherwise,
select Close to exit.
Access Portfolio POS User’s Manual (Manager Edition)
Note: You can set which terminals sell products from a specific Site. You
could also block the terminal from selling.
Note: Encode here the Price Level names that you will be assigning to your
customer names, in Price extensions or Promo Plans
Access Portfolio POS User’s Manual (Manager Edition)
8.0 MAINTENANCE
• POS SETUP
• TENANT STATUS
• CONNECT TENANT
5. Click on Ok to save.
Setting
security
levels for
the cashier
Setting
different
tax levels
Access Portfolio POS User’s Manual (Manager Edition)
Setting
commercial
message in
receipt