Access Portfolio POS User’s Manual (Fine Dining Edition)

Document No.
UM-ACCESS-01

Access Portfolio POS version 3.00.00

User’s Manual
Fine Dining Edition

Consultant:
ALLIANCE SOFTWARE, INC.
http://www.alliance.com.ph

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 Access Portfolio POS User’s Manual (Fine Dining Edition)

COPYRIGHT AND DISCLAIMER

Copyright © 2000 by Alliance Software, Inc.

Copyright © 2000 by Access Business Tools, Inc.

The information in this documentation is subject to change without prior notice.

This publication may include typographical errors. Changes are made periodically to the
information herein; these changes will be incorporated in new editions of this publication.
Alliance Software, Inc. may make improvements and/or changes in the product
described in this publication at any time without obligation to notify any person of such
revision or changes.

All Rights Reserved. No part of this manual may be reproduced by any mechanical,
electronic or other means in any form without prior written consent from the
manufacturer.

TRADEMARK ACKNOWLEDGEMENT

Intel and Pentium are registered trademarks of Intel Corporation. Windows is a

registered trademark of Microsoft Corporation. Sybase is a registered trademark of
Sybase, Incorporated.

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 Access Portfolio POS User’s Manual (Fine Dining Edition)

TABLE OF CONTENTS

1.0 Cashier Basic Operation Flow .............................................................................................. 4

2.0 TOUCH-screen USER INPUT .............................................................................................. 5

2.1 Using the On-Screen Keyboard ........................................................................................ 5
2.2 Using the On-Screen Number Pad ................................................................................... 5

3.0 CASHIER OPERATION........................................................................................................ 6

3.1 Sign On ............................................................................................................................. 6
3.2 Change Fund .................................................................................................................... 6
3.3 Basic Sales Transaction.................................................................................................... 6
3.4 Settle Payment/Billing ....................................................................................................... 9
3.5 Modes of Payment ............................................................................................................ 9

4.0 Manage Your Tables ............................................................................................................ 11

4.1 Reserve Table ................................................................................................................. 11
4.2 Occupy Table .................................................................................................................. 11
4.3 Join Table........................................................................................................................ 11
4.4 Break Table ..................................................................................................................... 11

5.0 ADVANCE OPTIONS ......................................................................................................... 12

5.1 Change Quantity/Price/Discount per Item....................................................................... 12
5.2 Void per item ................................................................................................................... 12
5.3 Void the whole transaction receipt .................................................................................. 12
5.4 Splitting the bill ................................................................................................................ 12
5.5 Set Waiter/Deliverer ........................................................................................................ 13
5.6 Logging Cash In and Out ................................................................................................ 13
5.7 Reprint Previous Transaction.......................................................................................... 13
5.8 Changing Password ........................................................................................................ 13
5.9 Sign Off and Print Cashier Report .................................................................................. 13

6.0 HOW To… ............................................................................................................................. 14

To do dine in transaction............................................................................................................ 14
To do delivery transaction.......................................................................................................... 14
To do pick up transaction........................................................................................................... 14
To settle change quantity/price/discount of item........................................................................ 14
To settle payment....................................................................................................................... 14
To void ordered item .................................................................................................................. 14
To void the whole receipt (all the ordered items)....................................................................... 14
To do cash in or cash out........................................................................................................... 14
To do reprint last transaction ..................................................................................................... 14
To sign off and/or print cashier report ........................................................................................ 14

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 Access Portfolio POS User’s Manual (Fine Dining Edition)

1.0 CASHIER BASIC OPERATION FLOW

SIGN ON

CHANGE FUND

SALES TRANSACTION

PAYMENT

ADVANCE OPTIONS

SIGN OFF
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 Access Portfolio POS User’s Manual (Fine Dining Edition)

2.0 TOUCH-SCREEN USER INPUT

2.1 Using the On-Screen Keyboard

1. Select the field where you want to type alphanumeric characters.
2. Use the on-screen keyboard just like the ordinary physical keyboard
3. Select OK when you are done otherwise select Cancel

2.2 Using the On-Screen Number Pad

1. Select the field where you want to type numbers
2. Use the on-screen number pad just like the ordinary number pad of a keyboard
3. Select OK when you are done, otherwise select Cancel

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 Access Portfolio POS User’s Manual (Fine Dining Edition)

3.0 CASHIER OPERATION

3.1 Sign On
1. On the Sign On window, type your Login ID and Password
2. Select Sign On button
3. If you are signing on for the first time of the day the system will prompt a message
“Start the Day?” select Yes to confirm.

3.2 Change Fund

1. Select Options button
2. Select Change Fund button
3. Enter amount of change fund
4. Select OK button to confirm, otherwise select Cancel

Note: This is your petty cash for your cash drawer.

3.3 Basic Sales Transaction

DINE IN TRANSACTION

1. On the main window select Dine In button

2. Select the customer’s chosen table
3. Select Entries button
4. Select Add button to choose the items ordered

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 Access Portfolio POS User’s Manual (Fine Dining Edition)

Main window
Transaction Options
User ID

Company Logo

List of Floors

Table Layout

DINE IN TRANSACTION (cont’d)

5. Select the desired main category then select among the sub-categories
6. Select the item or select it a number of times for desired quantity
7. Select OK to confirm
8. Select Return to go back to main window

Ordered items

Main Categories

Available items per

sub category
Sub Categories

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 Access Portfolio POS User’s Manual (Fine Dining Edition)

PICK UP TRANSACTION

1. On the main window Select Pick Up button.

2. Select Add button for customer info.
3. Enter Customer ID or select Search button to find a customer. On the search
window select the Search button to show the list of customers then select the
customer you have chosen
4. Select Add button to choose items ordered
5. Select the desired main category then select among the sub-categories
6. Select the item or select it a number of times for desired quantity
7. Select OK to confirm
8. Select Return to go back to main window

DELIVERY TRANSACTION

1. On the main window Select Pick Up button.

2. Select Add button for customer info.
3. Enter Customer ID or select Search button to find a customer. On the search
window select the Search button to show the list of customers then select the
customer you have chosen
4. Select Add button to choose items ordered
5. Select the desired main category then select among the sub-categories
6. Select the item or select it a number of times for desired quantity
7. Select OK to confirm
8. Select Return to go back to main window

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3.4 Settle Payment/Billing

PRINT BILLING

1. Select the table you want to print the bill

2. Select Bills button
3. Select Print Bill button

DISCOUNT/SERVICE CHARGE

1. Select the table you wish to apply discounts/service charge

2. Select Bills button
3. Select any filed under Bills
4. Enter the discounts/service charge
5. Select OK to confirm otherwise select Cancel

SETTLE PAYMENT

1. Select the table you want to settle the payment

2. Select Bills button
3. Select a mode (cash, credit, charge, check or coupon); please refer to Mode of
Payment section for detailed tender types
4. Enter the amount paid, select Settle button; a message appears asking if you want to
settle the bill
5. Select Yes to close the transaction, otherwise select No

3.5 Modes of Payment

CASH

1. Select the area under Cash

2. Enter the amount paid
3. Select Settle button, select Yes to close the
transaction

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 Access Portfolio POS User’s Manual (Fine Dining Edition)

CREDIT CARD

1. Select the area under Credit;

2. Enter the Credit ID or select Search to select for credit company
3. Swipe the credit card to the magnetic card reader if there’s any. Otherwise,
manually enter the Card No., Name and Expiry date
4. Enter the Approval number
5. Enter the amount paid, select OK

CHARGE

1. Select the area under Charge

2. Enter the Customer ID or select Search to select a customer
3. Enter the amount, select OK

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 Access Portfolio POS User’s Manual (Fine Dining Edition)

CHECK

1. Select the area under Check

2. On the field Paid By, enter the Customer ID or select Search to select a
customer
3. Enter the Bank ID or select Search to select a bank
4. Enter Check No., and Check Date
5. Enter the amount paid, select OK

4.0 MANAGE YOUR TABLES

4.1 Reserve Table

1. Select the table you wish to reserve
2. Select the Reserve button
Note: You should see a distinctive mark if the table is reserved.

4.2 Occupy Table

1. Select the table you wish to occupy
2. Select Occupy button
3. If the selected table is reserved, select the Reserve button first, do step 1 and 2.
Note: You should see a distinctive mark if the table is occupied.

4.3 Join Table

1. Select the table you want to have other tables joined with
2. Select the Join button
3. Select the table you wish to join
Note: When you select one of the tables joined, all the tables grouped with it are also selected

4.4 Break Table

1. Select the table you wish to depart from the joined tables
2. Select the Break button

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 Access Portfolio POS User’s Manual (Fine Dining Edition)

5.0 ADVANCE OPTIONS

5.1 Change Quantity/Price/Discount per Item

1. Select the desired table, select Entries button
2. Select the item you want to change the quantity, price or apply discount
3. Change the quantity/price/discount of the item
4. Select OK to confirm changes

5.2 Void per item

1. Select the desired table, select Entries button

2. Select the item you void, select Void button
3. Select Yes to confirm voiding, otherwise select No

5.3 Void the whole transaction receipt

1. Select the desired table then select Entries button
2. Select the Void button
3. Select Yes to confirm voiding, otherwise select No

5.4 Splitting the bill

1. Select the desired table then select Bills button
2. Select the Split Bill button

3. Select the chosen bill to split then select the button Split
4. Select the items you want to divide then select OK
5. Select OK to confirm the splitting, otherwise select Cancel
6. If you want to split another bill redo the steps

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 Access Portfolio POS User’s Manual (Fine Dining Edition)

5.5 Set Waiter/Deliverer

1. On main window select the desired table
2. Select Waiter/Deliverer button.
3. Select Search button then select the waiter/deliverer
Note: Use this function if you want to assign for every transaction who is the
waiter/deliverer.

5.6 Logging Cash In and Out

1. On main window, select Options button.
2. Select Cash In/Out
3. Select type of activity (In/Out) then select OK.
4. Enter the Memo (optional), you can type the description of transaction
5. Enter Cash amount, # of credits, # of checks and # of coupons for activity.
6. Enter Login ID and Password for verification, select OK
Note: This may need authorization request. This is where you’ll enter any cash in or out
from your cash drawer for tracking purposes.

5.7 Reprint Previous Transaction

1. On main window, select Options button.
2. Select Reprint button
Note: This function is useful if your printer suddenly run out of paper. Run this utility to
generate a reprint of the latest transaction made.

5.8 Changing Password

1. On main window, select Password
2. Enter the Old Password
3. Enter your New password then re-type it in Confirm password
Note: This may need authorization request.

5.9 Sign Off and Print Cashier Report

1. On main window, select Options button.
2. Select Sign Off button
3. Select Yes to confirm sign off, otherwise select No
4. Select Yes to confirm print the cashier report, otherwise select No

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 Access Portfolio POS User’s Manual (Fine Dining Edition)

6.0 HOW TO…

To do dine in transaction
⇒ On main window select the table, select Entries then select Add button
⇒ Navigate through the main and sub-categories, select the items ordered
⇒ When you’re done, select OK then select Return to go back to main window

To do delivery transaction
⇒ On main window select the Delivery button
⇒ Select Add button. Select the customer, select OK to confirm
⇒ On orders window, select Add button
⇒ Navigate through the main and sub-categories, select the items ordered
⇒ When you’re done, select OK then select Return to go back to main window

To do pick up transaction
⇒ On main window select the Pick Up button
⇒ Select Add button. Select the customer, select OK to confirm
⇒ On orders window, select Add button
⇒ Navigate through the main and sub-categories, select the items ordered
⇒ When you’re done, select OK then select Return to go back to main window

To settle change quantity/price/discount of item

⇒ On main window select the table, select Entries button
⇒ Select the item from the list you want to modify (change quantity/price/discount)
⇒ Select OK to confirm changes, otherwise select Cancel

To settle payment
⇒ On main window select the table, select Entries button
⇒ Select Bills button. Select mode of payment (cash, credit, charge, check or coupon)
⇒ Enter the amount of payment, select Settle button. Select Yes to confirm.

To void ordered item

⇒ On main window select the table, select Entries button
⇒ Select the item you want to void, select Void button
⇒ Select Yes to confirm, otherwise select No

To void the whole receipt (all the ordered items)

⇒ On main window select the table, select Entries button
⇒ Select Void button
⇒ Select Yes to confirm voiding, otherwise select No

To do cash in or cash out

⇒ On main window select Options button, select Cash In/Out button
⇒ Select a type (in or out), enter the amount
⇒ Enter the login ID and password for verification, select OK to confirm

To do reprint last transaction

⇒ On main window select Options button, select the button Reprint Trans

To sign off and/or print cashier report

⇒ On main window select Options button, select Sign Off button
⇒ Select Yes to confirm
⇒ If you want to print the cashier report select Yes

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