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FINANCIAL ACCOUNTING 1
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ACCOUNTING 1
N. A. Ukpai
B. D. Kiabel
L. C. Obara
Dept. of Accountancy
Port Harcourt
Nigeria
Reprinted by:
Port Harcourt
~. A. :;.,~
Acknowledgn·;,·nts _.,_,mm..'''''''·
Forward _".""",,",,"""
Tel.: 08035079193
CHANERl
Definition of Accounting.."""".".
FirstPublished, 1998
Pen Paper Publishers CBAPTER2
HORIZON CONCEPT
Principles and Com-ent:iaIJmui;
CHAPTER 3
ISBN' 978-2873-87-X
Accounting in the Opet'"
The role of AccountingillulII
Different Types of &KiIIaIlii
Financial Accounting ~
Users of Fi:naJ'!ciaI Jnk;ii:i8iIIiIII
CHAPTEll4
All rights reserved. No part of this publication may be reproduced,
stored in a retrieval system, or transmitted in any form or by any
Double Entrv"'1 . '.Ii~ .
Advantages of OIl IiIaIIIl
Ilh
Preface. . xiii
Acknowledgln'.·nts........................................................................................................ ix
Forward.............. x
CHAPTER 1
Definition of Accounting......................................................................................... 1
C(IAPTER2
History, Principles and Convention of Accounting............................ 6
CHAPTER 3
J. CHAPTER 4
?:5
Debits and Credits ;................................................................... 25
CHAr
CHAPTERS Adjustnv or Financial AccC'u:
Source Documents and Books of Original Entry 36 Accrued E>_:t·enses -._..
Books of Original Entry (Journal) 37 Prepaid Expenses __ .
Sales Day Book 38 Accrued Income -_ .
Purchase Day Book 38 Income in Advance __..
The Two-Column Cash Book . 42 Treatment of bad Debt and Pros
The three-Column Cash Book 42 Provision for Discount on I.>eblI!lr
Cash Discounts '.. , " 4~ Provision for Discount on Cred
Trade Discounts . 4..±
Contra Entry.................................................................................................. , 45 CHAPTER 10
Use of Folio Columns................................................................. ,., 46 The Final Account _ .
Petty Cash Book " 41' Trading Account - ..
The ImprestSystem , 49 Profit & Loss Account __ .
CHAPTER 6 CHAPTER11
Errors not Affecting Trial Balance Agreement . 79 The Use of the Provision Ii<x '[
Correction of Errors . 81 Depreciation & Inflation .._ .
Errors Revealed by the Trial Balance 84
Suspense Account..................................................................................... . 85
CHAPTER 13
The Bank Account and BM*
Types of Bank Account _m ,
:?aying-in-Book -_ .
ii
CHAr
Adjustm. or Financial Accounts ')5
36
Accrued EAl,enses 9b
37
Prepaid Expenses 98
38
Accrued Income 99
...." " _ 4~
Provision for Discount on Credits 109
,1::;
'":t:_
CHAYfER10
.................._.._ 46
The Final Account 112
CHAPTER11
. . . . . . . . . __ 59
,........._......_................... 60
"·. , ·_··········· 61
" " __ 64
CHAPTER 12
".·..".·. ··_····..· 65
" · ···_·· 67
.......... · 79
..................................... 79
,.· 81
.............. 84
............ 85
CHAPTER 13
F'aying-in-Book 192
111
WithdrawaLs. . 193 Partnership Agreem~
Parties to a OK),..I' .... 194 Adjustment in PartIrlu
Kind of Cheque H. . 194 Admission of a Pa:rIIDr
Dishonored cheques . .. 195 Revaluation of Pa.r1I:IIrnJl
Bank Reconciliation Statements .. H 197 Admission of a Paun1:II:
Timing Differences . . 198 Methods of\'alumg"\(
Informational Differences . . 199 Methods of Dea..lingll
Reconciliation Practices . . 200 Partner _.._-_._ .
Overdrafts . • H 205 Retirement of a Patrtr
Amalgama tion of Pa!l
CHAPfER14 Partners' Cash/ ~
Manufacturing Account . . 219 Dissolution of PaII'tlIlUt!
Analysis of Cost ,. . 219 Rule for Distri~
Direct Materials . 220
Direct Labour _ 220 CHAPTER 18
Direct Expenses _ " .221 J0int\'enture-~
Factory Overhead .221 :-.:: at'u re c f Joint VemIItm
Administration Overhead _ _ .222 \ ~3.:r-. Charac lie ,jsI!lU"pC'l
Stock Manufacturing business 223 A ccc>wJJtiDIII:.. iPlrlUU!!iilm
CHAPTER 15 CHAPIa:B
Single Entry and Incomplete Records 243 o;..s,pbg"w4wP11nttb
Statements of Affairs under Incomplete Records 244 COtij"S!. . .::._",....~---
Profit & Loss under Single Entry. "." 245 Acc()ii.IIII" "
""~'"
'i1
Conversion ofSingle Entry into Double Entry 252
CH~
CHAPfER16 Depat'j!i'i'
!Ii" ill
.... 194
Adjustment in Partnership Accounts 289
... 194
Admission of a Partner 302
..... 195
Revaluation of Partnership Assets 302
...." 197
Admission of a Partner Goodwill 307
........ 198
Methods of Valuing Goodwill in Partnership , 309
........ 199
Methods of Dealing with Goodwill on Admission of a new
., 200
Partner ~ 311
" 205
Retirement of a Partner 313
. ,. ,."""._ 219
Dissolution of Partnership 324
. ,........._ 219
Rule for Distribution of Assets on Dissolution 326
".,,,,,,,._ 220
"......._ 220
CHAPTER 18
".".,,_ 221
Joint Venture Accounting 336
....,.,..__ 221
Nature of Joint Ventures 336
"...,,,_ ,222
Main Characteristics 336
CHAPTER 19
"'..."'_....243
Conversion of a Partnership Business to a Limited Liability
.........__...244
Company , 349
........,_., 252
CHAPTER 20
. ", ,.__._.262
Allotment of Indirect Expenses ···..·..· , 379
,.,., _263
Inter-Departmental Transfers ., .. ,,,,., , 380
" "__264
v
The Articles d , ' .,396
Cash flow Stat.!::!!
The Statutory D u , 3 9 7
Preparaticr. lQ,r ill
Share Capital....................... . .J97
Statement ot 50~
The Issue of Shares , ......400
Sources of \~iIJ\8
Shares issued at a Premium . ,., 405
PreparationlolE:fI
Calls , ,.., 418
Index .....--"..,,"""""
Calls ill Advance 418
Debentures 4·26
CHAPTER 22
CHAPTER 23
·:ilIlli:.
Standards of Comparison
Liquidity Ratios
~ 459
460
"
,'.'~~,,~:'\
11.
., ..
Liquidity Receivables 461
.l~
Debt Ratios 463
CHAPTER 24
vi
------- -~--
"196
CashfIowStatements 48-:
"197
Preparation of a Cash Flow Statement 496
397
Statement of Source and Application of Funds .492
AOO
Sources of Working Capital 494
.... 405
Preparation of Funds Flow Statements ..496
""""".. .,_ 418 Index , , , , 507
"",.",,,.,,.,__ ,418
''''''''''''''''''_'_'.,.418
. """",,-·--..419
""""""..-_.426
. ".·. _.· -427
,,,,,,,,,,.,_.430
IIIIds
"""",._443
".",,,_444
",.,,,,,.,-447
"""",,-448
,·,,-458
"""",••...........458
.•"""".",."..459
,,,,,,,,,,,,,,,,.,,,.460
".""""""",.",,461
""".".",,,.,,,,,,463
"",,,.,,,,,,,,,,,,,:463
, , , , , ,..,,,,,,,,465
",,,,,,,,,,,,,,,,,,,,466
"",,,,,,,,,,,..,,,467
, ,
PREFACE
I
11.·
...."
:~i
.t~f
%
,ill .first year ACKNOWLEDGMENT
lItrill: describe
:' ,D:JroUnting The publication of this book was made possible with the assistance
dl*d, and of many people.
.. periodic
For the encouragement and understanding, we thank our families
fiIllil!!llll.JMet and
and above all, we are most grateful to God Almighty for his
"liJIIRmark of
guidance and protection.
IIIlIIIliiidt of this
es oUDd. their
N. A. UKPAI
B. D. KIABEL
1. C. OBARA
'i]ljfusageby
t:liII'WaY that
11plIIU. A t the
{::TlI F'!"C",i ded
ix
FOREWORD
The book has attempted to present a flexible and teachable yet Accounting has
demanding textual base for financial accounting. It has presented a who care to defi
balanced coverage to the problem of finding an ideal relation drawn from the
benveen an understanding of accounting procedures and the
liability to produce and use accounting information effectively. 1. "The eel
periods
The organization of this text allows flexibility of usage by both (accomj
students and instructors as each chapter aids in the understanding
2. Accours
of the next chapter. There are a wide range of questions, review
commm
exercises and problems at the end of each chapter to assist and test
judgme
user's comprehension.
Amero
The book has provided a strong foundation for subsequent courses 3. AccoUDl
in business finance and administration and also initiated the course measure
work leading to a career in accounting. total eIrr."
possessi
I recommend this book to first year students of accounting, finance 4. AecOUD
and general management in institutions of higher learning in SUlIUDiilllll
Nigeria. transadiD
f inanc:iiiaIl
E. O. OBELE, FCA AII'lel'iiJic3
Burser 1971l
Rivers State University of Science and Technology
Port Harcourt The definitic:lrJms;
each of tlJeIa
omittedordoa!m
For exampie., I
June,2004 keepingasped
definitionillllllllitJi
----- - - -
CHAPTER 1
DEFINITION OF ACCOUNTING
wet Accounting has been defined in as many ways as there are people
cia who care to define it. The following definitions have been arbitrarily
i1Lm drawn from the literature of its meaning.
the
1. "The central purpose of accounting is to make possible the
periodic matching of costs (efforts) and revenues
oth (accomplishments)" (Littleton, 1953).
mg 2. Accounting is the process of identifying, measuring and
ilf'W
communicating economic information to permit informed.
IlleSt
judgments and decisions by the users of the information.
American Accounting Association (AAA, 1966).
3. Accounting is a discipline which is concerned with the
measurement and communication of certain aspects of the
total environment relating to the interplay of man and his
possession and utilization of scarce means's" (YU, 197, "
InCe 4. Accounting is an art of recording, classifying and
m summarizing in a significant manner and in terms of moncv,
transactions and events which are, in part, at last, of cl
financial character, and interpreting the results thereof.
American Institute of Certified Public Accountants (AICPA,
1971).
1
Financial Accounting 1
Comparisons betweer. .:::..
reveal important tre:l.ds,:
belonging to the accounting function. Specifically, the AICPA
significant deYe10F~
definition can, for the purpose of simplicity, be divided into two
explained, omphasized.em
parts; viz.:
The part that deals with recording transactions; and the part that BOOK KEEPIKG DEF1N1
deals with interpreting, classifying and summarizing the results of Book keeping is the art jJJD'fr l
the final part. The first is what we call "bookkeeping" . Accounting business, or an indivichImaJl1lJiJ
or accountancy includes bookkeeping as well as the second part order to obtain necessary iimm
that is, classifying, summarizing and interpretation of the
information made available by bookkeeping. The definition has fOllll'diirH
a) Bookkeepingis.-IL.aI
Thus, Recording commits the transactions and event to writing. b) It is concerned wiIIII
The recording may be in the form of pen-pencil markings made by typeof~lii:
hand or it may be accomplished by various mechanical and c) The tra.nsad:iol&_
electronic devices. nct irr i termsof1wpam
dI The 'J~ci bod. ~
ClassifiJing involves sorting the many transactions in an orderly and the'Ci~"'iIIiit
systematic manner. Special forms and procedures are devised to
facilitate this process. A mass of isolated transactions conveys little 8()()K1ti'ii'riINI&;...-J
meaning when considered individual; the data become useful, only TheflE DIs ~_@" ........;
when sorted according to predetermined classes. Transactions
must be understood before they can be classified. thetwo'..-'
dematG1J1Iiri:8
Summarizing brings the accounting data together in a form that recording cibbo"' __
further enhances their usefulness. It is not the single business act may be resP"*!I_I. . . .~
but the sum of all the operations of a day, a week, a month, or a year or only a small. srgil"iMliIJ,_
,that has the greatest significance. Therefore summaries of department stoee, w.:ImtlGll~
operations and their effect on property and rights to property are nature.
prepared at intervals. These reports are made to the managers of the
enterprises and to others who need the information. Accounting is priInaJit.r '0
records, the preparatima ,1lID1tI
Interpreting the result of operations as summarized in the various recorded data 'and the pllilei
reports is an essential part of accounting. Interpretation frequently direct and review the~,·
takes the form of percentage analyses and ratios.
2
Comparisons between different dates and periods of time may
reveal important trends. From these ratios and trends, the most
i"lIe' A:CPA significant developments in the affairs of a business may be
~,dl in to two
explained, emphasized, and guided.
Financial Accounting 1
aL<~'::'~
the following functions:
1. Directing and coordinating the work of the book keeping +. In t.~ OilIlXlC~l
jiffer .&iam
staff and designing and maintaining accounting systems
accounting aspects.
--------
r
ill
Definition ofAccounting 1
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ril be of
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poticy.
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and
ICJOIlS
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rial and