JOB DESCRIPTION

Job Title: Assistant Accountant

Reporting to: Head of Finance and Operations

Role: To post, manage and maintain the sales and purchase ledger within PMI. To
post and reconcile all income receipts and to process all supplier payments.
To reconcile and maintain all ledgers. Prepare monthly payroll. To help
produce timely and accurate management accounts. To lead on office
management.

Job Purpose: To ensure all financial transactions are accurately recorded and managed in a
timely manner and help improve the financial performance of the Institute

Person specification: Essential

 Part qualified Accountant from one of the CCAB recognised
accountancy bodies
 Ability to deliver accurate, high quality work and reports to deadlines
with little supervision
 Substantial experience of posting transactions and maintaining ledgers.
 Demonstrable ability to continuously improve and document processes
 Excellent spreadsheet skills along with other experience of other
Microsoft Office programs
 Experienced user of financial software, CRM and CMS databases
 High standard of written and verbal English

Desirable
 Sage Line 50 experience
 Prior experience of working for a Professional Institute or membership
body
 An understanding of VAT partial exemption rules

Personal Attributes
 Professional attitude and presentation
 Honesty and integrity
 Commitment to providing excellent customer service; both internally and
externally
 Commitment to treating all people fairly
 Excellent multi-tasking skills
 Ability to meet deadlines with a measured approach
 Demonstrate a commitment to personal development of self and others
 Commitment to producing high quality work at all times
Key relationships  With Head of Finance and Operations
 With finance team and all other PMI staff
 With Heads of Department
 With Chief Executive
 Members, volunteers, customers and suppliers

Key responsibilities and accountabilities

1. Post all purchase invoices ensuring each is authorised, coded and allocated in Sage in an
accurate and timely manner
2. Prepare and pay all supplier invoices via BAC’s in accordance with payment terms
3. Post supplier payments to the creditor’s ledger
4. Ensure the creditor’s ledger is maintained and any discrepancies investigated and dealt with
5. Deal with any supplier queries, reconciling accounts where necessary
6. Ensure the creditors ledger is accurate and up to date at all times
7. Prepare, post and pay staff expenses, company credit card and petty cash transactions/ journals
8. Receive, post and pay travel expenses and Honorius for our volunteer network
9. Prepare and issue annual tax schedule of payments made to all volunteers
10. Be responsible for monitoring and actioned all emails received in the accounts email inbox
11. Post sales receipts to our customer database PRO
12. Liaise with members and customers to ensure sales receipts are posted to the CRM in an
accurate and timely manner
13. Raise ad hoc sales invoices as required
14. Prepare monthly payroll
15. Liaise with our external payroll provider to ensure all amendments are actioned accurately
16. Pay over payroll taxes, and all pension contributions
17. Deal with all starters and leavers in payroll and any changes to pension contributions
18. Prepare all expenditure prepayments and accruals as part of the quarterly management
accounts process
19. Reconciliation of all relevant balance sheet accounts such as the salary control account
20. Lead on office management, such as ordering stationery, confidential waste disposal, liaison with
contractors etc
21. Any other duties that are reasonably required

August 2017