Egads How Do I Handle Month-End Interfaces v12.1

Egads!
How in the Dickens Do I Handle Those Month-

End Interfaces?
(And Why Can’t I Close My Books?)
Douglas Volz
Douglas Volz Consulting
Helping people use Oracle Applications since 1990
doug@volzconsulting.com
Slide 2
Copyright © 2012 Douglas Volz Consulting, Inc.
Learning Points
 Understand how Oracle uses transaction interfaces to communicate
across functional areas
 Find out how these interfaces affect your inventory month-end close
 Discover better ways to manage the pending transactions
Helping people use Oracle Applications since 1990 Slide 3

Agenda
 Overview for Supply Chain Transaction Interfaces
 Pending Supply Chain Transactions and Month-End Close
 Using Standard Oracle and Custom Interface Errors Report
 Viewing Pending and Uncosted Transactions
 Overview for Financial Transaction Interfaces

Overview for Supply Chain Interfaces

Supply Chain Transaction Processing Overview
 Oracle Transactions are passed from Module to Module via Interfaces
 Each interface can be viewed as a potential “Point of Failure”
Supply Chain
Transaction
PO Receipts
RCV
Sources
COST
SO Shipmts
INV SLA G/L
Inventory
WIP
LSPs, Others

Supply Chain:
Types of Pending or Unprocessed Transactions
 Resolution Required Transactions
 Must resolve else cannot close inventory accounting period
 Transactions include:
• Customer and internal shipments
• Partially processed material transactions
• Material costing (debits and credits)
• WIP Resource and overhead costing (debits and credits)
• WIP OSP receipts and costing (debits and credits)

Supply Chain:
Types of Pending or Unprocessed Transactions
 Resolution Recommended Transactions
 Highly recommended but can still close inventory accounting period
 Transactions include:
• Pending material transactions, external sources, shipments, etc.
• Pending or unprocessed shop floor moves
• Pending or unprocessed receiving entries

Pending Oracle Supply Chain Transactions
Menu path: Cost Management => Accounting Close Cycle => Inventory Accounting Periods
 Click on the Pending button
Test environment,
you would never
have multiple open
periods like this

Pending Oracle Supply Chain Transactions
 Unable to close the accounting period:
 Uncosted material transactions
 Also have Resolution Recommended for Receiving
New R12 Drilldown capability

Transaction Flow Examples and Definitions

Ship to a Customer – Step One – Pick Release
Inventory & Cost
Pick transactions can be stuck Pick transactions can be stuck

here as “Pending Material” here as “Unprocessed Material”
Open Material Pending Material

Transactions Inventory Transactions Inventory
Pick Release & PICK
Pick Release Interface Transaction MTL_MATERIAL_ Transaction
Staging Transaction
MTL_TRANSACTIONS Processor TRANSACTIONS_ Processor
_INTERFACE TEMP
SLA Accounting
Material Material Accounting
Entries
Transactions Matl Cost Entries Create Accounting Entries
XLA_ GL_INTERFACE
MTL_MATERIAL_ Processor MTL_TRANSACTION Accounting Created
AE_HEADERS
TRANSACTIONS _ACCOUNTS
XLA_AE_LINES
Here is where you find

“Uncosted Material/WMS”

Ship to a Customer – Step Two – Ship Confirm
Pick Release
Pick Release &

Staging
Accounts Receivable
Ship Confirm
Transactions not OE Interfaced are a major
problem – also called “Unprocessed Shipment
Transactions”
AR Invoice
Customer Interface Invoices Created
OE Interface Auto Invoice Journal Source is Receivables
Invoice RA_INTERFACE_
LINES_ALL
Customer Shipment
COGS Shipments can be stuck here as Inventory & Cost
“Unprocessed Material”
Pending Material SLA Accounting

Open Material Material Material Accounting
Inventory Transactions Inventory Entries
Transactions Interface Transactions Matl Cost Entries Create Accounting Entries
Transaction MTL_MATERIAL_ Transaction XLA_ GL_INTERFACE
MTL_TRANSACTIONS MTL_MATERIAL_ Processor MTL_TRANSACTION Accounting Created
Processor TRANSACTIONS_ Processor AE_HEADERS
_INTERFACE TRANSACTIONS _ACCOUNTS
TEMP XLA_AE_LINES
Here is where you find Journal Source

Shipments can be stuck here COGS Recognition “Uncosted Material/WMS” Is Cost Management
as “Pending Material”
Journal Source is
Revenue Inventory Cost Collect Generate Cost Management
Auto Invoice is
Recognition Processor or Revenue COGS
run / Shipment is
Master Record Order Recognition Recognition
invoiced
Program Management Information Events

Process PO Receipt into Stock (Oracle Purchasing)
Process PO Receipt into Receiving
Start Receipt Headers Receipt Lines Sources of Supply Receiving

Frequently have stuck RCV_SHIPMENT RCV_SHIPMENT_ for Planning “Shipments”
HEADERS LINES MTL_SUPPLY Created
transactions for both
PO Receipts and
RMAs
RCV Transactions SLA Accounting

Enter Receiving Receiving Receiving
Entries
Interface Transactions Accounting Entries Create
PO Receipt Transaction RCV_ RCV_RECEIVING
XLA_
RCV_TRANSACTIONS Accounting AE_HEADERS
Transaction Processor TRANSACTIONS _SUB_LEDGER
_INTERFACE XLA_AE_LINES
GL_INTERFACE
Purchasing creates a receipt and

delivery transaction (only the receipt is Accounting
accounted for) and Inventory creates Entries
the delivery transaction Created

Process PO Receipt into Stock (Oracle Inventory)
Start Process PO Receipt into Stock – Delivery into Inventory
Enter Supply is relieved since the

PO Delivery Receipt Lines Sources of Supply goods as going into stock
Transaction RCV_SHIPMENT_ for Planning
LINES MTL_SUPPLY
RCV Here you get unprocessed Here you get stuck

Receipt Headers
Transactions RCV_SHIPMENT transactions – but they are uncosted transactions,
Interface HEADERS considered to be part of your mostly Intransit
onhand quantities Delivery Transactions
Pending Material SLA Accounting

Receiving Receiving
Transactions Inventory Material Mat’l Cost Material
Entries
Transactions Transactions Accounting Entries Create
Transaction RCV_
MTL_MATERIAL_ Transaction MTL_MATERIAL_
Transaction MTL_TRANSACTI
XLA_
TRANSACTIONS_ Accounting AE_HEADERS
Processor TRANSACTIONS Processor TRANSACTIONS Processor ON_ACCOUNTS
TEMP XLA_AE_LINES
Purchasing creates shadow delivery Onhand Quantities at

transaction (only the receipt is accounted for Subinventories GL_INTERFACE
in Purchasing) and Inventory creates the MTL_ONHAND_QUANTITIES_
DETAIL
accounted for delivery transaction
Accounting
Entries
Created

Pending Oracle Transactions
Resolution Required Transactions
Transaction Name Description Interface Table Name Cost Navigation
• Unprocessed • Material transactions “halfway” MTL_MATERIAL_ • View Transactions>

Material processed and stuck in the TRANSACTIONS_ Pending Transactions
material temporary table. Usually TEMP
shipment/RMA transactions.
This is an internal Oracle table.
• Uncosted Material • Material transactions where the MTL_MATERIAL_ • View Transactions>
quantity movement has been TRANSACTIONS where Material Transactions,
completed, but the accounting the costed_flag = ‘N’ or query up all entries where
entries have not been recorded. ‘E’ the “Costed” field displays
The Oracle Cost Manager creates “No” or “Error”
the accounting entries for the
material transactions.

Resolution Required Transactions
Transaction Name Description Interface Table Name Cost Navigation
• Pending WIP • WIP resource, OSP resource, and job close WIP_COST_TXN_ • View Transactions>
Costing transactions that are pending or erred. The INTERFACE Pending Resource
Oracle Cost Manager creates the accounting Transactions
entries for the resource, overhead, OSP and
job close transactions. This table may be
used to populate external resource costs into
the Oracle Applications.
• Unprocessed • Pending shipments not yet processed. To WSH_DELIVERY_ • Go to a Shipping or

Shipping clear these, assuming no underlying data DETAILS OM Responsibility >
Transactions issues, you normally request Supply Chain to Interface > Run >
process the Trip Stop Interface, using the Trip Stop SRS to run
Order Management module > Shipping > the Trip Stop
Trip Stop SRS selection and run the trip stop interface
interface. If this does not work, there may be
underlying data issues.

Resolution Recommended Transactions
Transaction Description Interface Table Name Cost Navigation
Name
• Pending • PO Receipt Transactions that have erred RCV_TRANSACTIONS_ • There is a Receiving
Receiving out. The receiving transactions always use INTERFACE Interface Errors
this interface table, sometimes, for Report using the
unexplained reasons, a stray transaction Purchasing
will error out. This table may be used to Responsibility
populate external receiving transactions.
• Pending • Pending material transactions from an MTL_TRANSACTIONS_INTE • View Transactions>
Material external system, such as EDI or bar-coding RFACE Transaction Open
or LSP files. Note that the shipment Interface
transactions initially load this table, then
clear it, and load the pending material
transactions interface, MTL_MATERIAL_
TRANSACTIONS_TEMP.
• Pending Shop • Pending WIP shop floor move WIP_MOVE_TXN_INTERFA • View Transactions>
Floor Move transactions, internal or external to Oracle. CE Pending Move
Transactions

Resolution Recommended Transactions
Transaction Description Interface Table Name Cost Navigation
Name
• Pending WSM • If you use Oracle Shop Floor Management, WSM_SPLIT_MERGE_TXN_I • To see Pending WSM
Interface you can split or merge WIP lots as necessary, NTERFACE transactions go to:
according to your business requirements. WSM_STARTING_JOBS_INTE Shop Floor Manager
Using the WIP Lot Transaction Form you can RFACE responsibility > Lot
do lot splitting, lot merging, lot bonus (add WSM_RESULTING_JOBS_INT Transactions > WIP
quantity to an existing lot), lot translation to ERFACE Lot Transactions and
another assembly or item, or split a lot into choose Costed No or
child lots. Error
• Pending LCM • These are incoming costs from the Landed CST_LC_ADJ_INTERFACE • View Transactions>
Interface Cost Management Application. For Pending LCM
Standard, Average and other cost methods, Interface
these costs can change your incoming
inventory PO receipts and A/P accruals. As
such, if you are using Oracle LCM, you
cannot close the inventory accounting period
if you have pending LCM interface entries.

How to Monitor the Supply Chain Interfaces

Avoid Delays at Month-End
 Monitor the Oracle Supply Chain Interfaces each week, 2 to 3
times per week is best
 Monitor multiple times per day from day -3 onward
 How? Combination of custom reports, standard reports and

inquiry screens

Review Pending and Uncosted Transactions
Review for Step 3.0 Analyze

1.0 View All Step 2.0 Find
pending or Run Interface error message and
Pending/Uncosted Pending
uncosted Errors Report correct pending
Transactions Transactions
transactions transactions
Pending
Distribution and Manufacturing Staff
Pending or Step 4.0 Resubmit

Pending or Able to
A No uncosted trans. Yes Pending
Uncosted? correct?
exist? Transactions
Yes Uncosted No
Step 1.1 View Yes Step 2.1 Resubmit Pending

Step 5.0 Contact
Transaction Uncosted Yes transactions
IT
Manager Status transactions remain?
No
Are cost/
Uncosted
transaction
transactions
managers
remain? Transaction
running?
No review
complete
No Yes
Step 1.2 Contact Step 2.2 Contact

IT IT
A
Start Cost/
IT Uncosted IT Pending
Interface
Transaction Transaction
IT
Start Manager
Transaction Run Interface Step 6.0 Inform Process process
process
Monitoring Errors Report User Community
Process

R12 Standard Interface Error Reporting
 Use Oracle’s R12 Cost Management Period Close Pending
Transactions report – single organization reporting
 R12 Forms Drilldown – Using the Inventory Accounting

Periods form you can drilldown to associated forms to
view the problem transactions
 R12 New workflow to notify of failing transactions
 R12 Subledger Period Close Exceptions Report

Oracle Interface Error Reports
Menu path: Cost Management => Report => Transactions => Period Close Pending Transactions Report

Period Close Pending Transaction Report
Menu path: Cost Management => Reports => Transactions => Period Close Pending Transactions Report
See your pending transactions in detail

Subledger Period Close Exceptions Report
Cost Management => View => Requests => Submit New Request => Subledger Period Close Exceptions Report
Every subledger has its

own launch for this report

Subledger Period Close Exceptions Report

Viewing Pending and Uncosted Transactions
 Use these Forms to View (and Reprocess) Transactions:
 Material Transactions (Uncosted Material Transactions)
 Pending Material Transactions (Unprocessed Material Transactions)
 Pending Move Transactions (Pending Shop Floor Move)
 Pending Resource Transactions (Pending WIP Costing)
 Transaction Open Interface (Unprocessed Material Transactions)
 Transaction Status Summary (Pending Receiving Transactions)
(Inventory responsibility)

Find Pending or Uncosted Errors (1)
Menu path: Cost Management => View Transactions => Material Transactions
Nice timestamp
defaults
 Go to the Material Transactions Form

 Go to the Material Transactions Form to See Errors
Initially the base R12 the subledger accounting (XLA) uptake from Costing did not allow "User
defined transaction types". This issue has been fixed in the file CSTAVCPB.pls in version
120.26.12000000.7, bug 661135, per Metalink Note ID 560877.1
 Once the underlying problem is fixed, resubmit:
First select all of the entries which have an error. Go to Tools => Select All.
The rows with errors will be highlighted.
 Once the underlying problem is fixed, resubmit:
Now re-submit all of the entries which have an error. Go to Tools => Submit All.
This will remove the Error Code and make the entries available for re-processing.
 And the errors are cleared

Now the entries
are ready to be
processed again
by the Cost
Manager
Resubmitting transactions removes the error codes and gets the

transactions ready to be reprocessed
Unprocessed Material Transactions
Menu path: Cost Management => View Transactions => Pending Material Transactions
 Partially Processed Material Transactions

Organization is optional
Any transactions in this interface are included in your onhand quantity inquiries
Pending Move Transactions
Menu path: Cost Management => View Transactions => Pending Move Transactions
 Unprocessed or Errors for Shop Floor Move Transactions

Poor timestamp
defaults, change
Organization is optional to 23:59:59 or
move to next day

Pending Move Transactions
Menu path: Cost Management => View Transactions => Pending Move Transactions
 Unprocessed or Errors for Shop Floor Move Transactions

Pending WIP Costing
Menu path: Cost Management => View Transactions => Pending Resource Transactions
 Unprocessed or Errors for WIP Resource, Overhead and OSP Transactions

Poor timestamp
defaults, change to
Organization is optional 23:59:59 or move
to next day

Pending Material – Transactions Open Interface
Menu path: Cost Management => View Transactions => Transactions Open Interface
 Not Processed, As if Never Happened Hierarchy & Organization

are optional
Nice timestamp
defaults
Error information

Pending Receiving – Receiving Transactions Open Interface
Menu path: Inventory => Transactions => Transaction Status Summary
 Use this form to see if your receipt was processed Transaction

status
Error information
Pending Receiving – Receiving Transactions Open Interface
 Per Metalink ID 726045.1: What Form Functionality Is Available to Delete Or
Reprocess ROI Transactions?
 “There is no form functionality to reprocess Receiving Open Interface (ROI) records.”
 “Deletion of ROI records should not be allowed from Oracle forms because these records
were inserted by iSupplier, EDI/Gateway process or Custom programs; these records are
typically managed by designated persons (often by technical staff).”
 “For ROI transactions, the Delete Icon on Transaction Status Summary should be
disabled; however, some form versions allow deletion of ROI records, but this should
never have been allowed. For additional details about this, please review Note 760055.1.”
The Open Receiving Interface always has stuck or unprocessed transactions, the above
position does not reflect the difficulties with using receiving transactions. Even if you
only use standard functionality you get stuck receiving transactions.

Custom Reporting Solutions to Monitor Interfaces
Supply Chain Interfaces

How to Do This Better?
 Concepts to Consider
 Report across:
• Multiple inventory organizations
• Multiple operating units
• Multiple ledgers
 Easy to read formats with diagnostic information

 Make it accessible to Finance and Supply Chain users
 Monitor weekly, even daily
Custom Interface Error Reports
 What if on Release 11i or have lots of inventory orgs?
 Use the SQL report as demonstrated in this presentation
 Runs across all inventory organizations

• You can tailor it to limit to only your operating units or inventory orgs
• (Even better, teach your SOD police that is it ok to see interface errors across
the corporation …)

Custom Interface Error Report Across All Orgs
Menu path: Cost Management => Custom Programs & Reports => Interface Error Reports
 Monitor the Oracle Supply Chain Interfaces each week

Monitor the Oracle Supply Chain Interfaces each week
 MRP Forecast Interface – MRP_FORECAST_INTERFACE
 MRP Planning Interface – MRP_RELIEF_INTERFACE, MTL_DEMAND_INTERFACE
 Unprocessed Transactions – MTL_MATERIAL_TRANSACTIONS_TEMP
 Uncosted Transactions – MTL_MATERIAL_TRANSACTIONS
 Pending Transactions – MTL_TRANSACTIONS_INTERFACE
 History of PO Interface Errors – PO_INTERFACE_ERRORS
 Requisition Interface – PO_REQUISITIONS_INTERFACE
 Receiving, RMAs and Internal Reqs – RCV_TRANSACTIONS_INTERFACE
 Shop Floor Move Transactions – WIP_MOVE_TXN_INTERFACE
 WIP Interface Error History – WIP_TXN_INTERFACE_ERRORS
 WIP Resource, OSP and Overhead Txns – WIP_COST_TXN_INTERFACE
 Unprocessed Shipments – WSH_DELIVERY_DETAILS
Inventory Error Reports
+=============================================================================+
| Inventory Reports |
+=============================================================================+
Unprocessed Material - MTL_MATERIAL_TRANSACTIONS_TEMP Report

Unprocessed Material Transaction Details
R E S O L U T I O N R E Q U I R E D I N T E R F A C E Date: 05-DEC-11 14:07
------------------------------------------------------------
No. of Org Org Txn Trans Transaction
Records Code Id Type Date Type Error Code Explanation
---------- ---- ----- ---- --------- --------------------- ------------------------------ ------------------------------------------
5 102 900 21 04-NOV-11 Intransit Shipment
5 212 920 21 04-NOV-11 Intransit Shipment
----------
10
Pending Material - MTL_TRANSACTIONS_INTERFACE Error Report
Pending Material Transactions With Errors by Operating Unit
R E S O L U T I O N R E C O M M E N D E D I N T E R F A C E Date: 05-DEC-11 14:07
--------------------------------------------------------------
No. of Period
Records Name Operating Unit Description
---------- ------- --------------------- -----------------------------------------------------------------
209 2011-11 CENTRAL DIST USD OU Rows have Errored in the Transaction Interface
---------- *********************
209 sum
----------
209
Pending Material - MTL_TRANSACTIONS_INTERFACE Error Report
Pending Material Transactions By Org, Type and Error Code
--------------------------------------------------------------
No. of Org Org Txn Transaction
Records Code Id Type Type Error Code Explanation
---------- ---- ----- ---- --------------------- ------------------------------ --------------------------------------------------
209 312 960 33 Sales order issue Transaction processor error No cost of goods sold account is defined for the s
ales order.
----------
209
+=============================================================================+
| End of Inventory Reports |
+=============================================================================+
If you have stuck shipments you may have rows here too
Inventory Cost Error Reports
+=============================================================================+
If you see costing errors, first try to
| Inventory Cost Reports |
+=============================================================================+ re-submit, else ask for help
Uncosted Material - MTL_MATERIAL_TRANSACTIONS Report
Total Uncosted Material Transactions by Operating Unit
--------------------------------------------------------
No. of Period Org
Records Name Operating Unit Code Description
---------- ------- --------------------- ---- -----------------------------------------------------------------
1 2011-11 USA Operating Unit 199 Rows have not been Costed, Check the Processor
---------- *********************
1 sum
----------
1
Uncosted Material with Errors - MTL_MATERIAL_TRANSACTIONS Report

Uncosted Transactions with Errors
----------------------------------------------------------------
No. of Org Org Txn Transaction
Records Code Id Type Type Error Code Explanation
---------- ---- ----- ------ --------------------- ------------------------------ --------------------------------------------------
28 306 920 10008 COGS Recognition CST_MATCH_DATE_PERIOD The transaction date is not within the accounting
period specified.
23 903 176 10008 COGS Recognition CST_MATCH_DATE_PERIOD The transaction date is not within the accounting
period specified.
----------
61
+=============================================================================+
| End of Inventory Cost Reports |
+=============================================================================+

Manufacturing Error Reports
+=============================================================================+
| Manufacturing Reports |
+=============================================================================+
Pending Shop Floor Move Transactions - WIP_MOVE_TXN_INTERFACE Report

Total Shop Floor Move Transactions by Operating Unit
--------------------------------------------------------------------
No. of Period Org
---------- ------- --------------------- ---- -----------------------------------------------------------------
1 2011-11 USA Operating Unit 102 Rows in the WIP_MOVE_TXN_INTERFACE Table
---------- *********************
1 sum
----------
1

Pending Shop Floor Move Transactions by Error Message
--------------------------------------------------------------------
No. of Period Org
Records Name Operating Unit Code Explanation
---------- ------- --------------------- ---- --------------------------------------------------
1 2011-11 USA Operating Unit 102 Unable to do move and complete assembly under lot
control and lot expiration date is user-defined.
---------- *********************
1 sum
----------
1
Each report offers a different level of detail
Manufacturing Error Reports
Pending Shop Floor Move Transactions by Job and Error Message
--------------------------------------------------------------------
Period Org Job Transaction Trans From To
Name Code Explanation Name User Name Type Date Seq Seq Tran s Qty
------- ---- ------------------------------------------ ------- -------------- ------------------ --------- ----- ----- ----------
2011-11 102 Unable to do move and complete assembly un XX6000 DVOLZ Move and completio 01-NOV-11 20 20 0
der lot control and lot expiration date is n transaction
user-defined.
Table WIP_TXN_INTERFACE_ERRORS Statistics

Total Number of Error Messages Over Time Date: 05-DEC-11 14:07
-----------------------------------------
No. of
Records Description
---------- -----------------------------------------------------------------
1 Errors in the WIP_TXN_INTERFACE_ERRORS Table
----------
1
Table WIP_TXN_INTERFACE_ERRORS Statistics

Total Number of Error Messages Over Time Date: 05-DEC-11 14:07
-----------------------------------------
No. of
Records Explanation Table Column
---------- ------------------------------------------------------------------------------------------ ------------------------------
1 Unable to do move and complete assembly under lot control and lot expiration date is user- TRANSACTION_TYPE
defined.
Cause: You are trying to do move and complete into a new lot number, and lot expiration da
te was set to "User-defined".
----------
1
+=============================================================================+
| End of Manufacturing Reports |
+=============================================================================+

MFG Cost Error Reports
+=============================================================================+
| Manufacturing Cost Reports |
+=============================================================================+
Pending WIP Costing - WIP_COST_TXN_INTERFACE Report

Total Pending WIP Transactions by Operating Unit
--------------------------------------------------------
No. of Period Org
---------- ------- --------------------- ---- -----------------------------------------------------------------
290 2011-11 Central Dist EUR OU 203 Rows in the WIP_COST_TXN_INTERFACE Table
---------- *********************
290 sum
10 2011-11 USA Operating Unit 101 Rows in the WIP_COST_TXN_INTERFACE Table

36 2011-11 USA Operating Unit 103 Rows in the WIP_COST_TXN_INTERFACE Table
---------- *********************
46 sum
----------
361
Pending WIP Transactions by Process Phase and Status
--------------------------------------------------------
No. of Period Org Processing Status Transaction
Records Name Operating Unit Code Status Code Type
---------- ------- --------------------- ---- -------------------- ---------- ---------------------
88 2011-11 Central Dist EUR OU 203 Resource processing Pending Overhead transaction
202 2011-11 Central Dist EUR OU 203 Resource processing Pending Resource transaction
---------- *********************
290 sum
5 2011-11 USA Operating Unit 101 Resource processing Pending Resource transaction
5 2011-11 USA Operating Unit 101 Resource validation Pending Outside processing
36 2011-11 USA Operating Unit 103 Resource processing Pending Overhead transaction
---------- *********************
46 sum

MFG Cost Error Reports
Pending WIP Transactions Where the WIP Entity Id is NULL
--------------------------------------------------------
No. of Period Org Processing Status Transaction
Records Name Operating Unit Code Status Code Type
---------- ------- --------------------- ---- -------------------- ---------- ---------------------
---------- *********************
sum
----------
Pending WIP Transactions by Error Message
--------------------------------------------------------
No. of Period Org
Records Name Operating Unit Code Explanation
---------- ------- --------------------- ---- --------------------------------------------------
4 2011-12 Central Dist EUR OU 212
---------- *********************
4 sum
----------
4
Pending WIP Transactions by Org, WIP Job and Error Message
------------------------ ---------------------------------
Period Org Job Transaction Trans Op
Name Code Explanation Name User Name Type Date Seq Trans Qty
------- ---- ------------------------------------------ ------- -------------- --------------------- --------- ----- ----------
2011-11 212 DVOLZ Resource transaction 04-NOV-11 10 30
+=============================================================================+
| End of Manufacturing (WIP) Cost Reports | This report tells you which transactions
+=============================================================================+
are stuck in the interface table
Purchasing & Req Error Reports
+=============================================================================+
| Purchasing and Requisition Reports |
+=============================================================================+ Not directly related to
PO_REQUISITIONS_INTERFACE_ALL Report month-end close, but
Number of PO Requisitions by Operating Unit Date: 05-DEC-11 14:07
------------------------------------------- tells you if your
No. of
Records Operating Unit Description requisition processes
---------- --------------------- -----------------------------------------------------------------
3 Central Dist EUR OU Records in the PO_REQUISITIONS_INTERFACE_ALL Table are broken
1 USA Operating Unit Records in the PO_REQUISITIONS_INTERFACE_ALL Table
----------
4
PO_REQUISITIONS_INTERFACE_ALL Table Error Report

PO Requisitions by Processing Status and Source Date: 05-DEC-11 14:07
------------------------------------------------
No. of When Processing Interface Source Destination Document
Records Operating Unit Created Status Source Code Type Code Type Code Type Code Amount
---------- --------------------- ------- --------------- ----------- ---------- ----------- ----------- --------------
2 Central Dist EUR OU NOV-09 ERROR MRP VENDOR INVENTORY BLANKET 1,361,000.00
1 Central Dist EUR OU JAN-09 ERROR MRP INVENTORY INVENTORY 7,000.81
---------- ********************* --------------
3 sum 1,368,000.81
1 USA Operating Unit SEP-09 ERROR WIP VENDOR SHOP FLOOR BLANKET 432,000.00
---------- ********************* --------------
1 sum 432,000.00
---------- --------------
4 1,800,000.81

Purchasing & Req Error Reports
Table PO_INTERFACE_ERRORS Statistics
Total Number of PO/PR/RCV Error Messages Over Time Date: 05-DEC-11 14:07
--------------------------------------------------
No. of Interface
Records Type Table Name Table Column
----------
171
----------------------
CONFIRM RECEIPT
---------------------------
RCV_TRANSACTIONS_INTERFACE
------------------------------
DELIVER_TO_LOCATION_ID History of all PO related interface
errors, not directly related to
50 CONFIRM RECEIPT RCV_TRANSACTIONS_INTERFACE TRANSACTION_DATE
4 CONFIRM RECEIPT RCV_TRANSACTIONS_INTERFACE _WIP_ENTITY_ID
2 RCV-856 RCV_HEADERS_INTERFACE PO_HEADER_NUM
55
6
RCV-856
RCV-856
RCV_HEADERS_INTERFACE
RCV_HEADERS_INTERFACE
PO_LINE_NUM
SHIPMENT_NUM
month-end close
39 RCV-856 RCV_HEADERS_INTERFACE SHIPPED_DATE
1,140 RCV-856 RCV_HEADERS_INTERFACE UNIT_OF_MEASURE
43 RCV-856 RCV_HEADERS_INTERFACE UOM_CODE
6 RCV-856 RCV_HEADERS_INTERFACE VENDOR_SITE_ID
2 RCV-856 RCV_TRANSACTIONS_INTERFACE DOCUMENT_SHIPMENT_LINE_NUM
2 RCV-856 RCV_TRANSACTIONS_INTERFACE HEADER_INTERFACE_ID
264 RCV-856 RCV_TRANSACTIONS_INTERFACE INTERFACE_TRANSACTION_ID
16 RCV-856 RCV_TRANSACTIONS_INTERFACE ITEM_NUM
4 RCV-856 RCV_TRANSACTIONS_INTERFACE OE_ORDER_HEADER_ID
30 RCV-856 RCV_TRANSACTIONS_INTERFACE ORG_ID
4,106 RCV-856 RCV_TRANSACTIONS_INTERFACE QUANTITY
5 RCV-856 RCV_TRANSACTIONS_INTERFACE SHIP_TO_LOCATION_CODE
11 RCV-856 RCV_TRANSACTIONS_INTERFACE SUBINVENTORY
3 RCV-856 RCV_TRANSACTIONS_INTERFACE TO_ORGANIZATION_CODE
291 RCV-856 RCV_TRANSACTIONS_INTERFACE TRANSACTION_DATE
8 RCV-856 RCV_TRANSACTIONS_INTERFACE VENDOR_ITEM_NUM
4 REQIMPORT PO_REQUISITIONS_INTERFACE CATEGORY_ID
4 REQIMPORT PO_REQUISITIONS_INTERFACE CATEGORY_ID,ITEM_DESCRIPTION
15 REQIMPORT PO_REQUISITIONS_INTERFACE CHARGE_ACCOUNT_ID
19 REQIMPORT PO_REQUISITIONS_INTERFACE DELIVER_TO_LOCATION_ID
8 REQIMPORT PO_REQUISITIONS_INTERFACE ITEM_ID
2 REQIMPORT PO_REQUISITIONS_INTERFACE SOURCE_ORGANIZATION_ID
3 REQIMPORT PO_REQUISITIONS_INTERFACE VARIANCE_ACCOUNT_ID
1 REQIMPORT PO_REQUISITIONS_INTERFACE WIP_ENTITY_ID
----------
6,314
+=============================================================================+
| End of Purchasing and Requisition Reports |
+=============================================================================+

Receiving Interface Error Reports
 The Receiving Interface reports are broken into two parts:
 Expense
 Inventory & OSP
 Expense interface report has PO Receipt, Delivery and

Correction transactions
 Inventory & OSP interface report has PO Receipt, Correction,
and RMA transactions for inventory

Receiving Error Reports
+=============================================================================+
| Expense Receiving Reports |
+=============================================================================+
Pending Expense Receiving - RCV_TRANSACTIONS_INTERFACE Report

Pending Expense Receiving Transactions By Operating Unit and Org Date: 05-DEC-11 10:01
----------------------------------------------------------------
No. of Org Period Processing Transact
Records Operating Unit Code Name Status Status Description
---------- --------------------- ---- ------- --------------- -------- ------------------------------------------------------------
2 Belgium EUR OU 967 OCT-11 PENDING PENDING Expense Receiving Transactions in RCV_TRANSACTIONS_INTERFACE
---------- *********************
2 sum
1 Italy EUR OU 988 SEP-11 COMPLETED ERROR Expense Receiving Transactions in RCV_TRANSACTIONS_INTERFACE
---------- *********************
1 sum
---------- *********************
3 sum
Pending Expense Receiving - RCV_TRANSACTIONS_INTERFACE Report
Pending Expense PO Receiving Vendor Transaction Errors Date: 05-DEC-11 10:01
-------------------------------------------------------------
Total Total
Org Interface Trans Processing Transact Transact Receipt Item PO Line Rel Receipt Summary PO Line PO Line PO Line
Code Txn Id Date Status Type Status Code Number Number Num Num Quantity Unit Price Amount Quantity Qty Received Qty Billed
---- --------- --------- --------------- -------- -------- ------- ------------ ---------- ----- ----- -------------- -------------- -------------- -------------- -------------- --------------
967 3625 19-OCT-11 COMPLETED RECEIVE ERROR VENDOR 08-180000 1 500.0 1.00 500.00 500.0 500.0 500.0
967 4647 22-OCT-11 COMPLETED RECEIVE ERROR VENDOR 08-170000 1 1.0 100.00 100.00 1.0 1.0 1.0
988 4605 22-SEP-11 COMPLETED RECEIVE ERROR VENDOR 08-183000 1 500.0 1.00 500.00 500.0 500.0 500.0
--------------
sum 1,100.00
+=============================================================================+
| End of Expense Receiving Reports |
+=============================================================================+

Inventory & OSP Summary by OU
+=============================================================================+
| Inventory and OSP Receiving Reports |
+=============================================================================+
Pending Inventory and OSP Receiving - RCV_TRANSACTIONS_INTERFACE Report

Pending Inventory and OSP Receiving Transactions By Operating Unit and Org
--------------------------------------------------------------------------
No. of Org Period Processing Transact
Records Operating Unit Code Name Status Status Description
---------- --------------------- ---- ------- --------------- -------- --------------------------------------------------------------- --
2 Central Dist EUR OU CLD APR-11 COMPLETED ERROR Receiving Inventory/OSP Txns in RCV_TRANSACTIONS_INTERFACE Table
---------- *********************
2 sum
1 USA Operating Unit 090 AUG-10 COMPLETED ERROR Receiving Inventory/OSP Txns in RCV_TRANSACTIONS_INTERFACE Table
1 USA Operating Unit 090 SEP-11 COMPLETED ERROR Receiving Inventory/OSP Txns in RCV_TRANSACTIONS_INTERFACE Table
1 USA Operating Unit 091 OCT-11 ERROR PENDING Receiving Inventory/OSP Txns in RCV_TRANSACTIONS_INTERFACE Table
---------- *********************
3 sum
----------
5

Pending Inventory Receiving - RCV_TRANSACTIONS_INTERFACE Report
Pending Inventory PO Receiving Vendor Transaction Errors
R E S O L U T I O N R E C O M M E N D E D I N T E R F A C E Date: 05-Dec-11 10:01
---------------------------------------------------------------
Total Total
Org Interface Trans Processing Transact Transact Receipt Item PO Line Rel Receipt Summary PO Line PO Line PO Line
Code Txn Id Date Status Type Status Code Number Number Num Num Quantity Unit Price Amount Quantity Qty Received Qty Billed
---- --------- --------- --------------- -------- -------- ------- ------------ ---------- ----- ----- -------------- -------------- -------------- -------------- -------------- --------------
622 2263000 08-APR-11 COMPLETED DELIVER ERROR VENDOR A&*UJYH000 3500000 1 1 50.0 10.00 600.00 50.0 50.0 50.0
622 2510000 29-APR-11 COMPLETED DELIVER ERROR VENDOR B45UJHFKJH 3500000 2 9 1.0 2,000.00 2,000.00 1.0 .0 .0
--------------
sum 2,600,00
Pending OSP Receiving - RCV_TRANSACTIONS_INTERFACE Report

Pending OSP PO Receiving Vendor Transaction Errors
--------------------------------------------------------------
Total Total
Org Interface Trans Processing Transact Transact Receipt Item PO Line Rel Job Receipt Summary PO Line PO Line PO Line
Code Txn Id Date Status Type Status Code Number Number Num Num Name Resource Quantity Unit Price Amount Quantity Qty Received Qty Billed
---- --------- --------- --------------- -------- -------- ------- ------------ ---------- ----- ----- --------------- ---------- -------------- -------------- -------------- -------------- -------------- --------------
090 994000 02-AUG-10 COMPLETED RECEIVE ERROR VENDOR A100999 10-19000 1 1234 OSPA00200 100,000.0 1.00 100,000.00 100,000.0 95,000.0 95,000.0
--------------
sum 100,000.00
Pending Intransit Receiving - RCV_TRANSACTIONS_INTERFACE Report

Pending Intransit Receipts Receiving Transaction Errors
---------------------------------------------------------------
Org From Interface Trans Processing Transact Transact Receipt Item Receipt
Code Org Txn Id Date Status Type Status Code Number Shipment Number Receipt Num Orig Txn Num Quantity Unit Price Amount
---- ---- --------- --------- --------------- -------- -------- ------- ------------ --------------- --------------- ------------- -------------- -------------- -----------------
091 090 4849309 01-Sep-11 COMPLETED RECEIVE ERROR ORG A3005009 394859390 4716 93830303 100.0 10.00 1,000.00
-----------------
sum 1,000.00

RMA Receiving Errors
Pending Inventory RMA Receiving - RCV_TRANSACTIONS_INTERFACE Report
Pending Inventory RMA Errors in the RCV_TRANSACTIONS_INTERFACE
---------------------------------------------------------------
Org Source Interface Processing Order Line Trans Item Receipt
RMA Status Code Document Txn Id Status Header Id Order Number Num Date Number Quantity Curr Cost Amount
---------------- ---- -------- --------- --------------- ------------- --------------------- ----- --------- ------------ -------------- ---- -----------------
AWAITING_RETURN 091 RMA 17345585 COMPLETED 1060000 98990000 1 30-NOV-11 B8393030 100.0 USD 500.00
**** -----------------
sum 500.00
CANCELLED 091 RMA 17300005 COMPLETED 1080000 18990000 1 30-NOV-11 A8993030 200.0 USD 1.000.00
**** -----------------
sum 1,500.00
-----------------
sum 1,500.00
+=============================================================================+
| End of Inventory and OSP Receiving Reports |
+=============================================================================+
Sorted by RMA Status, so you can see the Open / Awaiting Return RMAs first

Shipping Error Reports
+=============================================================================+
| Shipping Reports | Supply Chain needs to run the
+=============================================================================+
“Trip Stop Interface”
Unprocessed Shipping Transactions - WSH_DELIVERY_DETAILS Report
Total Unprocessed Shipping Transactions by Operating Unit
---------------------------------------------------------------
No. of Period Org
Records Operating Unit Name Code Description
---------- --------------------- ------- ---- -----------------------------------------------------------------
5 Central Dist USD OU DEC-11 950 WSH_DELIVERY_DETAILS Table
---------- *********************
5 sum
----------
5
Unprocessed Shipping Transactions - WSH_DELIVERY_DETAILS Detail Report
Unprocessed Shipping Transactions by Delivery ID
----------------------------------------------------------------------
OE INV
Org Customer Source Line Item Delivery Actual Intrf Intrf
Code Delivery Number Header Num Num Number Detail Id Date Flag Flag Subinventory Trip Id Stop Id
---- ---------- -------- -------------- -------- ---------- ---------- --------- ----- ----- ------------ ---------- ----------
950 1301208 15100 2009000 1.1 F1009999 1740800 01-DEC-11 Y P STAGE 1240700 11313010
950 1302309 14800 2009100 1.1 F1009999 1740900 02-DEC-11 Y P STAGE 1240800 11313011
950 1303410 80800 2009200 1.1 F1009999 1741000 03-DEC-11 Y P STAGE 1240900 11313012
950 1304511 14800 2009300 1.1 F1009999 1741100 04-DEC-11 Y P STAGE 1242020 11313013
950 1305612 15300 2009400 1.1 F1009999 1741200 05-DEC-11 Y P STAGE 1243050 11313014
+=============================================================================+
| End of Shipping Reports |
+=============================================================================+
Supply Chain Error Reports
+=============================================================================+
| Supply Chain Planning Reports |
+=============================================================================+
Nice to have information, not
MRP_FORECAST_INTERFACE Report
related to month-end close
Total Number of Forecasts by Operating Unit Date: 05-DEC-11 14:07
-------------------------------------------
No. of When
Records Created Operating Unit Description
---------- ------- --------------------- -----------------------------------------------------------------
---------- *********************
sum
MRP_RELIEF_INTERFACE Report
Number of Rows Date: 05-DEC-11 14:07
----------------------------
No. of
Records Operating Unit Description
---------- --------------------- -----------------------------------------------------------------
10,100 Central Dist EUR OU Rows in the MRP_RELIEF_INTERFACE Table
4,000 USA Operating Unit Rows in the MRP_RELIEF_INTERFACE Table
---------- *********************
14,100
MTL_DEMAND_INTERFACE Report
Rows in MTL_DEMAND_INTERFACE by Operating Unit Date: 05-DEC-11 14:07
----------------------------------------------
No. of
---------- --------------------- -----------------------------------------------------------------
---------- *********************
+=============================================================================+
| End of Supply Chain Planning Reports |
+=============================================================================+
Custom Reporting Solutions to Monitor Interfaces
Financial Interfaces

Finance Transaction Processing Overview
 Oracle Transactions are passed from Module to Module via Interfaces
 Each interface can be viewed as a potential “Point of Failure”
Financial Applications
Vendor Invoices A/P
Transaction
SO Invoices
Sources
A/R
SLA
Bank Statemts Cash Mgmt G/L
Matl / Lbr / AP Projects
Journals G/L Interface

 Monitor the Oracle Finance Interfaces each week
 Payables Invoices – AP_INVOICES_INTERFACE
 History of Payables Invoice Errors – AP_INTERFACE_REJECTIONS
 Cash Management Interface – CE_HEADER_INTERFACE_ERRORS and
CE_LINE_INTERFACE_ERRORS
 General Ledger Interface – GL_INTERFACE
 Projects Transaction Interface – PA_TRANSACTION_INTERFACE
 A/R Invoice Interface – RA_INTERFACE_LINES
 History of A/R Invoice Interface Errors – RA_INTERFACE_ERRORS

Accounts Payable Invoice Interfaces
 Accounts Payable AP_INVOICES_INTERFACE
AP_INTERFACE_REJECTIONS
 These two tables hold the Accounts Payables errors,

AP_INVOICES_INTERFACE and AP_INTERFACE_REJECTIONS. You use
these interfaces to process external supplier and expense report transactions.
 There are reports in Payables to view these tables; however the Custom
Interface Errors Report runs across Operating Units giving you better
enterprise-wide visibility. The A/P interfaces do not affect the Inventory
Accounting Period Close.

Accounts Receivables Invoice Interfaces
 Accounts Receivable RA_INTERFACE_LINES
RA_INTERFACE_ERRORS
 These two tables hold your Accounts Receivables invoice transactions that have
erred out. Corresponding error messages for the RA_INTERFACE_LINES
table is also automatically written to the RA_INTERFACE_ERRORS table.
 There are reports in Receivables to view these tables; however the Custom
Interface Errors Report runs across Operating Units giving you better
enterprise-wide visibility.
 This interface does not affect directly stop the Inventory Accounting Period
Close, however errors in this table can prevent timely revenue recognition as
well as COGS recognition issues (for Release 12 especially).
Cash Management Bank Interfaces
 Cash Management CE_HEADER_INTERFACE_ERRORS
CE_LINE_INTERFACE_ERRORS
 These interfaces are used to process your cash statements from your banks.
Any rejects will get stuck in these tables and will prevent you from reconciling
your bank statements with the cash balances in Cash management.

G/L Interface
 General Ledger GL_INTERFACE
 Not aware of any standard report for the G/L Interface table
 Every financial entry, whether from R11i or R12 passes through the G/L Interface table
 If subledger accounting fails to import into the G/L it will roll back to SLA
 Before General Ledger journals are interfaced into the G/L, as a posted or unposted batch,
entries are processed through the GL_INTERFACE table. The Custom Interface Error
Report allows you to easily see a summary for both your errors and any non-interfaced
entries sitting in this table

Projects Transaction Interface
 Projects PA_TRANSACTION_INTERFACE
 This table is the “gateway” or open interface transaction between non-project

modules and the Project Modules
 For example, if you have a Payables Invoice with a project reference (project
and task) the Payables entry will be initially interfaced to this table from
Payables. Inventory project transfers, time & attendance and other project
transfers from outside modules also use this interface table.
 You should clear this interface by month-end, before you close Project
Accounting. This interface does not affect the Inventory Accounting Period
Close.

A/P Error Reports
+=============================================================================+
| Accounts Payable Reports |
+=============================================================================+
AP_INVOICES_INTERFACE Report
Total Number of A/P Invoices by Operating Unit Date: 05-DEC-11 14:07
----------------------------------------------
No. of Period Status
Records Operating Unit Name Code Description
---------- --------------------- ------- ---------- -----------------------------------------------------------------
46 United Kingdom GBP OU SEP-09 REJECT Records currently entered in the AP_INVOICES_INTERFACE Table
---------- *********************
46 sum
----------
46
AP_INVOICES_INTERFACE Lines Summary Report
Rejected and Unprocessed A/P Invoice Lines Report Date: 05-DEC-11 14:07
-------------------------------------------------
A/P
No. of Operating Invoice Vendor Status Invoice Acctg PO Line Quantity Summary
Records Unit Invoice Number Date Number Code Source Date Account Number Number Type Invoiced Curr Amount
---------- ---------- -------------------- --------- ------ ---------- ---------- --------- ------------------------------- ---------- ------- -------------- ---- --------------
2 Italy EUR 9000000 25-MAR-10 18000 REJECTED GLOBAL_INT 25-MAR-10 ITE M .0 EUR 18,000.00
----------
2

A/P Error Reports
AP_INTERFACE_REJECTIONS Statistics Report
Total A/P Interface Rejections Across All Operating Units Date: 05-DEC-11 14:07
---------------------------------------------------------
No. of
Records Rejection Code Description
---------- ------------------------------ -----------------------------------------------------------------
2 ACCT DATE NOT IN OPEN PD Errors in the AP_INTERFACE_REJECTIONS Table
----------
2
AP_INTERFACE_REJECTIONS Report
Total Number of A/P Interface Rejections by Operating Unit Date: 05-DEC-11 14:07
----------------------------------------------------------
No. of Period
Records Operating Unit Name Description
---------- --------------------- ------- -----------------------------------------------------------------
2 Italy EUR OU MAR-10 Errors in the AP_INTERFACE_REJECTIONS Table - Invoice Lines Issue
---------- *********************
2 sum
----------
2
AP_INTERFACE_REJECTIONS Report
A/P Interface Rejections Summary by Operating Unit and Issue Type Date: 05-DEC-11 14:07
-----------------------------------------------------------------
No. of Period PO Invoice
Records Operating Unit Name Number Source Invoice Number Issue Type Rejection Reason
---------- --------------------- ------- ---------- ---------- -------------------- --------------- ------------------------------
2 Italy EUR OU MAR-10 GLOBAL_INT 9000000 LINES_ISSUE ACCT DATE NOT IN OPEN PD
---------- *********************
2 sum
----------
2
+=============================================================================+
| End of Accounts Payable Reports |
+=============================================================================+

A/R Error Reports
+=============================================================================+
| Accounts Receivable Reports |
+============================================================================ =+
RA_INTERFACE_LINES Report RECEIVABLE

Total Number of Invoice lines by Operating Unit Date: 05-DEC-11 14:07
-----------------------------------------------
No. of Period Ship
Records Operating Unit Name Date Description
---------- --------------------- ------- --------- -----------------------------------------------------------------
27 Australia AUD OU DEC-11 Records in the RA_INTERFACE_LINES_ALL Table
9 Austria EUR OU 05-DEC-11 Records in the RA_INTERFACE_LINES_ALL Table
23 Belgium EUR OU 05-DEC-11 Records in the RA_INTERFACE_LINES_ALL Table
2 Denmark DKK OU 05-DEC-11 Records in the RA_INTERFACE_LINES_ALL Table
6 Finland EUR OU 05-DEC-11 Records in the RA_INTERFACE_LINES_ALL Table
56 France EUR OU 05-DEC-11 Records in the RA_INTERFACE_LINES_ALL Table
83 Germany EUR OU 05-DEC-11 Records in the RA_INTERFACE_LINES_ALL Table
17 Central Dist EUR OU 05-DEC-11 Records in the RA_INTERFACE_LINES_ALL Table
7 Ireland EUR OU DEC-11 Records in the RA_INTERFACE_LINES_ALL Table
11 Korea KRW OU DEC-11 Records in the RA_INTERFACE_LINES_ALL Table
2 Netherlands EUR OU 05-DEC-11 Records in the RA_INTERFACE_LINES_ALL Table
2 Portugal EUR OU 05-DEC-11 Records in the RA_INTERFACE_LINES_ALL Table
52 Spain EUR OU 05-DEC-11 Records in the RA_INTERFACE_LINES_ALL Table
6 Sweden SEK OU 05-DEC-11 Records in the RA_INTERFACE_LINES_ALL Table
1,346 USA Operating Unit DEC-11 Records in the RA_INTERFACE_LINES_ALL Table
86 United Kingdom GBP OU DEC-11 Records in the RA_INTERFACE_LINES_ALL Table
----------
1,705
RA_INTERFACE_ERRORS Report RECEIVABLE

Total Number of Invoice Errors by Operating Unit Date: 05-DEC-11 14:07
------------------------------------------------
No. of
---------- --------------------- -----------------------------------------------------------------
104 Spain EUR OU Errors in the RA_INTERFACE_ERRORS Table
----------
104

A/R Error Reports
RA_INTERFACE_LINES Report RECEIVABLE
Invoice Line Errors by Operating Unit Date: 05-DEC-11 14:07
-------------------------------------
No. of
---------- --------------------- --------------------------------------------------
52 Spain EUR OU Invalid Warehouse ID (WAREHOUSE_ID) This really means
52 Spain EUR OU Unable to derive a gl date for your transaction.
Please ensure that your transaction is in a gl per your accounting
iod which you have defined
---------- *********************
period is not open
104 sum
----------
104
RA_INTERFACE_LINES Receivables Report

Total Number of Invoice Lines by Operating Unit and A/R Batch Date: 05-DEC-11 14:07
-------------------------------------------------------------
No. of Period Receivables
Records Operating Unit Name Batch Name Description Amount
---------- --------------------- ------- ------------------------ -------------------------------------------------- --------------
52 Spain EUR OU OM Sales Order Invalid Warehouse ID (WARE HOUSE_ID) 320,000.00
52 Spain EUR OU OM Sales Order Unable to derive a gl date for yo ur transaction. 320,000.00
Please ensure that your transaction is in a gl per
iod which you have defined
---------- ********************* --------------

104 sum 640,000.00
---------- --------------
104 640,000.00
+=============================================================================+
| End of Accounts Receivable Reports |
+=============================================================================+
Cash Mgmt Error Reports
+=============================================================================+
| Cash Management Reports |
+=============================================================================+
CE_HEADER_INTERFACE_ERRORS Report CASH MANAGEMENT

Total Number of Cash Mgmt Header Records by Bank Date: 12-OCT-10 16:09
------------------------------------------------
No. of When
Records Bank Name Created Description
---------- ------------------------------ ------- -----------------------------------------------------------------
79 CLIENT CORPORATION – USD APR-09 Records in the CE_HEADER_INTERFACE_ERRORS Table
22 CLIENT CORPORATION - USD DEC-09 Records in the CE_HEADER_INTERFACE_ERRORS Table
66 CLIENT CORPORATION – USD FEB-09 Records in the CE_HEADER_INTERFACE_ERRORS Table
5 CLIENT CORPORATION - USD FEB-10 Records in the CE_HEADER_INTERFACE_ERRORS Table
16 CLIENT CORPORATION - USD JAN-10 Records in the CE_HEADER_INTERFACE_ERRORS Table
3 CLIENT CORPORATION - USD JUL-09 Records in the CE_HEADER_INTERFACE_ERRORS Table
2 CLIENT CORPORATION - USD JUN-10 Records in the CE_HEADER_INTERFACE_ERRORS Table
90 CLIENT CORPORATION - USD MAR-09 Records in the CE_HEADER_INTERFACE_ERRORS Table
349 CLIENT CORPORATION - USD NOV-09 Records in the CE_HEADER_INTERFACE_ERRORS Table
2 CLIENT CORPORATION - USD SEP-10 Records in the CE_HEADER_INTERFACE_ERRORS Table
1 CLIENT PAYROLL - USD FEB-10 Records in the CE_HEADER_INTERFACE_ERRORS Table
2 CLIENT PAYROLL - USD JUN-10 Records in the CE_HEADER_INTERFACE_ERRORS Table
1 CLIENT PAYROLL - USD SEP-10 Records in the CE_HEADER_INTERFACE_ERRORS Table
----------
638
CE_STATEMENT_LINES_INTERFACE Report CASH MANAGEMENT

Total Number of Statement Lines in Error by Bank Date: 12 -OCT-10 16:09
---------------------------------------------------
No. of Period Trx Transaction
Records Bank Name Name Code Code Description Description
---------- ------------------------------ ------- ----- ------------------------- --------------------------------------------------
----------
+=============================================================================+
| End of Cash Management Reports |
+=============================================================================+

G/L Error Reports
+=============================================================================+
| General Ledger Reports |
+=============================================================================+
GL_INTERFACE Report
Total Number of G/L Lines by Operating Unit Date: 05-DEC-11 14:07
-------------------------------------------
No. of Period
Records GL Ledger Name Description
---------- ------------------------------ ------- -----------------------------------------------------------------
5 INTERNATIONAL_PL
---------- ******************************
5 sum
NOV-11 Records currently entered in the GL_INTERFACE Table
Zero amount
10 USA_PL NOV-11 Records currently entered in the GL_INTERFACE Table entries
---------- ******************************
10 sum always fail in
the G/L
----------
16
GL_INTERFACE Report
No. of Period
G/L Lines Summary by Period, Source and Category
------------------------------------------------
Date: 05-DEC-11 14:07
Interface
Records GL Ledger Name Journal Source Journal Category Account Status Accounted Am ount
---------- -------------------- ------- ------------------------- ------------------------- ------- -------------- -----------------
5 INTERNATIONAL_PL NOV-11 Global Intercompany Global Intercompany 1531 NEW .00
---------- ************************* ************************* -----------------
5 sum .00
---------- ******************** -----------------

5 sum .00
10 USA_PL NOV-11 Global Intercompany Global Intercompany 1501 NEW .00

---------- ************************* ************************* -----------------
10 sum .00
---------- ******************** -----------------

10 sum .00
---------- -----------------
15 .00
+=============================================================================+
| End of General Ledger Reports |
+=============================================================================+

Projects Error Reports
+=============================================================================+
| Project Reports |
+=============================================================================+
PA_TRANSACTION_INTERFACE_ALL Report
Pending Project Transactions by Operating Unit Date: 05-DEC-11 14:07
----------------------------------------------
No. of Period
Records Name Operating Unit Description
---------- ------- --------------------- -----------------------------------------------------------------
2 NOV-11 Central Dist EUR OU Rows in the PA Transaction Interface
---------- *********************
2 sum
----------
2
PA_TRANSACTION_INTERFACE_ALL Report
Project Transactions With Rejections by Operating Unit Date: 05-DEC-11 14:07
------------------------------------------------------
No. of Period Processing Transaction Item
Records Name Operating Unit Status Rejection Code Source Number Pr oject Number Expenditure Type Trans Qty
---------- ------- --------------------- ----------------------------- ------------------------------ ------------ ---------- --------------- ------------------------- ----------
2 NOV-11 Central Dist EUR OU Rejected during Transfer The expenditure organization i Non-Recovera Misc.Outside Service 0
s not active ble Tax From
Payables
---------- *********************
2 sum
----------
2
+=============================================================================+
| End of Project Reports |
+=============================================================================+

Caveats:
 Not addressed in the SQL Report:
 Landed Cost Management – LCM interfaces
 Oracle Shop Floor Management (WSM/OSFM)
 Period name for the A/P and A/R interface error reports assume
calendar basis
 May wish to remove cost and/or price columns
 May need to adjust fixed-length column formatting
(old school SQL report, 50 queries in total, over 3,300 lines)

Send Email Address to Get the Following:
 Mention which release and inventory costing method
 Send email to: doug@volzconsulting.com
 SQL code for the Interface Errors Report for your Oracle Release
 Questions? Informal workshops can be arranged

Summary
 Oracle interface architecture offers lots of flexibility, especially
in integrating other applications and outside transaction feeds
 For Release 12, try the Pending Close Transactions Report
 Else use the Custom Interface Error Reports to monitor

transaction errors
 Monitor weekly, even daily to avoid month-end processing

delays
Acknowledgements
 Solution Beacon for use of their R12.1.3 Vision environments
 Dave Sweas for tips about Oracle Process Manufacturing
 Mohan Iyer for including the Subledger Period Close Exceptions

Report

Additional Information is Available From:
 My Oracle Support (Metalink) “Resolving Period Close

Pending Transactions”, ID 1069492.1
 Oracle Cost Management User Guide, Period Close chapter
 Oracle Shop Floor Management User Guide, WIP Lot

Transactions chapter

Appendix
Installing the Interface Errors Report

Custom Interface Error Report
Menu path: System Administrator => Concurrent => Program => Executable
 Installation Steps
 Define the Executable
 Define the Program and Parameters
 Add to your menu structure for custom reports
 Put the SQL script into your custom SQL directory on your UNIX
/ LINUX server
• CUST_TOP/sql in this example

Menu path: System Administrator => Concurrent => Program => Executable
 Set Up the Custom Program – Define the Executable

Menu path: System Administrator => Concurrent => Program => Define
 Set Up the Custom Program – Define the Program

 Set Up the Custom Program – Ledger Parameter
If using R11i, use the

GL_SRS_SET_OF_BOOKS value set
Prefer this setting so it can

run across all ledgers
 Set Up the Custom Program – Operating Unit Parameter
Prefer this setting so it can run

across all operating units

Menu path: System Administrator => Application => Function
 Set Up the Custom Program – Menu Function (Description)

 Set Up the Custom Program – Menu Function (Properties)

 Set Up the Custom Program – Menu Function (Form)

Menu path: System Administrator => Security => Responsibility => Request
 Set Up the Custom Program – Request Group

Menu path: System Administrator => Application => Menu
 Set Up the Custom Program – Set Up Custom Menu

 Set Up the Custom Program – Add Function to Custom Menu
Added new
menu prompt

 Set Up the Custom Responsibility

 Assign Custom Responsibility to User
Added new Responsibility

Menu path: Cost Management => Custom Programs & Reports => Interface Error Reports
 Monitor the Oracle Supply Chain/Finance Interfaces

Douglas Volz ─ Professional Background
Doug Volz is a Senior Architect and Advisor for Oracle Application projects, with a particular interest in Cost and
Project Management. He has 30 years accumulated experience, including 5 years in Oracle Development (co-
designing Oracle Cost Management) and 12 years in industry in Cost and Accounting Management positions.
His Manufacturing and Cost systems experience covers project management, software design/development,
delivery and consulting services, for both Oracle Corporation, and multiple international consulting firms. Prior to
his systems career, Mr. Volz also held numerous management accounting positions for telecommunications,
defense, and electronics companies.
In his consulting roles Doug has served over 100 clients. Many of these were multi-org, multi-currency with
global footprints. Countries included US, Mexico, UK, Netherlands, Belgium, Taiwan, P.R.O.C., Norway, Japan,
Italy, Switzerland and Germany. Doug also leads the OAUG Cost Management Special Interest Group and
participates on the Oracle Customer Advisory Board for Fusion Costing.
Core Expertise Experience

 Multi-organization, Multi-currency ERP  Sample of clients served:
Implementations  Celgene Corporation (US, Switzerland)
 Project Management and Senior Project Advisor  Logitech (US, Taiwan, P.R.C.)
 Cost Accounting
 Matsushita (UK, Mexico)
 Core manufacturing processes
 A/P Accruals  Mercury Marine (US)
 Systems Integration and Data Conversions  Onninen AS (Norway)


Egads How Do I Handle Month-End Interfaces v12.1

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Egads!

How in the Dickens Do I Handle Those Month-

(And Why Can’t I Close My Books?)

 Discover better ways to manage the pending transactions

Helping people use Oracle Applications since 1990 Slide 3

 Pending Supply Chain Transactions and Month-End Close

 Using Standard Oracle and Custom Interface Errors Report

 Viewing Pending and Uncosted Transactions

 Overview for Financial Transaction Interfaces

Helping people use Oracle Applications since 1990 Slide 4

Helping people use Oracle Applications since 1990 Slide 5

Helping people use Oracle Applications since 1990 Slide 6

Helping people use Oracle Applications since 1990 Slide 7

Helping people use Oracle Applications since 1990 Slide 8

 Click on the Pending button

Helping people use Oracle Applications since 1990 Slide 9

New R12 Drilldown capability

Helping people use Oracle Applications since 1990 Slide 10

Helping people use Oracle Applications since 1990 Slide 11

Pick transactions can be stuck Pick transactions can be stuck

Open Material Pending Material

Here is where you find

Helping people use Oracle Applications since 1990 Slide 12

Pick Release &

Pending Material SLA Accounting

Here is where you find Journal Source

Helping people use Oracle Applications since 1990 Slide 13

Start Receipt Headers Receipt Lines Sources of Supply Receiving

RCV Transactions SLA Accounting

Purchasing creates a receipt and

Helping people use Oracle Applications since 1990 Slide 14

Enter Supply is relieved since the

RCV Here you get unprocessed Here you get stuck

Pending Material SLA Accounting

Purchasing creates shadow delivery Onhand Quantities at

Helping people use Oracle Applications since 1990 Slide 15

• Unprocessed • Material transactions “halfway” MTL_MATERIAL_ • View Transactions>

Helping people use Oracle Applications since 1990 Slide 16

• Unprocessed • Pending shipments not yet processed. To WSH_DELIVERY_ • Go to a Shipping or

Helping people use Oracle Applications since 1990 Slide 17

Helping people use Oracle Applications since 1990 Slide 18

Helping people use Oracle Applications since 1990 Slide 19

Helping people use Oracle Applications since 1990 Slide 20

 Monitor multiple times per day from day -3 onward

 How? Combination of custom reports, standard reports and

Helping people use Oracle Applications since 1990 Slide 21

Review for Step 3.0 Analyze

Pending or Step 4.0 Resubmit

Step 1.1 View Yes Step 2.1 Resubmit Pending

Step 1.2 Contact Step 2.2 Contact

Helping people use Oracle Applications since 1990 Slide 22

 R12 Forms Drilldown – Using the Inventory Accounting

 R12 Subledger Period Close Exceptions Report

Helping people use Oracle Applications since 1990 Slide 24

See your pending transactions in detail

Every subledger has its

Helping people use Oracle Applications since 1990 Slide 26

Helping people use Oracle Applications since 1990 Slide 27

Helping people use Oracle Applications since 1990 Slide 28

Helping people use Oracle Applications since 1990 Slide 29

 Go to the Material Transactions Form to See Errors

 Once the underlying problem is fixed, resubmit:

 Once the underlying problem is fixed, resubmit:

 And the errors are cleared