Section: Payroll Subsystem Subsection: 090-09

Subsection: Preparation of Bi-Monthly Payroll Page 1 of 2

Section: Payroll Subsystem Subsection: 090-09
Subsection: Preparation of Bi-Monthly Payroll Page 2 of 2

Human Resource

Department
Payroll Officer
1. Retrieves the summary of the hours worked of each employee for the period

involved from the Employee Attendance File.

2. Retrieves information from the Business Calendar regarding holidays for

additional pay.
3. Retrieves the summary of Approved Overtimes and Undertimes with the

respective rates applicable from the Approved Overtime File.

4. Retrieves the summary of de minimi benefits through the system’s Employee

Master File.
5. Retrieves summary of Official Business (OB) and Leave of Absence from Leave

of Absence File.
6. Retrieves the details about the employees’ cash advances with the Approved

Cash Advances File.

7. Encodes payroll data to the system for reconciliation.
a. System reconciles the approved overtimes with the summary of the hours

worked.
b. System reconciles the approved undertimes with the summary of the hours

worked.
8. Retrieves the summary of information needed to compute for the withholding tax,

employee monthly contributions as well as employee benefits from the system’s

Employee Master File.

9. Runs the Payroll Computation through the system.
a. Updates the Bi-Monthly Payroll, Deductions and Contributions.
b. Updates the Payroll Master File
c. Updates the Salaries and Wages Payable Master File

d. Updates SSS Contributions Payable, PAG-IBIG Contributions Payable and

PhilHealth Contributions Payable for both the employer and the

employee’s share.
e. Updates the Withholding Taxes Payable.
10. Creates a summary report involving the total liabilities, waiting for payment, to

employees for their respective bi-monthly salary.

a. System prints an Employee Salary Summary Report of the total amount

due.