Sample Letter of Cooperation

Directions:

1. Please share this with an appropriate official at the institution where you intend to complete your
project/study.

2. Remind the official to REMOVE all font in RED from the final copy. Only black font should remain.

3. Remind the official to REPLACE all [bracketed information] with accurate information.

This template can be used as either a hard-copy letter received from the cooperating institution OR in an email from
the cooperating institution. Please include an original signature on the letter.

If the letter of cooperation is a hard-copy letter, please be sure that it is typed or printed on stationary with
institutional letterhead. The letter can be remitted to:

Allen College
Attn: ACIRB Administrator
1825 Logan Ave
Waterloo, IA 50703

If the letter of cooperation is an email, please be sure that it is sent from the institutional official’s email address
from the setting where the project will be completed, and make sure that the cooperating institution CCs the
ACIRB@allencollege.edu email address so that the ACIRB receives an original (not forwarded) email.

Date

Name [Principal Investigator]

Address [Principal Investigator]

Dear [name of Principal Investigator],

The [name of cooperating institution/organization] is pleased to collaborate with you on your project “[title of your
project].”

We understand that participating in this research/project will include [short description of procedures]. We had
ample opportunities to discuss the research/project with you and ask for clarifications. [If applicable, use the
following phrase: Furthermore, the PI and key personnel for this project will maintain confidentiality of all
participant information in all phases of this project.]

According to our agreement, project activities will be carried out as described in the research/project plan reviewed
and approved by the Allen College Institutional Review Board.

[Please add any other relevant information as requested, e.g. the cooperating institution’s IRB approval].

We look forward to working with you, and please consider this communication as our Letter of Cooperation.

Sincerely,

[Signature of representative]
[Name of representative]
[Title of representative]