MONTHWISE STATUTORY COMPLIANCE CHECKLIST

MONTH DATE NAME OF THE STATUTE FORM NAME OF RETURN/COMPLIANCE TO BE SENT TO

THE EMPLOYMENT EXCHANGE (CNV) ACT, QUARTERLY RETURN FOR QUARTER LOCAL EMPLOYMENT
15-Jan ER-1 (RULE 6)
1959 & RULE ENDED 31ST DEC. PREVIOUS YEAR EXCHANGE
CHIEF INSPECTOR OF
15-Jan THE FACTORIES ACT, 1948 REFER TO STATE RULE ANNUAL RETURN
FACTORIES

ANNUAL RETURN & DETAILS OF COMPETENT AUTHORITY

JAN 21-Jan THE MATERNITY ACT, 1961 LMNO {RULE 16 (1)}
PAYMENT ENDING 31 DEC. UNDER THE ACT

THE CONTRACT LABUR (R&A) ACT, 1970 & HALF YEARLY RETURN BY CONTRACTOR CONCERNED LICENCING
30-Jan XXIV {RULE 82(1)}
RULES (IN DUPLICATE) AUTHORITY
01A (ESI REGULATION ANNUAL INFORMATION ABOUT FACTORY
31-Jan THE ESIC ACT, 1948 REGIONAL OFFICE
10 C) COVERED UNDER THE ACT
INSPECTOR UNDER THE
1-Feb THE MINIMUM WAGES ACT, 1948 III RULE 21 (4A) ANNUAL RETURN
AREA CONCERNED
CONCERNED
THE PAYMENT OF WAGES ACT, 1936 & V RULE 18, VII, VIII
FEB 1-Feb ANNUAL RETURN LABOUR/REGIONAL
RELATED MINES RULES RULE 16
COMMISSIONER
THE CONTRACT LABUR (R&A) ACT, 1970 & ANNUAL RETURN BY PRINCIPAL CONCERNED REGISTERING
15-Feb XXV RULE 82(2)
RULES EMPLOYER OFFICER

CONCERNED REGIONAL
15-Mar THE APPRENTICESHIP ACT, 1961 APP-2 HALF YEARLY RETURN MARCH ENDING
DIRECTOR/ADVISOR
THE EMPLOYMENT EXCHANGE (CNV) ACT, QUARTERLY RETURN FOR QUARTER LOCAL EMPLOYMENT
APR 15-Mar ER-1 (RULE 6)
1959 & RULE ENDED 31ST MARCH EXCHANGE
THE EMPLOYEES PROVIDENT FUND & MP ACT, CONCERNED REGIONAL
25-Mar 3A/6A ANNUAL RETURN
1952 OFFICE
QUADRUPLICATE ALONGWITH CONCERNED LOCAL
6 SEC. 44, REGULATION
MAY 12-May ESIC ACT,1948, RULES AND REGULATIONS CHALLANS MONTHLY RETURN WITH OFFICE OR SCHEDULED
26
CHEQUE BANK
THE EMPLOYMENT EXCHANGE (CNV) ACT, QUARTERLY RETURN FOR THE QUARTER CONCERNED
15-Jul ER-1 (RULE 6)
1959 & RULE ENDED JUNE EMPLOYMENT OFFICER
CONCERNED
JULY 15-Jul THE FACTORIES ACT, 1948 REFER TO STATE RULE HALF YEARLY RETURN
DIRECTOR/INSPECTOR
THE CONTRACT LABUR (R&A) ACT, 1970 &
30-Jul XXIV {RULE 82(1)} HALF YEARLY RETURN BY CONTRACTOR CONCERNED INSPECTOR
RULES
DY. APPRENTICESHIP
15-Oct THE APPRENTICESHIP ACT, 1961 APP-2 HALF YEARLY RETURN SEPT. ENDING
ADVISOR
THE EMPLOYMENT EXCHANGE (CNV) ACT, QUARTERLY RETURN FOR THE QUARTER CONCERNED
OCT 15-Oct ER-1 (RULE 6)
1959 & RULE ENDED SEPTEMBER EMPLOYMENT OFFICER
THE CONTRACT LABUR (R&A) ACT, 1970 & VII RULE 29 (2) STATE APPLICATION FOR RENEWAL OF LICENCE
31-Oct CONCERNED INSPECTOR
RULES RULE LICENCE RENEWAL FEE

SEC. 44 REGULATIONN SUMMARY OF CONTRIBUTION (FORM 6) IN CONCERNED LOCAL

12-Nov THE ESIC ACT, 1948
26 QUADRUPLICATE WITH CHALLANS OFFICE
NOV
25-Nov LIST OF HOLIDAYS FORM A ANNUAL CONCERNED INSPECTOR
 THE PAYMENT OF BONUS ACT, 1965 AND CONCERNED INSPECTOR
DEC 30-Dec FORM D RULE 5 ANNUAL RETURN
RULES UNDER THE ACT
 LIST OF VARIOUS LEGAL REGISTERS
SR. NO. PROVISION REGISTER NAME FORM NO. RULE
o Register of Adult workers FORM 12 Rule 37
o Register of leave with wages FORM 15 Rule 94
o Accident register with forms FORM 26 Rule III
I Factories Act 1948 o Muster roll & wage register FORM 25 Rule 83 & 110
o Inspection book FORM 35 Regulation no. 102 A
o Register of compensatory holidays & overtime FORM 9 Rule 83
o Muster roll for exempted workers
II Contract Labour Act (R&A) 1970 o Register in FORM XIII FORM-XIII
III Payment of wages Act 1936 o Register of wages, fines, deduction & advance
IV Minimum wage Act 1948 o Wage slips
o Register of employees contribution FORM-7
V ESIC Act 1948 o Accident register
o Inspection book
VI Payment of bonus Act 1965 o A,B & C Register
o Eligibility register
VII EPF & MP Act 1952
o Inspection book
VIII Equal remmuneration Act 1976 o FORM D Register FORM-D
 DETAILS OF STATUTORY RETURNS / ACTIVITIES

S.NO. NAME OF THE RETURN/ACTIVITIES NATURE DUE DATE

I. THE EMPLOYEE P.F. & MISC. PROVISIONS ACT. 1952
a) FORM-5 Return of new employees (Addition) Monthly Before 25th
b) FORM-10 Return of member left (Deletion) Monthly Before 25th
c) FORM-3A Individual contribution card Annual 30th April
d) FORM-6A Summary of Form 3-A Annual 30th April
e) FORM-13A/13 Transfer of PF Account As & when required After receiving from the members
f) Remittance of PF/FPF Monthly Before 15th
g) FORM-12A Statement of contributions Monthly Before 25th
h) FORM-11 Checking,Procesing & filing (Balance sheet) Monthly Before 25th
i) FORM-2 Checking,Processing & a copy to be submitted alongwith monthly return Monthly Before 25th
j) Eligibility Register Updating As & when new employee join As & when required
k) Allotment of P.F. Nos. …..do…... As & when required
l) PF Inspection Book To keep ready for the Inspection
m) i) Preparation of Statement and giving to the A/C Monthly By 8th
ii) Preperation of challans & submit to Bank with Cheque Monthly By 15th
iii) To collect challans from Bank Monthly By 20th
iv) Entry in the P.F. ledger Monthly By 25th
n)

II. EMPLOYEES STATE INSURANCE ACT. 1948

With in 10 days from the date of
a) FORM-1 Declaration Form As &when Required appointment
b) FORM-3 Return of Declaration Form As &when Required ……do……
c) FORM-6 Return of Contributions Half Yearly 30th Apr. & 31st oct.
d) Remittance of Contributions Monthly Before 21st
e) FORM-16 Accident Report As & when required With in 24Hrs.
f) Insurance Nos. to be obtained from the Local Office for the new employees As & when required
g) Preparation of statement Monthly By 8th
h) Preparation of challans & submission to Bank with Cheque Monthly By 21st
i) Posting in FORM-7 Register and reconciliation thereof Monthly By 15th
j) Reconciliation for half yearly Half Yearly 15th Apr.,15th Oct.

III. THE FACTORIES ACT 1948

a) FORM-2 Notice of occupation Yearly Within 30days from the date of Expiry
b) FORM-18 Notice of Accident As&when Required Within 48 Hrs.
c) FORM-18 A Notice of serious Accidents As&when Required Within 4 Hrs.
Within 7 days of the new manager taking
d) FORM-2A Change of Manager As&when Required charge
e) FORM-31 Accident Annual Return (FORM-21 Annual Return) Annualy 31st Jan.
f) FORM-22 Half Yearly Return Half Yearly Before 15th July
g) FORM-8 Test of pressure Vessal Half Yearly
h) FORM-7 Record of white washing As&when Required
i FORM-37 Report of examination of Hoist and lift Half Yearly
When the sanctioned H.P or manpower
j) Amendment of Lincense As&when Required exceeds

IV. NOTICE TO BE CHECKED

1.Form-11
2. List of Holidays
3.Abstract of the Act
4.Name &Adress of FI, LO,LI,& DLC
l) Registers to be Maintained
1.Inspection Book As&when Required
2.Leave with wages register (Form-15) Yearly
3.Register of lime washing (Form-IV) As & when required
4.Fire extinguisher testing register Yearly
5.Leave Book (Form-15) Yearly
6.Muster Roll (Form 25 ) Daily
7.FORM-10 OT Muster Roll For exempted emp.
8.FORM-26 Register of Accidents &occurences Monthly
m) Notice for working on weekly off days As & when required
n) First Aid Boxes Monthly
V. APPRENTICES ACT 1961
a) Form APP-2 Details of new apprentics Half Yearly
b) Form details of training of apprentics Half Yearly
 c) Form APP-3 notice of completion of training Half Yearly
d) Apprenticeship Contract As & when Required
VI. EMPLOYMENT EXCHANGE (C.N.V) ACT 1959
a) Notification of vacancies As & when required
b) Intimation of results As & when required
before 30th April,31st July,31st Oct,31st
c) Quarterly Return (ER-I) Quarterly Jan
d) ER-II Two year 31st March
VII. PAYMENT OF BONUS ACT 1965
a) Annual Return Form D Annual Before 31st Jan
b) Register of Bonus Payment 30th sept.
VIII. PAYMENT OF GRATUITY ACT 1972
a) Notice of opening Form-A At opening time Within 30 days
b) Notice of change Form-B As & when required Within 30 days
c) Notice of closure Form-C As & when required Before 60 Days
c) Nomination Form (Form-F) to get filled from the new employees As & when required
e) Abstract of the Act to be displayed Form-U
IX. PAYMENT OF WAGES ACT 1936
a) Annual Return (Form -IV) Annual
b) Register of Fines (Form B) Monthly
c) Register of deductions for damages or losses Monthly
d) Register of advance Monthly
e) Notices Monthly Checking
1.Abstract
2.Date of payment of wages
3.Rate of wages
X. MATERNITY BENEFIT ACT 1961
a) Annual Return Form D Annual
b) Abstract To be displayed
XI. MINIMUM WAGES ACT 1940
a) Annual Return Form - 3 Annual Before 31st Jan
b) Notices to be displayed: To be displayed
1.Rates of Minimum wages
2.Abstract of the Act
3.Name and address of the Inspector
4.Weekly Holiday
5.Working hours
6.Time of payment of Wages
XII. COLLECTION OF STATISTICS ACT 1953
a) Annual Return Annual
XIII. EQUAL REMUNERATIONS ACT 1976
a) Form D Register of remuneration
XIV. CONTRACT LABOUR (REGL & ABL) ACT
a) Registration of establishment employing contract Labour
b) Certification by Principal Employer FORM-V As & when required
c) Register of Contractors FORM-VIII As & when required
d) Annual return XXI Annual
e) Cetification on wage register Monthly By 30th Jan
XV. THE PUNJAB INDUSTRIAL ESTABLISHMENT NATIONAL AND FESIVAL HOLIDAYS &
CASUAL AND SICK LEAVES ACT 1965
a) List of Festival Holidays FORM-A Annual Before 30th Nov.
b) Register of festival holiday, casual and sick leaves FORM-B Monthly
XVI. N.O.C FROM FIRE OFFICE Annual Oct.
XVII. CONSENT REVIEW Half Yearly March
XVIII. MOCK DRILL Half Yearly Jan , July
XIX. HEALTH CHECK UP Annual March

submission of list of holidays before 30 Nov of the every year to labour deptt.

PREPARED BY CHECKED BY