FACILITY & SCHEME WISE

LOAN DOCUMENTS

Presented by,
Abinash Kr. Mandilwar
Chief Manager & Faculty Member
BOI, STC, Bhopal
 IMPORTANT DOCUMENT RELATED CIRCULARS
HOBC DATE PARTICULARS (Blank Documents available)
94/186 25/01/2001 L-515
96/103 17/10/2002 CHA Series documents (1,2,3,4,5,&6)
97/114 13/11/2003 L-516
98/107 05/04/2004 IFD-X
97/186 08/03/2004 Clauses of L516 are included in CHA-I, II. and IV
99/131 21/11/2005 L-513 and OD-194 DEED OF GUARANTEE (L-516 Dispensed for
Housing Loan)
100/106 06/10/2006 Advance against NSC, KVP, IVP, UTI, LIC Policy
103/125 26/10/2009 MSME Application & Proposal
104/129 13/01/2011 SME Liquid Plus/Auto Express/ Education Plus/Contractor
Credit line
106/130 29/11/2012 Agi Clinic & Agri Business Centers (ACABC)
107/140 22/10/2013 LAP for Farmers & Agriculture Input Dealers
108/54 12/06/2014 Star channel credit
109/216 26/02/2016 SME Proposal above 1 Crore
110/69 11/07/2016 Revival & Rehabilitation of MSME Unit
 INDEXING OF CONTENTS
CONTENTS FROM SLIDE TO SLIDE
Important Common Loan Documents 7 21
Agriculture Application & Proposals 15 17
Agriculture Loan Scheme Documents 25 35
Retail Loan Scheme Documents 36 59
MSME Loan Scheme Documents 61 78
Various Staff Loan 79 81
Non- Fund Based Borrowing 82 85
Loan Against TDR & Paper Security 86 89
C & IC Advance & Miscellaneous loan 90 97
Additional Documents to be obtained 98 108
as per constitution of the borrower
 DOCUMENTS IS AN
EVIDENCE OF CONTRACT
 Banking relationship is a contract between the Bank
& the Customer. (Indian Contract Act, 1872).
 Customer should be legally capable of entering into
a valid contract .
 Application from customer to the Bank must be in
the proper form.
 Above holds good for both Deposit & Borrower
accounts.
 Banker needs to be conversant with legal provisions
of various Acts.
 Banker should take care more caution in respect of
lending.
 PROCESS OF DOCUMENTATION
1. Drafting \ Taking Proper Documents/ Formats;
2. Stamping;
3. Filling Up;
4. Signing/Execution;
5. Checking ( Vetting for limits of Rs. 50 lakhs &
above);
6. Recording;
7. Registration;
8. Documentation Charges collection;
9. Safe-keeping;
10. Keeping documents Alive.
20-Feb-18 Management Development Institute 5
 FACILITY WISE DOCUMENTATION
Branches need to obtain prescribed
stipulated documents depending upon the
nature/type of loan/finance & terms of
sanction.
Documents for Retail loans are stipulated in
respective Master Branch Circulars.
Details about the relevant Branch Circular
Nos. of Retail loans & other information
about CHA series documents is given by way
of an Annexure to this PPT.
IMPORTANT
COMMON
LOAN
DOCUMENTS
 SOME OF THE MAJOR CHA
DOCUMENTS ARE AS UNDER
 CHA 1 (Composite Hypothecation Agreement) excluding Vehicle (Annexure I)
with Annexure,
 CHA 2 (Composite Hypothecation Agreement) including for Vehicle for
priority Sector Advance (Annexure II) with Annexure,
 CHA 2 Attracts DUAL STAMP DUTY i.e. FOR AGREEMENT AND POWER OF
ATTORNEY
 CHA 3 ‘Deed of Guarantee’ in PSA. (Not in use now, replaced by OD-194)
 CHA 4 Mortgage Deed(Registered Mortgage) with Annexure (Annexure IV).
 CHA 5 Supplemental Hypothecation Agreement to secure additional/enhanced
Credit limits. (Annexure V).
 CHA 6 Deed of Further Charge on Mortgage Land (Annexure VI).
Since L 516 is included in CHA 1 & 2 (revised), therefore, now separate L516
has not to be obtained along with CHA. (HOBC 97/186 Dt. 08/03/2004)
 CHA Series of documents does not cover limits against Book Debts in which
case normal documents meant for Book debts to be obtained.
 Where terms of sanction stipulates creation of EQM by Deposit of Title
Deeds, Oral Assent has to be recorded with due compliance of the extant
guidelines and in such cases CHA 4 or CHA 6 will not be used.
 SALIENT FEATURES OF
CHA SERIES DOCUMENTS
 Duly acknowledged copy of sanction letter signed by Borrower/Guarantor/s
to be attached to CHA 1 or CHA 2.
 CHA Series of security documents will not be applicable to :
 Indirect Finance to Agriculture,
 Advances to High Tech Agriculture,
 Co-operative Societies,
 Sugar Factories,
 Trawlers and Boats,
 Book debts.
 Applicable to limits up to Rs. 25 lacs in Agriculture, MSME (Services) and
Star Personal A/Cs only:
 CHA Series of document (CHA-I or CHA-II) has replaced Ag-1, Ag-3, Ag-23,
Ag-30, Ag-37, Ag-51, Ag-57, Ag-62, Ag-GSSI-1,CBD-9, CBD-13, CBD-22,
CBD-25, CL-1.
 IFD SERIES
IFD-1: Term Loan Agreement (where only mortgage is
available).
IFD-2: Term Loan Agreement (Hypo Of Machinery).
IFD-X: Consolidation of documents for Hypothecation
of Stocks, Book debts, Plant & Machinery.

N.B.- IFD-X can be used wherever Hypothecation of

stocks, book debts and plant and machinery are
stipulated for the facility irrespective of whether facility
is a term loan or cash credit or demand loan. Stamp
duty shall be consolidated as per local law applicable to
an Agreement, Hypothecation and Power of Attorney.
(H.O.B.C. No. 98/07 dated 05.04.2004.).
 CBD SERIES
CBD-9: Agreement of hypothecation to secure
Demand loan /Cash Credit.
CBD-13: Agreement of loan & Hypothecation
for road transport vehicles.
CBD-14: Term loan agreement for SSI units.
CBD-22: Agreement of term loan and
hypothecation of movable plant and
machinery.
CBD-23: Asset Liability statement.
L – 516 REPLACES FOLLOWING DOCUMENTS
L447 Letter of Continuing Security;
L478 Letter of Lien & Set Off;
Letter of Set off and appropriation;
Letter of Non-Borrowing;
Declaration regarding Diversion of Funds;
Undertaking vide B.C. 96/75 of 05.08.2002
(Willful Default);
Undertaking vide B.C. 96/133 of 27.12.2002
for Disclosure of Information to CIBIL;
Borrower/Guarantor recognizes the right of
the Bank for securitizing/selling/assigning
the facilities/securities.
 IMPORTANT LOAN DOCUMENTS
L- 515 replaces following documents
 Declaration regarding relationship with Directors of the Bank.
 Declaration regarding relationship with Senior Officers of the Bank.
In limits up to Rs.25 lacs in AFD & MSME (Services) following
documents may be obtained:
 L-434 DP Note
 L-516 to be stamped as an agreement. (Where CHA is not taken)
 L-515
 Charge document i.e. document creating Charge. (CHA1 or CHA2)
 Guarantee Letter( OD-194), if stipulated
 Mortgage Deed (CHA-4 and CHA-6 in case of Legal Mortgage)
 Instalment Letter L-440
 Bearer Letter. L-435
 IMPORTANT LOAN DOCUMENTS
Document Name Of Document
AG 15 Letter of authority (For agriculture Loan)
CBD 9 Agreement of hypothecation to secure
Demand loan /Cash Credit
CBD 13 Agreement of loan & Hypothecation for
road transport vehicles
CBD 14 Term loan agreement for SSI units
CBD 22 Agreement of term loan and hypothecation
of movable plant and machinery
CBD 23 Asset Liability statement
CC 531 Agreement of charge & Charge of
hypothecation of book debt
 IMPORTANT LOAN DOCUMENTS
Document Name Of Document
CHA I Hypothecation Document excluding vehicle
Loan(Personal, Holiday, AFD, OPS)
CHA II Hypothecation Document for vehicle Loan (Autofin,
SRTO, Medi-Mobile etc.)
CHA IV Mortgage Deed (In case of legal Mortgage only)
CHA V Supplemental Hypothecation cum loan agreement to
secure additional CC/DL/OD/TL/other credit Facility
CHA VI Extension of Mortgage for New Additional Loans (In
case of legal Mortgage only)
IFD 1 Term Loan Agreement (Star Mortgage)
IFD 2 Term Loan Agreement(Hypo Of Machinery)
IFD 10 Hypothecation of Plant & Machinery, Stock& Book
debt (98/07 07.04.2004)
 IMPORTANT LOAN DOCUMENTS
Document Name Of Document
L 434 Demand Promissory Note
L 435 Bearer Letter
L 440 Installment letter
L 448 Hypothecation of Tangible movable property
L 448A Hypothecation of Tangible movable Plant &
Machinery
L 466 Letter of Non Encumbrance
L 481 Supplemental Agreement form A (Additional
limit ag. Same Security)
L 482 Supplemental Agreement form B (Additional
limit against Additional Security)
L 483 Supplemental Agreement form C (Same limit
aggregate Additional Security)
 IMPORTANT LOAN DOCUMENTS
Document Name Of Document
L 487 Common Application Form as per IBA Model (Not to be Stamped-Annexure-IV)
(New)
L 788 Education Loan Agreement - to be stamped as an Agreement cum Power of
Attorney (Annexure-V)
L 494 Agreement of Hypothecation for interest free loan to staff members
L 496 Authority letter by employee to the trustee of provident fund / gratuity
L 497 Authority letter by nominee to the trustee of provident fund / gratuity
L 500 hypothecation for marking of guarantee limit in CC account
L 503A Term loan agreement for individual housing loan to staff
L 503B Supplemental Term loan agreement for individual housing loan to staff
L 513 Term Loan Agreement For (Star Home Loan)
L 515 Declarations Br. Cir. No. 94/186 DATED 25.01.2001
L 516 Multipurpose document Br. Cir. 97/114 dated 13.11.2003
L 517 Affidavit/undertaking regarding authorized construction 100/159 of 08.01.07
 IMPORTANT LOAN DOCUMENTS
Document Name Of Document
LG 11 Counter Guarantee & Indemnity(For Casual BG limit)
LG 12 Counter Guarantee & Indemnity (For BGs Under Sanctioned limit)
LG 13 Unstamped letter of set-off and appropriation of TDR/Cash Margin
LG 14 Counter Guarantee & Indemnity by a surety (For Casual BG limit)
LG 15 Counter Guarantee & Indemnity by a surety (For Sanctioned BG limit)
OD 159 Letter of Pledge for paper securities.
OD 191 Letter of pledge for approved shares
OD 194 Guarantee Deed Branch Circular 99/131 of 21.11.2005
SDV 1453 Memorandum of Agreement form For SDV lockers
SHG I Inter-se agreement to be executed by the members of SHG
SHG II Application for financial/loan assistance By SHG
SHG III Articles of agreement for financing SHG
SHG IV Sponsor ship Letter from NGO
SHG V Application from NGO For loan Assistance for on lending to SHG
L-438 Partnership Letter
 IMPORTANT LOAN DOCUMENTS
Document Name Of Document
L-444C Acknowledgement of debt and security from borrower/s, guarantor/s
L-444D Acknowledgement of debt and security from borrower/s and guarantor/s
in case of increase in rate of interest
L-444CC Acknowledgement of debt and security from the guarantor/s and
legal heir/s of the borrower
OD-444C Acknowledgement of debt and security in overdraft account
OD-444D Acknowledgement of debt and security in OD Accounts in case of
increase in rate of interest
LG-444 Acknowledgement of debt and security for Guarantees issued
FE -1338 Stamped Letter of Credit Application form
L-453 Agreement for pledge of goods/stocks
Bill 1005 Bill indemnity form
CD 115 HUF Letter
AG-51 Supplemental Term Loan Agreement when there is change in repayment
Loan/OD Against TDR HO BC No 99/78 dated 22.08.2005
Loan/OD Against paper securities NSC/KVP/LIC Policies 100/106 of 06.10.2006
SSID 14 Agreement for demand loan and hypothecation of transport vehicle
SSID 15 Stamped declaration by Road Transport Operator (borrower that the
vehicle will be driven by himself (in case of owner driven).
 OTHER COMMON DOCUMENTS
Unstamped undertaking regarding change in
business particulars/address etc.
Debit authority letter authorizing the bank to
debit the account with insurance premium,
inspection charges, processing charges,
documentation charges etc.
Acknowledgement of Debt& security L444C ,
L444CC ,L444D,L444DD
OD 168 B Guarantee by 1 legal heir of
deceased borrower , OD 174 A Guarantee by
more than 1 legal heir.
 ACKNOWLEDGEMENT OF DEBT & SECURITY
 L444C :- Acknowledgement of Debt by Borrower/
Guarantor;
 L444CC :- Acknowledgement of Debt Securities by
Heirs/Legal Representatives of a Deceased
Borrower;
 L444D:- Acknowledgement of Debt and Securities
upon an increase in the Rate of interest
 L444DD:- Acknowledgement of Debt and Securities
by heirs/legal representatives of a deceased
borrower upon a change in the rate of interest.
 OD 168 B Guarantee by 1 legal heir of deceased
borrower ,
 OD 174 A Guarantee by more than 1 legal heir.
NEW AGRICULTURE LOAN
APPLICATION & PROPOSAL
(HOBC 110/192 DT. 03/01/2017)
Common Application form for Agricultural
Credit:- AG 100 (Revised-2016)
Form Assessment cum Proposal of following Purpose
AG 101 Short Term agricultural Loan ( Crop Loan)
AG 102 Investment Credit (for term loan up to Rs. 25000/-)
AG 103 Minor Irrigation( for term loan above Rs. 25000/-)
AG 104 Farm Mechanization, Tractor etc (for term loan above Rs. 25000/-)
AG 105 Fishery boats, net, tanks etc (for term loan above Rs. 25000/-)
AG 106 Horticulture & Plantation Crops (for term loan above Rs. 25000/-)

AG 107 Dairy Milch Cattle live stock, As subsidiary activity (for term loan above
Rs. 25000/-)
AG 108 Gobar Gas Plant (for term loan above Rs. 25000/-)
AG 109 Land Development (for term loan above Rs. 25000/-)
AG 110 Poultry as subsidiary activity (for term loan above Rs. 25000/-)
 AGRICULTURAL LOAN
PURPOSE ANNEXURE PROPOSAL
Along with AG-100
Application Form/ Pre Sanction Inspection for AG- 200
Agriculture Advance over Rs. 25000/-
Post Sanction Inspection form for Agriculture Advance AG-201
over Rs. 25000/-
Commercial Dairy Farming Units AG- 111 AG- 202
Commercial Poultry Farming Units AG- 112 AG- 203
Traders in Fertilizer, Pesticides, Improved Seeds AG- 113 L-457
Farm Graduates Technocrats, Agri Service Centre AG- 114 L-457
Renewal Appl. for Agri Credit Short Term (Crop Loan) AG- 115
General:- Report on means and standing of Guarantor AG- 116
Application cum Proposal form for Gold Loan Scheme AG- 118
Application cum Proposal form for all priority Sector AG- 119
Advance for limit up to Rs. 25000/-
Proposal form for review- Same Terms existing limit/ AG-204
reduction in limit
Proposal for review- Change in Terms, additional limit AG-205
AGRICULTURE
LOAN
SCHEME
DOCUMENTS
 SECURITY DOCUMENT FOR PRIORITY
SECTOR AGRICULTURE ADVANCE
(Farm Mechanization, Poultry, Dairy, Minor
Irrigation, Fishery, All Purpose Term Loan etc)
1. CHA 1 or CHA 2 (for vehicle)
2. L- 434 (DP Note)
3. AG-15
4. L- 515
5. Guarantee Letter OD-194 (if applicable)
6. Mortgage of Property/ Extension of
Mortgage as the case may be.
 KISAN CREDIT CARD
1. AG-100 (Revised-2016) Common Application form;
2. AG- 101 (Assessment cum Proposal);
3. CHA- 1
4. L- 434 (DP Note)
5. AG-15
6. L- 515
7. Guarantee Letter OD-194(if applicable)
8. Mortgage of Property/ Extension of Mortgage as the
case may be.
9. Authorization letter for payment of Personal
Accidental Scheme.
 LAND DEVELOPMENT SCHEME
(1) Term Loan Agreement AG-57,
(2) L-515,
(3) L-516,
(4) DP Note L434,
(5) AG-15,
(6) Equitable or Legal Mortgage or charge
on Land, wherever stipulated.
(7) Third Party Guarantee (OD-194), where
stipulated.
(8) Declaration to inform the change in
proposition to the Bank.
STAR MORTGAGE LOAN SCHEME
(FOR FARMERS & AGRICULTURAL INPUT DEALERS)
 Application form & rating sheet applicable to LAP,
 D.P. Note L-434,
 IFD-1 (Term Loan Agreement),
 L-516 as per Br. Cir. No. 97/114 dated 13.11.2003,
 L-515 as per Br. Cir. No. 94/186 dated 25.1.2001,
 Bearer letter L– 435, or AG-15
 instalment Letter L-440 (In Case of Demand Loan)
 Guarantee Letter OD-194, where stipulated.
 Mortgage of Property/ Extension of Mortgage as the
case may be.
 GOLD LOAN SCHEME
1. For limits up to Rs.1.00 Lakh (Demand Loan/Cash Credit/ Over
Draft/ Term Loan) documents to be obtained are as under:
Application-cum-Valuation-cum-Sanction letter (modified in Aug. 2017)
(Annexure-I)
Demand Promissory Note. (Annexure-II)
Unstamped Loan-cum-Agreement of Pledge of Gold Ornaments (AG-35 revised
Aug.2017) (Annexure-III)
Undertaking-cum-declaration for gold loans upto Rs.1.00 lakh (as per Annexure-
IV) for agriculture purpose only.
2. For limits above Rs.1.00 Lakh (Demand Loan/Cash Credit/Over
Draft/ Term Loan), documents to be obtained are as under:
Application-cum-Valuation-cum-Sanction letter (modified in Aug. 2017)
(Annexure-I)
Demand Promissory Note. (Annexure-II)
Stamped Loan-cum-Agreement of Pledge of Gold Ornaments (AG-35 revised
Aug.2017) (Annexure-III)
Undertaking-cum-declaration for gold loans above Rs.1.00 lakh [as per Annexure-
IV (a)] for agriculture purpose only. A copy of land documents, latest land
revenue receipt and cultivation details should be obtained.
 SECURITY DOCUMENTS AGAINST
PLEDGE OF WAREHOUSE RECEIPT
a) Composite document L516
b) Demand Promissory Note L-434
c) AG-15
d) Pledge of warehouse/cold storage receipts duly discharged by the
borrower with bank’s charge/lien
e) Letter of pledge (OD -159) or
f) Where pledge attracts advalorem duty undertaking/ agreement devised
by HO, Legal Department (WR-1, 2 & 3).
g) Letter from borrower authorizing Bank to engage service of Collateral
Management Agencies and borrower to bear expenses in this regard.
h) Third Party Guarantee of the owners of private warehouse/cold storage
units accredited to Collateral Management Agencies.
i) Undertaking to borrower to maintain stipulated margin at all times.
 SECURITY DOCUMENTS AGAINST
PLEDGE OF WAREHOUSE RECEIPT
Against hypothecation of farm produce stored in the
premises of farmer (only in case of existing borrowers
enjoying crop loan facility):
a) Composite Agreement document CHA-1
b) Demand Promissory Note
c) AG-15
d) Third party guarantee letter OD-194
e) EQM/Registered Mortgage of land/ other
properties having minimum RVS of 200% of the
aggregate loan to borrower.
 STAR KRISHI VAHAN
 Application cum proposal ,
 DP NOTE L 434
 CHA -2 (revised),
 AG-15 ,
 OD -194, where stipulated.
 Comprehensive insurance with bank clause,
letter addressed to insurance co. ,
 Blank Transfer form in duplicate, Charge with
RTA / ROC,
 L -515 ,
 Debit authority letter.
 ADVANCE TO SELF HELP GROUPS
1. SHG-1 Inter-se Agreement to be executed by members
of the Self Help Groups – where our bank is also made a
party.
2. SHG-2 Application to be submitted by SHG to the branch
while applying for loan assistance.
3. SHG-3 Articles of Agreement for use by the bank while
financing Self Help Groups.
4. SHG-4 Sponsorship letter from Non-Government
Organization (NGO)/Self Help Promotion Institution
(SHPI).
5. SHG-5 Application to be submitted by Voluntary Agency
(VA) /SHPI to branch while applying for loan assistance
for on lending to SHG.
6. SHG-6 Articles of Agreement for use while financing SHG
through Voluntary Agency/SHPI/Society/Charitable
Trust registered under the respective Acts.
 CHECK POINTS FOR SHG
1. In the Inter-se Agreement to be executed by the members of the
SHGs, our bank is also a party. Besides, further covenants as to
trust obligations of the authorized representatives are also added.
The Inter-se agreement contains covenants both, for Demand
Loan and Term Loan up to the respective sanctioned limit.
2. The Inter-se agreement will have to be stamped as an agreement
cum power of attorney with applicable stamp duty.
3. The articles of agreement to be entered into with authorized
representatives has been duly modified to suit bank’s needs.
4. The articles of agreement will have to be stamped as a simple
agreement with applicable stamp duty.
5. It should be ensured that the Inter-se agreement and articles of
agreement are duly stamped and executed by all the members of
SHG and by the authorized representatives, respectively.
6. Appropriate acknowledgement of date and security should be
obtained periodically with due regularity.
7. With the adoption of model set of security documents as above,
joint Demand Promissory Note and Continuing Security Letter
need not be obtained.
RETAIL
LOAN
DOCUMENTS
 STAR HOME LOAN
(SECURITY DOCUMENTS TO BE OBTAINED)
(a) Term Loan Agreement L513 (Revised 2006) HOBC 99/131 Dt.
21/11/2005 (L-516 Dispensed for Housing Loan)
(b) DP NOTE L-434
(c) L-515- Declaration regarding relation to Senior Officers/ Directors of
Bank/s.
(d) L-517-Affidavit cum Undertaking regarding Authorized Construction.
(e) Letter of guarantee duly signed by the guarantor (0D.194)
(f) Life Insurance Policy (if stipulated) on the life of the borrower duly
assigned in favour of the Bank (whole life policy would suffice).
(g) Search and Title Investigation Report from an approved advocate
certifying that the title to the loaned house/flat is clear, marketable and
free from any encumbrances. The report should also list out any special
document to be taken for creation of the mortgage. The Report should
be addressed to the Branch of the Bank where loan is to be granted.
 HOME LOAN DOCUMENTS
(h) Extract of record of rights and Plan specification of the property
as approved by the local authority (copy of approved plan).
(These are not necessary when the building has been completed
and occupation certificate has been issued by local authority).
(i) Insurance policy for the cost of house/flat above plinth level
covering fire risks and other hazards duly endorsed in bank's
favour. (If the society has insured the entire building a copy of the
policy may be obtained and kept).
(j) A letter of authority issued by the borrower authorising the Bank
to pay premium on both Life Insurance Policy and Fire Insurance
Policy to the debit of borrower's loan/savings bank account.
(k) In the case of salaried persons, a letter addressed to the
employer, authorising them to deduct from his/her salary the
instalments and interest payable to the Bank and remit the same
to the Bank.
 HOME LOAN DOCUMENTS
(l) Wherever salary deduction is not available , Standing
Instruction to debit the account / ECS (Debit) Mandate to be
obtained; ECS Mandate duly verified and registered.
(m) 2-3 CTS 2010 standard compliant cheques as PDCs (Post
Dated Cheques) Along with an undertaking to keep sufficient
balance in his/her account to honour the cheque/Standing
Instruction / ECS whenever the same is presented for payment.;
(n) A letter cum NOC from the builder/promoter/ vendor, in their
letter pad, as per banks standard format. The letter —cum- NOC
shall necessarily contain the Account Number of the Builder /
Promoter .
(o) Documents necessary to perfect collateral security, if any.
(p) Equitable mortgage of the property by deposit of title deeds
and recording of oral assent.
(q) Sanction letter duly acknowledged by borrower /guarantor.
 LOAN AGAINST PROPERTY
1. Application Form.
2. Creation of equitable/legal mortgage charge
over the property ( and also registration of
charge in specified states).
3. Registration of EQM charge with CERSAI in
eligible accounts.
4. Declaration from the applicant regarding
purpose of loan .
5. Security documents for Demand/Term Loan/
Overdraft facility should be obtained as
applicable and would include following
security documents.
 LOAN AGAINST PROPERTY
For Term Loan/Demand Loan / Overdraft :
i. IFD-1 (Term Loan Agreement);
ii. L-515 (Declaration regarding relation to senior officers of the
Bank, or a Director or near relative of the Director of a
Banking company etc.);
iii. DP Note L-434
iv. L-516;
v. L-517;
vi. Letter of Guarantee — OD 194;
vii. Other documents ,if any, for perfecting the security as per
bank guidelines /legal opinion;
viii. L-435 Bearer letter.
ix. Mortgage of Property/ Extension of Mortgage as the case may
be.
 STAR VEHICLE LOAN
1) Application-cum-proposal.
2) Statement of asset and liabilities of borrowers/guarantors
3) Composite Hypothecation agreement L- 512
4) DP Note and instalment letter.
5) L 515 - Declaration;
6) L 516 - Composite Agreement
7) Letter of guarantee wherever applicable (0D-194)
8) a. Bank's charge to be registered with RTO and copy of RC
Book with Bank's lien noted thereon to be kept with
documents.
b. RTO - Form - 29 & 30 (IN DUPLICATES) with undertaking
as per Annexure-IV.
9) Registration of charge with ROC in respect of finance to
Companies.
10) Creation of charge on collateral security if proposed/
stipulated.
 STAR VEHICLE LOAN
11) Other due diligence documents :
a) Identity/Address proof documents;
b) Income Proof Documents: Income tax returns/salary particulars/
Balance sheets, etc.
12) Loan/EMI Recovery: [Procedure for recovery of EMI to be formalized
at the time of documentation itself]
a. For tie-up arrangements with employer, letter of authority (2
copies) to employer for recovering instalments from salary. OR
b. SI (standing instruction) for those maintaining salary accounts or
having satisfactorily conducted operative account with the Branch. OR
c. ECS debit mandate forms (RBI as well as NPCI format) three
originals * Refer HOBC 107/174 dated 10.12.2013.
13) 2/3 CTS 2010 standard compliant cheque as security Post Dated
Cheques (PDCs) to be used strictly in case bank decides to initiate
action under Section 138 of the NI Act.
14) Sanction Letter — Duly acknowledged by borrowers & guarantors.
 STAR EDUCATION LOAN
Based on New Model Education Loan Scheme for higher studies in
India and Abroad (2015) formulated by IBA, New Application
Form (New L-487) and Educational Loan Agreement (L-488) to be
stamped as an Agreement cum Power of Attorney are introduced
and revised list documents to be obtained as under:
I. New L-487 Common Application Form as per IBA Model (Not to be
Stamped-Annexure-IV);
II. L- 434 D. P. Note
III. L- 435 Bearer Letter
IV. L-488- Education Loan Agreement - to be stamped as an Agreement
cum Power of Attorney (Annexure-V)
V. OD 194 Letter of Guarantee - wherever guarantee is obtained(Stamped
as per stamp rules of concerned State);
VI. If Property or other permitted security is obtained as collateral
security — all documents related to creation/extension of charge/
mortgage as per extant instructions of the Bank.
 STAR EDUCATION LOAN
With the introduction of L-488, branches need
not obtain following documents:-
i. L-440 Instalment Letter
ii. L-515- Declaration of relation
iii. L-516- Composite agreement
iv. Declaration from Parent/Student (Stamped
as an Agreement).
v. Letter of Assignment of future income of the
student (Stamped as an Agreement).
 PERSONAL LOAN
Security Documents for Secured Loans.
 D.P. Note
 CHA-1 (revised) for other than vehicles or CHA-2 (revised) for
vehicles.
 Bearer Letter L-435
 Instalment Letter
 Composite Document (L- 515)
 Irrevocable Authority letter addressed to Employer for deduction
of instalments/interest from the salary and remitting the same to
Bank (wherever applicable).
 2/3 CTS 2010 standard compliant cheque as security Post Dated
Cheques (PDCs) to be used strictly in case bank decides to initiate
action under Section 138 of the NI Act.
 ECS or Letter from Employer for deduction of EMIs.
 OD-194 Letter of Guarantee wherever applicable.
 Documents for creating charge on security.
 PERSONAL LOAN
Unsecured Loans:- Security documents
 D P Note,
 L 516,
 Bearer Letter (L 435),
 instalment Letter (L 440),
 OD 194 Guarantee Letter wherever stipulated,
 Letter from customer authorizing the Bank to debit
his account (savings/current/overdraft/ cash credit
account) for the amount of instalments on due dates,
interest amount, and with admissible service
charges etc.
 2/3 CTS 2010 standard compliant cheque as security
Post Dated Cheques (PDCs) to be used strictly in case
bank decides to initiate action under Section 138 of
the NI Act.
 STAR PENSIONER LOAN
1 Application cum Proposal (As per Star Personal Loan Scheme).
2 D.P. Note, instalment letter etc. (as per nature of advance).
3. Statement of Assets & Liabilities in respect of applicants/
guarantor(s) as per Star Personal Loan Scheme.
4. An undertaking from the pensioner that he/she will not shift
pension account to any other Bank/Branch during the
currency of the loan without NOC from the Bank. This letter
should be obtained in duplicate and original forwarded to the
concerned Treasury Office/Employer for registration/noting,
Acknowledge copy to be kept on record. [ Annexure II]
5. Mandate letter to debit the S/B or other deposit accounts into
which pension is credited, for recovery of the loan instalment
/ amount
 PENSIONER LOAN
6. A NOC from legal heirs entitled for family pension for
recovery of loan instalment/amount from their
account in which family pension amount is credited, if
necessary.
7. L - 515 and L-516
8. Guarantee Letter OD 194.
9. Charge on Principal/Collateral Security proposed
(Hypothecation/pledge/lien etc.) Equitable/Legal
mortgage of the property, wherever applicable.
Note : In addition to above, duly acknowledged sanction
letter and undertaking that the loan has been utilized
for the declared purpose/appropriate
proof/bills/receipts (in respect of secured advance) to
be obtained. It is of utmost importance to obtain
appropriate and correctly executed security
documents before disbursing the advance.
 STAR HOLIDAY LOAN
1. Demand Promissory Note (For Demand Loan)
2. Bearer Letter (L-435)
3. instalment Letter (L-440)
4. Guarantee Letter, wherever applicable O/D-194
5. L-515 as per Br. Cir. No. 94/186.
6. L-516 as per Br. Cir. No. 97/114 13.11.2003.
7. Irrevocable authority letter addressed to Employer
for deduction of instalment/interest from the Salary
and remitting the same to Bank (wherever applicable)
8. Post dated cheques wherever possible.
9. Charge on collateral security as proposed / stipulated
(pledge/lien etc.)
10. Letter from customer authorizing bank to debit
admissible service charges/interest etc.
 STAR IPO LOAN
1. Lien to be marked with our Bank’s Depository on shares
applied for.
2. L 434 DP Note,
3. Letter of Pledge;
4. L516;
5. Letter of authority addressed to Registrar of individual issues
to appropriate refund orders to loan account.
6. The address on share application should be “Care Bank of
India, financing branch” and form to be delivered to the
branch for onward submission to collecting Bank along with
the cheque for amount payable from the loan account.
7. Customer’s Loan Account No. with financing branch to be
mentioned in the application form so that refund orders
where applicable can be received directly by the Bank.
8. Bank account details given in DP Account opening form should
be amended after sanction of the loan to reflect number of
loan account.
 STAR MITRA LOAN SCHEME
All documentation of star personal loan scheme
will apply. Additional following document to be
obtained.
i. Doctors Certificate to be obtained from the borrower
regarding the extent of handicap and the need for the
equipment.
ii. Quotation/Invoice in respect of the equipment to be
purchased.
iii. Stamped receipt to be submitted after purchase of the
equipment.
iv. Staff members also permitted (other than those who
are under suspension) from those branches where the
salary account of the employee is maintained. Loan to
be repaid before retirement/ recovered from terminal
dues in case of cessation from service.
 STAR TOP UP LOAN
i. IFD-1 (Term Loan Agreement);
ii. L-516
iii. L-515 (Declaration regarding relation to senior
officers of the Bank, or a Director or near relative
of the Director of a Banking company etc.);
iv. Oral Assent for Extension of Mortgage; (Extension
of Mortgage by recording continuation of oral
assent/memorandum of entry/deed of further
charge as the case may be);
v. Letter of Guarantee — OD 194(if guarantee is
stipulated in existing Home Loan);
vi Other documents ,if any, for perfecting the security
as per bank guidelines /legal opinion;
BOI STAR SMART HOME LOAN SCHEME
Modified Home Loan Agreement (copy
attached as annexure III to BC No.
110/16 dated 01.04.2016.
Mandate letter – fixing threshold limit
and authorizing Bank to transfer amount
over and above threshold limit to Home
Loan Account.
All other documents under Star Home
Loan Scheme.
 STAR PRAVASI HOME LOAN SCHEME
FOR NRIs/PIOs
Documents to be submitted along with loan application:
 Passport size photographs*
 Passport with visa stamped on it*
 Copy of PAN in India – self attested;
 Address Proof in India (if address is other than that is mentioned
in Passport) – self attested;
 Address Proof (Foreign – Driving Licence, Utility Bill etc.)*
 Latest Credit Bureau Report (applicable to customers residing in
countries where credit bureaus exists viz. USA, UK etc.) CIBIL
report to be generated by the Branch;
 Property related documents;
 Cheque for processing charge/charges for title search report/
valuation report/CERSAI Registration charges and other charges,
if any. Excess, if any, to be refunded to the borrower.
 STAR PRAVASI HOME LOAN SCHEME
For Salaried :
FOR NRIs/PIOs
 Work Permit *
 Full Address of the employer along with name and contact details of
department head/employer*.
 Employment Contract along with translation in English.*
 Copy of Identity Card issued by current employer, duly attested by the
Employer*
 Copy of Continuous Discharge Certificate (CDC) for applicants employed in
Merchant Navy*
 Full details past employment records, if any - self attested
 Details of Overseas Bank Account for previous one year where salary is
creditred along with Bank account in India, if any – self attested
 Latest Salary Slip in original*
 Annual Income Tax Return – filed as per rules applicable in the country where
he resides – for last 2 years.
For Self Employed :
 Membership of professional organization;
 Government or local body permission or license to engage in business activity.
 *To be attested by employer (if employer is a Bank/MNC/Govt. Body)
 Otherwise to be attested by Bank of India Branch/ Representative
Office/consulate/our Foreign Officer/Embassy.
 STAR PRAVASI HOME LOAN SCHEME
FOR NRIs/PIOs
The POA to be executed in the presence of officials of Indian
Embassy/Consulate abroad (Branch to send a scanned copy of
the POA to the Indian Embassy/Consultate whee it is executed to
enable them to deny its genuineness, if any.
After receipt of POA in India the same to be submitted to
Registrar of Assurance for adjudication as well as registration in
consultation with a panel advocate of the Bank.
All the documents signed by the POA holder on behalf of the
principal should have a rubber stamp affixed below each
signature with following notation :
Mr./Ms________________________________as Power of Attoreny of
Mr/Ms______________________________.
POA should contain the photograph of the POA holder as well as
the signature of the POA holder, both attested by the executants
in case of POA is executed in India during the executants visit to
India.
 STAR PRAVASI HOME LOAN SCHEME
FOR NRIs/PIOs
 In case of POA is executed abroad, the POA must contain the
photograph of th POA holder duly attested by the executants.
The POA holder to sign the POA in the presence of the officials
of the Branch. POA holder signature duly attested by his
Banker to be held on records.
 Mention to be made in the bank’s standard security
documents/ attendance register/oral assent to show that the
same is executed by the attorney on behalf of the principal (as
per item No ix)
 The documents to be executed by the POA holder for and on
behalf of the NRI. After execution of documents a letter
written by the NRI confirming execution of documents by POA
including creation of security by way of mortgage to be
obtained, as per specimen given in BC No.108/3.
 STAR PRAVASI HOME LOAN SCHEME
FOR NRIs/PIOs
 The creation of security/execution of documents could be
undertaken by the applicant borrower if he is present in the country.
 Creation of Security/execution of documents could also be
undertaken by POA holder of the applicant.
 Where documents are signed by POA holder following measures to be
complied with :
 Application must be signed by the borrower himself;
 Request letter from the borrower to the Branch to allow
execution of documents and creation of security by POA holder
 POA to be restricted to closer relatives viz. spouse, father,
mother, brother, sister, son and daughters of NRI concerned. In
extreme cases POA other than close relatives may be permitted
by the SA.
 POA should be executed as per approved specimen of the Bank
(given in Annexure II of BC No. 108/3 dated 01.04.2014).
 The POA should be irrevocable;
 The original POA should be kept with the Bank;
MSME
SCHEMES
LOAN
DOCUMENTS
 MSME PROPOSAL FORM
(HOBC 103/125 DT. 26.10.2009)
MSME-1: Proposal form for Small Road
Transport Operator irrespective of the
limit.
MSME-2: Proposal form for all Micro and
Small Enterprises (Manufacturing and
Services for limit up to Rs. 25 Lakhs).
MSME-3: For all activities under Micro Small
Enterprises (Manufacturing and Services
for limit above Rs. 25 Lakhs up to Rs. 200
Lakhs).
 DEMAND LOAN SECURED BY
IMMOVABLE ASSETS
 DEMAND PROMISSORY NOTE (L-434)
 REVISED GUARANTEE DEED AS PER FORMAT VIDE
BR. CIR. NO. 99/131 DT. 21.11.05
 BEARER LETTER L-435
 INSTALMENT LETTER- L440
 L-516 AS PER BR. CIR. 97/114 DATED 13.11.2003
IS TO BE TAKEN STAMPED WITH STAMP DUTY OF
ONE AGREEMENT AND TO BE SIGNED BY
BORROWER ONLY IF REVISED GUARANTEE
FORMAT IS OBTAINED.
 EQUITABLE/LEGAL MORTGAGE OF IMMOVABLE
ASSETS CREATED OUT OF BANK FINANCE
 L-515
 TERM LOAN SECURED BY
MOVABLE MACHINERY
 Agreement of term loan and hypothecation of
movable of assets/plant and machinery (IFD-X)
 Revised Guarantee Deed as per Format vide Br. Cir.
No. 99/131 dt. 21.11.05
 Letter of non-encumbrance L-466 (except in case of
LTD. Co.)
 L-516 as per Br. Cir. 97/114 dated 13.11.2003 is to
be taken stamped with Stamp Duty of Agreement.
 Bearer letter with suitable modifications.
 L-515 as per Br. Cir. No. 94/186 DATED 25.01.2001
 TERM LOAN SECURED BY
MOVABLE MACHINERY
 Term Loan agreement – CBD14
 Agreement of Hypothecation of movable machinery (IFD-2)
with additional clause 9A reading as:
 “The borrower hereby declares and assures the bank that
the plant and machinery constituting/being part of the
hypothecated goods are movable and constitute movable
machinery”.
 Revised Guarantee Deed as per Format vide Br. Cir. No.
99/131 dt. 21.11.05
 Letter of non-encumbrance L-466 (except in case of LTD.
Co.)
 L-516 as per Br. Cir. 97/114 dated 13.11. 2003 is to be taken
stamped with Stamp Duty of One Agreement and to be
signed by Borrower only if Revised Guarantee Format is
obtained.
 Bearer letter with suitable modifications.
 L-515 as per Br. Cir. No. 94/186 dated 25.01.2001.
 DEMAND LOAN/CASH CREDIT SECURED
BY HYPOTHECATION OF STOCKS
 Demand Promissory Note(L-434)
 Deed of hypothecation to secure demand loan/Cash
Credit CBD-9 Or IFD-X.
 Deed of Hypothecation L448/supplemental deed of
hypothecation: L481, L482, L483
 Revised Guarantee Deed as per Format vide Br. Cir.
No. 99/131 dt. 21.11.05
 Bearer letter L-435 (not in case of C/C facility)
 instalment letter – L440 (not in case of C/C facility)
 L-516 as per Br. Cir. 97/114 dated 13.11. 2003 is to be
taken stamped with Stamp Duty of One Agreement
and to be signed by Borrower only if Revised
Guarantee Format is obtained.
 L-515 as per Br. Cir. No. 94/186 dated 25.01.2001
 CASH CREDIT FACILITY
SECURED BY BOOK DEBTS
 Demand Promissory Note (L-434)
 Revised Guarantee Deed OD-194 as per Format vide
Br. Cir. No. 99/131 dt. 21.11.05
 Letter of non-encumbrance L-466 (except in case of
LTD. Co.)
 Agreement of charge and hypothecation of Book
Debts (CC-531) (to be stamped for an Agreement
and also for Power of Attorney)
 L-516 as per Br. Cir. 97/114 dated 13.11.2003 is to
be taken stamped with Stamp Duty of Agreement
 L-515 as per Br. Cir. No. 94/186 dated 25.01.2001
 CASH CREDIT FACILITY SECURED
BY PLEDGE OF STOCKS
 Demand Promissory Note (L-434),
 Revised Guarantee Deed OD-194 as per Format
vide Br. Cir. No. 99/131 dt. 21.11.05,
 Memorandum of agreement of pledge (L-453),
 Letter of access for pledge godown,
 L-516 as per Br. Cir. 97/114 dated 13.11.2003 is
to be taken stamped with Stamp Duty of One
Agreement and to be signed by Borrower only if
Revised Guarantee Format is obtained.
 L-515 as per Br. Cir. No. 94/186 dated 25.01.2001.
 SMALL ROAD TRANSPORT OPERATOR (SRTO)
1. CHA-02 for loan up to Rs.25.00 lakhs and CBD-13
irrespective of loan amount.
2. SSID-14 – Undertaking that the vehicle will be driven by
the owner
3. Comprehensive Insurance Policy duly endorsed in Bank’s
favour (a copy to be kept in record)
4. Letter addressed to Insurance Company (Annexure-III)
5. Blank Transfer Forms in duplicate
6. Registration of charge with RTA ( a copy of R/C Book to
be kept in record)
7. RTO - Form - 29 & 30 (IN DUPLICATES) with
undertaking as per Annexure-IV
8. Valuation Certificate for second hand vehicle,
SMALL ROAD TRANSPORT OPERATOR (SRTO)
9. Letter from Body Builder (Annexure V)
10. Guarantee Deed in Revised Format as per Br. Cir.
99/131 dt. 21.11.2005
11. L-515 as per Br. Cir. 94/186 of 25.01.2001.
12. Undertaking to inform change in constitution/address
13. Debit Authority letter
14. Where guarantor’s vehicle is taken as collateral
security, obtain hypothecation agreement as per
Annexure XXIV
15. L-516 as per Br. Cir. 97/114 dated 13.11.2003 to be
stamped for Stamp Duty of Single Agreement if New
Guarantee Format has been used. (where CBD-13 is
obtained)
• (Note for Limits above Rs.25 lacs, Normal documents
should be obtained)
 STAR SME AUTO EXPRESS
Hypothecation Agreement No. CHA2/CBD 13
Deed of Guarantee- OD-194 ( If applicable )
Blank Transfer forms duly signed by the
borrower to be kept on record.- Form 29
and 30.
Undertaking to inform Engine No. Chassis
No.
Letter addressed to Insurance Co. duly
signed by the borrower authorizing them to
pay claims directly to the Bank.
Stamped letter signed by Body Builder.
(where applicable) that the vehicle is in his
custody for Body Building.
 STAR SME AUTO EXPRESS
Other Supporting Documents
Identity/Residence proof
 Photograph of borrower/co – borrower and
guarantor with their signatures attested by their
Bankers.
 Balance sheet and profit & loss statement of last
two years in case of firms/ companies.
Partnership letter in case of partnership firms.
Copy of Memorandum and Articles of Association,
certificates of Incorporation and Commencement of
business duly attested and copy of board resolution
for availing the loan in case of limited companies.
For borrowers already having vehicles, copy of
Registration Certificate
PDCs to be obtained and kept on record.
 STAR SME LIQUID PLUS
 IFD – 1(where only mortgage is available)
 Term Loan Agreement cum Hypothecation Agreement
No. IFD - X (where movable/ fixed asset is charged)
 L-516
 Deed of Guarantee- OD-194 where applicable
Identity/Residence proof and photograph.
Balance sheet and profit & loss statement of last
three years in case of firms/companies.
Partnership letter in case of partnership firms.
Copy of Memorandum and Articles of Association,
certificates of Incorporation and Commencement of
business duly attested and copy of board resolution
for a availing the loan in case of ltd companies.
 STAR SME EDUCATION PLUS
IFD –X where fixed assets are charged to
the Bank,
IFD 1 (where only mortgage is available),
L-516
L-434
L-515
L-435
OD-194 where guarantee is proposed
All other supportive documents as per
extant guidelines.
 STAR SME CONTRACTOR CREDIT LINE
For Fund based
IFD -X, L-434, L- 435, L-516, OD – 194
For Bank Guarantee
LG – 11 or 12 , LG – 13 , LG – 14 or 15
For Letter of Credit
 Application for Doc Credit , LG-13 ,
Counter Guarantee for Doc Credit by
Guarantors.
 STAR CHANNEL CREDIT SCHEME
(IN RESPECT OF DEALER FINANCE)
From the Dealers:
 Application Form – Annexure II of BC 100/89 of
01.09.2006.
 Copy of Articles of Association, Partnership Deed,
Firm’s Registration (as applicable).
 CBD-23 (Revised KYC Forms)
 Copy of Sales-Tax Registration Certificate
 Copies of Sales Tax Returns for last 3 years
 Copy of latest Income Tax Return/ Assessment.
 Status Report from Bankers OR Copy of Statement
of Bank A/c for last 3 years.
 STAR CHANNEL CREDIT SCHEME
Papers from the Sponsoring Corporate:
 Application Form – Annexure III of BC 100/89 of 01.09.2006.
 Opinion Report on the Dealer.
 Letter of Comfort.
 Copy of Agreement with the dealer if any.
 Explore the possibility of obtaining Corporate Guarantee from
the Sponsoring Corporate.
 Stamped Documents:
 DP Note
 Continuing Security Letter
 Personal Guarantee of the Proponents (In case of Ltd.
Companies) supported by a proper Board Resolution as per
Guarantee Format vide Br. Cir. 99/131 of 21.11.2005.
 Sanction letter as per Annexure IV of Br. Cir. 100/89 of
01.09.2006
 (For Format/Annexure under Star Channel Credit Scheme
please refer to Br. Cir. 100/89 of 01.09.2006 and Br. Cir. 98/49
of 23.06.2004)
VARIOUS
STAFF
LOAN
 STAFF HOUSING LOAN
(HOBC 108/193 DT. 16/01/2015)

a) Application cum proposal form (L-498 with

appropriate change is made)
b) DP Note L-434
c) L-516
d) Term Loan Agreement L-503
e) OD 194 Signed by nominee of PF & Gratuity.
f) L-496
g) L-497
h) L-479A
 STAFF CLEAN OD
(HOBC 95/129 DT. 13/12/2001)
a) Application as per Annexure.
b) Demand Promissory Note.
c) Continuing Security Letter.
d) Personal Guarantee Letter OD194 from the PF/Gratuity nominee/s.
e) Authority Letter for deducting interest from salary payable.
f) Declaration/Undertaking from the employee that (i) he/she shall not be
entitled to apply/avail staff loans of any kind from the Bank other than
Housing Loan (including Aashiyana) and Vehicle Loan and (ii) he/she shall
not avail any loans from outside sources without the written permission
of the bank and/or request the Bank to deduct instalments from his/her
salary and remit to such external lending agencies.
g) Letter of authority to the Bank to appropriate the Terminal Benefits, towards
the liability under the overdraft facility if the employee ceases to be in the
service of the Bank.
h) Unstamped undertaking in Form No.L-496 in duplicate from the employee.
i) Unstamped undertaking in Form No.L-497 in duplicate from the nominee/s
appointed under the PF/Gratuity Fund Rules.
 STAFF CLEAN OD & TERM LOAN
(HOBC 101/38 DT.15/06/2007)
• Request / Option letter as per Annexure ‘A’ ;
• Term Loan Agreement;
• Personal Guarantee OD-194 from the Provident Fund /
Gratuity nominee);
• Authority letter for deducting equated monthly
instalments from the salary;
• Letter of Authority to the Bank to appropriate the
terminal benefits towards the liability under the said
Term Loan facility if the employee ceases to be in the
service of the Bank;
• Unstamped Undertaking in the form No.L-496 in
duplicate from the employee;
• Unstamped Undertaking in the form No.L-497 in
duplicate from the nominee(s) of PF/Gratuity;
NON-FUND BASED
BORROWING
FACILITIES
 NON-BORROWING FACILITIES
Letter Of Credit:
L-516 as per Br. Cir. 97/114 dated
13.11.2003.
Letter of guarantee FE-1353 A/ FE-1353 B
Deed of hypothecation L-448/L-448A and
supplemental deed of hypothecation if
needed.
Bill Form 1005
For individual transaction:
Stamped LC application Form FE-1338.
 INLAND GUARANTEE
IN CASE OF REGULAR GUARANTEE LIMIT
 L-516 as per Br. Cir. 97/114 dated 13.11.2003,
 General counter guarantee and indemnity (LG-12),
 General counter guarantee and indemnity from
third party LG-15,
 Letter of appropriation LG-13,
 Supplemental deed of hypothecation for
earmarked guarantee limits in Cash Credit
accounts – L-500,
 L-515 as per Br. Cir. No. 94/186 dated 25.01.2001.
 IN CASE OF CASUAL GUARANTEE
Counter guarantee LG-11,
Counter guarantee from third party
LG-14,
Letter of appropriation LG-13,
L-516 as per Br. Cir. 97/114 dated
13.11.2003.
L-515 as per Br. Cir. No. 94/186 dated
25.01.2001.
 LOAN AGAINST
TDR
&
PAPER SECURITY
 ADVANCE AGAINST PAPER SECURITIES
Advance against National Savings Certificate (NSC)
 DP Note,
 Loan cum Pledge Document (Stamped as Pledge Document) as
per Br. Cir. 100/106 of 06.10.2006,
 (As per HOBC 100/106, L-516 can be dispensed with advances
against NSC/IVP/KVP/Govt. Bonds/ Insurance Policies)
 Pledge of NSC – Duly Discharged.
 Charge with Post Office on the form prescribed by them.
Advance against Kisan Vikas Patra (K.V.P.)
 DP Note.
 Loan cum Pledge Document (Stamped as Pledge Document) as
per Br. Cir. 100/106 of 06.10.2006
 Pledge of KVP – Duly Discharged.
 Charge with Post Office on the form prescribed by them.
 (As per HOBC 100/106, L-516 can be dispensed with advances
against NSC/IVP/KVP/Govt. Bonds/ Insurance Policies).
 ADVANCE AGAINST PAPER SECURITIES
Advance against Indira Vikas Patra (I.V.P.)
 DP Note.
 Loan cum Pledge Document (Stamped as Pledge
Document) as per Br. Cir. 100/106 of 06.10.2006.
(As per HOBC 100/106, L-516 can be dispensed
with advances against NSC/IVP/KVP/Govt.
Bonds/ Insurance Policies).
 Pledge of IVP – Undischarged.
 Indemnity regarding ownership of I.V.P.
 For staff, no charge is required to be registered with
Post Office up to an advance of Rs. 50,000/-. However,
format prescribed by Post Office should be obtained
and kept in bank’s record.
 ADVANCE AGAINST PAPER SECURITIES
Advance against Life Insurance Policy (LIC)
 Demand promissory Note L-434
 Loan cum Pledge Document (Stamped as Pledge Document) as per Br.
Cir. 100/106 of 06.10.2006.
 (As per HOBC 100/106, L-516 can be dispensed with advances against
NSC/IVP/KVP/Govt. Bonds/ Insurance Policies).
 Assignment of Policy in favour of the Bank
 Assignment to be noted with LIC
Advance against units of UTI
 Demand Promissory Note L-434.
 Loan cum Pledge Document (Stamped as Pledge Document) as per Br.
Cir. 100/106 of 06.10.2006
 Pledge of units - MIS duly discharged with post-dated income
warrants.
 Charge with UTI before disbursement of loan
 Letter to UTI by holder of Certificates to send the income warrants to
bank.
 Advance against Bank’s Term Deposits
 Advance against Bank’s Term Deposits
 As per revised procedure (with Simplified Application Form) for advances
against Term Deposits effective 1st October, 2005 following documents
should be obtained.
 Application-cum-Proposal form accompanied by the duly discharged TDR
or RD Pass Book accompanied by discharged RD withdrawal form.
 Letter of Appropriation and Set Off. This will be unstamped for all loan
accounts and stamped for overdraft accounts. (There are separate
versions for Depositor Borrowers and Third Party Borrowers).
 The above documents be used for enhanced advance amount(s) at the
time of grant of additional limits.
 The need for discharge of TDR/RD withdrawal across revenue stamp of
Rs.1 is also dispensed with, instead depositors discharge without revenue
stamp be obtained.
 Third party advances should not be granted against Minor’s Receipts
under any circumstances. (Branch circular 99/78 of 22.08.2005)
 C & IC ADVANCES
AND
OTHER MISCELLANIOUS
ADVANCES
 LIST OF DOCUMENTS TO BE OBTAINED IN C&IC
ADVANCES OTHER THAN PRIORITY SECTOR
 Term Loan Secured by immovable assets:
 Term Loan agreement- CHA-1 for loan up to Rs.25.00
lakh and IFD-X for Manufacturing sector.
 Revised Guarantee Deed as per Format vide Br. Cir. No.
99/131 dt. 21.11.05.
 L-516 as per Br. Cir. 97/114 dated 13.11.2003 is to be
taken stamped with Stamp Duty of One Agreement
and to be signed by Borrower only if Revised
Guarantee Format is obtained.
 Bearer Letter with suitable modifications
 L-515 as per Br. Cir. No. 94/186 DATED 25.01.2001
 Equitable/Legal Mortgage of immovable assets
created out of Bank Finance
 BILL PURCHASE/DISCOUNT FACILITY
 Bill Form No. 1005
 Revised Guarantee Deed as per Format vide Br. Cir. No. 99/131
dt. 21.11.05
 Stamped letter of indemnity regarding lorry receipt as per
“Appendix IL of the Manual”
 Stamped agreement indicating waiver of transit insurance in
case of R/R as per appendix XLVIII of the Manual.
 Letter of undertaking to the effect that proceeds of the Bills
received directly by the borrower will be deposited in their
advance account.
 L-516 as per Br. Cir. 97/114 dated 13.11.2003 is to be taken
stamped with Stamp Duty of Agreement.
 L-515 as per Br. Cir. No. 94/186 DATED 25.01.2001
 For individual transaction:
 Bill of exchange/cheques
 Railway receipt/lorry receipt of approved Transport Company
– Covering Letter Bill-1039
 DEMAND LOAN SECURED BY HYPOTHECATION
OF TANGIBLE MOVABLE MACHINERY
 Demand Promissory Note (L-434)
 Revised Guarantee Deed as per Format vide Br. Cir.
No. 99/131 dt. 21.11.05
 Bearer letter L-435
 Instalment Letter – L440
 Agreement of hypothecation of tangible movable
machinery and plant L-448A,
 Stamped declaration regarding movability and
removability of machinery,
 L-516 as per Br. Cir. 97/114 dated 13.11.2003 is to
be taken stamped with Stamp Duty of Agreement.
 L-515 as per Br. Cir. No. 94/186 dated 25.01.2001
 CLEAN ADVANCE
 Demand Promissory Note (L-434)
 Revised Guarantee Deed as per Format vide Br.
Cir. No. 99/131 dt. 21.11.05
 Bearer letter L-435 – (not to be obtained in
C/C facility)
 Instalment Letter L440 – (not to be obtained
in C/C facility)
 L-516 as per Br. Cir. 97/114 dated 13.11.2003
is to be taken stamped with Stamp Duty of
Agreement.
 L-515 as per Br. Cir. No. 94/186 dated
25.01.2001.
 EXPORT PACKING CREDIT
 Demand Promissory Note (L-434)
 Revised Guarantee Deed as per Format vide Br. Cir. No.
99/131 dt. 21.11.05
 Bearer letter L-435
 Deed of hypothecation to secure demand loan/Cash
Credit CBD-9 Or
 Deed of Hypothecation L448/supplemental deed of
hypothecation.
 L-516 as per Br. Cir. 97/114 dated 13.11.2003 is to be
taken stamped with Stamp Duty of Agreement.
 L-515 as per Br. Cir. No. 94/186 dated 25.01.2001
 For Individual Transaction:
 Lodgment of confirmed order/LC
 Export Trust Receipt L-461 (to be redeemed within the
stipulated period from the proceeds of export bill).
 STAR SHARE TRADE SCHEME IN
SELECT ZONE/BRANCHES
 Stamped Agreement –cum-Indemnity cum Power of
Attorney (Stationery Code – DP-OTS-01)
 Registration KIT (comprising of Account Opening
Form for Trading A/c, Member-Client Agreement
for Trading on BSE/NSE and A Combined Risk
Disclosure Document for Capital A/c.)
 For availing ON LINE TRADING OF SHARES, existing
Borrowers to additionally furnish the following:
 Stamped Agreement (Supplemental to the Original
DP-OTS-01) format as per Annexure Ii of Br. Cir.
100/115 of 30.10.2006.
 Document to be stamped as an Agreement.
ADDITIONAL DOCUMENTS TO
BE OBTAINED AS PER
CONSTITUTION OF THE
BORROWER
 LIMITED COMPANY
 Certificate of incorporation,
 Certificate of commencement of business (in case of Public
Ltd. Company only),
 Memorandum of Association,
 Article of Association,
 Board Resolution (True copy of the resolution duly
certified by the Chairman of the meeting at which
resolution was passed):
 Stage I: At the time of opening of account
 Stage II: At the time of applying for advance facility
 Stage III: At the time of documentation/disbursement:
affixing of common seal, If available (As per Companies
(Amendment) Act, 2015, Common seal of company is not
compulsory now).– for model resolution, please refer to
Manual of Instructions Vol. III Part II Page No. 184 to 186.
 ADDITIONAL DOCUMENTS FOR
LIMITED COMPANY
 Guarantee by the directors in their personal
capacities (wherever being obtained)
 Stamped undertaking signed by the directors
of the company/guarantors not to receive any
charges/commission/fee etc. (L490)
 Undertaking from the company not to pay any
charge/commission/guarantee fee to the
directors
 Stamped undertaking from the company to the
effect that in the event of company turning
sick, bank will be authorized to nominate
director.
 In case of Limited Company Borrowers following
additional precautions need to be taken
 Branch must have on its records the address of the
Registered Office of the Company, where all documents and
notices need to be served.
 Branches should ensure that Corporate Borrowers deal
exclusively with the Bank or Banks where credit limits are
granted to them under consortium. An undertaking to the
effect that Company will not open any account or approach
any other Bank for facilities with prior consent in writing
from the Bank should be obtained.
 Branches must pursue the Memorandum of Association of
Ltd. Co. to ascertain that the purpose and the amount of
facility are authorized under it. It must be ascertained
whether there is any restriction on the Borrowing by the
Company. If yes, that limit should never be breached, since
this excess borrowing will be ultra-virus and such
borrowing cannot be regularized by the General Meeting.
Thus Bank cannot avail itself of any security held to cover
such borrowing.
IN CASE OF LIMITED COMPANY BORROWERS FOLLOWING
ADDITIONAL PRECAUTIONS NEED TO BE TAKEN
 The Board of Directors of a Company, is required, under
Section 292 of the Companies Act 1956 to exercise the
powers specified therein on behalf of the company only
by means of Resolutions passed at duly convened
meetings of the Board and such powers cannot be
exercised by means of a Circular Resolution passed
without calling a meeting of the Board.
 The Board of Directors cannot borrow in excess of Paid-
up Capital and Free Reserves (apart from temporary
limits) of the Company without consent of the Company
in General Meeting. A Certificate that total Borrowings of
the Co. together with the advance limit fixed by the Bank
are not in excess of the limits prescribed under Section
293(1) should be incorporated in the Board Resolution.
 (For detailed instructions on Temporary Limits please
refer to Page 71 Para 4.11.16 of Manual of Instructions
Volume 3 Part I Revised 31.07.2004).
 OTHER LEGAL FORMALITIES
IN CASE OF A LTD. CO.
 Search report in the office of Registrar of Companies to the
effect that there is no outstanding charge on the security
proposed.
 Registration of charge u/s 125 of the Indian Companies Act
1956. Form required to be filed in triplicate is 8 and 8.
 Modification of charge u/s 135 of the Indian Companies
Act 1956. Form required to be filed in triplicate is 8 & 8
 Satisfaction of charge u/s 138 of the Indian Companies Act
1956. Form required to be filed is 17 & 8.
 Charge with ROC must be registered immediately but
maximum within 30 days of the date of Creation of Charge
i.e. date of Execution of Documents.
 ADDITIONAL DOCUMENTS
Partnership Firm:
1. Partnership Letter L-438
2. Copy of registration with Registrar of firms.
Hindu Undivided Family:
HUF Letter OD-115A [HUF letter for trading purposes
(OD-115) at the time of opening account]
Undertaking from major co-parceners of the family:
regarding business being their family business;
regarding liabilities on behalf of minor and new co-
parceners.
regarding their continuance to the liability to the bank in
the capacity of co-parceners and separately, both.
 TRUST
 Copy of trust deed, verified from the original trust deed only
 Registration of trust with Charity Commissioner. Certificate of
registration under the Local Public Trust Act.
 Copy of resolution passed in the board of trustees duly signed by
all the trustees.
 Checkpoints in Trust Accounts:
 Relevant extract from the instrument pertaining to the number of
trustees, operation of bank account, power of delegation etc.
would be entered in the register OD-127A.
 All the trustees should act together.
 Trustees cannot delegate their authority.
 Verify whether public or private trust.
 What is the objective of the trust and who are beneficiaries.
 Trust Deed should have a provision regarding availment of
advance.
 Advance to trust can be sanctioned by Zonal Manager and above.
 Personal guarantee of trustees should be obtained.
 CLUBS, SCHOOLS, SOCIETIES ETC
Certified true copy of rules, regulations and
byelaws.
Certificate of registration – certified true
copy.
Certified true copy of the resolution, passed
by the Managing Committee of the society.
List of members of Managing Committee
with true copy of the resolution electing
them as committee members.
 CHECK POINTS FOR ACCOUNTS OF
CLUBS, SCHOOLS, SOCIETIES ETC
 Club, School, Society is compulsorily registered. In the accounts
of the unregistered body, even overdraft should not be allowed.
 Bye Laws must include purpose for which an advance can be
made.
 Ascertain borrowing powers.
 As far as possible, personal guarantee of respectable members
of means of the Managing committee should be taken.
 In case of need, advice from Law Department should be taken.
 Mortgage ( Property in the name of Society} – Provisions of
Societies Registration Act of State to be observed and followed.
 Powers to borrow
 Limitation of the powers
 Whether sanction from Government or any other authority is
required.
 Whether any restriction on rate of interest and form of
advance.
 ACCOUNTS OF BODIES/AUTHORITIES
Certified true copy of rules, regulations, if
any.
Verify the statute under which the local
body is created.
Certified true copy of resolution passed by
local body in accordance with its
constitution.
Seek legal advice from the law department
before finalizing the proposal (It is to verify
the statute under which the local body is
governed).