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Learn MS-ExcelWith
WithEasy
EasySteps
Steps
This Assignment is made for Professional Students of ICMAP.
This Assignment is made for Professional Students of ICMAP.
This is a comprehensive and easy to learn assignment to learning the MS-Excel.
This is a comprehensive and easy to learn assignment to learning the MS-Excel.
This assignment provides you essential know-how for developing business
This assignment provides you essential know-how for developing business
Spreadsheets, Charts, Pivot Tables, Logical Calculations and many other things in
Spreadsheets, Charts, Pivot Tables, Logical Calculations and many other things in
MS-Excel.
MS-Excel.
In this assignment I am introducing you to the wide variety of topics, I structured the
In this assignment I am introducing you to the wide variety of topics, I structured the
assignment so that you learn MS-Excel in a carefully designed and step-by-step
assignment so that you learn MS-Excel in a carefully designed and step-by-step
pictorial way. You understand at least the fundamental concepts of how
pictorial way. You understand at least the fundamental concepts of how
MS-Excel works and Advance features of MS-Excel with easy help.
MS-Excel works and Advance features of MS-Excel with easy help.
Finally, I would like to say that I made this assignment easy for every person, and
Finally, I would like to say that I made this assignment easy for every person, and
enabled the user to improve the style of Spreadsheets.
enabled the user to improve the style of Spreadsheets.
S.Nadeem
S. NadeemShah
Shah
IT Division.
IT Division.
ICMAP) )
Institute of Cost and Management Accountants of Pakistan (
Institute of Cost and Management Accountants of Pakistan (
E-mail: hamarakarachi@yahoo.com
ICMAP
E-mail: hamarakarachi@yahoo.com
sirjee20@hotmail.com
sirjee20@hotmail.com
sarwarnadeem@hotmail.com
sarwarnadeem@hotmail.com
Phone: 9243900. Ext. 237 (Computer Lab)
Phone: 9243900. Ext. 237 (Computer Lab)
Mobile: 0320-5085330
Mobile: 0320-5085330
SUM, AVERAGE, MAX, MIN, AND SIMPLE "IF" CONDITION.
Marks Sheet
Name Test1 Test2 Test3 Total AVG Remarks HELP
S#
IF Condition
Returns one value if a condition you specify evaluates to TRUE
and another value if it evaluates to FALSE.
Calculate Total, Average, Maximum, Minimum and Remarks by using Use IF to conduct conditional tests on values and formulas.
Excel Functions. If you feel problem to solve see the help that is given
Syntax
below. IF(logical_test,value_if_true,value_if_false)
SYNTAX
1 Calculate Total =SUM(FIRST RANGE:LAST RANGE)
2 Calculate AVERAGE
=AVERAGE(FIRSTRANGE:LASTRANGE)
3 Calculate Maximum Value of Test1 and Minimum Value of Test2
=MAX(FIRSTRANGE:LASTRANGE) Created by Nadeem Shah
=MIN(FIRSTRANGE:LASTRANGE)
4 Calculate Remarks using IF Condition
IF(Logic,"T","F")
Solution
Type in Cell C10 =MAX(C4:C9)
Type in Cell D10 =MIN(D3:D9)
Type in Cell G3 and Copy the formula =AVERAGE(C3:E3)
MORE HELP
Type in Cell I3 =SUM(C3:G3)
Type in Cell J3 =I3/H3*100
Type in Cell K3 =IF(J3>=80,"EXLT",IF(J3>=70,"V.GOOD",IF(J3>=60,"GOOD","BAD")))
MORE HELP
Type in Cell G3 =SUM(D3:F3)
Type in Cell H3 =IF(G3>=1000,C3*35%,IF(G3>=800,C3*25,"TRY AGAIN"))
TRUCTIONS
Tot.Sale>=800,Basic*25%,"Try Again"))
0),1000,500)
VLOOKUP FUNCTION Grade Book
Student Name ID# Test1 Test2 Test3 Test4 Test5 Total
Haider 6 67 56 89 68 80 500
Ali 3 56 57 78 46 47 500
Babar 4 78 89 88 90 87 500
Zahid 1 98 99 91 95 90 500
Faisal 7 34 23 22 12 67 500
Ameen 2 67 78 89 67 97 500
Rasool 5 24 34 34 23 34 500
Qadir 8 67 84 66 77 86 500
Yahya 9 23 46 57 87 90 500
Alia 10 45 67 45 78 88 500
Grading Criteria
0 FAIL
Table_Array is the 40 D
complete table of 50 C
information
60 B
Col_Index is the
70 A Column# of
80 A+ Table_Array
MORE HELP
STEP# 1
First you have to Calculate Per% by using this formula in Cell# J4
Marks Obtain/Total Marks*100 =I4/H4*100
STEP# 2
After Calculating Per% we can Find out the Grades by using VLOOKUP Worksheet Function
Type this formula in Cell# K4 =VLOOKUP(J4,$E$16:$F$21,2)
J4 is lookup value
$E$16:$F$21 Range of table_array
2 is Col_Index# of Table_Array
Created by Nadeem Sh
Lookup_Value
Col_Index is the
Column# of
Table_Array
P Worksheet Function
Q1 Sort Data in Ascending Order (Sort by Name in Ascending Order and then by Basic Descen
Q2 Filter The Records (Basic >3000 and Total Sale <500
MORE HELP
STEPS FOR SORTING
STEP# 1 Select the above sheet from Cell# A2:F21
STEP# 2 Go into Data Menu and select Sort command
You will see a Sorting Window now select Ascending or Descending order and select the
Column# by using sort by option and then by option.
FILTER
FILTER
The quickest way to select only those items you want to display
The quickest way to select only those items you want to display
in a list.
in a list.
DATA>FILTER>AUTO FILTER
DATA>FILTER>AUTO FILTER
CreateaaChart
Create Chart 10
Select the cells that contain the data that you want to appear in the
Select the cells that contain the data that you want to appear in the
chart.
chart.
Click Chart Wizard Button or go into the Insert menu and select
Click Chart Wizard Button or go into the Insert menu and select
Chart Command than follow the all instructions carefully.
Chart Command than follow the all instructions carefully.
IMPORTANT
1
IMPORTANT
You can make a quick chart by pressing F11 key after Selection of
You can make a quick chart by pressing F11 key after Selection of
your desired data.
your desired data.
South
8 East
West
North Northeast
6 Central
South Mountain
Pacific
4 Foo
Bar
2
0
10
10
1
North
South
Ea s t
We s t
Northe a s t
Ce ntra l
M ounta in
Pa c ific
Foo
Ba r
adeem Shah
COUNT FUNCTION
Benson Nill 67 89
TOTAL
HELP
Counts the number of cells that contain numbers and numbers within
the list of arguments.
Syntax
COUNT(First Range:Last Range)
MORE HELP
Type in Cell C17 =SUMIF(C5:C16,">2000")
Type in Cell C18 =COUNTIF(C5:C16,">2000")
MORE HELP
MIF(C5:C16,">2000")
NTIF(C5:C16,">2000")
A B C D
1 Depreciation Method
2
3 Cost 30000
4 Salvage Value 5000
5 Life 10
6 YEARLY DEPRECIATION
7
8 Period in Years Double Declining Straight Line Sum of Years Digit
9 1
10 2
11 3
12 4
13 5
14 6
15 7
16 8
17 9
18 10
19
20 MORE HELP
21 Double Declining Rs.6,000.00 =DDB($B$3,$B$4,$B$5,A9)
22 Straight Line Rs.2,500.00 =SLN($B$3,$B$4,$B$5)
23 Sum of Years Digit Rs.4,545.45 =SYD($B$3,$B$4,$B$5,A9)
24
25
26
27
28 Created by Nadeem Shah
29
E F G H I J K L M
1 DDB
2 Returns the depreciation of an asset for a specified period using the
3 double-declining balance method .
4 Syntax
5 DDB(cost,salvage,life,period)
6
7 SLN
8 Returns the straight-line depreciation of an asset for one period.
9 Syntax
10 SLN(cost,salvage,life)
11
12
13
14 SYD
15 Returns the sum-of-years' digits depreciation of an asset for a specified period.
16 Syntax
17 SYD(cost,salvage,life,period)
18
19
MORE20HELP
21 Type this Formula in Cell B9 and copy the formula to the B18
22 Type this Formula in Cell C9 and copy the formula to the C18
23 Type this Formula in Cell D9 and copy the formula to the D18
24
25
26
27
eated by Nadeem
28 Shah
29
PIVOT TABLE REPORT
NAME BASIC REGION SALE1 SALE2 SALE3
ALI 5000 EAST 367 78 98
BABAR 4000 WEST 356 67 89
SAFDAR 3400 EAST 340 56 360
ZIA 3000 NORTH 135 45 67
BILL 2300 SOUTH 230 56 345
ALI 2200 EAST 100 300 500
SILVESTER 7000 WEST 346 890 456
NOMAN 6000 SOUTH 245 666 78
BABAR 5600 NORTH 456 345 67
YOUSUF 2400 EAST 150 100 400
AZIZ 2200 WEST 145 234 50
AKRAM 5000 EAST 45 67 678
ALI 3000 EAST 56 78 89
RAO 3500 SOUTH 365 456 345
MALIK 3400 NORTH 56 67 89
AFSAR 2500 WEST 200 300 250
RAEES 2000 SOUTH 150 250 400
RASHEED 4000 EAST 240 200 124
ZIA 2500 SOUTH 450 250 400
Row Data
SALE1
Row Data SALE2
SALE3
TOT.SALE
From the group of field button on the right, drag the fields that you want onto the ROW and Colum
in the diagram.
To include a data field drag the field onto the DATA area.
Note: Data area is a different summary function to calculate the numeric fields
You should place all Numeric Data Fields in this area
You can include more than one fields in this area
STEP#7 When you are satisfied with the layout, press OK, and press Finish.
CTIONS
Nadeem Shah
Subtotals
Person Name Type Unit Sold Unit Price Total Price
Ayjaz TV 4 10000 40000
Ayjaz TV 3 10000 30000
Ayjaz Car 1 200000 200000
Babar TV 1 10000 10000
Babar Printer 1 6000 6000 HELP
Faisal Computer 3 50000 150000
Faisal Ribbon 4 300 1200 What is Subtotal?
Faisal Scanner 2 3000 6000
Kashif Computer 5 50000 250000 Microsoft Excel can automatically summ
Nadeem Computer 7 50000 350000 calculating subtotal and grand total value
use automatic subtotals, your list must c
Nadeem TV 6 10000 60000
columns and the list must be sorted on th
Nadeem Car 2 200000 400000 which you want subtotals.
Nadeem Printer 5 6000 30000
Nadeem Dimm 10 500 5000
Rufi VCR 4 12000 48000
Rufi Printer 5 6000 30000
Rufi Computer 6 50000 300000
Rufi Ribbon 9 300 2700
Zubair Car 1 200000 200000
Zubair VCR 2 12000 24000
STEP# 1 Sort the list by the column for which you want to
Calculate subtotals.
STEP# 2 Select data from A1 to E21
STEP# 3 On the Data menu, click Subtotals.
You will see a new window
STEP# 4 In the At each change in box, click the column that
contains the group for which you want subtotals.
STEP# 5 In the Use function box, click the function you want to
use to calculate the subtotals.
STEP# 6 In the Add subtotal to box, select the check boxes for
the columns that contain the values for which you
want to subtotals.
STEP# 7
is Subtotal?
NAME BASIC SALARY GRADE SEX LOCATION HOUSE RENT MEDICAL CONV.
Zahida 3000 17 F Gulshan 300 300 300
Hamid 2800 16 M Malir 280 280 280
Benson 2500 15 M Orangi 500 250 250
Ali 4000 19 M Landhi 1000 400 400
Dawar 4500 20 M Steel Town 1125 450 450
Yasmin 4500 20 F Korangi 1125 450 450
Ali 4500 20 M Gulbarg 1125 900 450
Nomana 3000 17 F F.B. Area 300 300 300
Badar 2800 16 M Clifton 280 280 280
Ali 3000 17 M Gulshan 300 300 300
Chachar 2500 14 M Nazimabad 500 250 250
Bushra 4000 19 F F.B. Area 1000 400 400
Condition:
HOUSE RENT: Grade>=15, 10% of Basic, Grade>17, 13% of Basic, Grade>19, 20% of Basic
of Basic.
MEDICAL: Grade>=15, 12% of Basic, Grade>17, 15% of Basic, Grade>19, 22% of Basic
of Basic.
CONV. Grade>=15 and Sex=F and Location is either Korangi, Landhi, Steel Town, 30%
Otherwise 20% of Basic, Grade>19, 35% of Basic.
I. TAX: 5% of Basic
_____________________________________________________________________________
INSTRUCTIONS:
PAYROLL SHEET
I. TAX GROSS NET STATUS
150 3900 3750 DEP.MANEGER
140 3640 3500 CLERK
125 3500 3375 CLERK
200 5800 5600 MANEGER
225 6525 6300 MANEGER
225 6525 6300 MANEGER
225 6975 6750 MANEGER
150 3900 3750 DEP.MANEGER
140 3640 3500 CLERK
150 3900 3750 DEP.MANEGER
125 3500 3375 CLERK
200 5800 5600 MANEGER
Clerk.
___________________________
HELP
HELP
="Landhi",E6="Steel Town")),B6*30%,B6*20%))
Conditional Formatting
Conditional Formatting allows you to change the formatting applied
to cell depending on the current value of the cell. This can make
auditing large worksheets much faster by automatically highlighting
exceptions. Conditional Formatting allows you to apply up to three
separate conditions to a cell.
4
Cells H10:H14 contain three Conditional Formatting rules that will 7
change the formatting of the cells depending on the values entered
text
into the cells.
1
To see the conditions applied to the cells, select cell H10, and then 15
click Conditional Formatting on the Format menu.
To see the conditions applied to the cells, select cell H19, and then
click Conditional Formatting on the Format menu.
To see the Validation settings for this example, select cell H9, and
then click Validation on the Data menu.
To see the Validation settings for this example, select cell H19, and
then click Validation on the Data menu.
Cells H30:H34 have been formatted with a validation rule that will
alert you if you do not enter a whole number between 1 and 10.
This example utilizes the Information style for the Error alert, which
informs you of an invalid entry, but allows you to keep the current
value.
To see the Validation settings for this example, select cell H30, and
then click Validation on the Data menu.
To see the Validation settings for this example, select cell H41, and
then click Validation on the Data menu.
range H41:H45, a dropdown arrow appears on the cell. When you
click the arrow, the list of valid entries is displayed. You can simply
click the entry that you wish to make. This example utilizes the
Stop style for the Error alert, which prevents you from making an
invalid entry in the cell.
To see the Validation settings for this example, select cell H41, and
then click Validation on the Data menu.
For example, the value you see in a cell may be the result of a formula, or it may be used by a
formula that produces an incorrect result. The auditing commands graphically display, or trace, the
relationships between cells and formulas with tracer arrows.
When you audit a worksheet, you can trace the precedents (the cells that provide data to a specific
cell) or you can trace the dependents (the cells that depend on the value in a specific cell.
Trace Dependents
New Comments
Trace Precedents
Instructions EXAMPLES
Use of Precedents and Dependents
ITEM LIST
Mouse Keyboard Printer Joystick TOTAL
UNIT PRICE 100 200 10000 1200 11500
QUANTITY 20 20 5 10 55
TOTAL PRICE 2000 4000 50000 12000 68000
GRAND TOTAL 68000
Step1 Go into Tools Menu and place mouse pointer on Auditing Command and then click on Show Auditing Tool Bar
Step2 Now Place the Cell Pointer on Cell# F46, and then click on Trace Precedents Button
One blue tracer arrow will shows that cells B46 through E46 are Precedents of Cell# F46
Step3 Place the Cell Pointer on Cell# B48, and click on Trace Dependents Button
Now two tracer arrows will show that the Cell# B48 is Dependents of Cell# F48 and Cell# G49
Step4 If you want to remove all Tracing Arrows click on Remove All Arrows Button.
may be used by a
y display, or trace, the
New Comments
Trace Precedents
EXAMPLES
click on Show Auditing Tool Bar
NO 3 FORMULAS
NAME ali =LOOKUP(B10,$A$2:$F$7,$B$2:$B$7)
BASIC 2000 =LOOKUP(B10,$A$2:$C$7,$C$2:$C$7)
REAGION N =LOOKUP(B10,$A$2:$D$7,$D$2:$D$7)
SALE 454545 =LOOKUP(B10,$A$2:$E$7,$E$2:$E$7)
House Rent 400 =LOOKUP(B10,$A$2:$F$7,$F$2:$F$7)