U.S.

Government AIR Card® Authorized Product List

The following authorized aviation services listed below are permissible charges to the U.S. Government AIR
Card®. The commercial receipt provided to the Ordering Official (pilot or aircrew) for signature shall contain
ONLY authorized charges. The Ordering Official and/or the Merchant are financially responsible when
UNAUTHORIZED services are requested or rendered. Reference the AIR Card® Operating Procedures for further
details and payment terms.

Authorized Service Description Acceptable Terminology

ABO Aviator Breathing Oxygen O2 for pressurized aircraft. Liquid Oxygen, LOX, O2

Air Start External engine start.

Aircraft Cleaning Aircraft fleet service
Aircraft Rental
Aircraft Towing Tow Bar
Airport fee
Airport Tax Tax imposed by airport
Authority - occurs at Oconus
Locations
APU Alternate Power Unit or Ground ACU, GPU, Generator, Power
Power Unit (GPU) - used when Cart
aircraft needs power but does
not want to use own batteries
and or fuel.

Baggage Fee Baggage Service, Luggage

Callout Fees
Canadian Excise Tax
Cargo Loading/Unloading
Overtime fees - charged when
personnel are called out to the
airfield after normal business
hours.
Services charged to load and/or Portor, Conveyor Belt, Loader,
unload any cargo. Loading Equipment, Paymover,
MDL (Main Deck Loader),
Tractor, Airbridge
 Authorized Service Description Acceptable Terminology
Catering Catering for passenger flights
only (i.e. food and non-alcoholic
beverages for non per diem
passengers only.
Chocks Used to keep aircraft from
rolling on the ramp.
CI Corrosion Inhibitor
Communications Forms of communications that Sita, Phone, Fax, Internet
are authorized for usage: sita,
phone, fax, internet. **Cell
phones may not be
purchased**

Compulsory Storage Fee Contract CLIN - used on contract

transactions only
Concession Fee An Airport fee or airport
concession fee is a recovery fee.
The airport charges the car
rental company a certain
percentage of each rental, for
the right to operate on or near
the airport. This fee is collected
by the car rental company and
paid to the airport. ONLY
AUTHORIZED WHEN SECURITY
FORCES REQUIRE RENTAL

Crane Truck Used for Cargo

Crew Transportation Crew Transportation to the Ramp transportation
airport terminal ONLY.
Transportation services, (i.e.
taxi, car rental, bus, etc) outside
of airport are not authorized.

Customs OCONUS locations when crew Immigration, Visa, Port Health

need to put paper work or visas
through customs and
immigration.
 Authorized Service Description Acceptable Terminology
De-fuel FBO removes fuel from aircraft
for a number of reasons
including maintenance. Can be a
credit if the FBO "buys" the fuel
from the aircraft and can also
be a charge for the service of
defueling

De-icing Glycol used to de-ice a plane

Detention Fee Fee charged as a result of
detaining aircraft, typically due
to nonpayment issues - Non
DoD only.
Dispatch Communication between
ground crew and pilot
Disposal Fee Used when items need to be
disposed of such as spilled fuel

Dolly Used for cargo

Energy Duty
Facility Fee Charged for use of airport
facility
Fire Truck Fire Car, Fire Brigade
Flight Cancellation A pre-arranged flight
cancellation charge when fuel
and/or services were already
obtained by the merchant

Flight Planning/Weather Meteo, Flight Tracking

Flowage Fee
Follow Me Small Cart with the words Leading, Aircraft guidance
"follow me" directing the pilot
to the ramp, taxiway, or back to
runway.
Fork Lift Used for cargo
Fumigation When customs is required to
fumigate aircraft in certain
countries and locations.
Government Thru-put Fee Contract CLIN - used on contract
transactions only
Harmonized Sales Tax Canadian Tax charged on all
invoices.
High Loader Used for cargo
 Authorized Service Description Acceptable Terminology
Hook up fee
Hydrant Fee Contract CLIN - used on contract
transactions only
Hydraulic Fluid
Ice
Into-Bladder Delivery Fee Contract CLIN - used on contract
transactions only
Into-Plane Fee Contract CLIN - used on contract
transactions only
Into-truck/Into-bladder fees Contract CLIN - used on contract
transactions only
Ladder Fee Stairs, Steps
Landing Fee Many airport authorities charge Weight Fee
a fee for landing and using the
airport. Normally added to final
invoice at FBO. Typically based
upon size and weight of aircraft
of aircraft.

Lavatory Services Latrine, Toilet, Toilet Cart,

Water Service
Lighting Charge for when the landing
lights must be turned on -
usually after normal airport
hours.
Maintenance Aircraft Maintenance Maintenance Labor
Marshalling Charge for line service crew
who manually direct the aircraft
to a designated location

Mineral Oil Tax

Monthly Use Fee Contract CLIN - used on contract
transactions only
Nitrogen Used in landing gear.
Sometimes comes with
Maintenance fee due to the fact
that an A&P Tech must perform
the service.

Noise Tax Fee charged by the airport

authority for aircraft noise
Oil
Overtime Fee Fee charged when personnel Peak Charges, Holiday Charges,
are needed after normal Weekend Charges
business hours.
 Authorized Service Description
Parking Fee Fee charged to park aircraft at
airport - typically for several
hours or overnight.
Passenger Fee Typically OCONUS. Fees charged
by airport authority based on
the number of passengers
aboard.
Passenger Handling Fees charged for FBO to handle
any paperwork and/or luggage
for the passengers.
Acceptable Terminology
Reposition aircraft, RON fee,
Overnight, Mooring, Stayover,
Ramp Parking
PAX fee
PAX Handling, PRM (Passenger
of Reduced Mobility)

Passenger Provisions AO must approve prior to

invoicing - food and lodging for
non per diem passengers ONLY.
(Recommended for Emergency
Use ONLY)

Passenger Tax Typically OCONUS. Taxes

charged by airport authority
based on the number of
passengers aboard
Pilot Supplies Charts, sectionals, IFR Maps,
approach plates.
Potable Water Drinking water or water for Drinking Water, Palletized
lavatory sinks for hand washing Water
purposes.
Preheat Used when very icy or to heat Heater
up the aircraft before flight.
Push Back Fee charged to push the aircraft Nose Car, Positioning
back into a hanger, in a
different section of the ramp, or
back from the terminal.

Ramp Fee Fee charged as a basic fee that Ramp Handling, Tarmak, Apron,
all aircraft pay for use of the Access to aircraft
ramp. Most often charged by
the airport authority.

Re-service Putting de-fueled fuel back on

the aircraft.
Security Communication Security staff cell phone usage
 Authorized Service
Security Force Vehicle Rental
Description Acceptable Terminology
Renamed from car rental. This
charge is used when security
forces guarding an aircraft use
the vehicle as a shed

Security Services Fee charged for security Aircraft Guarding, Security

personnel requested to Escort Service, security
safeguard the government supervision
aircraft.
Slot Time & Fees Fee charged for slot time,
typically at OCONUS high
volume airports.
Spill Clean Up Fee
State Tax
Storage Fee Fuel storage fee
Take Off Fees Fee charged by the airport Departure
authority for runway and
taxiway use. Typically based
upon aircraft weight.
Tax/Fee/Duty Contract CLIN - used on contract
transactions only
Terminal Operations Fee Operations, Terminal Fee, Flight
Services
Tie Down Securing Aircraft to Ramp for a
period of time, typically
overnight.
Touch and go Type of Landing charge when
aircraft land and immediately
take off again - usually training
exercise.
Trash Removal Garbage, Garbage removal,
Litter service
Turnover Tax
VAT Value Added Tax
 Authorized Service Description Acceptable Terminology
Vendor Admin Fee Fee charged to arrange services Third party charge, agent fee,
at an airport. Merchants aircraft service fee,
arrange services at an airport arrangement/coordination fee,
with various local vendors. administration fee, aircraft
These vendors often require handling service charge
payment in advance or only
accept cash payment. The
coordinating vendor will pay the
local vendors in advance for the
services and bill the customer's
AIR Card. This allows pilots to
avoid paying cash.

List revised effective 6/23/2011