Sap Payroll

SAP PAYROLL
PAYROLL
This component/sub module provides solution for calculation of remuneration for work performed by
an employee in an organisation.
The SAP HR Payroll India component integrates with other SAP HR components such as Personnel
Administration (PA) and Personnel Time Management(TM. There are interfaces to Financial
Accounting and Controlling (SAP FICO).
SAP HCM is Integrated with FICO through the Cost Center , GL account , Vendor Account etc. SAP
HCM has integration with other SAP Hr sub modules such as PA,OM,TM, Travel management .
Overview of Payroll Process steps
1.Released Payroll
2.Start Payroll
3.Corrections
4.Check Results
5.Exit Payroll
SAP HR Payroll Processing consists of the following sub processes:
Preparation for monthly/biweekly payroll run
Payroll run (monthly/biweekly)
Bank transfer
Posting to accounting
Monthly/biweekly post payroll activities
Year end process
SAP HR INFOTYPES
Infotypes-Information Types
SAP HR uses infotypes to store all relevant Hr data of employees in an organization.

It is represented by a ‘4’ digit number.Eg:0000,2001,1002 etc.
Infotype is a collection of logical or business related characteristics of an object. Infotypes are also
called information types to enter rational related information for an employee
For eg Personnel data (0002) infotype have fields like title,first name, middle , last name,birth date,
language etc .
Infotype Periods:
Every infotypes has a specific validity dates (start and end dates) .The validity period allows to
maintain an employee’s data history.While updating an employee’s data, the earlier data is
automatically delimited.
Infotype Sub types:
Some infotypes are again separated in different groups having same nature.
For eg : Sub types of infotype address(0006) are
3-Home address
5-Mailing address etc.
There are two types of fields in an infotype .They are mandatory fields & optional fields.
Numbering of standard SAP Hr infotypes:
No: Range SAP HR Sub module

0000-0999 Personal Administration
1000-1999 PD and OM Infotypes
2000-2999 Time Infotypes
4000-4999 Recruitment Infotypes
9000-9999 Custom specific infotypes
Infotypes Pers Administartion Infotype Name0000 Actions0001 Organizational
Assignment0002 Personal Data0003 Payroll Status0005 Leave Entitlement0006
Addresses0007 Planned Working Time0008 Basic Pay0009 Bank Details0011 Ext. Bank
Transfers0014 Recur. Payments/Deds.0015 Additional Payments0016 Contract
Elements0017 Travel Privileges0019 Monitoring of Dates0021 Family/Related Person0022
Education0023 Other/Previous ERs0024 Qualifications0025 Appraisals0027 Cost
Distribution0028 Int. Medical Service0029 Workers' Compensation0030 Power of
Attorney0031 Reference Pers. Nos.0034 Corporate Function0035 Company Instructions0037
Insurance0040 Objects on Loan0041 Date Specifications0045 Company Loans0050
Time Recording Info.0052 Wage Maintenance0077 Additional Personal Data0078 Loan
Payments0080 Maternity Protection/Parental Leave0081 Military Service0082 Additional
Absence Data0083 Leave Compensation0088 Maternity GB0094 Residence Status0105
Communication0128 Notifications0139 EE's Applicant No.0165 Deduction Limits0167
Health Plans0168 Insurance Plans0169 Savings Plans0183 Awards0199 Addl. tax
deduction0207 Residence Tax Area0208 Work Tax Area0209 Unemployment State0216
Garnish. Adjustment0302 Additional Actions0416 Quota Compensation
2.List of Organisation Management infotypes
Infotype Org Management Infotype Name1000 Object1001 Relationships1002
Description1003 Department/Staff1008 Account assignment features1011 Work
schedule1015 Cost planning1016 Standard profiles1017 PD profiles1028 Address1032
Mail address1208 SAP organisational object
3.List of Time Management infotypes
Infotype Time mgmt Infotype Name2001 Absences2002 Attendances2003 Substitutions2004
Availability2005 Overtime2006 Absence Quotas2007 Attendance Quotas2010 EE
Remuneration Info2011 Time Events2012 Time Transfer Specifications2013 Quota
Corrections2050 Annual Calendar2051 Monthly Calendar2052 Weekly Calendar
4.List of Recruitment infotypes
Infotype E-Recruitment Infotype Name4000 Applicant Actions4001 Applications4002
Vacancy Assignment4003 Applicant Activities4004 Status of Applicant Activity4005
Applicant's Pers.No.Infotypes Pers Administartion Infotype Name0000 Actions0001
Organizational Assignment0002 Personal Data0003 Payroll Status0005 Leave
Entitlement0006 Addresses0007 Planned Working Time0008 Basic Pay0009 Bank
Details0011 Ext. Bank Transfers0014 Recur. Payments/Deds.0015 Additional Payments0016
Contract Elements0017 Travel Privileges0019 Monitoring of Dates0021 Family/Related
Person0022 Education0023 Other/Previous ERs0024 Qualifications0025 Appraisals0027
Cost Distribution0028 Int. Medical Service0029 Workers' Compensation0030 Power of
Attorney0031 Reference Pers. Nos.0034 Corporate Function0035 Company Instructions0037
Insurance0040 Objects on Loan0041 Date Specifications0045 Company Loans0050
Time Recording Info.0052 Wage Maintenance0077 Additional Personal Data0078 Loan
Payments0080 Maternity Protection/Parental Leave0081 Military Service0082 Additional
Absence Data0083 Leave Compensation0088 Maternity GB0094 Residence Status0105
Communication0128 Notifications0139 EE's Applicant No.0165 Deduction Limits0167
Health Plans0168 Insurance Plans0169 Savings Plans0183 Awards0199 Addl. tax
deduction0207 Residence Tax Area0208 Work Tax Area0209 Unemployment State0216
Garnish. Adjustment0302 Additional Actions0416 Quota Compensation2.List of Organisation
Management infotypes
Infotype Org Management Infotype Name1000 Object1001 Relationships1002
Description1003 Department/Staff1008 Account assignment features1011 Work
schedule1015 Cost planning1016 Standard profiles1017 PD profiles1028 Address1032
Mail address1208 SAP organisational object
Applicant's Pers.No.2.List of Organisation Management infotypesInfotype Org Management
Infotype Name1000 Object1001 Relationships1002 Description1003
Department/Staff1008 Account assignment features1011 Work schedule1015 Cost
planning1016 Standard profiles1017 PD profiles1028 Address1032 Mail address1208
SAP organisational object
Applicant's Pers.No.Infotype Org Management Infotype Name1000 Object1001
Relationships1002 Description1003 Department/Staff1008 Account assignment features1011
Work schedule1015 Cost planning1016 Standard profiles1017 PD profiles1028
Address1032 Mail address1208 SAP organisational object3.List of Time Management
infotypes
Applicant's Pers.No.3.List of Time Management infotypesInfotype Time mgmt Infotype
Name2001 Absences2002 Attendances2003 Substitutions2004 Availability2005
Overtime2006 Absence Quotas2007 Attendance Quotas2010 EE Remuneration Info2011
Time Events2012 Time Transfer Specifications2013 Quota Corrections2050 Annual
Calendar2051 Monthly Calendar2052 Weekly Calendar
Applicant's Pers.No.Infotype Time mgmt Infotype Name2001 Absences2002 Attendances2003
Substitutions2004 Availability2005 Overtime2006 Absence Quotas2007 Attendance
Quotas2010 EE Remuneration Info2011 Time Events2012 Time Transfer Specifications2013
Quota Corrections2050 Annual Calendar2051 Monthly Calendar2052 Weekly
Calendar4.List of Recruitment infotypes
Applicant's Pers.No.4.List of Recruitment infotypesInfotype E-Recruitment Infotype Name4000
Applicant Actions4001 Applications4002 Vacancy Assignment4003 Applicant
Activities4004 Status of Applicant Activity4005 Applicant's Pers.No.Infotype E-Recruitment
Infotype Name4000 Applicant Actions4001 Applications4002 Vacancy Assignment4003
Applicant Activities4004 Status of Applicant Activity4005 Applicant's Pers.No.Infotypes
Payroll Infotypes Names0003 Payroll Status 0008 Basic Pay 0025 Appraisals 2010
Employee Remuneration Info Infotype 0416 Time Quota Compensation Infotype 0015
Additional Payments 0057 Membership Fees 0128 Notifications Infotype 0052 Standard
Wage Maintenance 0014 Recurring Payments/Deductions
Payroll India specific infotypes
Infotypes Payroll India Specific Infotypes0580 Previous Employment Tax Details0581
Housing(HRA / CLA / COA)0582 Exemptions0583 Car & Conveyance0584 Income From
Other Sources0585 Section 80 Deductions0586 Section 80 C Deductions0587 Provident Fund
Contribution0588 Other Statutory Deductions 0589 Individual Reimbursements0590 Long term
reimbursementsInfotypes Payroll Infotypes Names0003 Payroll Status 0008 Basic Pay 0025
Appraisals 2010 Employee Remuneration Info Infotype 0416 Time Quota Compensation
Infotype 0015 Additional Payments 0057 Membership Fees 0128 Notifications
Infotype 0052 Standard Wage Maintenance 0014 Recurring Payments/Deductions Payroll
India specific infotypes
Infotypes Payroll India Specific Infotypes0580 Previous Employment Tax Details0581
Housing(HRA / CLA / COA)0582 Exemptions0583 Car & Conveyance0584 Income From
Other Sources0585 Section 80 Deductions0586 Section 80 C Deductions0587 Provident Fund
Contribution0588 Other Statutory Deductions 0589 Individual Reimbursements0590 Long term
reimbursementsPayroll India specific infotypesInfotypes Payroll India Specific Infotypes0580
Previous Employment Tax Details0581 Housing(HRA / CLA / COA)0582 Exemptions0583
Car & Conveyance0584 Income From Other Sources0585 Section 80 Deductions0586 Section
80 C Deductions0587 Provident Fund Contribution0588 Other Statutory Deductions 0589
Individual Reimbursements0590 Long term reimbursementsInfotypes Payroll India Specific
Infotypes0580 Previous Employment Tax Details0581 Housing(HRA / CLA / COA)0582
Exemptions0583 Car & Conveyance0584 Income From Other Sources0585 Section 80
Deductions0586 Section 80 C Deductions0587 Provident Fund Contribution0588 Other
Statutory Deductions 0589 Individual Reimbursements0590 Long term reimbursementsBesides
the common infotypes these are some of the U.S pay roll specific infotypes that need to configure in
SAP US Payroll.
Infotypes Infotype Description
0195 Garnishment Order
0194 Creating a Garnishment Document
0216 Garnishment Adjustment
0161 IRS Limits
0161 Creating IRS Mandates for an Employee
0208 Work Tax area
0207 Residence Tax Area
0207 Creating Residence Tax Area Data
0210 W-4 Withholding Information
0234 Creating Withholding Overrides
0234 Withholding Overrides
0208 Creating an Employee's Work Tax Area
0235 Other Taxes
0209 Unemployment State
0446 – 0457 U.S. Tax Payroll ITS
0506 Tip Indicators
0496-0501 U.S. Benefits Payroll
Besides the common infotypes these are some of the U.S pay roll specific infotypes that need to
configure in SAP US Payroll.
0161 IRS Limits
0208 Work Tax area
0235 Other Taxes
0506 Tip Indicators
0161 IRS Limits
0208 Work Tax area
0235 Other Taxes
0506 Tip Indicators
0167 Health Plans
0168 Insurance Plans
0169 Savings Plans
0170 Flexible Spending Account
0171 General Benefits Information
0167 Health Plans
0169 Savings Plans
1)Released for Payroll
2)Release payroll for corrections
3)Exit Payroll
4)Check Payroll Results
1. Payroll Area-Payroll area of Payroll Control Record.
1. Payroll Status-There will be a green tick in this section corresponding to current payroll run
status.
1. Payroll Period - It also defines the current payroll period with exact dates and indicates how
many times a payroll has run.
1. Earliest Retro Accounting Period -This section shows the greatest earliest payroll period for
retroactive accounting.
1. Last Change to Personnel Control Record - This section indicates who changed the Payroll
Control Record, when, and status.
for corrections, check payroll results, exit payroll).
2. To determines last payroll run period
3. To determines earliest retro accounting period.
for the personnel numbers can be deleted using the program from the tables such as
TEVEN,PCALAC,T558B,T558C,T558D, and clusterssuch as PCL1.
0161 IRS Limits
0208 Work Tax area
0235 Other Taxes
0506 Tip Indicators
configure in
SAP US Payroll.
0161 IRS Limits
0208 Work Tax area
0235 Other Taxes
0506 Tip Indicators
0161 IRS Limits
0208 Work Tax area
0235 Other Taxes
0506 Tip Indicators
0167 Health Plans
0169 Savings Plans
0167 Health Plans
0169 Savings Plans
0161 IRS Limits
0208 Work Tax area
0235 Other Taxes
0506 Tip Indicators
0161 IRS Limits
0208 Work Tax area
0235 Other Taxes
0506 Tip Indicators
0161 IRS Limits
0208 Work Tax area
0235 Other Taxes
0506 Tip Indicators
0167 Health Plans
0169 Savings Plans
0167 Health Plans
0169 Savings Plans
1. To display the payroll status (released for payroll, release
List of SAP HR Infotypes:
1.List of Personnel Administration Infotypes
5.List of Payroll Infotypes
General Payroll infotypes
US Pay roll Infotypes:
4.Benefits Infotypes
CONFIGURATION STEPS OF SAP PAYROLL INDIA- IMPLEMENTATION GUIDE
Following are configuration steps of sap payroll India

Steps
IMG->Personnel Management-> Personnel Administration->Organizational Data-> Organizational

Assignment-> Define employee attributes
Assignment-> Create payroll area
Assignment-> Check Default Payroll Area
Assignment-> Create control record
Basic Pay( IT 0008) configurations :
IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Define EE

Sub Group Grourping for PCR and Collective Agreement Provision
IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Define
Reason for Change
IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Check
PayScale Type
PayScale Area
Assignment of PayScale Structure to Enterprise Structure
IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Determine
Default for PayScale Data
IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Setup
Payroll Period for Collective Agreement Provision
IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Define
PayScale Salary ranges
IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Wage
Types-> Create Wage Type
Types-> Check Wage Type Group “Basic Pay”
Types-> Check Wage Type Catalog->Check Wage Type Text
Types-> Check Wage Type Catalog->Check Entry Permissibility Per Infotype
Types-> Check Wage Type Catalog->Check Wage Type Characteristics
Types-> Employee Sub Group Grouping for Primary Wage
Types-> Personnel Sub Area Grouping for Primary Wage Type
Types-> Define Wage Type Permissibility for each PS and ESG
Recurring Payment and deduction ( IT 0014) configurations :
IMG->Personnel Management-> Personnel Administration->Payroll Data->Recurring Payment and

Deduction->Define Reason for Change
Deduction->Wage Types->Create Wage Type Catalog
Deduction->Wage Types->Create Wage Type Catalog
Deduction->Wage Types->Check Wage Type Group “ Recurring Payments and Deduction”
Deduction->Wage Types->Check Wage Type Catalog->Check Wage Type text
Deduction->Wage Types->Check Wage Type Catalog->Check Entry Permissibility Per Infotype
Deduction->Wage Types->Check Wage Type Catalog->Check Wage Type Characteristics
Deduction->Wage Types->Define Employee Sub Group Grouping for Primary Wage Type.
Deduction->Wage Types->Define Personnel Area Grouping for Primary Wage Type
Deduction->Wage Types->Define Wage Type Permissibility for each PS and ESG
Additional Payments ( IT 0015) configurations :

IMG->Personnel Management-> Personnel AdministrationaP->Payroll Data->Additional Payments -
>Define Reasons for Changes
IMG->Personnel Management-> Personnel AdministrationaP->Payroll Data->Additional Payments -
>Wage Types->Create Wage Type Catalog
IMG->Personnel Management-> Personnel Administration->Payroll Data->Additional Payments -
>Wage Types->Create Wage Type Catalog
IMG->Personnel Management-> Personnel Administration->Payroll Data->Additional Payments and
Deduction->Wage Types->Check Wage Type Group Additional Payments
IMG->Personnel Management-> Personnel Administration->Payroll Data->Additional Payments and
Deduction->Wage Types->Check Wage Type Catalog->Check Wage Type
IMG->Personnel Management-> Personnel Administration->Payroll Data->Additional Payments-
>Wage Types->Check Wage Type Catalog->Check Entry Permissibility for Additional Payments
>Wage Types->Check Wage Type Catalog->Check Wage Type Characteristics.
>Wage Types->Define Employee Sub Group Grouping for Primary Wage Type
>Wage Types->Define Wage Type Permissibility for each PS and ESG
Payroll India specific configurations :
IMG->Payroll->Payroll India->Basic Settings->Payroll Organization->Check Payroll Accounting

Area
IMG->Payroll->Payroll India->Basic Settings->Payroll Organization->Generate Payroll Periods
IMG->Payroll->Payroll India->Basic Settings->Payroll Organization->Generate Payroll Periods-
>Check Date of Payday
IMG->Payroll->Payroll India->Basic Settings->Payroll Organization->Generate Calender for
Cumulation
IMG->Payroll->Payroll India->Payscale Groupings->Define Payscale Groupings for Allowances
IMG->Payroll->Payroll India->Payscale Groupings->Asssign Payscale Groupings for Allowances
Basic salary for India configurations:
IMG->Payroll->Payroll India->Basic Salary for India->Asssign Basic Wage Types to Groupings for
Allowances
IMG->Payroll->Payroll India->Basic Salary for India->Asssign Basic Wage Types to Groupings for
Allowances
IMG->Payroll->Payroll India->Basic Salary for India->Assign Basic Codes for Allowance Groups
Reimbursements, Allowances and Perks (RAP) configurations
IMG->Payroll->Payroll India->Reimbursements, Allowances and Perks->Assign Wage type Model
for Payscale Grouping for Allowances
IMG->Payroll->Payroll India->Reimbursements, Allowances and Perks->Maintain Default Wage
Types for Basic Pay
IMG->Payroll->Payroll India->Reimbursements, Allowances and Perks->Maintain Wage Types
Characteristics
IMG->Payroll->Payroll India->Reimbursements, Allowances and Perks->Maintain PayScale Groups
and Levels.
IMG->Payroll->Payroll India->Reimbursements, Allowances and Perks->Maintain Valuation of
Basic of Basic Wage Type
IMG->Payroll->Payroll India->Reimbursements, Allowances and Perks->Maintain Allowance Rules
Based on Slabs
IMG->Payroll->Payroll India->Reimbursements, Allowances and Perks->Calculate Eligibility for
RAPs
Tax & professional Tax configurations
IMG->Payroll->Payroll India->Professional tax->Define professional tax grouping details
IMG->Payroll->Payroll India->taxation -> Define taxation method for company
Statutory (Provident Fund,ESI, Labor welfare fund, Gratuity, Superannuation) configurations
Provident Fund:
IMG->Payroll->Payroll India->Statutory social contribution ->Provident Fund ->Define trust details
for provident fund
IMG->Payroll->Payroll India->Statutory social contribution ->Provident Fund ->Assign company
rates for provident fund
IMG->Payroll->Payroll India->Statutory social contribution ->Provident Fund ->Define trust validity
period
IMG->Payroll->Payroll India->Statutory social contribution ->Provident Fund ->Maintain
contribution details for Provident Fund
IMG->Payroll->Payroll India->Statutory social contribution ->Provident Fund ->Define contribution
type for statutory rates for Provident Fund
ESI:
IMG->Payroll->Payroll India->Statutory social contribution ->ESI-> Maintain ESI Eligibility limit
IMG->Payroll->Payroll India->Statutory social contribution ->ESI-> Maintain number of working
days in a month
IMG->Payroll->Payroll India->Statutory social contribution ->ESI->Define per area & sub area
groupings for ESI
IMG->Payroll->Payroll India->Statutory social contribution ->ESI->Assign ESI grouping for per
area & sub area
IMG->Payroll->Payroll India->Statutory social contribution ->ESI-> Maintain contribution rates for
ESI.
Superannuation:
IMG->Payroll->Payroll India->Retirement benefits ->Superannuation->Maintain Superannuation
trust ID
IMG->Payroll->Payroll India->Retirement benefits ->Superannuation->Maintain Superannuation
contribution frequency & relevant wage type
IMG->Payroll->Payroll India->Retirement benefits ->Superannuation-> Define contribution rates
for Superannuation
IMG->Payroll->Payroll India->Retirement benefits ->Superannuation-> Maintain Eligibility details
for Superannuation
Gratuity:
IMG->Payroll->Payroll India->Retirement benefits -> Gratuity->Maintain Gratuity Trust ID
IMG->Payroll->Payroll India->Retirement benefits -> Gratuity->Maintain Gratuity contribution
frequency & relevant wage type
IMG->Payroll->Payroll India->Retirement benefits -> Gratuity-> Define contribution rates for
Gratuity
IMG->Payroll->Payroll India->Retirement benefits -> Gratuity->Maintain the eligibility year for
Gratuity
Labor welfare fund:
IMG->Payroll->Payroll India->Statutory social contribution -> Labor welfare fund ->Define Per
area & sub area grouping for LWF
IMG->Payroll->Payroll India->Statutory social contribution -> Labor welfare fund ->Assign LWF
grouping for Per area & sub area
IMG->Payroll->Payroll India->Statutory social contribution -> Labor welfare fund -> Define
contribution rates for LWF
Payroll India Company Loans configurations :

IMG->Payroll->Payroll India->Company Loans->Master Data->Create a Loan Type
IMG->Payroll->Payroll India->Company Loans->Master Data->Assign Repayment Type
IMG->Payroll->Payroll India->Company Loans->Master Data->Create Loan Conditions
IMG->Payroll->Payroll India->Company Loans->Master Data->Maintain Loan Eligibility Checks
and Limits
Banking
IMG->Payroll->Payroll India->Data Medium Exchange-> Preliminary program for Data Medium
Exchange ->Set up House banks
Exchange ->Define sending banks
Exchange ->Check text keys for payment transcations.
General Ledger/Symbolic Account configurations in HR system :
IMG->Payroll->Payroll India->Reporting for Posting Results to Accounting-> Activities in HR

System->Employee Grouping and Symbolic Accounts->Define Employee Grouping Account
Determination
System->Employee Grouping and Symbolic Accounts->Define Symbolic Accounts
System->Maintain Wage Types->Define Posting Characteristics for Wage Types
System->Maintain Wage Types->Maintain Posting Periods for Payroll Periods
System->Create Posting Variants
IMG->Payroll->Payroll India->Reporting for Posting Results to Accounting->Assigning Accounts-
>Assign Expense Accounts
System->Assigning Accounts->Assign Expense Accounts
IMG->Payroll->Payroll India->Reporting for Posting Results to Accounting->Assigning Accounts-
>Assign Balance Sheet Accounts
IMG->Payroll->Payroll India->Reporting for Posting Results to Accounting->Check Customizing
for Account Determination
IMG->Payroll->Payroll India->Payroll Calender->Define Schedule for Payroll Calender
Schemas
SAP HR INFOTYPE 0003 -PAYROLL STATUS
The Payroll Status infotype (0003) stores data for employee’s payroll run and
time evaluation.
It is created automatically by the system, in the background, during the Hiring
Action. Data is updated automatically when time is evaluated, payroll is run, or
changes are made to the payroll past for the employee.
The start date is when Payroll is first run for an employee and the end date is
system end date (12/31/9999).The system stores the following information
about an employee’s payroll status.
The info type screen is divided into two tabs:

Ø Payroll/Retroactive Accounting
Ø Time Evaluation
IT0003 fields description are as follows.
Payroll/Retroactive Accounting
Earl.pers. RA date -If you want to set a retroactive accounting limit for an employee that is
different from the date set in the control record of employee payroll area, you specify the date here to
which the system can run retroactive accounting.
Accounted to - Date until which payroll has last completed for an employee.
Run Payroll up to - Day to which date payroll is run for an employee if he or she has left the
company.This field is set the date to which payroll is run for an employee if the employee leaves the
company but need to be still paid.
Earliest MD Change - if you change payroll related master data, the start date of validity of
those master data is set here. This date is deleted after each completed payroll run. The program
recognizes whether and when payroll must be repeated to take master data changes into account.
Do not Account After -Payroll is run for this employee until this date.
Master data Change Bonus -To perform retroactive accounting in connection with bonus
accounting.
Pers. Number locked – You can use the Pers.no.locked indicator to exclude an employee
frompayroll.
Payroll correction – The Payroll Correction indicator is set by the system if payroll relevant data
has been changed in the correction phase or if an employee is not accounted for during a payroll run
because of an error in their master data or time data.
Time Evaluation
Earl. Pers. Rec. date – To determine a retroactive accounting limit up to which

retroactiveaccounting for time evaluation and pair formation is possible for the employee.
PDC recalculation date – This date refers to the date of the employee’s last error-free
time evaluation
Pers. Calendar from – This field contains the date as of which the employee’s personal calendar is
generated
PDC Error indicator – The Time Evaluation program checks this indicator for an employee if there
is an error during the time evaluation process and cannot correctly perform the evaluation.
What is Retroactive Accounting?
The payroll run for a period is completed .if there is change in HR master data for which period the
payroll has already been run, the payroll must be run once again for this period using current values.
This is known as retroactive accounting.
Retroactive accounting is a standard procedure of SAP-HCM which provides the changes in the last
period.
Example:
If SAP HR system is live from 06.01.2008 and in 2010 the company decided to increase the
reimbursement/Salary of employees w.e.f 01.01.2011 then the system will calculate all the arrears
due to an employee from 01.01.2011.
How SAP determines which employee needs retroactive accountings?
In an employee Infotype 0003(payroll status) , there are 3 fields to detects there is a change in HR
Master Data after payroll run. From those fields, SAP determines which employee needs retroactive
accountings.
Accounted to
Earliest MD change
Mast data chng bonus
Payroll Control Record
Transaction code to access Payroll Control Record is PA03.

SPRO path:
Personnel Management -> Personnel Administration -> Organizational Data -> Create Control
Record.
The Payroll Control Record describe the current payroll period and payroll past for retroactive
accounting. Payroll Control Record locks the HR Master Data against changes during a payroll run.
Payroll area and Payroll control record
Employees payroll area is maintained in Organization assignment infotype(0001).Payroll areas are

used to group together employees for whom payroll is run at the same time. Employees from
different employee subgroups can belong to the same payroll area.Payroll Control record should be
created for every payroll area. This control record controls the individual stages of payroll.
Payroll Control Record is important for the payroll run, and which contains all the information on a
payroll area.
A Payroll control record is tool used to control the payroll related activities. The main
functions/status of a control record are:
Payroll Process:
When payroll runs HR master data and time data changes are not allowed . This can be controlled by
payroll control record.
Phases in payroll run:
Release Payroll -locks the personnel number comes under payroll area.
Check Result- Check the payroll result after payroll run
Corrections -lock on master data and time data records for the payroll area will be released. You can
make changes in infotypes for personnel numbers having selected payroll area.
Exit Payroll - Payroll Control Record releases infotypes and locks payroll area for payroll run.
Sections in Payroll Control Record

The Payroll Control Record screen is divided into 4 sections:
Uses of Payroll Control Record:

Main role of Payroll Control Record are
SAP Off Cycle Payroll Run
Any Payroll run that is carried out other than regular payroll run is called as Off-Cycle payroll run.
Examples for Off-Cycle payroll run are additional payment, bonus, advance payment.
Additional Off-Cycle Payment infotype (IT 0267):
If you only want to create an additional off-cycle payment for few employees, we will have to use
the Off-Cycle Workbench. The wage type as an Off cycle payment is maintained in IT0267 and run
the OFFCYCLE payroll for that specific date.
Configuration steps of Off Cycle payroll run:
IMG->Payroll ->Payroll India -> Off cycle activities -> Recurring Check entry permissibility per
infotype(0267)
IMG-> Payroll ->Payroll India -> Off cycle activities -> Set up Off cycle reasons
IMG-> Payroll ->Payroll India -> Off cycle activities ->Define default for payment in advance
IMG-> Payroll ->Payroll India -> Off cycle activities ->Specify default for wage types
IMG-> Payroll ->Payroll India -> Off cycle activities ->Specify default for payroll results
IMG-> Payroll ->Payroll India -> Off cycle activities ->Specify default for payment methods
Off-Cycle Workbench
Menu Path: Human Resources → Payroll →Payroll India → Off-Cycle → Off-Cycle Workbench
T code :PUOC_40 (India-Off-Cycle Workbench)
In the Payroll tab select reason, click on start payroll tab & save it
Difference between Regular payroll and Off Cycle payroll
Regular payroll runs only at fixed payroll date. for example 30 th of every month.
For Off cycle payroll there is no fixed payroll date. For example bonus payment for certain
employees on 10 th of a month.
Delete Personnel records/HR Records
1.Delete the personnel information from PA30
Use transaction code PU00 to delete records.
Steps
1.Go to transaction PU00.
Enter the personnel number to be deleted
Hit enter button
Click on Execute button. A screen appears with infotypes
2.Select infotypes to be deleted & click on delete button
A pop-up screen appears will appear “Do you really want to delete the selected infotype or cluster?”
3.Click on YES
The infotype has been deleted.
Or
RPUDELPN is report/program to delete the personnel numbers in bulk.All infotypes can be deleted
of a personnel number.Entries
2.Delete Payroll Results
Use transaction PU01 to delete the lastest payroll result for an employee provided payroll has not
been posted to GL account.
Steps
1.Go to transaction PU01.
Enter Employee Personnel Number & Click Execute
2.Payroll results will be appeared.
Select the payroll results to be deleted. Click on delete button.
You will get a message that the last payroll results were successfully deleted.
(OR)
Program RPUDEL20 (Mass deletion payroll result) to delete multiple payroll results of many a
employees at the same time.
Difference Between SAP Indian & US Payroll
The Main difference in Indian & US Payrolls is

1)Taxation system-Federal & State tax 2) Garnishments and Benefits.
USA have benefits, garnishments and India have allowances. Indian financial year start on first of
April but in USA start on January first for tax individuals.
In US they don’t have PF,HRA where as in India they have PF,HRA.
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Sap Payroll

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Sap Payroll

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SAP PAYROLL

SAP HR uses infotypes to store all relevant Hr data of employees in an organization.

No: Range SAP HR Sub module

List of SAP HR Infotypes:

1.List of Personnel Administration Infotypes

5.List of Payroll Infotypes

General Payroll infotypes

US Pay roll Infotypes:

CONFIGURATION STEPS OF SAP PAYROLL INDIA- IMPLEMENTATION GUIDE

Following are configuration steps of sap payroll India

IMG->Personnel Management-> Personnel Administration->Organizational Data-> Organizational

Basic Pay( IT 0008) configurations :

IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Define EE

Recurring Payment and deduction ( IT 0014) configurations :

IMG->Personnel Management-> Personnel Administration->Payroll Data->Recurring Payment and

Additional Payments ( IT 0015) configurations :

Payroll India specific configurations :

IMG->Payroll->Payroll India->Basic Settings->Payroll Organization->Check Payroll Accounting

Basic salary for India configurations:

Payroll India Company Loans configurations :

IMG->Payroll->Payroll India->Reporting for Posting Results to Accounting-> Activities in HR

SAP HR INFOTYPE 0003 -PAYROLL STATUS

The info type screen is divided into two tabs:

Earl. Pers. Rec. date – To determine a retroactive accounting limit up to which

What is Retroactive Accounting?

How SAP determines which employee needs retroactive accountings?

Payroll Control Record

Transaction code to access Payroll Control Record is PA03.

Payroll area and Payroll control record

Employees payroll area is maintained in Organization assignment infotype(0001).Payroll areas are

Sections in Payroll Control Record

Uses of Payroll Control Record:

SAP Off Cycle Payroll Run

Additional Off-Cycle Payment infotype (IT 0267):

Configuration steps of Off Cycle payroll run:

Difference between Regular payroll and Off Cycle payroll

1.Delete the personnel information from PA30

Use transaction code PU00 to delete records.

Difference Between SAP Indian & US Payroll

The Main difference in Indian & US Payrolls is

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