Project Charter for UofT SCS Class 1952-162

Prepared By:
Date Issued: February 10, 2016 Page 1 of 3

CLASS 1952-162 PROJECT

Description ABC Ltd. has been in business for 30 years in the electronics manufacturing sector, with close
to 5,000 employees world-wide. Due to the high skill training requirements and low margin
nature of the business, the board has decided to hire a consultant team to help drive
improvements. After some investigations, KKMUZ Consulting has chosen to survey the
employees in a manufacturing environment on their opinions on cash incentives to increase
retention within the general staff.
Sponsor Joseph Ogilvie
Team Members Human Resources Department Project Management Office
Manufacturing Operations Development and Regulation Department

SURVEY PROJECT INFORMATION

Company Name KKMUZ Consulting Company
Description The purpose of this research is to measure the impact of compensation as a motivation factor
in the performance to exceed certain production targets with emphasis on the impact of that
employee’s retention. KKMUZ Consulting Company will achieve this by creating research
questionnaire and present the observational findings to the board, for which a report will follow.
Project Manager Mykola Zhurauskyy
Project Team
Resources

PROJECT SCOPE
 Launch survey to evaluate cash incentives to 30-40 employees in ABC Ltd. manufacturing without impacting
production
 Assemble a questionnaire comprising of 20-30 questions to:
o Gauge effectiveness of cash incentives to employees and benefit to operations: cost vs. benefit
o Measure the impact of compensation on employee performance
o Determine ways to improve employee retention
 The answer selection will be of Strongly Agree / Agree / Neutral / Disagree /Strongly Disagree meter
 Target audience:
o Canadian mid-sized company with ~300 employees (including Management)
o Survey will include general laborers, trained technicians, as well as managerial staff

PROJECT LEARNING OBJECTIVES

 Apply the concepts learned in the course to the Survey Project.
 Gain practical view to the theory and principles taught.
 Understand team dynamics and experience working in small groups.
 Gain knowledge on surveying benefits
 Learn the principles and practices of conducting survey in correlation to business performance and strategy
Project Charter for UofT SCS Class 1952-162
Prepared By:
Date Issued: February 10, 2016 Page 2 of 3

KEY PROJECT DELIVERABLES

Key Deliverable Brief Description
Class Project Charter Develop a project charter for the class project in consultation with the class instructor
acting as the class project sponsor.
Project Management Develop a project management plan for the Survey Project, applying the project
Plan management concepts and leadership tools learned in the class using the graded
approach. The project management plan shall cover the following case study project
deliverables: Project Charter and the Project Management Plan.
Project Presentation Present finding to class and draw conclusions and make recommendation regarding how
projects are led. Impacts of cash incentives in manufacturing settings.
Closing Final report

PROJECT CONSTRAINTS
 Each team member cannot dedicate 100% of their time to this project due to other commitments.
 Failure for employees to participate
 Sponsor may reject the project idea
 Project completion time needs to be within the 11 weeks of the course.
 The schedule of finalizing project charter and project plan are too close to mid-term exam and final exam,
respectively.
 The total number of project team members is pre-defined by the “Class Project Outlines” distributed by the
professor.
 Limited resources

PROJECT ASSUMPTIONS
 We assume that there is no scope creep.
 The project sponsor is always available to provide advice and direction
 As the major communication and collaboration tools, each team member has access to communications
technology (email, cell phone, etc.)
 The first hour of each class is always dedicated for discussion within the project team.
 All team members will remain on this project until the completion.
 All employees will answer truthfully

PROJECT QUALITY
 To reduce biased answers of the questions answered the questionnaire will be anonymous
 Questionnaire will contain the general department and positions to better understand the drive behind each
answer
 Time of the questionnaire is to be completed at mid-day and aim at one minute per question total.
Project Charter for UofT SCS Class 1952-162
Prepared By:
Date Issued: February 10, 2016 Page 3 of 3

PROJECT SCHEDULE
Item Major Events / Milestones Dates
1. Identify project team members and stakeholders February 3, 2016
2. Draft project charter and key stakeholders review February 10, 2016
3. Complete survey planning and design March 2, 2016
4. Deploy survey to target sample March 7, 2016
5. Analyze survey results March 23, 2016
6. Provide recommendations on what can be done to improve March 31, 2016
project management in manufacturing industries
7. Present finding to stakeholders April 6, 2016
8. Sign off, Team self-assessment and lessons learned April 13, 2016
9. Submission of final report April 13, 2016

PROJECT RISKS
Severity Description
Low Severe weather conditions (i.e. ice storms, causing power outages), could potentially delay the
progress of the class and the project
Medium Reward at the end of the survey may skew the information due to bias
High If the project team misunderstands the requirements and expectations from the “Class Project
Outlines” defined by the professor, then it could cause project failure
High If team members withdraw or fall ill, functions and workloads will have to be redistributed
High Length of survey might deter employee from making honest answers
High Employer refuse to allow staff to participate in survey
High Potential loss of data

TEAM ROLES AND RESPONSIBILITIES

Name Roles Department Contact Number
Project Manager PMO
Business Analyst Quality & Strategy
Integration Manager Client Relations
Manager Business Solutions IT Reporting & Analytics
Communications Manager Human Resources

SIGN OFF & APPROVALS

Authority Name & Title Signature Date
Submitted for Mykola Zhurauskyy February 10, 2016
Approval
Project Manager
Approved to Proceed Joe Ogilvie February 10, 2016
Project Sponsor