D000PTGC10 Activity Guide Final

Practice 14-5: Creating a Payment System
Overview
In this practice, you will be creating a payment system.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Payments > Manage Payment Systems.
4. Click Create.
5. Enter the Following:
Section Field Value

Name XXPayments
Code XXPS
Header
Processing Model Processor
Bank XXBank of America
Disbursement Electronic funds transfer and Select
positive pay
Formats (Click Add) Name XXElectronic Format
Transmission Protocols Name File Transfer Protocol for
Static File Names
Copyright © 2016, Oracle and/or its affiliates. All rights reserved.
Practices for Lesson 14: Configuring Oracle Fusion Payments: Payables

Chapter 14 - Page 8
6. Click Save and Add Accounts.
7. Click OK.
Creating a Payment System Account

8. Click the Add Row icon and enter XXPayments Account in the Name field.
9. Click Save and Close.
10. Click OK.
11. Click Done.

Chapter 14 - Page 9
Practice 14-6: Creating a Payment Method
Overview
In this practice, you will be creating a payment method.
Assumptions
Tasks
2. Click Setup.
3. In the Functional Areas panel, click on Payments > Manage Payment Methods.
4. Click Create.
Tab or Section Field Value

Name XXPayment Method
Header
Code XXPM
Usage Rules Automatically assign payment Select
method to all payees
Enable for use in Payables Select
Business Units (select XXBusiness Unit
Payables Specific)
Payment Process Transaction Payables Document
Types (select Specific)

Chapter 14 - Page 10
6. Accept all other defaults.

8. Click OK.
9. Click Done.
Changing the Payment Method on Your Invoices only if you have done
the additional activities and have a Supplier and Invoice Available.
10. Navigate to: Payables > Invoices > Tasks panel tab > Manage Invoices.
11. Search for your invoices based on you XXIBM Corp. supplier. If you did not setup any
suppliers, you can do this for any invoice you see that has an unpaid amount equal to
the invoice amount.
12. Click on the first Invoice Number link.
13. Click on the Installments tab.

14. Change the Payment Method on each row to XXPayment Method.

16. Repeat steps 12 – 15 for you second invoice.

Practice 14-7: Creating a Payment Process Profile
Overview
In this practice, you will be creating a payment process profile.
Assumptions
Tasks
2. Click Setup.
3. In the Functional Areas panel, click on Payments > Manage Payment Process Profiles.
4. Click Create.

Name XXPayment Process Profile
Code XXPPP
Payment File Format Laser Check Format
Header
Processing Type Printed
Default Payment Document XXCheck XX Disbursement
Payment File Send to Printer
Payment Methods Specify: XXPayment Method
Disbursement Bank Accounts Specify: XXDisbursements
Usage Rules
Business Units Specify: XXBusiness Unit
Currencies All
Allow multiple copies for Select
Reporting payment file
Condition All payments

7. Click OK.
8. Click Done.

Practice 14-8: Submitting a Payment Process Request
Overview
In this practice, you will be submitting a payment process request.
Assumptions
You have performed the additional activities for creating supplier and invoices.
Tasks
1. Navigate to: Payables > Payments > Tasks panel tab > Submit Payment
Process Request.
2. Enter or accept the Following:

Header Name XXPayment Request
Pay Through Date 1 Month from today
From Payment Priority 1
To Payment Priority 99
Selection Criteria (tab)
Date Basis Pay date
Supplier or Party XXIBM Corp.( or use same
supplier you used in step 11 in
Lesson 14-6)
Payment Method XXPayment Method
Payment Date Today

Disbursement Bank Account XXDisbursement
Payment and Processing
Payment Document XXCheck
Options (tab): Payment
Attributes Payment Process Profile XXPayment Process Profile
Payment Conversion Rate Corporate
Type
Processing Options Create payment files Select
immediately
Validation Failure Handling Leave the defaults.

3. Click Submit.
4. Click OK.
5. Scroll down to the bottom of the page and under the Schedule Requests region,
click Refresh until the Format Payment Files has Succeeded.
6. Click on the View Output icon.

7. Click on the ESS_O_XXXXXXX link.
8. Open with: Adobe Acrobat Reader (default).
9. Close all windows until you are back to the payments Overview page.
Printing the Payment.

10. Scroll up to the top region. You may need to click on the refresh icon in the region
to update it.
11. Expand your XXPayment Process row.

12. Click on the Action icon arrow.
13. Click Print.

14. Click OK.
15. Click Refresh until the Status is Submitted for Printing.
16. Click Action.
17. Click Record Print Status. If you get an error when doing this, click on the
reference number link then click on the Record Print Status button.
18. Click Submit.
19. Click Record the Print Status.
20. Click OK.
21. Click Done.

Practices for Lesson 15:
Configuring Oracle Fusion
Receivables
Chapter 15
Practices for Lesson 15: Configuring Oracle Fusion Receivables

Chapter 15 - Page 1
Practices for Lesson 15: Overview
Practices Overview
In these practices, you will:
Reviewing Receivables System Options.
Reviewing AutoAccounting Rules.
Reviewing Remit-to Addresses.
Reviewing Receivables Activities.
Reviewing Statement Cycles.
Creating a Customer Profile
Class Creating a Customer
Defining a Transaction Type
Creating Banks, Branches, and Accounts Using a
Spreadsheet. Creating a Receipt Class and Receipt Method
Practices for Lesson 15: Configuring Oracle Fusion Receivables Chapter

15 - Page 2
Practice 15-1: Reviewing Receivables System Options
Overview
In this practice you will be reviewing and setting required system options to configure the
Receivables environment. This practice can only be done once. If a setting has been completed
when your spreadsheet uploaded, review the settings. If the setting is not set or different, enter
the correct value.
Assumptions
Tasks
2. Click Setup.
3. In the Functional Areas panel, click on Receivables > Manage Receivables System
Options.
4. In the Search field select your XXBusiness Unit and click Search.
5. Click on the XXBusiness Unit link.
6. Click the Billing and Revenue tab if it is not already selected.
7. For accounting, review these values and make thoughtful changes if necessary, based
upon the previous setup you have accomplished:
Section Field Value

General
Information
Split Amount 2,500
Days in days Sales 30
Outstanding Calculation
Print remit to address Selected
Print home country Selected
Application Rule Set Line And Tax
Prorate
Discount Basis Invoice Amount
Accounting Tax Account 01-000-2230-01
Cross Currency 01-400-7990-01
Rounding Account
Realized Gains Account 01-400-4430-01
Realized losses 01-400-4430-01
Account
Automatic journal import Selected
Days per Posting Cycle 15

Chapter 15 - Page 3
Section Field Value
Transactions
Tax Invoice Printing Itemize and Sum
Options
Document Number When completed
Generation Level
Customers
Grouping Rule DEFAULT
AutoInvoice
Purge interface tables Selected
Maximum Memory in 3,145,728
Bytes
Log File Message Level 0
8. Click the Cash Processing tab at the top.

9. Enter these values, for accounting, review these values and make thoughtful changes if
necessary, based upon the previous setup you have accomplished:
Section Field Value

General
Information
AutoCash Rule Set Oldest transaction
first
Match Receipts By 1 Transaction Number
Chargeback Due Date Open invoice due
date
Accounting

Chapter 15 - Page 4
Section Field Value
Realized Gains Account 01-000-4430-01
Realized losses 01-000-4430-01
Account
Cross Currency 01-400-7990-01
Rounding Account
Automatic
Receipts
Invoices per Commit 500
Receipts per Commit 500

11. Click Done.

Chapter 15 - Page 5
Practice 15-2: Reviewing AutoAccounting Rules
Overview
In this practice you will be reviewing the AutoAccounting Rules for your business unit.
Assumptions
Tasks
2. Click Setup.
3. In the Functional Areas panel, click on Customer Billing > Manage AutoAccounting
Rules.
5. Click on each row to see the Constant Values used on each rule.
6. Click Cancel.

Chapter 15 - Page 6
Practice 15-3: Reviewing Remit-to Addresses.
Overview
In this practice you will be reviewing the Remit-to Address for your business unit.
Assumptions
Tasks
2. Click Setup.
3. In the Functional Areas panel, click on Customer Billing > Manage Remit-to
Addresses.
4. Leave the Search field blank and click Search.
5. Click on the Site Number link next to your XX Main Street address.
6. Click Cancel.
7. Click Done.

Chapter 15 - Page 7
Practice 15-4: Reviewing Receivables Activities
Overview
In this practice you will be reviewing the Receivables Activities for your business unit.
Assumptions
Tasks
2. Click Setup.
3. In the Functional Areas panel, click on Receivables > Manage Receivables Activities.
5. Click on a Name link to view the details.

6. Click Cancel twice.

Chapter 15 - Page 8
Practice 15-5: Reviewing Statement Cycles
Overview
In this practice you will be reviewing the Receivables Activities for your business unit.
Assumptions
Tasks
2. Click Setup.
3. In the Functional Areas panel, click on Receivables > Manage Statement Cycles.
4. In the Interval Search field select Quarterly and click Search.
5. Click Cancel.

Chapter 15 - Page 9
Practice 15-6: Creating a Customer Profile Class
Overview
In this practice you be defining a customer profile class.
Assumptions
Sign in as the FASXX.Student user assigned to you by the instructor.
Tasks
2. Click Setup.
3. In the Functional Areas panel, click on Customer > Show: All Tasks >
Manage Receivables Customer Profile Classes..
4. Click the Create icon.
5. Enter Profile Class Name as XXModerate Risk.
6. Enter following information on Profile Class tab:
Section Field Value

Credit and Collections
Collector Jim Jones
Credit Classification Moderate Risk
Credit Limit USD 100000
Conversion Rate Type Corporate
Terms
Payment Terms 30 Net
Receipt Matching
Match Receipts By Transaction Number
Invoicing
Grouping Rule DEFAULT

7. Accept all other defaults.
8. On Late Charges tab Click Add Row in Currency Settings Region

9. Enter following:
Field Value
Currency USD – US Dollar
Conversion Rate Type Corporate
Minimum Receipt Amount 15.00
Minimum Statement Amount 100
Minimum Dunning Amount 100
Minimum Dunning Invoice 15.00
Amount

11. Click Done.

15 - Page 12
Practice 15-7: Creating a Customer
Overview
In this practice, you will be creating a customer with a bill-to site.
Assumptions
Sign in as the FASXX.Student user assigned to you by the instructor.
Tasks
1. Navigate to: Receivables > Billing > Tasks panel tab > Customers > Create Customer.
2. Enter following details:
Section Field Value

Organization
Information
Name XXIBM Corporation
Account Information
Account Description XXIBM Corporation
Account Type External
Account Established Six Months Ago
Date (Important for
Advanced Collections)
Account Address
Account Address Set XXREFDATA
(or CUSTSITE)
From Date Six Months Ago
(Important for
Advanced Collections)
Address
Site Name XXNew York
Address Line 1 XX Main Street
City New York
State NY
Postal Code 10022
3. Click Save and Close
4. Click Done

Practice 15-8: Defining a Transaction Type
Overview
In this practice, you define a transaction type for your business unit.
Assumptions
Tasks
2. Click Setup.
3. In the Functional Areas panel, click on Customer Billing > Manage Transaction Types.
5. Enter these values in the header section:
Field Value
Transaction Type Set COMMON
Legal Entity XXVision America
Name XXInvoices
Transaction Class Invoice
Transaction Status Open
From Date Six months ago
(Important for
Advanced
Collections)
Creation Sign Positive Sign
Generate Bill Yes
Credit Memo Type Credit Memo
Open Receivable Selected
Allow Freight Select
Post to GL Selected
Natural application only Selected
6. Under Reference Accounts, click Create.

7. In the Business Unit field, select XXBusiness Unit. All the Accounts should default in.

8. Click OK.

15 - Page 15
Practice 15-9: Defining a Transaction Source
Overview
In this practice, you will define a transaction source for your legal entity.
Assumptions
Tasks
2. Click Setup.
3. In the Functional Areas panel, click on Customer Billing > > Show: All Tasks
Manage Transaction Sources.
5. Enter these values in the header section:
Field Value
Transaction Type Set COMMON
Name XXManual
Description XXManual
Type Manual
From Date Six months ago
Automatic transaction Selected
numbering
Last Transaction 1000
Number
Standard Transaction Invoice
Type

7. Click Done.

15 - Page 17
Practice 15-10: Creating Banks, Branches, and Accounts Using
a Spreadsheet
Overview
In this practice you will be creating a bank, a branch and an account using a spreadsheet to
use for Customer receipts.
Assumptions
Tasks
1. Navigate to: Setup and Maintenance > In the Search field, enter Rapid and click
the Search magnifying glass icon.
2. Click on the Define Common Financials Configuration for Rapid Implementation
task list and then select Create Banks, Branches and Accounts in Spreadsheet.
Note: Two tabs are displayed at the bottom of the spreadsheet Instructions and Bank
Account.
3. Click the Bank Account tab.
Entering Data
4. Enter your bank, branch, and account information, using the tables below:
Bank Information
Required Spreadsheet Column Value

Country United States
Bank Name XXBank of America
Branch Information
5. Enter the required branch information: name, optionally add the number, BIC code,
and alternate name.
Branch Name XXMain Branch
Account Information
6. Enter the required account information: name, number, currency, legal entity, and
type. Oracle recommends that you add the cash and clearing account for end of
period accounting.
Account Name XXDeposit
Account Number XX123456

Currency USD
Account Type Checking
Cash Account 01-000-1110-01
Cash Clearing Account 01-000-1120-01
7. After preparing the data in the spreadsheet, click the Generate Banks, Branches,
and Accounts File button.
8. Save the generated XML file with a unique name,
XX_CE_RAPID_IMPLEMENTATION.xml to your desktop.
Loading the File into Cash Management

9. From Functional Setup Manager select Upload Banks, Branches, and Accounts task.
10. Use the Data File: Browse button to find your XXCE_RAPID_IMPLEMENTATION.xml file.
11. Click Open.
12. Click Submit.
13. Click OK.
14. If you are not taken immediately to the Manage Scheduled Processes page then
Navigate to: More…Tools > Scheduled Processes.
15. Verify that the process completed without errors or warnings. The Status should
be Succeeded.
Reviewing the bank, branch, and account created.

17. Click Setup.
18. In the Functional Areas panel, click on Cash Management and Banking >
Manage Banks.
19. Highlight your XXBank of America.
20. Click View Branches and View Accounts.
21. Click Done until you are back to the Functional Setup Manager.

Practice 15-11: Creating a Receipt Class and Receipt Method
Overview
In this practice, you will create a manual receipt class, a check method, and attach your
bank account to the method.
Assumptions
Tasks
2. Click Setup.
3. In the Functional Areas panel, click on Customer Payments > Manage Receipt
Classes and Methods.
4. Click Create.
5. Enter:
Field Value
Name XXManual
Creation Method Manual
Remittance Method No Remittance
Clearance Method By Matching
6. Under Receipt Methods click Create.

7. Enter:
Field Value
Name XXCheck
Printed Name XXCheck (defaults)
Effective Start Date Yesterday
8. In the Remittance Bank Accounts tab click Create.

9. Enter the following, for accounting, review these values and make thoughtful changes
if necessary based upon the previous setup you have accomplished:

Section Field Value
Remittance Bank Accounts
Business Unit XXBusiness Unit
Bank XXBank of America
Branch XXMain Branch
Account XXDeposit
Primary Selected
Effective Start Date Yesterday
GL Accounts
Cash 01-000-1110-01 (defaults)
Remittance 01-000-1270-01 (defaults)
Unapplied Receipts 01-000-1310-01 (defaults)
Unidentified Receipts 01-000-1310-01 (defaults)
On-Account Receipts 01-000-1280-01 (defaults)
Unearned Discounts Unearned Discounts
Earned Discounts Earned Discounts
10. Click Save and Close twice.

11. Click Done.

Payments: Receivables
Chapter 16
Practices for Lesson 16: Configuring Oracle Fusion Payments: Receivables

Chapter 16 - Page 1
Practices for Lesson 16
There are no practices for this lesson.
Practices for Lesson 16: Configuring Oracle Fusion Payments: Receivables

Chapter 16 - Page 2
Cash Management
Chapter 17
Practices for Lesson 17: Configuring Oracle Fusion Cash Management

Chapter 17 - Page 1
Practices Overview
In these practices, you will be:
Managing Bank Statement Transaction Codes.
Managing Bank Statement Transaction Creation Rules.
Managing Bank Statement Reconciliation Tolerance Rules.
Managing Bank Statement Reconciliation Matching Rules.
Managing Bank Statement Reconciliation Rule Sets.
Assigning a Rule Set to your Bank Account.

Chapter 17 - Page 2
Practice 17-1: Managing Bank Statement Transaction Codes
Overview
In this practice you be creating transaction codes for check disbursements and for bank fees.
Assumptions
Tasks
Creating a Transaction Code for EFT Disbursements

2. Click Setup.
3. In the Functional Areas panel, click on Cash Management and Banking >Manage Bank
Statement Transaction Codes.
4. Click Create.
5. Enter the following:
Field Value
Transaction Code 0XX
Description XXChecks
Transaction Type Check
Domain Payments
Creating a Transaction Code for Bank Charges.

7. Click Create.

Chapter 17 - Page 3
Field Value
Description XXBank Charges
Transaction Type Fee

10. Click Done.

Chapter 17 - Page 4
Practice 17-2: Managing Bank Statement Transaction Creation Rules
Overview
In this practice, you will be creating bank statement transaction creation rules for bank fees.
Assumptions
GL Chart of account setups for needed accounts has been done.
Tasks
2. Click Setup.
3. In the Functional Areas panel, click on Cash Management and Banking > Show: All
Tasks > Manage Bank Statement Transaction Creation Rules.
4. Click Create.
5. Enter the following (for accounting, review these values and make thoughtful changes
if necessary, based upon the previous setup you have accomplished):
Field Value
Name XXBank Charges
Type Fee
Type Fee
Business Unit XXBusiness Unit
Cash Account 01-000-1110-01
Offset Account 01-000-5620-01

7. Click OK.

Chapter 17 - Page 5
8. Click Done.

Chapter 17 - Page 6
Practice 17-3: Managing Bank Statement Reconciliation
Matching Rules
Overview
In this practice, you will be creating a bank statement reconciliation matching rule.
Assumptions
Tasks
2. Click Setup.
3. In the Functional Areas panel, click on Cash Management and Banking >Show: All
Tasks > Manage Bank Statement Reconciliation Matching Rules.
4. Click Create.
Field Value
Name XXOne to One
Description One to one matching rule for
Payables.
Transaction Source Payables
Matching Type One to One
Matching Criteria Amount (Defaults)

7. Click OK.
8. Click Done.

Chapter 17 - Page 7
Practice 17-4: Managing Bank Statement Reconciliation
Tolerance Rules
Overview
In this practice, you will be creating a bank statement reconciliation tolerance rule.
Assumptions
Tasks
2. Click Setup.
Tasks > Manage Bank Statement Reconciliation Tolerance Rules.
4. Click Create.
Field Value
Name XXDate and Amount
Description Date and Amount tolerance
for Payables.
Date Tolerance Enable
Days Before 3
Days After 3
Amount Tolerance Enable
Amount Below 2
Amount Above 2

7. Click OK.
8. Click Done.

Chapter 17 - Page 8
Practice 17-5: Managing Bank Statement Reconciliation Rule Sets
Overview
In this practice, you will be creating a bank statement reconciliation rule set.
Assumptions
Assumptions
Tasks
2. Click Setup.
Tasks > Manage Bank Statement Reconciliation Rule Sets.
4. Click Create.
Field Value
Name XXRule Set
Description XXRule set for Payables.
6. In the Reconciliation Rules section, click Create.

Field Value
Matching Rule XXOne to One
Tolerance Rule XXDate and Amount
8. Click OK.
10. Click OK.
11. Click Done.

Chapter 17 - Page 9
Practice 17-6: Assigning a Rule Set to a Bank Account
Overview
In this practice, you will be assigning a rule set to your bank account.
Assumptions
Tasks
2. Click Setup.
3. In the Functional Areas panel, click on Cash Management and Banking > Manage
Bank Accounts.
4. Search for your account by entering XX in the Account Name field and click Search.
5. Click on the XXDisbursements link.
6. Click on the Controls tab.
7. Click the Edit button.
8. In the Manual Reconciliation Tolerance Rule field enter XXDate and Amount.
9. In the Automatic Reconciliation Rule Set field enter XXRule Set.
10. In the Bank Statement Transaction Creation Rules, click Add.
11. In the Rule field enter XXBank Charges.

13. Click OK.
14. Click Done.


Advanced Collections
Chapter 18
Practices for Lesson 18: Configuring Oracle Fusion Advanced Collections

Chapter 18 - Page 1
Practices Overview
In these practices, you will be creating various setups for Oracle Fusion Advanced
Collections. Some of these practices are required and others depending on your collection
method are optional. The following practices are:
Getting Started with Advanced Collections Demonstration
Creating an Aging Method
Creating a Collector
Reviewing the Dunning Templates: Instructor Demonstration
Creating a Strategy Task
Creating a Strategy

Chapter 18 - Page 2
Practice 18-1: Getting Started with Advanced
Collections Demonstration.
Overview
In this instructor led demonstration, you will be
Viewing Collections Customer Work
Area Viewing the Collections Dashboard
Assumptions
Sign in a Jim.Jones and the same password assigned to your user.
Tasks
View Collections Customer Work Area

1. Sign in a Jim.Jones and the same password assigned to your user.
2. Navigate to: Collections > Customer.
3. Under the Search Customers section, click the Customer List of Values (LOV).
Change the value to Account.
4. Enter 10060. Click Search.
5. The Collections Customer work area defaults to the Profile tab. The Profile tab displays the
customers: Collector, Business Level view, whether or not to send Dunning Letters and
Statements, contact method, payment terms, statement cycle, and discount grace days.
This profile is directly linked to the customer profile class in Oracle
Fusion Accounts Receivables.
6. Click the Transactions tab. The customer delinquent invoices are displayed. You can
filter by transaction class, due date, include current, or closed transactions. You can take
the action of paying, disputing, or adjusting a customer's transaction.
7. Scroll down to the Details section. The details of the transaction selected above
are displayed.
8. In the Details Section Click the Activity tab. This tab show information for each
particular line selected in the transactions tab.
9. Click the Aging tab to display the customers aging method and details. You can
recalculate by changing the Business Unit and Aging Method.
10. Click the Contact tab. The Contact tab displays the details of the primary and
secondary contacts for the customer.
11. Click the History tab. The History tab displays the history of correspondence and
the transactions included in that correspondence.
12. Click the Communication tab. The Communications tab displays the phone numbers,
e-mail, and addresses for the customer.
13. Click the Activities tab. The Activities tab displays action taken on the specific
transaction, such as partial payment, a submitted dispute, or adjustment.
14. You can take Notes regarding specific transactions or for the whole account. Click the
Create button and enter your notes in the form that displays. Click the Cancel button.

Chapter 18 - Page 3
View Collections Dashboard
15. Navigate to: Collections > Collections Dashboard link. The delinquent customers
that belong to the collector Jim Jones are displayed.
16. Scroll down to and expand the Activities region. Use the Activities region to create tasks
for follow-up action with the customer assigned to the collector. Collectors must be created
as Resources in the Customer Relationship Management application to create activities.
17. Expand the Customer Search region. You can filter the list of customers and access
the Collections Customer work area from the Customer Search region.
18. Clicking on any of the links displayed in the Search region takes you to the
Collections Customer work area for that specific customer.
Viewing Metrics
19. Navigate to: Collections > Collections Dashboard.
20. Click on the Metrics tab.
21. Search on the Business Unit: US1 Business Unit.
22. Sign out as user Jim.Jones.

Chapter 18 - Page 4
Practice 18-2: Creating an Aging Method.
Overview
In this practice you will be creating an aging method because your company requires a
unique aging method that is not a Collections predefined aging method.
Assumptions
Tasks
1. Navigate to: Setup and Maintenance > Select the Financials offering > Setup
> Collections > Manage Aging Methods.
2. Click Add Row.
Aging Method Section

3. Enter:
Field Value
Aging Method Name XX 1 to 120 Aging
Aging Type 7 Bucket
Enable Yes
Aging Method Set Common Set
Aging Method Description Current to 120 Day Aging method.
4. Click Save.
Aging Method Details Section

5. Click Add Row four times.
6. Enter:
Sequence Bucket Type Aging Days From Aging Days To Aging Bucket Heading
0 Current -9999 0 Current
1 Past Due 1 45 45 Past Due
5 Past Due 121 9999 121+ Past Due

Chapter 18 - Page 5

Chapter 18 - Page 6
Practice 18-3: Creating a Collector and a Resource
Overview
In this practice, you will be creating yourself as a collector. Once you have created yourself as
a new collector you can assign the collector to customers under the Profile tab on the
Customer work area.
Assumptions
Tasks
> Collections > Manage Collectors.
2. Click Add Row.
3. Enter your name as Collector Name.
4. Select Employee from the Type list of values.
5. Select your user name (Assigned by the instructor) from the list of values in Employee
or Group field.
6. Select Yes to enable the collector.
7. Select US1 BU Set from the Collector Set list of values.
Creating a Resource
9. Navigate to Resources > Show: All Tasks > Manage Resources.
10. Click Create.
11. Search for your FAS01.Student from the Person Name field and Employee from
the Usage field.
12. Highlight your row and click Add as Resource.
13. Click OK.
14. Select Collector from the Role drop down.

Chapter 18 - Page 7
16. Click Done.

Chapter 18 - Page 8
Practice 18-4: Reviewing Dunning Templates Demonstration
Overview
In this instructor led demonstration, you will be reviewing dunning templates.
Assumptions
Tasks
1. Navigate to: More…Tools > Click the Reports and Analytics link.
2. Expand Shared Folders > Financials > Collections > Correspondence.
3. Click on Collections Send Dunning Letters and then the Edit link.
4. Click the Edit link on one of the templates to open the files to view the contents of
the template letter. Close the letter.

Chapter 18 - Page 9
Practice 18-5: Creating a Strategy Task
Overview
In this practice, you will be creating a manual task.
Assumptions
Tasks
> Collections > Manage Strategy Tasks.
2. Click Add Row.
3. Enter the following information using the table below:
Field Value
Enabled Selected
Name XXFriendly phone call
Customer is slightly past due, make
Description
friendly call
Type Manual
Category Phone Call
How long will strategy wait until it executes
0 days
this task
How long will strategy wait after it executes
0 days
this task
Optional Y

Practice 18-6: Creating a Strategy
Overview
In this practice, you will be creating a strategy, assign tasks, and assign them sequentially.
Assumptions
Tasks
1. Navigate to: Setup and Maintenance > Select the Financials offering > Setup >
Collections > Show: All Tasks > Manage Collections Strategies.
Creating a Strategy Template Group

2. Click Create.
3. Enter:
Field Value
Group Name XX US Customers
Strategy Level Account
Change Strategy per Tolerance No
Enabled Yes
Start Date Select today’s date from the pick list
End Date Blank
Customer Segment Section

4. Enter the following information:
Field Values
View Name IEX F_ACCOUNTS_V
Identifier CUST_ACCOUNT_ID
Strategies Section
5. Click Add Row.
Field Values
Method Name XXUSA Strategy Good
Lowest Applicable Score 50
6. Click the Add Row icon.

Field Values
Method Name XXUSA Strategy Bad
Lowest Applicable Score 0

Tasks Section:
7. Select the XXUSA Good Strategy. Click Add Row for each new row.
Field Value
Order 10
Name XXFriendly Phone Call
Order 20
Order 30
8. Select the XXUSA Bad Strategy. Click Add Row for each new row.
Field Value
Order 10
Name Friendly Phone Call
Order 20
Name Hard Customer Call

Configuring Assets
Chapter 19
Practices for Lesson 19: Configuring Assets

Chapter 19 - Page 1
Practices Overview
Updating an Existing Assets Configuration
Review Asset Key Flexfield Demonstration
Review Asset System Control Options Demonstration
Define Values for Major and Minor Category
Define Values for Asset Clearing and CIP Clearing
Accounts Managing Fiscal Years
Managing Asset Books
Managing Asset Categories
Provisioning Data Roles to the User Account

Chapter 19 - Page 2
Practice 19-1: Updating an Existing Assets Configuration
Overview
In this practice, you will:
Open an Update spreadsheet.
Update an existing Assets
configuration. Validate your data.
Generate a configuration
file. Upload your data.
Assumptions
To use the spreadsheet, ADF Desktop Integrator (DI) must be installed first.
Note: In the classroom, ADFdi is already installed so skip to step.5.
1. In the application, navigate to: Tools > Download ADF Desktop Integrator.
2. Click on the file that opens.

Chapter 19 - Page 3
3. Click setup.exe.
4. Follow the prompts.
Tasks
5. Navigate to: Setup and Maintenance > Update Fixed Assets Configuration
in Spreadsheet.
6. Click OK.
7. Click Yes.
8. Reenter your login credentials.
9. On the Update Fixed Assets Configuration spreadsheet, click the Categories tab.
10. Click the Download button.
11. Count down the list to find an asset category that matches your number. For
example if your 03, count down 3.
Change the Description by adding your XX or if there are more students than assets,
click on the Locations tab.
12. Click the Download button.
13.
14. Add a new location by copying any existing location.In the BUILDING column, enter XX500
where XX is the number your instructor assigned you.
15. Return to the Rapid Setup Instructions tab.
16. Click Validate Data.
17. Ensure that your validation report contains no errors and return to the Rapid
Setup Instructions tab.
18. Click Generate Configuration File.
19. Save the file to your computer.
To upload your data:

20. Navigate to: Tools > File Import and Export.
21. On the File Import and Export page, click the Create icon.
22. Select your saved zip file and the account fin/assets/import.
23. Click Save and Close. Your file now appears in the Search Results section.
24. Navigate to: Setup and Maintenance > Upload Fixed Assets Configuration in
Spreadsheet.

Chapter 19 - Page 4
25. On the Upload Fixed Assets Configuration page, select your data file as a zip file
and click Submit.
26. On the Confirmation window, note your process ID and click OK.
27. Navigate to: Tools > Scheduled Processes.
28. On the Scheduled Processes page, search for your process ID.
29. If it is still running, wait a moment and click the Refresh icon until the Status shows that
the upload has finished successfully.

Chapter 19 - Page 5
Practice 19-2: Review Asset Key Flexfields Demonstration
Overview
In this demonstration, the instructor will review the Asset Key Flexfields.
Assumptions
The instructor will sign in with their user.
Tasks
1. Navigate to: Setup and Maintenance > Manage Fixed Assets Key Flexfields.
2. On the Manage Fixed Assets Key Flexfields page, click on the Search button.
3. Click Category Flexfield.
4. Click Manage Structures.
5. Click Search.
6. Place Cursor on the Asset Category Flexfield.
7. Click Edit.
8. Select the segment Major Category and click Edit.
9. Review Attributes for the Major Category Segment.
11. Click Done.
12. Select the Location Flexfield.
13. Click Manage Structures.
14. Click Search.
15. Place the cursor on the Asset Location Flexfield.
16. Click the Edit icon.
17. Select segment State/County and Click the Edit icon.
19. Click Done twice.

Chapter 19 - Page 6
Practice 19-3: Define Values for Major and Minor Category
Overview
In this practice, you create a major and minor category value by using the Manage Fixed
Assets Key Flexfields page from the Setup and Maintenance work area.
Assumptions
Background
In this practice, you are the asset accounting manager at your company and your manager
has requested that you add a category for Office Supplies with a minor category of Printer.
Tasks
2. Click Search.
3. Select Category Flexfield.
4. Click Manage Structure Instances.
5. Click Search.
6. Select the name Category and click the Edit icon.
7. To add a major category value, click FA_MAJOR_CATEGORY.
8. On the Manage Value Sets page, click Manage Values.

9. On the Manage Values page, click Search to view a list of the major category values that
have already been defined in the Search Results section. Note that XXOFFICE
SUPPLIES is not currently in the list.

Chapter 19 - Page 7
11. On the Create Value page, enter Value: XXOFFICE SUPPLIES.
12. Enter Description: XXOffice Supplies.
13. Click Save and Close. Note that XXOFFICE SUPPLIES now appears in the
Search Results.
14. Click Save.
15. You will now create a minor category value.
16. On the Manage Value Sets page, click the Cancel button.
17. On the Edit Key Flexfield Structure Instance page, click FA_MINOR_CATEGORY.
18. Click Manage Values.
20. Enter Value: XXPRINTER.
21. Enter Description: XXPrinter.
22. Select XXOFFICE SUPPLIES in the Independent Value field.
23. Click Save and Close. XX PRINTER now appears in the Search Results.
24. On the Manage Values page, click Done.
25. On the Manage Value Sets page, click Cancel.
26. On the Edit Key Flexfield Structure Instance, click Cancel.
27. On the Manage Key Flexfield Structure Instances, click Done.
28. On the Manage Fixed Assets Key Flexfields page, click Done.

Chapter 19 - Page 8
Practice 19-4: Define Values for Asset Clearing and CIP
Clearing Accounts
Overview
In this practice, you will create asset clearing accounts that you will use for your
asset categories.
Assumptions
Tasks
1. Navigate to: Setup and Maintenance > Manage Key Flexfields.
2. On the Manage Key Flexfields page click Search.
3. Place your cursor on the Accounting Flexfield and click Manage Structure Instances.
4. Click Search on the Manage Structure Instances Page.
5. Place your cursor on US Chart of Accounts and click on the Edit icon.
6. Place your Cursor on Account segment and click on the Corporate Account Value
Set Code link.
8. Click Search on the Manage Values page.
9. Click on the Create icon.
30. Define Values based on the following table (15910 + XX/15930 + XX where XX is
the number your instructor assigned you)
10. :
Student Number Value Description Account Type
01 15911/15931 01_Asset Clearing/01_CIP Clearing Asset
12. Click Done.

Chapter 19 - Page 9
Practice 19-5: Review Asset System Control Options
Overview
In this demonstration, the instructor will review the Asset System Control options.
Assumptions
The instructor will sign in with their user.
Tasks
1. Navigate to: Setup and Maintenance > Manage System Controls.
2. Review the Manage System Controls Options.
3. Click Cancel.

Practice 19-6: Define Values for Asset Clearing and CIP
Clearing Accounts
Overview
In this practice, you will create asset clearing accounts that you will use for your
asset categories.
Assumptions
Tasks
2. On the Manage Fixed Assets Key Flexfields page click Search.
3. Place your cursor on the Accounting Flexfield and click Manage Structure Instances.
4. Click Search on the Manage Structure Instances Page.
5. Place your cursor on US Chart of Accounts and click on the Edit icon.
6. Place your Cursor on Account segment and click on the Corporate Account Value
Set Code link.
8. Click Search on the Manage Values page.
9. Click on the Create icon.
10. Define Values based on the following table:
Student Number Value Description Account Type
12. Click Done.

Practice 19-7: Managing Fiscal Years
Overview
In this practice, you will create a fiscal year by using the Manage Fiscal Years page from
the Setup and Maintenance work area.
Assumptions
Background
In this practice, you are an asset accounting manager at your company and need to define
a new fiscal year according to your company's reporting and tax regulations.
Tasks
1. Navigate to: Setup and Maintenance > Manage Fiscal Years.
5. Enter a unique Name: XXFIS YR.
6. Enter a unique Description: XXFiscal Year.
8. Enter a Fiscal Year: (enter the current year).
9. Enter a Start Date: 01/01/XX.
10. Enter an End Date: 12/31/XX.
11. Enter a Mid Year Start Date: 7/1/XX.

13. Click Done.

Practice 19-8: Managing Asset Calendars
Overview
In this Practice, you will create a monthly calendar by using the Manage Calendars page
from the Setup and Maintenance work area.
Assumptions
Background
As the asset accounting manager, you have defined a fiscal year and now need to define a
new calendar using the fiscal year you just defined.
Tasks
1. Navigate to: Setup and Maintenance > Manage Asset Calendars.
3. Enter a unique Name: XXMTH CAL.
4. Enter a unique Description: XXMonthly Calendar.
5. Select the Fiscal Year Name: Select the fiscal year you created earlier.
6. Enter the Periods per Year: 12
7. Select the Period Suffix: Calendar.
9. Enter the first period:
Period Name: JAN-YY (YY is the current year).
Period Number: 1
Start Date: 1/1/YY
End Date: 1/31/YY
10. Click the Add Row icon to enter another period. Note that the values for Period Number,
Start Date, and End Date have been entered automatically. You only need to enter the
first three letter of the month in the Period Name field: FEB.
11. Continue adding periods until you have entered all 12 periods.

13. Click Done.

Practice 19-9: Managing Prorate Conventions
Overview
In this Practice, you will create a Prorate Convention by using the Manage Prorate
Conventions page from the Setup and Maintenance work area.
Assumptions
Background
As the asset accounting manager, you have defined a fiscal year and now need to define a
new prorate convention using the fiscal year you just defined.
Tasks
1. Navigate to: Setup and Maintenance > Manage Prorate Conventions.
3. Enter a unique Name: XXPRO CON.
4. Enter a unique Description: XXMonthly Prorate Convention.
5. Select the Fiscal Year Name: Select the fiscal year you created earlier.
6. Enable Depreciate when placed in service option.
7. Select Reference Data Set as US1 BU Set.
9. Enter the following details:
Start Date: Accept Default Value
End Date: 1/31/YY
Prorate Date: 01/01/YY
10. Click the Add Row icon to update the values for remaining periods. Note that the values
for Start Date, End Date and Prorate Date have been entered automatically.
11. Continue adding periods until you have entered all 12 periods.
13. Click Done.

Practice 19-10: Managing Asset Books
Overview
In this Practice you will create a corporate depreciation book by using the Manage Books
page from the Setup and Maintenance work area.
Assumptions
Background
In this practice, you are an asset accounting manager for your company and need to define a new
corporate book for your company. The corporate book will store all of your company's asset
information in accordance with statutory requirements and your company's corporate policy.
Tasks
1. Navigate to: Setup and Maintenance > Manage Asset Books.
3. Enter a unique Name: XXUS CORP (replacing XX with your initials).
Note: XX cannot be numeric.
4. Enter a unique Description: XX US Corporate Book.
5. Select a Book Class: Corporate
Note: When you define a corporate book, the name of the corporate book you are
defining is populated automatically into the Associated Corporate Book field.
6. Select a Ledger: US Primary Ledger.
7. Select a Depreciation Calendar: XX MTH CAL (select the calendar you created earlier).
Note: The Fiscal Year Name is populated automatically.
8. Select a Prorate Calendar: XX MTH CAL (select the calendar you created earlier).
9. Select the Current Period: Enter the current month and year.
10. Select how to Divide Depreciation: Evenly
11. Check the following check boxes:
Depreciate if retire in the first
year Allow amortized changes
Allow cost sign changes
Allow ledger posting
Accounts Region
Enter the following account information:
Field Value
Account Defaults 101.10.78990.000.000.000

Net Book Value 78530
Retired Gain
Net Book Value 78540
Retired Loss

Proceeds of Sale Gain 78510
Proceeds of Sale Loss 78520
Proceeds of Sale 15930
Clearing
Cost of Removal Gain 78530
Cost of Removal Loss 78540
Cost of Removal 24220
Clearing
Deferred Depreciation 68800
Expense
Deferred Depreciation 16800
Reserve
Rules section: Reference Data Groups tab

Accept the default Reference Data Set Code for all reference data objects except for Asset
Prorate Conventions. Enter US1 BU Set for Asset Prorate convention

13. Click Done
14. Navigate to Setup and Maintenance > Manage Fixed Asset Lookups
Search for Lookup Type: ORA_FA; Click on ORA_FA_ALLOW_GROUP.
15. Add your book name as your lookup Code.Search for your book XXUS CORP (replacing
XX with your initials)

16. Navigate to Setup and Maintenance > Manage Asset Books
17. Go to Advanced Rules tab and select all check boxes. Save and Close.

Practice 19-11: Managing Asset Categories
Overview
In this Practice you will create a corporate depreciation book by using the Manage Books
page from the Setup and Maintenance work area.
Assumptions
Background
You are an asset accounting manager for your company. You created category values and
now need to define a category with a major category of Office Supplies and a minor category
of Printer.
Tasks
1. Navigate to: Setup and Maintenance > Manage Asset Categories.
2. Click Create.
3. Select a Major Category: XXOFFICE SUPPLIES (this is the major category value
you created earlier).
4. Select a Minor Category: XXPRINTER (this is the minor category value you
created earlier).
5. Enter a Description: Printer
6. Accept the default Category Type: Non-lease
7. Accept the default Ownership: Owned
8. Select the Property Type: Personal
9. Select the Property Class: 1245 property
10. Check the following check boxes:
Capitalized
Enabled
In physical inventory
11. In the Books section, click the Add Row icon.
12. Select a Book: XXUS CORP
13. On the Accounts tab, enter the following account information:
Please note that the XX_ACCOUNT for Asset Clearing should be 15910 + XX (where XX is
the number assigned by your instructor).
Please note that the XX_ACCOUNT for CIP Clearing should be 15930 + XX (where XX
is the number assigned by your instructor).
Account Value
Asset Cost 101.10.15170.000.000.000

Asset 101.10.XX_ACCOUNT.000.000.000
Clearin
Depreciation 101.10.68170.121.000.000
Expense

Depreciation 101.10.16170.000.000.000
Reserve
Bonus 101.10.68170.121.000.000

Depreciation
Expense
Bonus 101.10.16170.000.000.000
Depreciation
Reserve
CIP Cost 101.10.15400.000.000.000
CIP Clearing 101.10.XX_ACCOUNT.000.000.000
Unplanned 101.10.68170.121.000.000
Depreciation
Expense
14. Select Default Depreciation Expense Combination.

15. On the Default Rules tab, click the Add Row icon.
16. Select a Method: STL
17. Select the Life in Years: 5
18. Select the Life in Months: 0
19. Select a Prorate Convention: XXPRO CON
20. Select a Retirement Convention: XXPRO CON
22. Place your Cursor on Major Category-Vehicle and Minor Category-Standard Row.
23. Click on Edit Icon
Account Value
Asset Cost 101.10.15150.000.000.000

Asset Clearing 101.10.XX_ACCOUNT.000.000.000
Depreciation 101.10.68150.121.000.000
Expense
Depreciation Reserve 101.10.16150.000.000.000
Bonus Depreciation 101.10.68150.121.000.000
Expense
Bonus Depreciation 101.10.16150.000.000.000
Reserve
CIP Cost 101.10.15400.000.000.000
Unplanned 101.10.68170.121.000.000
Depreciation
Expense

27. Select Default depreciation expense combination.
32. Select a Prorate Convention: XX PRO CON
33. Select a Retirement Convention: XX PRO CON
35. Place your Cursor on Major Category-Vehicle and Minor Category-Heavy row.
36. Click the Edit icon.
37. In the Books region, click the Add Row icon.
Account Value
Asset Cost 101.10.15150.000.000.000

Depreciation 101.10.68150.121.000.000
Expense
Depreciation 101.10.16150.000.000.000
Reserve
Bonus 101.10.68150.121.000.000
Depreciation
Expense
Bonus 101.10.16150.000.000.000
Depreciation
Reserve
CIP Cost 101.10.15400.000.000.000
Unplanned 101.10.68170.121.000.000
Depreciation
Expense
40. Select Default depreciation expense combination.

45. Select a Prorate Convention: XX PRO CON
46. Select a Retirement Convention: XX PRO CON

48. Place your Cursor on the Major Category-Building and Minor Category-Office row.
49. Click on the Edit Icon.
Account Value
Asset Cost 101.10.15120.000.000.000

Depreciation 101.10.68120.121.000.000
Expense
Depreciation 101.10.16120.000.000.000
Reserve
Bonus 101.10.68120.121.000.000
Depreciation
Expense
Bonus 101.10.16120.000.000.000
Depreciation
Reserve
CIP Cost 101.10.15400.000.000.000
Unplanned 101.10.68170.121.000.000
Depreciation
Expense
53. Select the Default depreciation expense combination.

61. Place your Cursor on Major Category-Computer and Minor Category-Hardware row.
62. Click the Edit Icon.

Account Value
Asset Cost 101.10.15160.000.000.000

Asset 101.10.XX_ACCOUNT.000.000.000
Clearin
Depreciation 101.10.68160.121.000.000
Expense
Depreciation 101.10.16160.000.000.000
Reserve
Bonus 101.10.68160.121.000.000
Depreciation
Expense
Bonus 101.10.16160.000.000.000
Depreciation
Reserve
CIP Cost 101.10.15400.000.000.000
Unplanned 101.10.68170.121.000.000
Depreciation
Expense
66. Select the Default depreciation expense combination.

74. Click Done.

Practice 19-12: Provisioning Data Roles to the User Account
Overview
In this Practice you will learn to provision data roles for the Asset Book to your
User Account.
Assumptions
Background
In this Practice you are an asset accounting manager at your company and need to assign
the Data Role for the Asset Book to your User Account.
Tasks
1. Navigate to: Setup and Maintenance > Provision Roles to Implementation Users
for Asset Books.
2. On the Oracle Identity Manager page, Click Administration.
3. On the Welcome page, click on the Advanced Search-Users link in the Users section.

4. Enter your user name assigned by the instructor in the User Login field and click
on Search.
1.
5. Click on Your User Name in the Display Name Field.
6. Click on Roles to search and assign the Data Role related to your Asset Book.
7. Click Assign to search and assign roles to your User Account.

8. Enter %XX% in the Display Name Field and click Search.

9. Select the Roles related to your Asset Book and click Add to assign the roles.
10. Close Oracle Identity Manager tab from the Browser.

11. Log out from the Instance and Log in again.
12. Navigate to: Fixed Assets > Assets > Tasks.
13. From the Tasks pane, click Add Asset.
15. On the Book list, verify that your Asset Book appears in the list.


Configuring Oracle Expenses
with Rapid Implementation
Chapter 20
Practices for Lesson 20: Configuring Oracle Expenses with Rapid Implementation
Chapter 20 - Page 1
Practices Overview
Reviewing the Expenses System Options.
Creating an expense report template.
Setting warning and error limits on a conversion rate
demonstration. Viewing a conversion rate policy warning and error.
Setting Up a Car Rental Policy.
Setting Up an Airfare Policy.
Setting Up a Miscellaneous Expense Policy.
Setting Up a Meals Expense Policy.
Setting Up a Mileage Expense Policy.
Setting Up an Accommodations Expense
Policy. Setting up a Corporate Credit Card
Creating a Corporate Card Program
Setting Up a Corporate Card Usage Policy Warning
(Demonstration) Creating Receipt and Notification Rules.
Chapter 20 - Page 2
Practice 20-1: Reviewing the Expenses System Options
Overview
In this practice, you will review the Expenses System Options.
Assumptions
Tasks
1. Navigate to: Setup and Maintenance > Manage Expense System Options.
2. On the Manage Expenses System Options page you can define system options for
all business units or set options for a specific business unit.
3. Review the three sections in the Manage Expense System Options page:
User Options for Expense Report
Corporate Options for Expense Report
Processing Options for Expense Report
Specific Business Units
4. Click the Reset to Default Options button on the right-hand side of the page and
notice how some of the options return to the default setting.
5. In the User Options for Expense Report section, change the Allow choice of
reimbursement currency during expense entry to so you can choose a
reimbursement currency when creating expense entries.
6. In the Corporate Options for Expense Report section, select the Enable Terms and
Agreement check box to enforce expense terms and agreements for all business
units. This controls whether employees are required to select the I have read the
company policies before submitting expense reports check box.
7. Select a value from the Printable Expense Report Format list.
8. In the Processing Options for Expense Report section, select Third Party in the Pay
Expense Reports Through choice list. This allows your expense reports to be paid
through a third-party legacy application within your company or an outside supplier.13.
9. In the Specific Business Units section, select a business unit, Japan for example,
and click the Edit button.
If you business unit doesn’t exist in the Specific Business Units section, click Create
and select an applicable Business Unit from the Create System Options: Specific
Business Unit page.
10. Review the choices in the Edit Expenses System Options: <Japan> Business Unit
page. Although the choices are similar to the options on the Manage Expense System
Options page, the choices you make on this page will apply only to the specific business
unit you have selected.
11. Scroll down to the Processing Options for Expense Report section.
12. In the Employee Liability Account section, select the Define value specific
to business unit.
Chapter 20 - Page 3
13. Open the box and change the LoB to a different LoB.
14. Select OK.
15. Notice how the LoB number changes in your Employee Liability Account.
16. Select Cancel.
Chapter 20 - Page 4
Practice 20-2: Creating an Expense Report Template
Overview
In this practice, you will be creating expense types that are applicable to each business unit.
You will complete the following tasks:
Creating an expense report template.
Creating four expense types.
Defining the expense types permitted to be itemized for the itemization-
required expense type of Hotel.
Specifying Expense Requirements.
Confirming that created expense types appear in the expense report template.
Assumptions
Tasks
Creating an Expense Report Template

1. Navigate to: Setup and Maintenance > Manage Expense Report Templates.
3. Enter Name: XXTemplate.
4. Accept the default effective start date.
5. Select US1 Business Unit.
6. Click Save.
Creating an Expense Type for Domestic Airfare

7. Select the Expense Types tab.
9. Enter Name: Domestic Airfare.
10. Select Category: Airfare.
11. Enter Account: 60512.
12. From the Save and Close drop down, click Save and Create Another.
Creating an Expense Type for Room Charge

13. Click the Receipt Requirement tab.
14. Enter Name: Room Charge.
15. Select Category: Accommodations.
17. Select the This expense type used in itemization only check box.
Note: This expense type is now available only for an expense type that is required to
be itemized.
18. Click Save and Create Another.
Chapter 20 - Page 5
Creating an Expense Type for Internet
19. Enter Name: Internet.
20. Select Category: Miscellaneous.
22. Select the This expense type used in itemization only check box.
Note: This expense type is now available only for an expense type that is required to
be itemized.
Creating an Expense Type for Hotel

24. Enter Name: Hotel.
27. Select the Itemization tab.
28. Select Enabled.
29. Select the Include check boxes for both the Room Charge and the Internet
expense types.
Note: These two expense types are now available as itemizable expense types.
31. Click Yes.
Specifying Receipt Requirements

32. Select the Receipt Requirement tab.
33. Select the Require receipts for cash expense lines above specified amount check box.
34. Enter 0.00 in the USD field.
35. Select the Require receipts for corporate card expense lines above specified
amount check box.
36. Enter 0.00 in the USD field.
38. Click Yes.
39. Click Done.
Confirming that Created Expense Types Appear in the Created Expense

Report Template
40. Navigate to: About Me > Expenses.
41. Click Create Expense Report.
43. Accept the default date.
44. Select your Expense Report Template.
45. Select Hotel. Notice that the Itemize button is now enabled because you specified that
the Hotel expense type is required to be itemized.
46. Enter Amount of $200.00.
47. Click the Itemize button.
48. Select Room Charge.
Chapter 20 - Page 6
49. Change the Amount field to 150.00.
50. Click Add Line.
51. From the Expense Type list, select Internet.
52. Change the Amount to 50.00.
55. Click OK.
Chapter 20 - Page 7
Practice 20-3: Modifying Approval Rules Demonstration
Overview
In this demonstration, the instructor will demonstrate that you can create or modify
approval rules to implement your expense report policies.
Instructor: In this instructor-led demonstration, modify the following two predefined
approval rules that represent the company policy.
Expense reports with report total = < $1,000 is automatically approved.
Expense reports with report total > = $1,000 requires one level of supervisory approval.
You will modify the preceding predefined rules to reflect the following changes:
Expense reports with report total = < $1,000 is automatically approved.
Expense reports with report total > $1,000 and < = $2,000 requires one level
of supervisory approval.
Expense reports with report total > $2,000 requires two levels of supervisory approval.
Assumptions
Sign in as your FASXX.Instructor.
Tasks
1. Navigate to: Setup and Maintenance > Manage Expense Approval Rules > Oracle BPM
Worklist application.
2. Modifying an Existing Approval Rule to Add a New Condition That Requires a Single Level
of Supervisory Approval for a Report Total Greater Than $1,000 and Equal to or Less
Than $2,000
3. From the Tasks to be configured pane, select the FinExmWorkflowExpenseApproval task.
4. To define and modify rules, click the Rules tab.
5. Click the Edit (pencil) icon on the icon tool bar to make the rules editable.
6. Expand the two predefined rules. There are no changes to
the ExpenseReportAutoApprovalRule.
7. Collapse the ExpenseReportAutoApprovalRule.
8. In the IF region for the ExpenseReportManagerApprovalRule, click the Add Rule
button (Insert Test). This adds a new blank condition.
9. In the left-most field of the new condition, click the LOV search icon to select the
report attribute.
10. Expand the Task folder.
11. Expand the payload folder.
12. Expand the getExpenseReportVOResponse folder.
13. Expand the result folder.
14. Select the expenseReportTotal folder.
15. Click the OK button.
16. In the middle field, select same or less than from the choice list.
17. In the right-most field, enter 2000. Now you have modified the existing rule by adding a
condition that requires a single level of supervisory approval for expense reports with a
report total > $1000 and < = $2,000.
Chapter 20 - Page 8
18. Collapse the rule you just modified.
19. Adding a New Approval Rule That Requires Two Levels of Supervisory Approval for
a Report Total Greater Than $2,000
20. From the Create icon choice list to the right of the View choice list, select Add Rule.
21. Expand the new rule. It has blank IF and THEN regions.
22. In the rule name field, enter Report Total over 2000.
23. In the IF region, click the LOV search icon in the left-most field.
24. Expand the Task folder.
25. Expand the payload folder.
26. Expand the getExpenseReportVOResponse folder.
27. Expand the result folder.
28. Select the expenseReportTotal folder.
30. From the middle list, select more than.
31. In the far-most right field, enter 2000. You have now defined the condition for
expense reports over $2,000.
32. In the THEN region, from the List Builder list, select Supervisory and click the Create
Action button. Now you can add levels to the hierarchy.
33. For the Response Type, select the Required radio button.
34. In the Number of Levels field, enter 2.
35. Click the LOV search icon for the Starting Participant field. The Add Variable dialog
box appears.
36. Select the Get Manager radio button.
37. From the List Builder list, select Supervisory.
38. In the Reference User field, enter Task.creator. NOTE: Task.creator means the
expense report submitter.
40. Click the LOV search icon for the Top Participant. The Add Variable dialog box appears.
41. Select the Get User radio button.
42. In the Reference User field, enter "Samuel.Mabry" as the name of the highest person in
the supervisory hierarchy.
43. Click the OK button. You have completed the approval hierarchy definition for reports
over $2,000.
44. Click the Save icon in the icon toolbar.
46. Click the Commit icon in the icon toolbar.
47. Reviewing the Approver List to Confirm Changes to the Approval Rules
48. Login: Use your username.
49. You will create two expense reports, one with a report total of 1,500 USD and another
with a report total of 2,500 USD and submit for approval.
Creating an Expense Report with an Expense Item of $1,500

50. Navigator menu > My Information menu > Expenses link > Expenses work area.
Chapter 20 - Page 9
51. In the Expenses work area, click the Create Report button. The Create Expense
Report page appears.
52. In the Purpose field, enter report total equals 1500.
53. Select the I have read and accept the corporate travel and expense policies check box.
54. Click the Create Expense Item button. The Create Expense Item dialog box appears.
55. From the Expense Type choice list, select Car Rental.
56. From the Amount choice list, select USD - US Dollar.
57. To the right of the Amount choice list, enter 1500.
58. In the Merchant Name field, enter Hertz.
59. Click the Save and Close button.
60. Click the Submit button.
62. Confirming the Modified Approval Rule for Expense Reports Greater Than $1,000
and Equal to or Less Than $2,000
63. Click the Pending Approval tab.
64. Click the Expense Report Number link for the expense report number that you noted above.
TIP: The most recent expense report link is always the one at the bottom of the table.
65. Alternatively, you can copy the expense report number from the message and paste it into
the Query by Example (QBE) field for the expense report. To enable the QBE
functionality, click the QBE icon and a row of fields display above the table.
66. Click the Approver List link. The Approver List hierarchy displays.
67. Note the approver listed in the Expense Report Approval Stage.
69. Click the Done button.
Creating an Expense Report with an Expense Item of $2,500

70. Navigator menu > My Information menu > Expenses link > Expenses work area.
71. In the Expenses work area, click the Create Report button. The Create Expense
Report page appears.
72. In the Purpose field, enter report total equals 2500.
73. Select the I have read and accept the corporate travel and expense policies check box.
74. Click the Create Expense Item button. The Create Expense Item dialog box appears.
75. From the Expense Type choice list, select Car Rental.
76. From the Amount choice list, select USD - Dollar.
77. To the right of the Amount choice list, enter 2500.
78. In the Merchant Name field, enter Hertz.
79. Click the Save and Close button.
80. Click the Submit button.
81. Note the confirmation expense report number.
83. Confirming the New Approval Rule for Expense Reports Greater Than $2,000
84. Click the Pending Approval tab.
85. Click the Expense Report link of the expense report number that you noted above. TIP:
The most recent expense report link is always the one at the bottom of the table.
86. Alternatively, you can copy the expense report number from the message and paste it into
the Query by Example (QBE) field for the expense report. To enable the QBE functionality,
click the QBE icon and a row of fields display above the table.
87. Click the Approver List link. The Approver List hierarchy displays.
88. Note the approver listed in the Expense Report Approval Stage.
Practice 20-4: Setting Warning and Error Limits on a Conversion
Rate Demonstration
Demonstration Overview
In this demonstration you will be:
Set a warning and error limits on a conversion rate
Note: This demonstration can be done only once in the instance. If it has already
been completed, just review the setup with the class.
You are setting a warning limit on the conversion rate. If users enter a conversion
rate that is 5-10% higher than the default conversion rate, they will see a Warning.
You are setting an error limit on the conversion rate. If users enter a conversion
rate that is 10-15% higher than the default conversion rate, they will see an Error.
Assumptions
Tasks
1. Navigate to: Setup and Maintenance > Financials > Define Expense Policies and
Rules > Manage Conversion Rates and Policies page > US1 Business
The Edit Conversion Rates and Policies: US1 Business Unit dialog opens.
3. Select the Default conversion rate check box.
4. Enter Warning Tolerance Percentage: 5.
5. Select the Display warning to user check box.
6. Enter Error Tolerance Percentage: 10.
7. In the Individual Currency Exceptions region, click the Add Row icon.
8. Select Currency: AUD – Australian Dollar.
10. Select the Display Warning to User check box.
11. Enter Error Tolerance Percentage: 15.
13. Click Done.
Practice 20-5: Viewing a Conversion Rate Policy Warning and Error
Overview
In this practice, you show that during your business trip to the UK, you took a taxi ride and paid
for it by using your personal Visa credit card. After returning, you are entering your expenses.
You notice that a different conversion rate was applied to the taxi expense by Visa than the
one used by your company. You will complete the following tasks:
This practice covers:
View a conversion rate warning.
View a conversion rate error.
Review the Expense System Options.
Select options for a specific business unit.
Enable a printable expense report and then assign it to a specific business unit.
Assumptions
Tasks
Viewing a Warning for a Conversion Rate Used in an Expense Report

1. Navigate to: About Me > Expenses.
3. Click Create Expense Report.
4. In the Expenses Items region, click the Create icon. The Create Expense Item
dialog opens.
5. Accept the default date.
6. Select Expense Template: Expenses US1.
7. Select Expense Type: Taxi.
8. Select Amount: GBP - Pound Sterling and enter 100.00.
Note: GBP may be near the top of the choice list, rather than in alphabetical order.
9. In the Conversion Rate field, change the conversion rate from 1.52975371 to 1.62.
10. Select Expense Location: San Francisco, San Francisco, CA, United States.
Note: You will see a yellow warning that surrounds the Conversion Rate field, which
indicates that the conversion rate you entered of 1.62 is 5% or more above the
allowable limit of 1.52975371. For entering the conversion rate of 1.62, which resulted in
a warning, enter a justification.
11. Enter Justification: Conversion rate applied by Visa.
Viewing an Error for a Conversion Rate Used in an Expense Report

13. In Create Expense Item dialog, accept the default date.
14. Select Expense Type: Lunch.
15. Select Amount: GBP - Pound Sterling and enter 100.00.
16. Change the conversion rate to 1.88.
17. Confirm that the Expense Location list shows San Francisco, San Francisco,
CA, United States.
Note: You will receive a red error that surrounds the Conversion Rate field, which
indicates that the conversion rate you entered of 1.88 is 10% or more above the
allowable limit of 1.52975371.
Tip: If you do not see the error message, click the Save and Close button and then
submit the expense report. You will then see a message that indicates that you cannot
submit an expense report with errors. You will note a red error icon on the line. Click the
expense item link and then you will see the error that was not showing previously.
19. Select “I have read and accept the corporate travel and expense policies”.
21. Click OK.
Practice 20-6: Setting Up a Car Rental Policy
Overview
In these practices, you will be following all of the procedures to set up a car rental policy
in Expenses.
Assumptions
Tasks
Setting Up a Car Rental Policy

1. Navigate to: Setup and Maintenance > Manage Policies by Expense Category.
2. Select Create Policy: Car Rental.
3. Specify a Policy Name: XXCar Rental.
4. In the Rate Definition region:
a. a.Select the Single Currency radio button.
b. b.Select Currency: USD US Dollar.
1. Note: If a currency rate conversion is necessary to verify a policy rate limit,
you must define a conversion rate in Oracle Fusion General Ledger.
5. In the Rate Determinants section:
c. a.Select the Role check box.
d. b.Select Role Type: Job.
Setting Up Car Rental Policy Violations

6. Select the Policy violation warning check box.
8. Select the Display warning to user check box.
9. Select the Prevent report submission check box.
11. Click Save.
The following table describes what employees see when you set up warning and error
policy violations, as well as the calculation used to derive the policy violation:
Completing the Car Rental Rate Spreadsheet
12. On the Create Car Rental Policy page, click Create Car Rental Rates.
13. Download the predefined spreadsheet to your local drive for completion.
TIP: If you select rate determinants in the Rate Determinants area, you complete the
predefined spreadsheet. If you don't select any rate determinants, you create car
rental rates in the Create Rates dialog.
14. On the Create Car Rental Rates spreadsheet, complete the fields as shown in the
following table.
15. Click Upload Rates.

16. On the Manage Policies by Expense Category page, click Save.
Activating the Car Rental Policy

17. Navigate to: Setup and Maintenance > Manage Policies by Expense Category task >
Go to Task > Manage Policies by Expense Category page.
18. Select the car rental policy that you created and click Activate.
19. Assign the car rental policy to an expense type.
Assigning the Car Rental Policy to an Expense Type
20. Navigate to: Setup and Maintenance > Manage Expense Report
Templates. The Manage Expense Report Templates page opens.
21. Select an applicable template for a business unit or click Create.
22. On the Create Expense Report Template page, create a template for Car
Rental expenses.
23. On the Expense Types tab, click the Create icon to open the Create Expense
Type dialog.
24. In the Create Expense Type dialog, select Category: Car Rental.
25. On the Policies tab, select the Car Rental policy you created, specify the start date,
and optionally specify an end date.
Practice 20-7: Setting Up an Airfare Policy
Overview
In this practice, you will be following all of the procedures to set up an airfare policy
in Expenses.
To setup an airfare policy, you will:
Entering General Information
Setting Up Airfare Policy Violations
Creating a Flight Class policy
Activating the Airfare Policy
Assigning the Airfare Policy to an Expense Type
Assumptions
Tasks
Enter General Information

2. Select Create Policy: Airfare.
3. Enter Policy Name: 35AirFare.
4. In the Flight Class Determinant section:
e. a.The Role check box is already selected by default.
f. b.Select Role Type: Job.
Setting Up Airfare Policy Violations

5. In the Policy Enforcement section, accept the following defaults:
Policy violation warning radio button
Display warning to user check box
The following table describes what employees see when you set up warning and error
policy violations for an airfare policy.
Creating a Flight Class Policy
7. Review the following example of a flight class policy:
Vice Presidents and above who fly longer than 8 hours for an international flight
can purchase a first class ticket.
Vice Presidents and below who fly less than 8 hours for a domestic flight
must purchase economy class ticket.
Activating the Airfare Policy

9. Select the airfare expense policy that you created and click Activate.
Assigning the Airfare Policy

11. Select an applicable template for a business unit or click the Create icon.
12. On the Create Expense Report Template page, create a template for airfare expenses,
or an applicable template for a business unit.
Type dialog.
14. Select Category: Airfare.
15. On the Policies tab, select the airfare policy you created, specify the start date,
and optionally specify an end date.
Practice 20-8: Setting Up a Miscellaneous Expense Policy
Overview
In this practice you will be setting up a miscellaneous expense policy and completing
the miscellaneous rate spreadsheet for uploading to the application.
The policy is set up with a single instance rate in US dollars, by job, and is enforced by
a warning and an error
This practice covers the following aspects of setting up a miscellaneous expense policy:
Setting Up a Miscellaneous Expense Policy
Setting Up Policy Violations
Completing the Miscellaneous Rate Spreadsheet
Associating the Miscellaneous Expense Policy with an Expense Type
Assumptions
Tasks
Setting Up a Miscellaneous Expense Policy

2. Select Create Policy: Miscellaneous.
3. In the Miscellaneous Eligibility Rule section, do the following:
g. a. Select the Minimum number of days for miscellaneous expense
reimbursement check box.
h. b.Enter Days: 5.
4. In the Rate Type section, select the Rate limit radio button.
5. In the Rate Definition section, do the following:
i. a.Select the Single instance limit check box.
j. b.Select the Single currency radio button.
k. c.Select Currency: USD US Dollar.
Note: If a currency rate conversion is necessary to verify a policy rate limit, you must
define a conversion rate in Oracle Fusion General Ledger.
6. In the Rate Determinants section, do the following:
l. a.Select the Role check box.
m. b.Select Role Type: Job.
7. In the Policy Enforcements section, do the following:
n. a.Select the Policy violation warning check box.
o. b.Enter Warning Tolerance Percentage: 10.
p. c.Select Display warning check box.
q. d.Select the Prevent report submission check box.
r. e.Enter Error Tolerance Percentage: 20.
Setting up Policy Violations
8. To set up a policy violation for a miscellaneous expense policy, use the data
shown previously in the set policy violations for accommodations expense.
Completing the Miscellaneous Rate Spreadsheet

9. On the Create Miscellaneous Policy page, click Create Rates.
Note: If you select rate determinants in the Rate Determinants section, you complete
the predefined spreadsheet. If you don't select any rate determinants, you create
miscellaneous rates in the Create Rates dialog.
11. On the Create Miscellaneous Rates spreadsheet, complete the fields as shown in
the following table.
12. Click Upload.

When rates are successfully uploaded, the policy status is valid. To use the miscellaneous
rate policy for calculation of miscellaneous expenses, you must:
13. Activate the miscellaneous expense policy.
14. On the Manage Policies by Expense Category page, select the miscellaneous
expense policy that you created and click Activate.
15. Assign the accommodations expense policy to an expense type.
Assigning the Miscellaneous Expense Policy to an Expense Type

17. Click the Create icon or select an applicable template for a business unit.
18. Create a template for miscellaneous expenses.
Type dialog.
20. Select Category: Miscellaneous.
21. On the Policies tab, select the miscellaneous expense policy you created, specify the
start date, and optionally specify an end date.
Practice 20-9: Setting Up a Meals Expense Policy
Overview
In this practice, you will be setting up a miscellaneous expense policy including:
Setting Up a Meals Expense
Policy Setting Up Policy Violations
Completing the Meals Rate Spreadsheet
Associating the Meals Expense Policy with an Expense Type
Assumptions
Tasks
Setting Up a Meals Expense Policy

2. Select Create Policy: Meals.
s. a.Select the Select the Single instance limit check box.
t. b.Select the Single currency radio button.
u. c.Select Currency: USD US Dollar.
v. a.Select the Policy violation warning check box.
w. b.Select Warning Tolerance Percentage: 10.
x. c.Select the Display warning to user check box.
y. d.Select the Prevent report submission check box.
z. e.Enter Error Tolerance Percentage: 20.
5. Click Save.

To set up a policy violation for a meals expense policy, use the data shown previously in the set
policy violations for accommodations expense.
Completing the Meals Rate Spreadsheet

6. On the Create Meals Policy page, click the Create Rates button.
Note: If you select rate determinants in the Rate Determinants section, you complete the
predefined spreadsheet. If you don't select any rate determinants, you create meals rates
in the Create Rates dialog.
8. On the Create Meals Rates spreadsheet, complete the fields as shown in the table.
9. Click the Upload.
10. When rates are successfully uploaded, the policy status is valid. To use the
rates spreadsheet for calculation of meal expenses, you must:
aa. a.Activate the miscellaneous expense policy.
bb. b. On the Manage Policies by Expense Category page, select the meals
expense policy that you created and click the Activate button.
11. Assign the meals expense policy to an expense type.
Assigning the Meals Expense Policy to an Expense Type

Follow these steps to assign the meals expense policy to an expense type:
14. Create a template for meals expenses.
Type dialog.
16. Select Category: Meals.
17. On the Policies tab, select the meals expense policy you created, specify the start
date, and optionally specify an end date.
Practice 20-10: Setting Up a Mileage Expense Policy
Overview
In this practice, you will be setting up a mileage expense policy to allow employees to
claim mileage reimbursement for travel expenses incurred by using their personal vehicles
for business activities. In most countries, mileage reimbursement rates are determined by
the central government.
Based on government mileage regulations and your company policy, you can set up a
mileage expense policy by defining:
Mileage eligibility rules
Mileage rate determinants
Mileage add-on rates
Assumptions
Tasks
Mileage Eligibility Rules

1. Navigator to: Setup and Maintenance > Tasks pane: Manage Policies by Expense
Category.
2. Select Create Policy: Mileage.
3. In the Mileage Eligibility Rules section, specify the rules that determine whether
employees can claim mileage reimbursement for using their personal or company
provided vehicles. The table lists the eligibility rules and their descriptions.
Mileage Rate Determinants
4. In the Mileage Rate Determinants section, specify the determinants on which the
mileage reimbursement policy is based. The table lists selected rate determinants and
their descriptions
Mileage Add-On Rates

5. In the Mileage Add-On Rates section, you can add passenger rates and company-specific
rates for inclusion in the mileage reimbursement policy. The table lists additional rate types
and their descriptions.
6. Once you finish setting up the mileage expense policy, you must:
Complete the mileage rate spreadsheet and load the spreadsheet to the application,
or complete the Create Rates dialog box, depending on the complexity of the policy.
Activate the mileage reimbursement policy.
Set up cumulative mileage determinants when applicable.
Assign the mileage reimbursement policy to expense types.
Practice 20-11: Setting Up an Accommodations Expense Policy
Overview
In this practice, you will be following all of the procedures for setting up an
accommodations expense policy.
To setup an accommodations expense policy, you perform the following steps:
Setting Up an Accommodations
Policy Setting Up Policy Violations
Completing the Accommodations Rate Spreadsheet
Associating the Accommodations Expense Policy with an Expense Type
Assumptions
Tasks
Setting Up an Accommodations Policy

2. Select Create Policy: Accommodations.
The Create Accommodations Expense Policy page opens.
cc.a. Select Single currency.
dd. b.Select Currency: USD.
4. In the Rate Determinants section, do the following:
ee. a.Select the Roles check box.
ff. b.Select the Locations check box.
gg. c.Select Role Type: Job.
hh. d.Select the Geographical locations check box.
ii. a.Select the Policy violation warning check box.
jj. b.Enter Warning Tolerance Percentage: 10.
kk.c. Select the Display warning check box.
ll. d.Select the Prevent report submission check box.
mm. e.Enter Error Tolerance Percentage: 20.

To set policy violations for accommodations expense use the information shown in the
following table.
Completing the Accommodations Rate Spreadsheet
6. Click Create Rates.
Note: If you select rate determinants in the Rate Determinants section, you complete
the predefined spreadsheet. If you don't select any rate determinants, you create
accommodations rates in the Create Rates dialog.
8. On the Create Accommodations Rates spreadsheet, complete the fields as shown in
the table.
9. Click Upload.
10. On the Create Accommodations Expense Policy page, click Save and Close.
When rates are successfully uploaded, the policy status becomes valid. To use this rate
policy for calculation of accommodations expenses, you must:
11. Activate the accommodations expense policy.
nn. a. On the Manage Policies by Expense Category page, select the
accommodations expense policy you created and click Activate.
12. Assign the accommodations expense policy to an expense type.
Assign the Accommodations Expense Policy to an Expense Type.

15. Create a template for accommodations expenses.
Type dialog.
18. On the Policies tab in the Create Expense Type dialog, select the accommodations
expense policy you created, specify the start date, and optionally specify an end date.
Practice 20-12: Setting Up a Corporate Card Program
Overview
In this practice you will:
Set up a Cash Advance
Enter Values in the Create Transfer Parameters page.
Set Up the HTTPS Server.
Configure the Corporate Cards Program Setup.
Assumptions
Tasks
Set Up a Cash Advance

1. Navigate to: Setup and Maintenance > Manage Corporate Card Program.
2. Click Create.
3. Enter Name: XXVision Card Program.
4. Enter Card Type: Procurement.
5. Enter Brand: American Express.
6. Select File Format: American Express #1025
7. Select the Transfer Parameters tab in the Create Corporate Card Program page.
8. Click the Create Transfer Parameter dialog box.
Before you can download transaction files from American Express servers, you must set up
a Secure File Transfer (SFT) account with American Express and obtain the user name and
password that identifies your customer account on the SFT server.
Enter Values in the Transfer Parameters page.
9. Enter the values displayed in the table below in the Create Transfer Parameters page.

After you complete the tasks for corporate card transaction download, you can use the
Upload Corporate Card Transaction File program with the profile name as a download
parameter to download corporate card transaction files from American Express.
Note: American Express places one or multiple transaction files at a time in a folder called
Outbox in your customer account, but the Upload Corporate Card Transaction File
program processes only one file at a time. The process picks up the oldest file each time.
To pick up multiple files, you must schedule the Upload Corporate Card Transaction File
process to run multiple times.
Before you can process VISA, MasterCard, and Diner's Club corporate card transaction files,
you must set up an HTTPS server, configure the corporate card programs setup, and verify
the HTTPS server setup.
Practice 20-13: Creating a Corporate Card Program
Overview
In this practice, you show that your company has chosen American Express as your corporate
card issuer. You are ready to start processing corporate card transaction files. To enable the
processing, you will set up the applicable entities. You will complete the following tasks:
Define a corporate card mapping rule.
Create a corporate card program and company account number with
American Express.
Assign the mapping rule to the corporate card program to enable the upload process
to derive corporate card expense types for the corporate card transactions.
Create a Corporate Card Mapping Rule

A corporate card mapping rule enables you to assign a corporate card expense type to the
transactions based on the transaction codes in the corporate card transaction file. Once the
corporate card expense type is derived using the mapping rule, the corporate card expense
type is converted to an expense type. This expense type is derived using the corporate card
expense type mapping in the default expense template.
Note: Only those corporate card transactions with associated expense types are
displayed in the Expenses work area
Assumptions
Tasks
Define a Corporate Card Mapping Rule

1. Navigate to: Setup and Maintenance > Manage Corporate Card Expense
Type Mapping Rules.
The Create Corporate Card Expense Type Mapping Rule dialog appears.
3. In the Name field, enter XXMapping Rule.
4. Select Source Lookup Type: MIS Industry Codes.
MIS Industry Codes is a lookup that contains the American Express corporate card
transaction codes that describe the type of transactions in the corporate card
transaction file.
5. Select Default Card Expense Type: Miscellaneous.
6. Map the Source Lookup Codes to the following corporate card expense types:
7. Select Source Lookup Code 01: Air.
8. Select Source Lookup Code 03: Hotel.
9. Select Source Lookup Code 05: Meal.
10. Select Source Lookup Code 08: Miscellaneous.
12. Click Done.
Creating a Corporate Card Program and Company Account Number
with American Express
A corporate card program represents your agreement with the card issuer, your
organization setup within the card issuer system, and the payment liability.
13. Navigate to: Setup and Maintenance > Manage Corporate Card Programs.
The Create Corporate Card Program page opens.
15. Enter Name: XXAMEX.
16. Enter Description: XXAmerican Express Travel Card.
17. Select Card Type: Travel.
18. Select Card Brand: American Express.
19. Click the Upload Rules tab.
20. Select File Format: American Express KR1025.
21. Select Employee Matching Rule for New Cards: Employee number.
22. In the Card Expense Type Mapping section, select Transaction Summary Mapping
Rule: XXMapping Rule. This is the mapping rule that you created previously.
23. Select Transaction Summary Source Column: MIS industry code.
24. In the Company Accounts section, click the Create
icon. The Create Company Account dialog opens.
25. Enter Company Account Name: XXCompany Account Name.
26. Enter Company Account Number: XX1000.
27. Enter Market Code: 001.
28. Enter Requesting Control Account Number: XX2000.
29. Select Card Issuer: American Express.
30. Select Card Issuer Site: UK - London.
31. Select Payables Business Unit: US1 Business Unit.
32. Select Payment Currency: USD – US Dollar.
33. Select Payment Terms: Immediate.
34. Select Payment Option: Both.
35. Enter Expense Clearing Account: 101.10.22190.000.000.000.
Note: If you receive an error message, click the Expense Clearing Account icon
and search for any missing segments in the Expense Clearing Account dialog box.
37. To exit the page, click Save and Close.
38. Click Done.
Practice 20-14: Setting Up a Corporate Card Usage Policy
Warning Demonstration
Overview
In this demonstration, your instructor will set up a warning to enforce corporate card usage.
Assumptions
Tasks
Corporate Card Usage Policy Warning

If the Airfare category has been adjusted already, select another expense category and
add parameters.
1. Navigate to: Setup and Maintenance > Define Credit Card Data.
2. Click the US1 Business Unit link.
3. For Airfare, do the following:
  Enter Cash Limit: 100.00.
 
 Enter Warning Tolerance Percentage: 0.00.
 
 Select the Display Warning to User check box.
5. Click Done.
Practice 20-15: Creating Receipt and Notification Rules
Overview
In this practice you will be creating an Expense Report Receipt and Notification Rule.
Assumptions
Tasks
Create Expense Report Receipt and Notification Rule
1. Navigate to: Setup and Maintenance > Manage Expense Report Receipt
and Notification Rule.
2. Specify the type of receipt your company requires for expense report submission in
the header of the Create Receipt and Notification Rule page:
3. Specify the stage when imaged receipts must be attached to the expense report by
the employee.
4. Specify when missing and overdue expense report receipts are considered overdue.
5. Specify when expense report payments should be placed on hold due to pending receipts.
6. Specify the level on which you want to define receipt rules. You can specify receipt rules
at all, any, or none of the following levels:
Organization Level
Template Level
Expense Level
7. For the Organization Level:
Navigate to: Setup and Maintenance > Manage Expense Report Receipt and
Notification Rules > Create.
8. For the Template Level:
Navigate to: Setup and Maintenance > Manage Expense Report Template > Create >
Receipt Requirement tab.
9. For the Expense Level:
Navigate to: Setup and Maintenance > Manage Expense Report Template > Create >
Expense Types tab.

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Practice 14-5: Creating a Payment System

Section Field Value

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Practices for Lesson 14: Configuring Oracle Fusion Payments: Payables

Creating a Payment System Account

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Tab or Section Field Value

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7. Click Save and Close.

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15. Click Save and Close.

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Tab or Section Field Value

6. Click Save and Close.

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Tab or Section Field Value

Payment Date Today

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6. Click on the View Output icon.

Printing the Payment.

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Practices for Lesson 14: Configuring Oracle Fusion Payments: Payables

13. Click Print.

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Practices for Lesson 15: Configuring Oracle Fusion Receivables

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Practices for Lesson 15: Configuring Oracle Fusion Receivables Chapter

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8. Click the Cash Processing tab at the top.

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10. Click Save and Close.

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5. Click on a Name link to view the details.

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Practices for Lesson 15: Configuring Oracle Fusion Receivables

Section Field Value

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Practices for Lesson 15: Configuring Oracle Fusion Receivables

8. On Late Charges tab Click Add Row in Currency Settings Region

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Practices for Lesson 15: Configuring Oracle Fusion Receivables

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Practices for Lesson 15: Configuring Oracle Fusion Receivables Chapter

Section Field Value

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Practices for Lesson 15: Configuring Oracle Fusion Receivables