GUIDELINES FOR

ORGANIZATIONAL STUDY REPORT PREPARATION

Doc No. : SSTM-MBA-002 Issue

Date : 20.03.2018 Revision : VIII

SCMS SCHOOL OF TECHNOLOGY AND

MANAGEMENTALUVA, COCHIN, KERALA-683106

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Revision no: R8 Date: 20-03-

TITLE: MANUAL FOR MBA MAJOR PROJECT REPORT PREPARATION
 CONTENT
S
1 GENERAL
2 GUIDELINES FOR STUDENTS
3 COMPONENTS OF THE OS REPORT
1. 4. OS REPORT PREPARATION FORMAT
2. 4.1. Cover Page and Title Page
3. 4.2. Bonafide Certificates
4. 4.2.1. Director’s and Internal Guide’s Certificate
5. 4.2.2. The company Certificate
6. 4.3. Declaration by the student
7. 4.4. Acknowledgement
8. 4.5. Executive summary
9. 4.6. Table of Contents
10. 4.7. List of Figures
11. 4.8. List of Tables
12. 4.9. Report Body
4 BIBLIOGRAPHY

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TITLE: MANUAL FOR MBA MAJOR PROJECT REPORT PREPARATION

1.GENERAL This document is prepared with an intention to provide

broad guidelines to the MBA students of SSTM, in the
preparation of their Organizational study report. The
Organizational Study (OS) report shall present, in a systematic
and professional manner, the details of the study carried out by
 the student in the organization where they are deputed as part of
the MBA degree course.
2. GUIDELINES FOR STUDENTS
2.1. The OS report must be hard bound using light blue art work
paper with the title page printed in black colour and the
college logo in colour. No borders or fancy decorations are
to be provided on the cover page or the title page or
anywhere in the project report.
2.2. The report must be neatly typed on one side of good quality (
Bond paper quality) A4 size sheet paper
2.3. Three copies of the report must be prepared and submitted,
duly signed by the Internal Faculty Guide. Four in case you
need one to be submitted to the company where you did your
OS.
2.4. The report must be submitted to the office on the dates
specified for submission
2.5. Font
The general text should be typed in ‘Times New Roman’
Font, ‘Regular’ Font Style, ‘12’ Font
size and left justified with one and half line
spacing.Headings and Sub headings should be typed in
font ‘Times New Roman’, font Style ‘Bold’,with font size
12 as shown in Annexure XII.

2.6. Margins
The report must have a consistent margin of at least 1.5
 inches at the left and 1 inch at the top, bottom, and right
edges of the pages. Ensure that the Header and footer
setting are 0.5 ( Page LayoutCustom
MarginLayoutHeader and footerfrom edge 0.5 for
both header and footer. No page should have any kind of
border or decorations.
2.7. Spacing
The report body must have a line spacing of 1.5. Single
spacing may be used for footnotes, endnotes, charts,
graphs, quotations, captions, Titles etc.
2.8. Numbering of pages
All pages of the report body including bibliography and
annexure should be numbered using Arabic numerals of
12 font size. Page numbers shall be placed at the bottom
right of the page one inch above the bottom edge of the
page.

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Revision no: R8 Date: 20-03-

TITLE: MANUAL FOR MBA MAJOR PROJECT REPORT PREPARATION

COMPONENTS OF ORGANIZATIONAL STUDY REPORT

 The OS report should have the following components, all
arranged and bound in the sequence given below
1 Cover Page
2 Title Page
3 Bonafide Certificate Issued by the PrincipalIssued by the
Internal faculty guideCertificate from the organization
where the study was conducted by the student.
4 Declaration by the student
5 Acknowledgement
6 Executive Summary
7 Table of Contents
8 List of Tables and Figures
9 Report Body
10 Bibliography
11 Annexure

3. OS REPORT PREPARATION FORMAT

3.1. Cover Page & Title page: The cover page and the title page
should strictly be as per the prescribed format. The font
should be black in colour and the college logo should be in
colour. Include the Title page in pretext page count, but do
not place a page number on it. The cover page and the title
page must be created from the template uploaded in
Linways. Fill the blank spaces in the template and convert
the word document to PDF format before taking the prints.
3.2. Bonafide Certificates: The Project report shall have 3
bonafide certificates, The Certificate from the Principal,
the internal faculty guide and a certificate from the
organization where the study was done. Include the
certificate pages in the pretext page count but do not place
 the page number on the certificate pages.
3.2.1. Principal’s & Internal Guide’s Certificate : The
Bonafide certificates of Principal and the internal
guide shall be in Double line spacing using Times
New Roman Style font and

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TITLE: MANUAL FOR MBA MAJOR PROJECT REPORT PREPARATION

font size 14. The Principal’s and Internal faculty guide’s

certificates must be created from the templates uploaded
in Linways
3.2.2. The Company Certificate: The report should include
the original certificate from the organization where the
student has conducted the study. The certificate should
be preferably on the company stationary and should
include the following details The name of the
company with address. Name and Designation of the
authorized signatory of the organization issuing the
certificate.
  Office seal of the organization.
 The name and university registration number of the
student who had conducted the
study with duration (The date of commencement of
the study to the date of completion of the study may
be specified. The duration of the study as specified in
the certificate should not be less than one month as
prescribed by the university)
 See Annexure VII for a sample certificate from the
company.
3.3.Declaration by the student. Declaration by the student as per the
format presented in Annexure IV shall be included in the
project report. Declaration shall be in Double line spacing
using Times New Roman Style font and font size 14.This page
should be included in the pretext page count but the page
number should not be placed on it. A specimen declaration by
the student is given in Annexure I.
3.4.Acknowledgment A brief acknowledgement not exceeding one
page shall be made by the student expressing their gratitude
towards all those who have helped him in his study.
Acknowledgement shall in 1.5 spaced with font ‘Times New
Roman’ and font size of 12, Regular font style. This page is to
be included in the pretext page count and the Page number, in
lower case Roman numeral, should be placed at the bottom
right side one inch above the bottom of the page.
3.5.Executive Summary: The executive summary should be a
 maximum of one page synopsis of the study report with 1.5
line spacing using Times New Roman font style with font size
12. This page is to be included in the pretext page count and
the Page number, in lower case Roman numeral, should be
placed at the bottom right side one inch above the bottom edge
of the page.

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TITLE: MANUAL FOR MBA MAJOR PROJECT REPORT PREPARATION

3.6. Table of contents

Table of contents should list all the material included in the
report. Material preceding the table of contents should also be
listed. The cover page, Title page the Bonafide certificates and
the declaration by the student should not carry page numbers
and should not be listed among the items listed in the table of
contents. All the other material preceding the report body and
listed in the table should have page numbers in lower case
roman numerals. All the matter presented under this head
should be one and a half line spacing using times new roman
font style with a font size of 14. The pages for Table of
contents should be included in the pretext page count but
 should not carry the page number. A specimen table of
contents is given in Annexure II
3.7. Figures
All non numerical data or any other illustrative visual material
-for example, drawings, graphs, photographs, flowcharts, line
diagrams etc. should be labeled as figures. All figures shall
carry a suitable title and shall be numbered as per the format
specified below. The figure reference number in should be
followed by a suitable caption in Italics, left aligned and
placed below the figure. The source or any notes of the figure
should be given immediately below the figure but above the
caption. Line spacing of 1 may be used for notes and figure
caption. All figures may be numbered sequentially in the text
and referred in the list of figures. The caption used for the
figures in the list of figures should be exactly same as the
caption used in the main text of the report where these figures
appear. Refer Annexure V for sample of presentation of figure
in the report
3.8. Tables
All numerical data presented in tabular form shall be
designated as Tables. All tables shall have a suitable caption
and shall be numbered as per the format specified below. The
table reference number followed by the caption should appear
immediately above the table, and should be left aligned. All
tables may be numbered sequentially in the text and referred to
in the List of tables. The caption used for the tables should be
 exactly same as the title used in the main text of the report
where these tables appear. The numbering format to be
followed is explained with an example. Refer Annexure IV
for sample of table presentation in report

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TITLE: MANUAL FOR MBA MAJOR PROJECT REPORT PREPARATION

3.9. List of Tables and Figures The list of tables and figures list is a
comprehensive list of all the figures and tables appearing in
the report. The “List of Tables and Figures” shall be in a
separate page and placed sequentially after the table of
contents and before the report body as detailed in clause 3
above. The matter in the list should be in 1.5 line spacing using
Times New Roman font with a font size of 14 and as per the
format specified in Annexure III.
3.10. Report Body
3.10.1. ChaptersThe Report body may be broadly grouped into seven
chapters.

CHAPTER ONE – INTRODUCTION Introduction to the Study Scope

Objectives Method of Study Limitations
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TITLE: MANUAL FOR MBA MAJOR PROJECT REPORT PREPARATION

Business performancesStrategic Plans Programmes and

Long term objectives
Organization StructureCorporate structureBusiness and
Departmental structure
Functional AnalysisMaterials – Procurement and
WarehousingOperationsMarketing and SalesFinance
Human Resources
Organizational AnalysisKey ResourcesSWOT Analysis
CHAPTER FOUR-OBSERVATION AND CONCLUSION
3.10.2. Citations All facts opinions or quotations borrowed by the
student shall be acknowledged by citing the
sources. The American Psychological Association’s (APA)
 writing style shall be used to cite
references. References should be cited in text with author-date
citation system and are listed alphabetically in the Bibliography.
Citing Direct Quotations in text. When reproducing word for
word material directly quoted from another author’s work as
quotes, always provide the author, year, and specific page
citation or paragraphs number for non-paginated material. If the
quotation comprises fewer than 40 words, incorporate it into
text and enclose the quotation with double quotation marks.
Example:
Author’s name in text In their study, Ramesh and Suresh (2012)
found that “the variations in the level of dissatisfaction among
the clients seemed best explained by their attitude towards
quality”
(p.112)
Author’s name not in text “The variations in the level of
dissatisfaction among the clients seemed best explained by their

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TITLE: MANUAL FOR MBA MAJOR PROJECT REPORT PREPARATION

attitude towards quality” (Ramesh & Suresh, 2012, p.112)

 If the quotation comprises 40 or more words, display it in a free
standing block of text and omitthe quotation marks. Start such block
quotation on a new line and indent the block about a halfinch from
the left margin.Example;There have been numerous studies in this
areas and other have contradicted this view:
Co-presence does not ensure intimate interaction among all
group members. Consider large-scale social gatherings in which
hundreds or thousands of people gather in a location to perform a
ritual or celebrate an event.
In these instances, participants are able to see the
visible manifestation of the group, the physical gathering, yet their
ability to make direct, intimate connections with those around them is
limited by the sheer magnitude of the assembly. (Purcell, 1997, pp.
111-112) Citing References in text The author-date method of
citation requires that the surname of the author (do not include
suffixes such as Jr., Dr., Mr. etc.)

One work by one Author

Example
Author’s name in text: Kessler (2003) found that among epidemiological samples.
Author’s name not in text: Early onset results in more persistent and severe course
(Kessler,2003).

One work by multiple Authors When a work has two authors,

cite both names every time the reference occurs in text. When a
work has three , four or five authors. Cite all authors the first
time the reference occurs; in subsequent citations, include only
the surname of the first author followed by et al. with the year if
it is the first citation of the reference within a paragraph.
Multiple authors of a work This hypothesis (Bradley and
Rogers 7) suggested this theory (Sumner, Reichl, and Waugh
23).
4. BIBLIOGRAPHY
Bibliography gives the list of books and other sources consulted
for the study. This list provides the complete information
necessary to identify and retrieve each source. Bibliography can
include sources which could be used by the reader for further
reading on the topic.

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TITLE: MANUAL FOR MBA MAJOR PROJECT REPORT PREPARATION

Understanding bibliography entriesAll bibliography entries in

APA style has 4 fields.
T
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Place of

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. normal font Name

of . Colon-Name of

comma-First . within brackets

periodical in
Italics.
Publisher.

Name

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1
2
)

Kotler,

Financial
Management
New Delhi:

Phillip

Prentice
 Hall

In case information is retrieved from web site an additional

information of the URL of the site and the date retrieval should be
given at the end. Retrieved from
http://www.itcgroup.org/topstory.html on 26 January 2016
(Refer Annexure VI for a sample specimen of Bibliography.)
Prepared by Santhosh S. Page 10 of 19 Associate Professor, SSTM (Strictly for
internal circulation only)
(ANNEXURE I: A Specimen copy of Declaration by
students)

ANNEXURE I

(SPECIMEN

DECLARATION)

DECLARATION

I, Ms. Anagha S., hereby declare that the report

entitled, An Organizational study on The Hindustan

Insecticide Ltd., Eloor, Kochi, is my original work.

I further declare that this report on the study is based

on the information collected by me and has not

previously been submitted to any other university or

academic body.
2632

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internal circulation only)
(ANNEXURE II: A Specimen copy of Table of contents)

TABLE OF CONTENTS<16 bold>

Chapter
Title Page No.
No.
vi
Acknowledgement

ii List of Tables and Figures x One

Introduction
 Executive Summary

An Introduction to the Study 1 Scope of

the study 2 Objectives of the study 3

Significance of Study 4 Methodology 7

Limitations of the Study 11

Two Analysis of Business Environment

Analysis of remote external

environment 12 Industry Profile 15

Industry Analysis 20 Three

Organizational Analysis 21

Overview of the organization

2 Organizational structure and functional

 analysis

22

27

Four Observations and Conclusion

30

BIBLIOGRAPHY

32

ANNEXURE
(ANNEXURE III: A Specimen copy of the list of Tables and
Figures

LIST OF TABLES AND FIGURES

Tables Page No. Table 1 The Impact of Climate change

on Rabbi Crop yield 10 Table 2 Income versus

Propensity to spend table 12 Table 3 Power factor

effect on energy consumption table 23 Table 4 Income

versus satisfaction survey results 24 Table 5 Profit and

loss account for the year 2012-13 30 Table 6 Balance

sheet of ICIIC ltd. As on 31 March 2013 31 Figures

Figure 1 The Coastal line of India 10 Figure 2 Pie

chart on population density distribution 14 Figure 3 A

Photograph of a tribal family of Andaman 19 Figure 4

Income Versus Propensity to buy graph 20 Figure 5

Urban population histogram 26 Figure 6 Photograph

of the dealer meet at Coimbatore 30

(ANNEXURE IV: A Specimen copy

showing a tables

Presentation

of Table in the

report Table 2
 Individual and Family Characteristics as a Percentage of the
Sample (Census Data in Parenthesis)

Characteristic Self-Identity Mother (n=750) % Father (n=750) %.

Mexican Mexican American (Census Data) 77.2 -22.8 (Census Data) 71.0
Nativity Mexico United States -74.2 (38.2) 25.8 (61.8) -29.0 -80.0 (44.2)
Language preference 20.0 (55.8)

English 30.2 (52.7) 23.2 (52.7)

Spanish 69.8 (48.3) 76.8 (48.3)

Educational levela

8th grade 29.2 (30.7) 30.2 (33.4)

Some high School 19.5 (20.9) 22.4 (22.6)

12th Grade
23.1 (22.5) 20.9 (20.7)

College or Vocational
training. 22.0 (19.2) 20.2 (17.1)
Bachelor’s or higher 6.2 (6.8) 6.2 (6.2)

Note. Adapted from “Sampling and Recruitment in Studies of

Cultural influence on Adjustment: A case study With Mexican
Americans.” By M.W. Roosa, F.F. Liu, N.A Gonzales and D.
Saenz,2008, Journal of Family Psychology,22,
p.300.copyright by American Psychological Association.
(ANNEXURE V: A Specimen copy showing a figure

Presentation of figure in the report

Figure 3
Product Mix-Small Commercial Vehicles – Passenger. Note.
Adapted from “Lean six sigma : Combining six sigma quality
with lean production speed. By George, M. L. (2002).
Emeryville, CA: McGraw Hill.
(ANNEXURE VI: A Specimen copy of Bibliography

BIBLIOGRAPHY

Fabrikant, G. (2008, May 8). Humler, after a streak of magic.

(Business section). The New York Times. Retrieved from

http://www.nytimes.com/2008/05/11/business/11bill.htm
 l?_r=1&oref=slogin&pagewante d=print

George, M. L. (2002). Lean six sigma : Combining six sigma

quality with lean production speed. Emeryville, CA:

McGraw Hill.

Gibbs, J. T. (Ed.). (1991). Children of color. San Francisco, CA:

Jossey-Bass.

Hwang, Y., & Southwell, B. G. (2007). Can a

personality trait predict talk about science?

Sensation-seeking as a science communication-

targeting variable. Science Communication,

29(2). doi:10.1177/1075547007308599

Jawhar, A. (2007, January 12). Two communities

tackle student drinking problems. The

Philadelphia Inquirer.

Kline, T., & Palmer, S. (2001). The ADA and hiring

practices of organizations. Consulting Psychology,

13(2).

Rose, P. (1999). Modernism: The case of Willa Cather. In

 H. Bloom (Ed.), American fiction. New York, NY:

Chelsea.

Samuels, M. E., Xirasagar, S., Elder, K. T., & Probst,

J. C. (2008). Enhancing the care continuum in

rural areas: Survey of community health

center—rural hospital collaborations. Journal

of Rural Health, 24(1). Retrieved from ERIC

database. (EJ784403).

World Economic Forum. (2007). Working towards wellness:

The business rationale. Available from

PricewaterhouseCoopers: http://www.pwc.com
(ANNEXURE VII: A Specimen copy of Company
Certificate (ANNEXURE VIII : Specimen sample
highlighting the font and style to be used for
 various levels of headings used in the report.

First level three heading. Xxxxx xx xx xx xxx xxx xxx x x x x x x x

x x xxxxxx xxxxx xxxxx

xxxxxx xxxxxxxxxxxx xxxxx xxxxx x x x x …section continues…

Second level four heading. xxxxxxxxx

xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx

xxxxxxxxxxxxxxxx

Second Level Two Heading

 Xxxx xxxx xxxxxx xxxxxxxxxxxxxxxx xxx xxx xxxx xxx xx

xx x x xx x x x x x x xxxxxxxxx xxxxxx xxxxxxxxxx xxxxxxxx

xxxxxx xxxx xxxx xxx xx x x x x x xxxxxxx

(ANNEXURE XIII : Checklist for Project Report
Submission)

1. 1. SEQUENCE OF DOCUMENTS, CHAPTERS AND

TOPICS IN THE REPORT:
2. 1.1. Cover page – Font size, Logo not distorted, college
address is correct, faculty designation is correct, no page
number
3. 1.2. Title page –same as above
4. 1.3. Director’s certificate-Exact text, Spelling, Font ,
Logo,Director’s name, Title is same as the title in the title
page, no page number, 2 line spacing
5. 1.4. Internal faculty guide’s certificate-Exact text,
Spelling, Font, Logo, Name of faculty and designation,
Title same as the title in the title page, no page number, 2
line spacing
6. 1.5. Company Certificate-Has company seal, name of
candidate, registration no. and duration of study.
( duration not less than 1 month)..no page number
7. 1.6. Declaration by Student-Exact text, should not have
college logo, no page number, 2 line spacing
8. 1.7. Acknowledgement, 1.5 line space times new roman,
page number lower case roman numeral at bottom right
side of the page.
 9. 1.8. Executive summary, 1.5 line spacing, summary of the
whole study
10. 1.9. Table of contents-Heading 16 bold, entries 14
11. 1.10. List of tables and figures.
12. 1.11. Chapters – Should include all the sub topics listed in
the guidelines
13. 2. PAGE FORMAT, PAGE NUMBERING & LAYOUT
14. 2.1. Font – Times New Roman, Line Spacing – 1.5, Left
side justified.
15. 2.2. Margin – atleast 1.5 left all other margins 1 inch.
16. 2.3. Page number bottom Right one inch below the
bottom edge.
17. 2.4. Certificate logo is not distorted and the wording,
registration number, name etc are correct.
18. 2.5. Title page, Certificates and Declaration do not carry
page number.
19. 2.6. Acknowledgement, Executive summary, Table of
Contents, List of Figures and List of tables have page
number and is in lower case Roman numerals. The page
number of Acknowledgement is vi.
20. 2.7. Chapter I onwards upto the last Annexure carries
page number and Arabic numerals are used for page
numbers.
2 Figures, Tables, list of tables and figures

3.1. All figures and tables are sequentially numbered.

3.2. Format for figure number and title is Figure No Italics
followed in the next line by Figure Title Italics placed
below the figure aligned to the left Margin.
3.3. Format for table number and title is Table No. Table Title,
placed above the table and is aligned left aligned.
3.4. Titles of figures and tables, their page numbers and the title
and page numbers mentioned in their corresponding lists,
match.
3.5. Citations: APA style, parenthetical citation to be used with
reference list and bibliography.
3.6. Bibliography has a double line spacing between the
entries and between two lines of the same entry.
 3.7. Bibliography entries are in Alphabetical order of the
author or the Title in case author is not known.
3.8. The second line of the Bibliography entry is tabbed or
indented by 5 Spaces from the left margin. ( Hanging indentation)