AVAILABILITY CHECK Availability check is a process of checking the stock availability while creating sales order. 1. In Schedule line category Check availability and requirement Piven: DEE aw Sched.ine cat. [2 [Determmatic HRP | Busmess data Detvery block Movement Type Moverent Type 1-Step Order Tyee ) Cie wea.detsches tem Category ‘Acct Assgt Cat. vt is. Val. ST Specciss. Val ST (vimem rela incomelproced. 35) DeheRelschesiune (vinee./asserbV7 et 2. Availability check/checking group We maintain this field in "material master sales general/plant”. This field controls how sales requirements are updated in MRP, 01 - Daily requirement 02 - Individual requirement 01:System cumulates sales order requirements of particular day and updates in a single line in pp. (02:System updates each sales order requirement into MRP along with the sales order number. Note: If we maintain "01" back order processing is not possible. KP: No check By Srinivasulu Algaskhanpet (SAP SD Consultant) Page 1AVAILABILITY CHECK (®_.) Change Material P-MOBILE (Finished product) WF S&D > Basic Functions > Availability Check & Transfer of requirement > ‘Availability Check > Availability check with ATP > Define Checking group "Checking Group" is nothing but availability check field in "material master sales general/plant" (22 tnaivua reget Indeq CMOS Enh By Srinivasulu Algaskhanpet (SAP SD Consultant) Page 3AVAILABILITY CHECK In this configuration step we can define our own checking group. The standard checking groups are: 01 - Daily Requirements 02 - Individual Requirement KP - No Check This configuration step will also help to control how the sales requirement should be transferred to MRP. Note:Availability check is material and plant specific If multiple users are accessing availability check for the same material in the same plant then system performs availability check for the first user and block availability for the other users. F rene ORO BOB ‘nvktheck Descoton os Day requrements ce Indweua rege loz Indes rear 2 Indus reant is fap Leadtme 3 Rep Lead tine c Reseraten of rater In this step with the combination of availability check and initiator we check block. Initiator: A-Sales Order C- Reservations. 8- Delivery efine checking groups default values: Path: SPRO > S&D > Basic Functions > Availability Check and Transfer of requirements > Availability Check > Availability Check with ATP > Define checking groups default values By Srinivasulu Algaskhanpet (SAP SD Consultant) Page 4AVAILABILITY CHECK O vewentes DH ORRE ee ee Ma... Plant Descriptn Name 1 A. Descrptn (reer suis Fished product Ny Ar Depot ce addualreare > TERT SPI1 Frshed product Pant 1 c2 Indwdvalreare ——}™ Frished product ‘Steel Pant 2 Indwdual rear If we maintain checking group here it automatically proposes by default while creating material master. In this configuration step we maintain checking group to the combination of material type and plant. IV. Carry out Control for Availability Check: We also call it as "scope of check’. We configure scope of check with the combination of "Checking group and Checking rule". [oa] méwdual reqre 1 | 80 order Ind. restricted-use stock \w/o subcontracting (check wehout ALT WNo storoc. mspectn Replenishment lead tme [Whinclde sales reamts Whindude debveres Diinaiship.notincat. Ind.depen.reservat. InclreLorder reas Ind. planned orders Ind. production orders stocks | Inloutward movements j Oindude safety stock (x) Inc.Purchase Orders (Cistockin Transfer [¥iind. purch.requistions Ind.qualty insp. stock [ine dependent reas Dinas blocked stock icude reservations 1 |po not check [| check leases fo. e checkal panned - [x Take al producto ‘checkng period: GR Receipts in past Mssng parts processing [include recepts from past and future By Srinivasulu Algaskhanpet (SAP SD Consultant) Page SAVAILABILITY CHECK " Checking Rule" specifies in which transaction we want to configure availability check. A-Sales Order - Delivery 1. Include Safety stock:This is the minimum stock level which company has to maintain to meet the future emergency requirements. We have this field in "Material master MRP 2" view. If we check this field system will consider safety stock also while performing availability check. 2. Stock in Transit: We use this field in STO Process In STO two-step process where we do delivery in supplying plant the stock will be displayed as. stock in transit in receiving point. If we check this system will consider the stock which is in transit also, while performing availability check in receiving point, 3. Include Quality Inspection Stock:if we check this system will consider the stock which is in quality inspection while performing availability check. ‘The movement type for quality inspection is Note:To check the result "post the un-restricted stock” by using movement type "503" Stock Posting - MBC Stock Overview - MMBE Check and uncheck the field and check the result. 4, Include Blocked Stock:if we check this field system will consider the stock which is blocked while performing availability check. ‘The movement type for blocked store is "505" Note:Post the blocked stock and check in stock overview. Check and uncheck this field and see the result by creating order. 5. Check without RLT:if we check this field system will not confirm the quantities if the stack is not available, Hf we uncheck this, system will confirm the quantities in future dates based on RLT. By Srinivasulu Algaskhanpet (SAP SD Consultant) Page 6AVAILABILITY CHECK 6. Include Purchase Orders:f we check this system will consider the inward movements (the purchase order stock) while performing availability check. 7. Include Purchase Requisition:In real time we don't depend on purchase requisition. Because, it is not the exact source for getting the stock. 8. Include Sales Requirement:if we check this system will deduct the open order quantities from stock while performing availability check. Hf we uncheck this system will consider the stock while performing availability check. Note:Create material, post the stock and check the result. Schedule line > Environment > Availability 9. Include Deliver Whenever we create deliveries the deliveries will also updates in "MD\ Hf we check this system deducts open delivery quantities from stock while performing availability check. If we uncheck this system will not deduct open delivery quantities from stock while performing. availability check. V. Define Procedure by Requirement Class: In this configuration step we need to check requirement and availability. VI. Define Procedure by schedule line category: In the configuration step we check availability and requirement fields. VIL Determine Procedure for each delivery item category: ‘This configuration controls whether to perform availability check in delivery document or not. In below scenarios we perform availability check in delivery document, 2. Delivery without reference bb. Adding new line items in deliveries «. Increase or decrease the quantities in deliveries d. Stock Transfer By Srinivasulu Algaskhanpet (SAP SD Consultant) Page 7AVAILABILITY CHECK Exercise: 1, Create Order without posting stock and check how it is proposing the stock? Contnue ATP quantities Scope of check Other plants Item fie ‘Schd. Line £ Mobile (PSenes) = fa Rea.delvdate [02.08.2018] Open Quantity ee, =) (OF atyidate Max.Part.Delveries 9 Deh/cont.Date 02.09.2014 / 02.09.201 System is not confirming any quantity as there is no stock 2. Post stock with quantity § and created order with § quantity and check Won 2 ee SOR OH SesDoamert ten fF Item category HHS) Su Rem Sas Phone wees i) dv eben Sc. Pa | + 0 Order quantity is 5 and system also confirmed quantity of 5. By Srinivasulu Algaskhanpet (SAP SD Consultant) Page &AVAILABILITY CHECK 3. Now create order with quantity 10 and check. One-time delvery Delvery proposal ATP quantties Scope of check Other pints tem fo] scnd.une ff] west em) ‘Solar Mobile (PSeries) pane fra] Req.deW.date [02.08.2014 Open Quantty (OR aty/date Max.Part.Delveries: (bap DeW/conf.Date (02.09.2038) / 02.09.2014 Confirmed aby r_\ Sr _— When we enter order quantity and press enter system will check the availability. As we have stock of 5 quantity system is proposing only § quantities. lick on tick mark) and check the schedule lines. St SA Ce et ON Keon ee Boa oe SieOretten fT] eaepey FR) Stan seat ae ve eee) ste se) Beak et Some | so rome onto | cart pee A too Tote | ote (one eh 8 Ca ent owe gat [a Even the order quantity is 10 system confirms only 5. By Srinivasulu Algaskhanpet (SAP SD Consultant) Page 9AVAILABILITY CHECK 4, Maintain RLT (2 days) in Material master and uncheck the field check without RLT in scope of check and create order. tem re Rea.deiv date Open Quantity os Ce aerate Macpatcewenes [5] DaW/conf.oste 02.09.2014 7 02.09.2014 Confirmed Quantty | —SSC* DaW/conf.pate _[64-09.2014)/ 09.09.2014 In this scenario we can see that system is confirming the 5 quantity and proposing the delivery date for another 5 quantity in future as we maintained RLT. Click on the tick mark (¥! and check the schedule lines. Keon 200 Boo Oe ‘Steommet ten fF) en araoy i) sttensrarPne vers aE) sare ie) System confirming the quantities on 2 different dates. ‘This is all about the availability check. We can do same this by posting quality inspection stock, block stock, stock in transit etc. By Srinivasulu Algaskhanpet (SAP SD Consultant) Page 10AVAILABILITY CHECK Back Order Processing: Whenever high delivery priority customer places an order, if the stock is not available then we {go back to open orders of low delivery priority customers and cancel the confirmations and assign to high delivery priority customer order. Note: The back order processing is available only for those materials that have the individual vailability check" must be requirements j.e., in material master record the parameter for ‘The T. Code to create checking rule is “OPIL” ‘The T. Code to assign checking rule to availability check is “OVZ9” ‘After maintaining these setting continue with the configuration for back order processing. Checking Rule for updating backorder Path: SPRO > S&D > Basic functions > Availability check and transfer of requirements > ‘Availability check with ATP > Checking rule for updating back orders Here we assign checking rule "Bt Change View "Checking Rule for Updating Backorders": Overview 7oBEB to our plant (Check Rule Description of Checking Rule Checking 1 (Checking rule 01 If we don’t find our plant in this path, in this case we need to maintain plant parameters. Path: SPRO > Production > Material Requirements Planning > Plant Parameters > Carry out overall maintenance of plant parameters > Create 2. Carryout control for availability check: Here maintain the combination for checking group "02" and checking rule "BO" By Srinivasulu Algaskhanpet (SAP SD Consultant) Page 11AVAILABILITY CHECK Note: a. If the plant is not displayed in backorder then maintain plant parameter for that plant. Path: SPRO > MM > Inventory management & Physical inventory > Plant Parameter Select the standard Plant 1000 and click on copy and maintain plant parameter b. Maintain plant parameter in production Path: SPRO > Production > Material requirement plant overall maintenance of plant parameters > Plant parameter > Carryout Click on copy "1000" in from plant "SPI2" in to plant and again click on copy. FD vewentes 2 GO 2B Avatabity check [ca] inddual regret Checking Rule [Bo] Backorder processing (Sods) induce safety stock ) IncLPurchase Orders (Dstodn Transfer (Dine. purch requistions (Diind.quatty sp. stock (Dina. dependent reas (Dine. blocked stock Winchde reservatons (Dine, restcted-use stock Windude sales eames we subcontractng [incude deivenes Dinetshp.nothcat. Replenishment lead tine (check wehout RLT Inc.depen.reserat. [0 not check Inckrelorder reas Fe not check ‘Storage loation nspection Inc. panned orders 0 not check (Oto storoc. nspectn Inc. producton orders Do not take nto sng parts processhig Checkng perod: GR |) Recepts in past [B) include future recepts only By Srinivasulu Algaskhanpet (SAP SD Consultant) Page 12AVAILABILITY CHECK 3. Define Default Settings: Fixed date and quantity: If we check this system will not allow users to change delivery dates and confirmed quantities. Availability checking rule:in case of shortages system proposes dialogue box with the help of availability check rule. ‘Scenario for Back Order Processing: i Create a Material: P-Mobile MRP Type: PD Availability check: 02 Strategy group: 10 i. Create 2 Customer: 112 —Low delivery priority customer 130 — High delivery priority customer il, Do stock posting for created material T.code: MB1C aty: 5 iv. Create order for low delivery priority customer (Qtty:2) and check in schedule line data By Srinivasulu Algaskhanpet (SAP SD Consultant) Page 13,AVAILABILITY CHECK ¥. Create another order for low delivery priority customer (Qty: 3) and check the confirmed quantity in schedule line data. vi. Create another order for high delivery priority customer (Qty: 3) and check the confirmed quantity in schedule line data. By Srinivasulu Algaskhanpet (SAP SD Consultant) Page 14AVAILABILITY CHECK System will not confirm any quantity as there is no stock. So in order to confirm the quantity to high delivery priority customer do the back order processing. T.code: v_ra oe waters femoris Jeo [i Pant [eos wo Ir) ‘customer dota Soko party — 2 [ ‘astomer urehase order nurber Teo f ica ses document — a | i) Enter material, plant and execute. feu. Jowsne [rem [oiveeltin|i sisorsovaee euamnsty contimed quancte [open evmncicy | Select the orders from which we want to cancel the confirmations and select the order to which ‘you want to assign the confirmed quantity By Srinivasulu Algaskhanpet (SAP SD Consultant) Page 15AVAILABILITY CHECK Select both and click on Backorders. on ‘Solar Mobile (PSeries)Sota Mabie (PSer me fmaoua fl onan 53 By Srinivasulu Algaskhanpet (SAP SD Consultant) Page 16AVAILABILITY CHECK Remove committed quantity and cick on okay 4) ‘We can see that the confirmed quantity becomes “0”. After that click on high delivery priority customer order and click on change confirmation By Srinivasulu Algaskhanpet (SAP SD Consultant) Page 17AVAILABILITY CHECK Enter the committed quantity and dick on okay ¥). ‘And save the document. Go to the order of high delivery priority customer and check the committed quantity i schedule lines. System confirms the quantity. By Srinivasulu Algaskhanpet (SAP SD Consultant) Page 18AVAILABILITY CHECK Re-scheduling: If system performs backorder processing automatically then we call it as re-scheduling. i. Create Material and post the stock of § quantities. In our case itis Q-Mobile. Ji, Create order for low delivery priority customer and save. (Qty: 5) (a er et ween 200 pon Oe ‘etoamee ton _ BF ecru [aI sanansearrore i ee) Svan seers os Cmte teeny [a care tay By Srinivasulu Algaskhanpet (SAP SD Consultant) Page 19AVAILABILITY CHECK iv. T.Code for Re-scheduling is V_V2 Here we can see the for high delivery priority customer quantity has been confirmed automatically. ‘And also check the same in schedule lines for high delivery priority customers order. KON D3 ee Bee Oe This is all about availability check, back order processing and re-scheduling process. By Srinivasulu Algaskhanpet (SAP SD Consultant) Page 20