Professional Documents
Culture Documents
Email
To begin composing or viewing email, you will first need to access your Inbox. To do this,
click on the inbox icon on the Notes Bookmark Bar. You will now be at your Inbox.
**Note: Use the View Unread button to quickly scan all new mail.
Sending an Email
1. At your Inbox, click the New Memo button. This will open a new blank email.
2. At the To text field, type in the email address of the person to
whom you would like to send the email,
OR
Click the Address button and select the person from the UNLV
Address Book or from your Personal Address book.
3. In the Text Area type your message. When you are ready to
send your email, click the Send button.
Mail Notification
Notes gives you the capability of having the program notify you when you receive email. This notification will
consist of a message on the screen, a noise, or both. The fol-
lowing lists the steps to set mail notification.
1. From the Menu Bar, click File -> Preferences -> User
Preferences. This will open the User Preferences dialog
box.
2. Click the Mail button to expand the menu tree. General
should now be highlighted.
3. In the Receiving section of the dialog box, determine
how often you would like Notes to check for new mail.
Five to Fifteen minutes is a good increment. Be sure the
Check for new mail box is checked.
4. If you would like a dialog box to appear when you re-
ceive new mail, select Show a popup in the When New
Mail Arrives section of the dialog box.
And/Or
If you would like a sound to play when you receive new mail, select Play a Sound. Click the Browse but-
ton and select a sound from the list. Click OK.
5. Click OK at the User Preferences dialog box to exit.
Window State
You may choose to open the same tab arrangement every time or open to the last arrangement prior to closing.
To set up a Specific Window State (each time you launch Notes, the same windows appears):
1. First, open and arrange the tabs that you desire to see when Notes is first opened (i.e. inbox and calendar).
2. Click File -> Save Window State.
To undo a Window State:
1. Click File -> Clear Saved Window State.
**You can easily close all open Notes Windows Tab at one time. Click File -> Close all Open Window Tabs
Autosave
Autosave helps to protect and recover your work in progress if there is a
computer failure.
1. Click File -> Preferences -> User Preferences.
2. Under Startup Options, select “AutoSave every 15 minutes”. You
can change the interval between saves to the number of minutes you
prefer.
3. Click OK.
**Once you have enabled Autosave, you may save at any time by clicking File -> Autosave -> Autosave
now.
In order to access the personal address book, click on the Personal Address Book icon on the Notes Bookmark
bar.
Add a Contact
You can add a contact manually by following the steps below.
1. At your Personal Address Book, click on New button, select Contact
from the menu list. This will open a new blank form.
2. Enter the details and save the document. Notes requires a last name
and email address only for all contact entries. Remember to put in an
e-mail address! You can add additional information as needed.
OR
You can add a contact by choosing to add the sender of an e-mail directly
into your address book.
1. Select a message from your inbox.
2. Click on the Tools button.
3. Select Add Sender to Address Book from the drop-down list.
4. Click OK to exit.
Create a Group
In Notes, groups can be created in order to send the same message to multiple people at the same time. This
is a great tool if you consistently send email to everyone in your department, committee or other group.
1. In your Personal Address Book, click New and choose Group from the
drop-down list.
2. In the Group Name field, enter the group title.
3. In the Description box, enter a brief description for your record.
(Optional)
4. In the Members field, click on the drop-down arrow to the right.
5. The Select Names dialog box will appear. Choose the UNLV’s
Address Book.
6. Select the name you would like to include in the group. Click Add.
7. Repeat step 6 until you have added all of the people you would like
to include.
8. Click Ok.
9. Click Save and Close to exit.
Synchronize Contacts
Sharing the contacts with your Client via the Web is easy.
1. In your Inbox view, click Actions -> Synchronize Address Book.
2. All personal contacts are now available online.
**Any time you make changes to your address book, you will need to per-
form the steps listed above. Note this option is not available while you
have the address book open.
Scheduling Meetings
1. Before creating your calendar entry, you will need to determine what type of entry you
will be creating. If you would like to create a meeting, click the Schedule a Meeting
button.
2. In the Subject box, enter the subject of your meeting.
3. In the Starts and Ends field, click From the calendar, click on the date of the meet-
ing.. Use the arrows on top of the calendar to navigate OR type in the date of the meeting.
4. Click and select the start and end time of your meeting. Drag the clock to the time you
want, or you may also type in the meeting time. When complete, click the check box in the bot-
tom left corner of the time list.
5. The Invitees fields allows you to select the users you would like to invite to your meeting.
Click to enter names by using the Select Addresses dialog box. At the
Look In drop down menu, choose the address book you would like to use
(the UNLV Address Book, your personal address book, etc).
6. In the Where section, type in the location of the meeting, the name of the room you want the meet-
ing to take place, and the name of the resource that you want to reserve for the meeting.
7. Click on the Scheduler to see when the people, rooms, and resources are available for the meeting.
8. In the Description field, type in any details that you would like about the meeting. You may also
include attachments.
9. Click Save & Send Invitations. An email has been sent to the users you have selected and the
meeting has been placed in your calendar.
Creating a calendar entry is similar to creating a meeting. The main difference is you will not be “inviting”
anyone to your event.
1. At your calendar, click New and select the type of entry you would like to make.
2. Now you should be in your calendar entry view. In the Subject box, enter the subject of
your calendar entry.
8. Once you have made all of your selections, click the Save and Close button. The New
Calendar Entry window will close and the entry will appear in your calendar.
Contents
1. Click Help -> Help Topics. This will open the Help Menu as seen at right.
2. Click the Contents button in the Notes Help Dialog box.
3. To select a topic, click on the green triangle. This will expand the Help menu and may
list more selections from which you may choose.
4. At some point, the triangle will point down. This indicates there are no more options
within the topic. Clicking on this triangle will collapse all subtopics, so only the Main
topic is visible.
5. Select the topic which best matches your inquiry. The help instructions will appear in the
right side of the box.
Index
1. Click Help -> Help Topics.
2. Click the Index button in the Notes Help Dialog box. An alphabetized list of all Notes Help topics are
listed. The green triangles are back as well.
3. Scroll through the list until you find the topic you are looking for.
Search
1. Click Help -> Help Topics.
2. Click the Search button in the Notes Help Dialog box.
3. In the Search box, type key words which your are searching for. For example,
if you would like to learn to print a calendar, type print calendar.
4. Click Search. Notes will search for matches and display your results.
5. Select the topic which best matches your inquiry. The help instructions will
appear in the right side of the box.