Excel 2016 Formulas, Charts, and PivotTable

Excel 2016 - Formulas, Formatting And Printing
A Step-By-Step Training Guide
Excel has become a valuable industry standard. Whether it is used to create a budget, list information, or
improve math accuracy, it is a very useful resource. The chapters in this manual are grouped and
organized to provide focus on various concepts and levels of complexity. The Excel 2010, 2013 and 2016
command and formula structures are very similar and this manual covers all versions. However, new
features added to Excel 2013 and 2016 will be covered only as needed.
Introductory Concepts - Formulas, Formatting and Printing

This manual will cover three major Excel categories including Formulas, Formatting, and Printing,
beginning with general operational concepts such as Interface, Cell Manipulation, and Backstage View.
General Formulas covered include Sum, Average, Minimum, Maximum, as well as manually entered
formulas. The Formatting chapters will cover the Font, Alignment, Number, Borders, and Fill Cell
features. The Printing chapter will cover Repeat Title, Print Area, and Print Selection as well as how
to Scale a sheet to fit a typical sized page. Other topics within this group include Quick Access Toolbar,
Zooming Capabilities, Creating & Modifying Spreadsheets, Entering Data into Cells, Autofill,
Format, Insert and Delete, as well as Manipulating Columns and Rows. Even if students have
previously used Excel on some level, or are self-taught users, they will learn a new variety of short cuts
and time-saving tricks to enhance spreadsheet use. After studying this group of chapters, students will
experience a higher level of increased productivity and understanding of Excel concepts.
Copyright and Release Information

This workbook/guide has been updated on 8/26/2017 (Version 2) and is designed for Excel 2016. The
command differences between Excel 2010, 2013 and 2016 are well documented. This guide is the sole
property of Jeff Hutchinson and eLearnLogic. Any emailing, copying, duplication or reproduction of this
guide, must be approved by Jeff Hutchinson in writing. However, students who take a class or purchase
the guide are free to use it for personal development and learning. ISBN-13: 978-1975985202
ISBN-10: 1975985206
About the Author

Jeff Hutchinson is a computer instructor teaching a variety of classes around the country. He has a BS
degree from BYU in Computer-Aided Engineering and has worked in the Information Technology field
supporting and maintaining computers for many years. He also previously owned a computer training and
consulting firm in San Francisco, California. After selling his business in 2001, he has continued to work
as an independent computer instructor/consultant around the country. Jeff Hutchinson lives in Utah and
also provides training for Utah Valley University Community Education system, offering valuable
computer skills for the general knowledge of students, career development, and career advancement.
Understanding the technology and the needs of students has been the basis for developing this material.
Jeff Hutchinson can be contacted at jeffhutch@elearnlogic.com or (801) 376-6687.
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Introduction
Table of Contents - A Step By Step Training Guide

Chapter 1 - Overview / Interface ........................................................................................................... 4
Section 1: Interface ............................................................................................................................... 4
Section 2: Cell Manipulation ................................................................................................................ 6
Section 3: Backstage View ................................................................................................................... 8
Section 4: Optional Concepts.............................................................................................................. 10
Chapter 2 - Data Entry Techniques .................................................................................................... 12
Section 1: Cell Manipulation .............................................................................................................. 12
Section 2: Keyboard Commands ........................................................................................................ 13
Chapter 3 - Formulas And Functions.................................................................................................. 16
Chapter 4 - Formula Manipulation ..................................................................................................... 21
Section 1: Formula Manipulation ....................................................................................................... 21
Section 2: Fill Handle ......................................................................................................................... 22
Section 3: Paste Special ...................................................................................................................... 24
Section 4: Relative And Absolute Referencing .................................................................................. 27
Chapter 5 - Worksheets ........................................................................................................................ 28
Section 1: Worksheet Tabs ................................................................................................................. 28
Section 2: Column And Row Manipulation........................................................................................ 29
Section 3: Large Worksheets .............................................................................................................. 30
Chapter 6 - Formatting......................................................................................................................... 32
Section 1: Font Ribbon Group ............................................................................................................ 32
Section 2: Alignment Ribbon Group .................................................................................................. 33
Section 3: Number Ribbon Group ...................................................................................................... 34
Section 4: Border Format .................................................................................................................... 36
Section 5: Fill Cell Format .................................................................................................................. 38
Section 6: Optional Format Concepts ................................................................................................. 39
Chapter 7 - Printing .............................................................................................................................. 40
Section 1: Page Layout Ribbon Tab ................................................................................................... 40
Section 2: Print Options ...................................................................................................................... 42
Section 3: Page Setup ......................................................................................................................... 43
Section 4: Printer Properties ............................................................................................................... 44
Section 5: Header/Footer .................................................................................................................... 45
Chapter 8 - Application Options.......................................................................................................... 46
Major Project Intro Concepts - Creating a Budget ........................................................................... 48
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Introduction
Exercise Download
Exercises are posted on the website and can be downloaded to your computer.
Please do the following:
Open Internet Explorer/Edge: Or Google Chrome:
Type the web address: elearnlogic.com/download/excel2016-1.exe
You might get several security warnings, but answer yes and run through each one. When you click
“Unzip,” the files will be located in C:\Data\Excel2016-1 folder.
If there are any questions or problems, please

contact Jeff Hutchinson at:
jeffhutch@elearnlogic.com
Note: For Mac users, download the file at:
elearnlogic.com/download/excel2016-1.zip
Design Strategy
This workbook is designed in conjunction with an Online-Instructor-Led course (for more information
see: www.elearnlogic.com). Unlike other computer guides, students will not need to review lengthy
procedures in order to understand a topic. All that is necessary are the brief statements and command
paths located within the guide that demonstrate how a concept is used. There are many Step-By-Step
Practice Exercises and more comprehensive Student Projects used to better understand a concept.
Furthermore, students will find that this workbook guide is often used as a reference to help users
understand concepts quickly. An index is also provided on the last page of the workbook to reference
important topics as necessary. However, if more detail is needed for study, the Internet can be used to
search a concept. Also, if student’s skills are weak due to lack of use, they can refresh their knowledge
quickly by visually scanning the concept needed and then testing them out using the application.
Manual Organization
The following are special formatting conventions:
• Numbered Sections on the left are the Concepts covered.
• Italic Text is used to highlight commands that will perform the Concept or procedure in
completing the practice exercises.
• Practice Exercises are a Step-by-Step approach to demonstrate the Concept.
• Student Projects are more comprehensive approach to demonstrate the Concept.
• Dark, Grayed-Out Sections are optional/advanced Concepts.
• Bolded items are important Concepts, terminology or commands used.
• Tip - These are additional ideas about the Concept.
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Chapter 1 - Overview / Interface
In this chapter, we will demonstrate how to use the Interface in order to navigate, zoom and switch the
screen layouts. Also, students will learn the location of commands in the Quick Access Toolbar.
Chapter Contents:
Section 1: Interface - This will review the Excel interface ribbons, commands, and
Quick Access Toolbar.
Section 2: Cell Manipulation - This will cover cell references, Right-Click options,
and Mini Toolbar.
Section 3: Backstage View - This is the file tab that includes file manipulation capabilities.
Section 4: Optional Concepts - This includes Views and Themes, as well as Find and Replace.
Section 1: Interface
Concept Explanation / Command String in italic.
1.1 Exercises Exercise files on a PC are located at C:\Data\Excel2016-1\ folder and the Mac is
usually stored on the desktop or in the Excel2016-1 folder.
If you make changes to the file, do not save using the same name.
Practice Exercise 1 File TabOpenC:\Data\Excel2016-1\Inerface.xlsx.
1.2 Contextual When you select an object, a Contextual Ribbon will appear
Ribbon Tab on the top of the screen that is related to the selected object.
Insert Ribbon TabPictures (Choose a picture)Insert.
Review the Format Contextual Ribbon Tab located on the top right side.
1.3 Gallery A gallery contains a sample of objects or
symbols.
Practice Exercise 2 Insert Ribbon TabShapes Gallery
Gallery Click on the Happy Face Icon once
and let go of the mouseDraw the happy
face on the Excel worksheet.
Practice Exercise 3 Select the happy face and notice the Format Contextual
Contextual Ribbon Tab on top.
Ribbon 1. To change the color of the happy face: Format Ribbon Tab
Shape Styles GroupSelect a Theme Fills Gallery
or Shape Fill .
2. To change the Format Ribbon TabShape Effect
ReflectionChoose a Shadow or Reflection.
1.4 Dialog Box A Dialog is a pop-up box containing additional options.

Launcher
Practice Exercise 4 Home Ribbon TabFont Ribbon Group select the small arrow in the lower
right corner of the Font Ribbon Group .
1.5 Minimize/ This will Maximize, Minimize, or Close the Excel 2010
Maximize/ Close window. Once you Minimize, you can Maximize
Buttons by clicking on the Excel icon on the lower section Excel 2013/2016
of the screen. In Excel 2013 and 2016, you can click
to collapse the ribbon located in the upper right corner of the screen.
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1.6 Hide Ribbon Double-Click on the Home Ribbon Tab and it will
collapse the ribbons. Double-Click again, and it
Double Click
will unhide the ribbon.
1.7 Formula Bar The Formula Bar is located under the ribbon and allows for the typing of
formulas and text. . Tip: The Formula Bar can
be expanded by clicking the down arrow located on the far right.
Practice Exercise 5 Click in any blank cellType test(Notice the word in the formula bar)
Formula Bar Change the word to Testy in the Formula Bar.
1.8 Status Bar On the lower portion of the screen in the bottom bar, is the Status Bar. To change
the parameters, right-click on the Status Bar in order to see possible options.
Right-Click Here.
Practice Exercise 6 Right-Click on the Status Bar and turn off the Zoom Slider option in order to see
Status Bar the Zoom Slider disappear in the lower right corner of the screen.
Options
. Now, turn the Zoom Slider On by adding the check in the box.
1.9 Zoom Slider This is located in the lower right corner of the screen.
1.10 Zoom View Ribbon TabZoom Ribbon Group

Features
1. Zoom by percentage.
2. Zoom to 100%.
3. Zoom to selection.
Practice Exercise 7 1. Select several cells on the worksheetView Ribbon TabZoom to Selection.
Zoom 2. Click the + and the - on the Zoom Slider located in the lower right corner
of the screen.
1.11 Quick Access This is located on the top left of the Excel interface.
Toolbar It is used to add any command that provides easy access.
File TabOptionsQuick Access Toolbar(Choose Command)AddOk.
Practice Exercise 8 Click the down arrow in the upper left corner
Quick Access
Click the down arrow .
New Document
Then choose the menu to add.
Practice Exercise 9
Click the down arrow in the upper left corner More CommandsChoose
Quick Access
Star commands from: Commands Not in the Ribbon AddOK.
Practice Exercise 10 To close all worksheets, add the Close All icon. File TabOptionsQuick
Close All Access ToolbarChoose command from All CommandsChoose “Close
All”AddOk.
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1.12 “Tell Me” You'll notice a text box on the ribbon in Excel
Help 2016 that says “Tell me what you want to
do.” Here, you can enter words and phrases
Excel 2016 Only related to what you want to do next, and
quickly get to features you want to use or
actions you want to perform.
1.13 Screen Tips When you hold your mouse pointer on top of any icon in any
ribbon group, a Screen Tip pop-up window will appear
displaying basic help and the keyboard command, if
available.
1.14 Menu Insert Ribbon Tab - Excel 2016 removed the Bing Maps & People which were
Differences available only in 2013 version.
Between Excel Data Ribbon Tab - Buttons were added to Excel 2016, such as: Queries, Data
2013 and 2016 Model, and the Forecast Sheet.
Review Ribbon Tab - The Ink command was added in Excel 2016, which is
similar to OneNote Ink command.
Section 2: Cell Manipulation
1.15 Cell A Cell Reference is the name of a cell that identifies the columns (on top) and
References rows (on the right side). The Cell Reference of A1 is the intersection of Column A
and Row 1.
1.16 Range A Range Reference locates a series of cells as a group and is identified by the
References beginning Cell Reference Name, a colon in the middle, and the end Cell
Reference Name (such as A1:D4).
1.17 Mini Toolbar If you right-click on any cell, a small format bar will
appear called a Mini Toolbar. If it doesn’t appear, it
may be turned off (File TabOptionsGeneral Tab
).
1.18 Context Menu A Context Menu appears when you right-click on
any object or cell. The options in the Context Menu
are directly related to the object you select.
Right-Click Here.
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1.19 Quick The new Quick Analysis tool lets you

Analysis convert your data into in two steps or less.
Preview your data using Conditional
Formatting, Charts, Totals, Tables, and
Excel 2013 Sparklines. Make your choice with just
Excel 2016 one click.
Select cells A1 to A4Click on the smart

tag in the lower right corner.
1.20 Find This will Find a text or number in the

existing sheet. Home Ribbon TabFind
& Select Button (Far right side of the
ribbon)Find.
1.21 Replace This will Find and Replace a text or

number in the existing sheet. Home
Ribbon TabFind & Select Button
(Far right side of the ribbon)Replace.
1.22 Smart When you select a word or phrase, Right‐clickChoose Smart Lookup (or
Lookup Review Ribbon TabSmart Lookup), the Insights Pane will open with
(Insights) definitions, Wiki articles, and top related searches from the web.
(Powered by Bing).
Excel 2016 Only
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Section 3: Backstage View (File Menu)

1.23 Backstage The Backstage View is
View/File Tab simply the file menu. It
contains the File Open,
Close, Exit, New, etc.
File TabNew
Blank workbook.
1.24 New This will open a new workbook. File TabNewBlank

Workbook workbook. Or, a new workbook can be created by
pressing
Ctrl N Key and can be added to the Quick Access
Toolbar.
1.25 Template This opens a predefined template.

File TabNew (choose a template).
New Excel 2016 Feature: Take
Excel 2010, 2013 advantage of the new “My Cashflow”
and 2016 and “Stock Analysis” template. These
templates track what you earn, how
much you spend, and where your
spending occurs. Plus, you can quickly
analyze and compare the performance of selected stocks over time.
1.26 Save This Saves the existing file as the default name. File TabSave.
1.27 Save As This Saves the file in an alternative file format or in a different name. The
following are a few types:
Excel Worksheet (*.xlsx) - This is default or new XML file format.
Excel Macro-Enables Workbook (*.xlsm) - If the workbook contains Macros
(user defined programs), then it is identified as a .xlsm file.
Excel 97-2003 Workbook (*.xls) - This is the older file format and is
incompatible with Excel 2016 file format.
Tip: Files can be saved on the local disk, remotely on a server drive, or on the web
in a OneDrive location (this is a web based storage location).
Practice Exercise 11 File TabSave AsSave as Type: Excel Worksheet (*.xlsx).
Save As File Name: Test.xlsxSave Button.
1.28 Open This Opens an existing file: File TabOpen(choose any file).
1.29 Close The Close option will close the active workbook but all others will
remain open.
1.30 Dual Monitors In Excel 2013 and future versions, each workbook
has its own window, making it easier to work on two
Excel 2013 workbooks at once. It also makes life easier when
Excel 2016 you’re working on two/dual monitors.
Tip: In Excel 2010, you must start the program twice
and each opened Excel window can be moved to different windows.
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1.31 Exit Excel The Exit option will close all open workbooks in Excel 2010. Excel
2013 opens each workbook as a separate window in order to move the
Excel 2010 Only workbooks to a different location on a dual monitor. The Exit button has been
removed from Excel 2013 and 2016. (See Practice Exercise 10).
Practice Exercise 12 File TabInfoProperties (right side of the screen)Advanced Properties
Properties Summary TabTitle: MyExcelAuthor: Janet.
1.32 Recent This is a list of Excel workbooks
that were previously opened.
Excel 2010 Only File TabRecent.
1.33 Recent Tip: In Excel 2013 and 2016,
this feature is built into the Open
Excel 2013/2016 button.
1.34 Pinning Files Within a recent page, when you pin a file (right of the file name), it turns on
the Pin . When Pinned, the file will remain on the recent list indefinitely.
Practice Exercise 13 File TabRecent(located a previously opened file and pin it.)
1.35 Quickly Within a recent page, on the bottom section, you can specify
Access the number of recent files to be added to the File Tab menu.
The following option:
Excel 2010 Only
This will add 4 files to the right under the File TabClose.
The file names

will be listed here.
1.36 Compatibility If you open an Excel 2003 file using the old (.xls) format, the file will
Checker automatically maintain Backward Compatibility. The following will
(FileInfo) appear on the top of the screen if the file is not XML compliant:
.
To convert a file to the new XML file format (.xlsx):
File TabInfoConvert Button .

Practice Exercise 14 File TabOpenExcel2003 File Format.xls.
Compatibility
Notice that the name of the file contains the word .
Mode
This means the file has been opened using Excel 2003 file format.
File TabInfoConvert button .

This will convert the file to the new file format.
1.37 Info This provides information about the opened workbook. File
TabInfoAdvanced PropertiesSummary Tab.
The Advanced Properties contain title, subject, author, etc.
Advanced
Properties
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Section 4: Optional Concepts

1.38 Dynamic Some galleries will display results in the cells as you simply hold the mouse cursor
Preview over the icon. This will allow you to see results of several options prior to making
a final choice. One example is the Font Type and Color. This can be turned off by
going to: File TabOptions and unchecking .
Practice Exercise 15 Type some text in a cell and select itHome Ribbon TabFont Ribbon
Dynamic Preview GroupFont Dropdown Arrow(Change the font type).
Move the cursor to change the text dynamically.
1.39 Workbook There are different layouts or Views available in Excel 2013 and 2016
Views Excel. To change Views: View Ribbon
TabNormal, Page Break Preview, Page Layout
Excel 2013/2016 and Custom Views.
Excel 2010
Excel 2010 has a slightly different
layout.
View Ribbon Tab
1.40 Themes Themes are different from Office Themes and define the combination of colors
for charts and other objects.
Practice Exercise 16 1. File TabOpenExcel2003 File Format.xls.
Themes 2. Select cells B9 to D13Insert Ribbon TabColumn Chart
Choose the 2-D Column Chart.
3. Page Layout Ribbon TabThemes Dropdown
(Choose a Theme).
1.41 Office Theme These Office Themes change the overall color of the Excel Ribbons. There are
now three Office Themes that you can apply in Excel 2016: 1) Colorful,
Excel 2016 2) Dark Gray, and 3) White. To access these Themes, go to: File TabOptions
Excel 2013  General, and then click the drop down menu next to Office Theme.
Excel 2010 Office Themes:
2013 2010
1.42 Online This is a new Excel 2013 feature that will help search for pictures on
Pictures the web. Tip: Excel 2010 used a feature called Clip Art to access
Excel 2013/2016 pictures.
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1.43 Open In This (File TabOpen) screen is different

Folder from the Excel 2010 screen. The system now
remembers the various folders that have been
Excel 2013 previously opened. In order to browse the C:
Excel 2016 folder, you must press the Browse button.
This is a previously
used folder.
1.44 Properties Here you can add properties such as Title,

Author, Subject, etc.
File TabInfoProperties (right side of the
screen)Advanced Properties
Summary Tab.
Choose Advanced Properties.
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Chapter 2 - Data Entry Techniques
This chapter will focus on data entry techniques, keyboard shortcuts, and tips for overall productivity.
Chapter Contents:
Section 1: Cell Manipulation -This includes Autocomplete, entering text, and selection techniques.
Section 2: Keyboard Commands - This includes keys to format cells, manipulating data, cell
movement, file commands, formula manipulation, and window manipulation
Section 1: Cell Manipulation
Practice Exercise 17 File TabNewBlank workbook.
2.1 Autocomplete This is an automatic way to enter text. It uses the text above the cell to complete
the data entry.
Practice Exercise 18 Type in the following names in cells A2 to A6: Debra, Jaxton, John, Tom, and
Autocomplete Wade. Click in cell A7 and type T and let the system autocomplete the
namePress the Enter Key to accept the name. Continue typing additional letters
in a blank cell to use Autocomplete. Try typing J and then A to complete the word
Jaxton.
2.2 Pick From List Right-Click on an empty cell with the information entered above it.
Then, choose the option “Pick From List.”
Tip: Alt+Down arrow will display AutoComplete list.

Practice Exercise 19 Click in a blank cell in column A at the end of the namesRight-Click to see the
Pick From List option “Pick From List.”
2.3 Selection Drag to select text in cell rows or columns.
2.4 Entering Text The traditional way to Enter Text is to simply type text and press the Enter Key.
You can also use the Tab Key instead of the Enter Key to move to the next cell.
2.5 Select Enter Select several cells in a column and begin typing. Press the Enter or Tab Key
Text between each value typed. This will increase accuracy by pre-counting the number
of cells available.
Practice Exercise 20 Select 5 rows in a single column (Start typing and don’t move the
Data Entry mouse) 1Enter Key2Enter Key 3Enter Key 4Enter
Key 5Enter Key Enter KeyEnter KeyEnter KeyEnter
Key.
2.6 Select Using the To select multiple cells, use the Shift Key and the Arrow Keys.
Keyboard
Practice Exercise 21 Click in cell A1Hold the Shift Key and press the Down Arrow Key.
2.7 Adjacent Drag to select text or a cell in the rows or columns to modify the text. Then, hold
Selection the Ctrl Key down and select another column or row. This can be helpful when
formatting labels or entering information.
Practice Exercise 22 File TabNewBlank workbook. Select cells A3 to
Adjacent A7Hold the Ctrl Key down and select cells B2 to
Selection E2Change the highlight of the label to Yellow.
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Practice Exercise 23 1. File TabNewBlank workbook.

Data Entry 2. Select cells C2 to C6.
3. Hold the Ctrl Key down and select cells
A2 to A6.
4. Type Tom, Debra, John, Jaxton, Wade, 23, 34,
29, 21, and 35 pressing the Enter Key after
each value.
1. File TabNewBlank workbook
Student Project A 2. Enter the data in column A and B below using the selection techniques,
Data Entry Autocomplete and Pick From List.
3. Enter the data in column D below using the selection technique.
4. Enter the data in column C and E below using the Adjacent selection
technique.
A B C D E
4 Sales Reps
5 Smith, S. New York 1819 1766 1942
6 Brown, N. Boston 1704 1809 1651
7 Wallace, F. New York 2009 2195 2164
8 Adams, G. Boston 1958 1725 1871
Section 2: Keyboard Commands
2.8 Formatting Techniques
Ctrl+B Bolds the selected text: Home Ribbon TabBold .
Ctrl+I Italicizes the selected text: Home Ribbon TabItalic .
Ctrl+U Underlines the selected text: Home Ribbon TabUnderline .
Ctrl+5 Strikethrough the selected text: Home Ribbon TabFont Ribbon GroupClick
the small arrow in the lower right corner  .
Ctrl+K Insert Hyperlink, or Insert Ribbon TabHyperlink.
Ctrl+Shift+; Insert the Current Time.
Ctrl+: Insert the Current Date.
Ctrl+Shift+~ Adds General Format to the selected cells.
Ctrl+Shift+! Adds Comma Format to a number.
Ctrl+Shift+@ Adds Time Format to a number.
Ctrl+Shift+# Adds Date Format to a number.
Ctrl+Shift+$ Adds Currency Format to a number.
Ctrl+Shift+% Adds Percent Format to a number.
Ctrl+Shift+^ Adds and Exponential Format to a number.
Ctrl+Shift+& Adds border Outline to the selected area.
2.9 Manipulating Data
F2 Edit a cell. Click in any cell containing informationF2Edit information.
Ctrl+Z Undo the previous step. Quick Access ToolbarUndo . Also, Alt+Backspace.
Ctrl+Y Redo the previous step. Quick Access ToolbarRedo .
Ctrl+X Cut Data. Home Ribbon TabCut .
Ctrl+C Copy a Cell. Home Ribbon TabCopy . Also, Ctrl+Insert.
Ctrl+V
Paste Data. Home Ribbon TabPaste . Also, Shift+Insert.
Ctrl+D Fill Down. Type the word testSelect the cell and other cells belowCtrl D Key.
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Ctrl+R Fill Right. Type the word test in a cellSelect the cell and other cells to the
rightCtrl R Key.
Ctrl+H Replace text, or Home Ribbon Tab Find and Select ButtonReplace.
F4 Adds Absolute/Relative References, or Type $. Click on a cell reference in the
formula barF4.
Ctrl+" Copy a Value from Cell Above, or Home Ribbon TabPaste SpecialValue.
Ctrl+' Copy Formula from Cell Above, or Home Ribbon TabCopy.
Alt+Down Arrow Display AutoComplete list.
Backspace Delete a character to the left of the cursor.
Del Deletes a character to the left of the cursor.
2.10 Cell Movement
Ctrl+F Finds a text string. File TabFind and Select ButtonFind.
F5 Open the GoTo dialog box.
Ctrl+Home Take you to the beginning of the spreadsheet to cell A1.
Ctrl+End Take you to the end of the data area.
Tab Moves the cursor to the right cell.
Shift+Tab Moves the cursor to the left cell.
Enter Moves the cursor down one cell.
Shift+Enter Moves the cursor up one cell.
Shift Ctrl + Inserts a Row, Column or Cell at the selected location.
Ctrl - Deletes a Row, Column or Cell at the selected location.
Ctrl+G Opens the GoTo command which goes to a specific cell.
Press F5 or Ctrl GType a Cell reference or choose a Range NameShow.
Shift+F5 Opens the Find command. Ctrl+F, or Home Ribbon Tab Find and Select
ButtonFind.
Ctrl+PgUp / PgDn Moves between Worksheets.
2.11 Selecting Cells
Ctrl+Shift+* Selects current region, or Ctrl A Key.
Ctrl+A Selects the range: Click in the middle of the numbersCtrl A Key.
Ctrl+AA To select the entire worksheet: Ctrl A twice (Ctrl A Ctrl A).
Shift+Arrow Selects the desired area using keyboard keys only.
Ctrl+Down Arrow Moves to the next row and allows for faster navigation.
Shift Ctrl+
Down Arrow Accelerated Selection which allows you to select the area faster.
Ctrl+Spacebar Selects the entire column of the active cells.
Shift+Spacebar Selects the entire row of the active cells.
2.12 File Commands
Ctrl+S Saves the document. File TabSave.
Ctrl+O Opens a file. File TabOpen.
Ctrl+N Opens a New Workbook. File TabOpen.
Ctrl+P Prints the document. File TabPrint.
Ctrl+W Closes a single worksheet but does not close Excel.
File TabClose.
Alt+F4 Excel 2010: Closes all opened worksheets. File TabExit.
Excel 2013/2016: Closes one opened file at a time. It does not close all
worksheets.
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F12 Save As, or File TabSave As.

Alt+F8 Macro dialog box
Alt+F11 Visual Basic Editor
2.13 Formula Manipulation
Alt+= AutoSum Button, or Home Ribbon TabAutosum.
F1 Help , Contents, and Index.
F7
Spell Check. Review Ribbon Tab Spelling & Grammar Button .
Shift+F3 Insert Function, or Formulas Ribbon TabInsert Function.
Ctrl+F3 Name Manager, or Formulas Ribbon TabName Manager.
2.14 Window Manipulation
Ctrl+F9 Minimizes a Workbook
Ctrl+F10 Maximizes or Restores a Window
Ctrl+F4 Closes a window.
Ctrl+F5 Restores Window Size
Ctrl+F6 Next Workbook Window
Ctrl+F7 Moves Window
Ctrl+F8 Resizes Window
Ctrl+Shift+F6 Previous Window
Shift+Ctrl+F6 Previous Workbook Window
2.15 Other Useful Keys
F9 Recalculate all open workbooks.
Shift+F9 Recalculates the active worksheet.
F10 Activate Menu Bar.
F11 New Chart, Alt+F1, or Insert Ribbon TabChart.
Alt Key Key Tips. Press the letter or number indicated in the ribbon.
ESC When you edit a formula, this tool Cancels the changes.
2.16 Useless Keys.
F8 This Function key will change the way you select an image. Each click of the
mouse will add to the selection area. If this happens by accident, press the F8 Key
again to fix the problem and select normally.
Ctrl+Alt+ Key The Arrow Key will flip the screen 90 degrees facing right to left.
Ctrl+Alt+ Key The Arrow Key will flip the screen -90 degrees facing left to right.
Ctrl+Alt+ Key The Arrow Key will flip the screen 180 degrees facing upside down.
Ctrl+Alt+ Key The Arrow Key will flip the screen to the correct rotation.
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Chapter 3 - Formulas And Functions
Formulas are one of the most important aspects of Excel. In this manual, the most commonly used
Formulas and functions are covered. This includes Sum, Average, Min, Max, as well as other manual
formulas.
Practice Exercise 24 File TabOpenC:\Data\Excel2016-1\Formula.xlsxExample1 Sheet.
3.1 Operators A Formula is a combination of numbers, functions, and operators that make up an
end result. The most commonly used operators to perform mathematical operations
are: + Key is used to add cells. * Key is used to multiply cells.
- Key is used to subtract cells. / Key is used to divide cells.
3.2 Standard These standard functions accomplish a specific result such as
Functions Sum, Average, Count, Max and Min.
Home Ribbon TabDropdown Arrow .
The following can be used to finalize an entered formula:
1. Press the Enter Key to go to the cell below.
2. Press the Tab Key to go to the cell on the right.
3. Clicking on the Autosum button a second time will accept or
finalize the formula.
Tip: The keyboard command Alt = will insert the Sum function.
3.3 Order of This is the order that Excel will process numbers based on the operations used.
Operations The order of operations will always perform multiplication and division first, then
addition and subtraction will be processed.
Practice Exercise 25 Type the following in a blank cell: =5+2*3 The answer will be 11 not 21.
Order Of Operation The formula will be processed as follows: = (5+2)*3
3.4 Formula If the Autosum button selects the wrong range, there are several
Corrections techniques to fix the problem by selecting the proper range area.
1. Select the double arrow and redefine the range area.
2. Reselect the area by selecting 1 through 6.
3. Select the entire range prior to clicking Autosum.
Select numbers 1 through 6, then press the Autosum button.
Practice Exercise 26 1. Enter the numbers with a blank cell in the middle.
Formula 2. Click in the blank cell on the bottom.
Corrections 3. Press the Autosum button.
4. Fix the Autosum using the options A, B or C above.
3.5 Autosum The Autosum is one of the most commonly used
∑ Icon functions to add up a series of numbers in a row or column.
1. Select Range or place cursor in the final result cell.
2. Click the Home Ribbon Tab∑ Autosum Icon.
3. Verify\Adjust the selected range.
4. Press the Enter Key.
Practice Exercise 27 Select cells B9Click the Autosum Icon
Autosum Press the Enter Key or click the Autosum Button
again. Complete cells C9 and D9.
Tip: You don’t need to choose the dropdown arrow to
select the Autosum command.
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Practice Exercise 28 Select cells E5Click the Autosum Icon

Autosum Press the Enter Key.
Complete cells E6 to E9.
3.6 Manually This is simply typing a Formula in a blank cell to reference information.
Entering 1. Click in any blank cell and type: =B5-B6
Formulas 2. Click in any blank cell and type: =Sum(B5:B8)
3. To edit the first formula in the formula bar, click in the cell and press
the F2 Key.
Practice Exercise 29 Select cells G5 and type =E5-F5.
Manual Entering
3.7 Manual This technique uses the mouse to select or identify entered information.
Addition 1. Click in cell J13 and type: = Then select B5, Press the + Key, then select B6,
Press the + Key, then select B7, Press the Enter Key.
2. Click in cell J14 and type: =(select B5)-(select B6)(Enter Key).
Practice Exercise 30 Select cells G6 and press the = then select E6, Press the - Key, then select F6,
Manual Addition Press the Enter Key. Complete cells G7 to G8.
3.8 Autosum Next to the Autosum is a small arrow that can be
∑ Pull-Down used to access other commonly used functions such as
Option Average, Count, Min, and Max.
1. Select Range or place the cursor in result cell.
2. Choose the arrow next to the Autosum ∑ Icon
3. Choose the desired function.
4. Verify/Adjust the selected range.
5. Press the Enter Key.
Practice Exercise 31 1. Place the cursor in cell H5.
Autosum ∑ 2. Select the Down Arrow next to the
Pull-Down Autosum and choose the Average.
3. The area to be averaged must be
redefined, therefore, select cells B5 to D5 to define the proper area.
4. Complete cells H6 to H8.
3.9 Insert Function The FX tool provides access to many functions offered by Excel such as financial,
Fx text, date, math, trig, etc.
1. FX Icon.
2. Choose the desired function.
3. Select the desired range.
4. OK.
Practice Exercise 32 Click in cell B11 and press the Fx Button. Type the word Max and press the
Fx
Go Button . Double-Click on the result word Max and the
dialog box will open. Select cells B5 to B8 and press the Ok Button.
Continue the Max function for cell C11, D11.
Continue the Min function for cells B12 through
D12 using any method desired.
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3.10 Autocomplete The Autocomplete will finish the typing of a formula when
Formula you enter the first few letters of the function name.
1. Type =AV in any cell.
2. A list of available formulas that match the text will be
displayed.
3. Double-Click on the name AVERAGE.
4. Select the range to be averaged.
Practice Exercise 33 Place the cursor in cell E12. Type =Mi and choose the formula Min.
Autocomplete Then, type E5:E8, and when finished, press the Enter Key.
3.11 Check To Check the Formula range, double check on the formulas entered. A blue
Formulas border will appear around the range that defines the Formula.
1. Double-Click on any formula.
Also called 2. A blue box will appear around the range.
Range Borders 3. Adjust the border if necessary.
Press the Esc Key to check the next range border. Then, continue to press the Esc
Key to Check each and every formula.
Practice Exercise 34 1. Double-Click on cell B9 and verify that the Range
Range Borders Border is correct.
2. Press the Esc Key to abort the range borders.
3. Continue this process for every formula.
3.12 Autocalculate Another formula checking technique is located on the Status Bar. When you
Feature select a range of numbers, the totals will be displayed.
Tip: You must select more than one cell. In order for the total to appear in the
Located in the Status Bar, Select a Range of numbers.
Status Bar Tip: If the total does not appear in the Status Bar, Right-Click on Status Bar to
turn the feature on.
Practice Exercise 35 1. Select cells B5 to D8.
Autocaluculate 2. Review the status bar for Sum,
Average, Min and Max.
3.13 Autocorrect Whenever you type a formula incorrectly, an error message box will appear. Read
Math Errors the message displayed as it may give the corrected version. Press Yes to accept it.
Practice Exercise 36 1. Type the following in a blank cell: =3+*4
Autocorrect
Choose Yes to accept
the corrected formula.
2. Type the following in a blank cell: =12/*4
Choose Yes to accept

the corrected formula.
Tip: Often times, minor errors are corrected by choosing “Yes.” Review the
corrections suggested in the Error Dialog Box.
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3.14 Edit Formula There are a couple of ways to Edit a Formula:

1. Double click a formula and make changes in the cell.
2. Select a formulaModify formula in the formula bar.
Tip: To expand the formula bar, click on the small arrow on the far right .
3. Select formulaPress the F2 KeyModify formula in the cell.
Student Project B Complete the formulas in
Formula Practice the sheet. Note: This is the
exact example as
previously completed.
File Tab Open
C:\Data\Excel2016-1\
Formula.xlsx
Example2 Sheet.
Student Project C Complete the functions in

Formula Practice the empty cells.
File TabOpen
Formula.xlsx
Example3 Sheet.
Student Project D Complete the formulas

Formula Practice in the gray boxes using
proper operators and
functions.
File TabOpen
Formula.xlsx
Example4 Sheet.
Student Project E Calculate the yearly salary. Complete the

Formula Practice Total, Average, Minimum, Maximum,
and Count for both the Monthly Salary
and Yearly Salary.
File TabOpen
C:\Data\Excel2016-1\Formula.xlsx
Example5 Sheet.
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Student Project F Complete the Student Project.

Formula Practice
File TabOpen
Formula.xlsx Example6 Sheet.
Student Project G Complete the

Formula Practice Student Project.
File Tab
Open
C:\Data\
Excel2016-1\
Formula.xlsx
Example7 Sheet.
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Chapter 4 - Formula Manipulation
Once a formula or function is created, you may want to copy or move the result to a new location. Therefore, this
chapter will discuss Cut, Copy, Fill Handle, Paste Special, Drag/Drop and Absolute/Relative references.
Chapter Contents:
Section 1: Formula Manipulation - This includes techniques to copy and paste formulas.
Section 2: Fill Handle - This is a technique to copy formulas and text labels.
Section 3: Paste Special - This will copy and paste special attributes of a cell.
Section 4: Relative and Absolute Referencing -This will allow a single cell to remain fixed when copied.
Section 1: Formula Manipulation
4.1 Cut, Copy, and When you Copy and Paste formulas to a different cell, the
Paste references changes to a Relative Position. For example, if
you Copy a formula that references cell A1, and then Copy it
down one cell, it will then reference cell A2.
Practice Exercise 37 Complete all the
Cut, Copy, Paste formulas by using the
Copy and Paste feature.
1. File Tab Open
Copy Formula.xlsx.
2. Select cell E4Copy 3. Select cell G4CopySelect cells G5:G7Paste.
 Select cells E5:E7 4. Select cell H4CopySelect cells H5:H7Paste.
 Paste. 5. Select cell B8CopySelect cells C8:G8Paste.
4.2 Drag-and-Drop Once you complete a group of cells, it can be moved using the Drag-and-Drop
Editing feature. Select the formula resulthold the cursor over the selection
until you see Then, hold the Left Mouse downDrag-and-Drop down.
Practice Exercise 38 Select cells A4 to H9Let go of the Left MouseHold the cursor over the
Drag-and-Drop
Editing selected area until you see Then drag and drop to Row 12.
4.3 Drag-and-Drop Once you complete a group of cells, it can be copied using the Drag and Drop
Copy Copy feature. Select the desired cellshold the Ctrl Key, then hold the cursor over
the selection until you see Then hold the Left Mouse downDrag and Drop
down.
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Practice Exercise 39 Select cells A4 to H9Let go

Drag-and-Drop of the Left MouseHold the
Copy Ctrl down (don’t let go)Hold
the cursor over the selected
area until you see Then
Drag-and-Drop to Row 12.
4.4 Undo/Redo After you complete a formula, you can Undo or Redo it. Press the
Ctrl Z Key to Undo an action, and Ctrl Y Key to Redo an operation.
The Undo and Redo are also in the Quick Access Toolbar
located in the upper left corner of the screen.
Practice Exercise 40 Undo the previous exercise by pressing Ctrl Z Key once.
Section 2: Fill Handle
4.5 Fill Handle Look for the black cross (Fill Handle) in the lower right
Formulas corner of the selected cell. Grab the Fill Handle
and drag downward or to the right.
Practice Exercise 41 File TabOpenC:\Data\Excel2016-1\Copy Formula.xlsxYearly Sheet
Fill Handle Use the fill to complete the formulas in cell F6 to F8, H6 to H8, I6 to I8, and C9
to I9.
4.6 Double Click In addition to selecting and dragging the Fill Handle, you can also double click on
it to automatically fill vertically only.
4.7 Fill Handle Look for the black cross in the lower right corner of the selected
Text cell. Grab the Fill Handle (black cross) and drag downward or to
the right.
Student Project H Open a blank worksheet (File TabNewBlank Worksheet) type the
Fill Command following in row AHit the Enter Keythen grab the Fill Handle (lower right
corner) then fill down:
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4.8 Fill Handle After you fill the series, you can change the options to
Options choose Weekdays, Months, Years, etc. Look for the
Smart Tag . When you complete the Fill Handle,
change the options.
Practice Exercise 42 Go to a blank cellType: 1/1/2000Grab the lower
Change Series right corner fill handleDrag it down and let go of the
Results
Mouse ButtonClick the Smart Tag to see the
optionsChoose “ Fill Months.”
4.9 Learned When you select several cells, the pattern will continue as you fill it down. Select
Pattern both cells and select the Fill Handle to continue the pattern.
Practice Exercise 43 Type in cell A1 “100” and in cell A2 “99.” Select both values
Learned Pattern and locate the Fill Handle. Fill down to continue the pattern.
4.10 Flash Fill This works like the Fill Handle. However, instead of entering a new pattern, it
uses an existing list to determine a result. As soon as it detects what you want to
do, Flash Fill will enter the rest of your data in one fell swoop, following the
pattern it recognizes in your data. The character case does not have to match the
Excel 2013 matching pattern, but if you start lower case it will continue in lower case. You
Excel 2016 could use this feature to correct the capital letter of the matching pattern or split
one column into two columns. Type in the first 2 words below and the list will
Flash Fill.
Example 1: Capitalize the letter: Example 2: Split a single row into
2 columns:
Tip: If it does not work, you can force a Flash Fill by:
Selecting the dataData Ribbon TabFlash Fill.
Practice Exercise 44 Capitalize the letter of the first name:
Flash Fill 1 1. File TabNewBlank Workbook.
2. Type the information exactly in column A.
Excel 2013/2016 3. In cell B1 Type Jeff Press the Enter Key
JanePress the Enter Key when you see the
flash fill appears.
Practice Exercise 45 Split a single row into 2 columns:

Flash Fill 2 1. In cell C1 Type: HutchinsonPress
the Enter KeyType: DoePress the
Enter Key when you see the Flash Fill
Excel 2013/2016 appear.
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4.11 Flash Fill The Flash Fill Button will force-fill the cells. Start by typing the pattern.
Button Choose the Flash Fill Button to fill the rest of the cells that follow the
initial pattern.
Excel 2013/2016
Practice Exercise 46 In cell D1 Type Jeff
Flash Fill 2 Hutchinson  Data Ribbon
Tab  Flash Fill Button.
Excel 2013/2016
Section 3: Paste Special

4.12 Paste There may be times when you want to paste only certain aspects of copied data
Dropdown (such as formulas, values, or formats). The Paste Special feature allows you to
specify which aspect of the copied data you want to paste and you can paste all
cell attributes or only selected ones.
4.13 Paste All This is a normal Copy and Paste operation.

Practice Exercise 47 1. File TabOpenC:\Data\Excel2016-1\Paste Special.xlsx.
Paste All
2. Display the Qtr 1 worksheetSelect cell A2Click Copy .
3. Select Cell A20Click PastePaste Special AllOK.
4.14 Values This pastes the result of a formula rather than the formula itself. If used to paste
text or numbers, it pastes the text or number without any formatting.
Practice Exercise 48 1. Drag across E7:G7 on
Values Qtr 1 worksheet tab
release the mouse button.
2. Click Copy Click
the Annual worksheet
tabClick cell B3
3. Click Paste Click Paste SpecialClick Paste ValuesOK.
4. Copy the values in the range E7:G7 from the Qtr 2, Qtr 3, and Qtr 4
worksheets to the corresponding cells in the Annual worksheet.
Notice that Cell B3 in the Annual Worksheet, does not show a formula.
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4.15 Formulas With this option, you can copy a cell and paste just the Formula from the cell, not
its format or specific Formula results. When you paste a Formula, relative cell
references adjust to the formula’s new location. Absolute Cell references,
however, do not adjust; they will always refer to the Absolute Cell address.
Practice Exercise 49 1. Display the Qtr 1 worksheetSelect cells E7:G7, then release the mouse.
Formulas
2. Click Copy Click the Annual worksheet tabClick cell B7.
3. Click Paste Click Paste SpecialClick FormulasOK.
The results of a pasted formula are identical to a copy and paste. However, no
formatting is copied. Review the formula result in cell B7.
4.16 Formats This is similar to the Format Painter. When you copy the contents of a cell, you
paste only the format that is contained within the cell.
Practice Exercise 50
1. Select cell A1 in Qtr 3 WorksheetClick Copy .
Formats
2. Click the Qtr 4 Worksheet tabClick cell A1.
3. Click Click Paste SpecialClick FormatsOK.
Notice the title of Qtr 4 did not change when the format was applied.
4.17 Comment A Comment will place a red marker in the upper left corner of a cell. When
holding the mouse over the cell, an information box will be displayed. To add a
Comment: Review Ribbon TabNew Comment Enter the desired

Comment. You can also Right-Click on a cell and insert, delete or modify a
Comment.
Practice Exercise 51 1. Select cell A4 in Qtr 1 Worksheet tab.
Comment 2. Right-ClickInsert CommentType: Number 1 sales person.
3. Click on Cell A4Click Copy .
4. Click cell A6 in the Qtr 1 Worksheet tabClick Click Paste Special
Click CommentsOK. Notice Cell A6 now contains the Comment.
4.18 Validation This will copy a cell and then paste just the Validation Attribute of that cell.
Validations will prevent entry in a cell if the wrong data is entered. Validations
can be created by selecting a cellData Ribbon TabData Validation button.
Practice Exercise 52 1. Select cell C3 in By Rep Worksheet tabClick Data ribbon tabClick Data
Validation ValidationClick Data ValidationAllow: DecimalData: Greater than or
equal toMinimum: 0Click OK.
2. Type in Cell C3. Type in -1, type 0, then type 1,766.55Click on
Cell C3Click Copy Select cells C4 to C6Click Paste Click

Paste Special Click ValidationOK.
Notice Cells C4 to C6 follow the Validation contained in cell C3.
4.19 Mathematical With this option, you can use the Paste Special feature to perform Mathematical
Operations Operations. When you paste values or formulas, you can add to, subtract from,
multiply by, or divide by the existing values. This feature allows you to
consolidate figures.
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Practice Exercise 53 1. Click the Qtr 1 worksheet tabDrag across G3:G6, then release the mouse
Mathematical
buttonClick Copy Click the By Rep tabClick cell C3Click Paste
Operations
Click Paste Values.
2. Click the Qtr 2 tabDrag across G3:G6, then release the mouse button
Click Copy Click the By Rep tabClick cell C3Click Paste 
Click Paste SpecialClick Click Click .
3. Add the values in G3:G6 on the Qtr 3 and Qtr 4 worksheets to the paste range
in the By Rep worksheet. Note: The total in C7 should be $73,009.98.
4.20 Skip Blanks This will allow you to copy a group of cells and if there is a blank cell in the
selected group, it will not replace the destination cells.
Practice Exercise 54 1. Click the By Rep tabType the following in the corresponding cells:
Skip Blanks G H
4 John John Doe
5 Jane
6 Jack Jack Doe
2. Select cells H4 to H6Click Copy .
3. Select cells G4 to G6Click Paste Click Paste Special
Click Skip BlanksOK.
Notice that the blank cell H5 was not copied to cell G5.
4.21 Transpose This is used to switch a vertical range of cells to a horizontal range or vice versa.
You can copy the row headings in A5:A8 and Transpose them to create column
headings in A15:D15. To do this, select the area desired and copy it. Then use the
Paste Special in a new location and check the check box.
Transpose 1. Select cells A2 to H7 on Qtr 4 worksheet tabClick Copy .
2. Select cell A12Click Paste Click Paste SpecialClick
TransposeOK.
Notice that all text and formulas have been Transposed.
4.22 Paste Link This links pasted data on the copied cell.
This pastes a link to the copied cell. If you copy cell B9 and Paste Link into cell
D15, Excel pastes the link =$B$9 into cell D15. Thereafter, cell D15 will always
display the same value as cell B9.
Paste Link 1. Select cell B3 on Qtr 3 worksheet tabClick Copy .
2. Select cell B13Click Paste Click Paste SpecialClick Paste Link
button.
Change the value in cell B3 to 5000 and notice that cell B13 has changed to 5000.
Cell $B$13 will be Absolute and will always point to cell B3.
Close the workbook without saving it.
4.23 No Borders This is similar to the Paste option. If you copy cells that have Borders, it pastes
the data or formulas together with all the formatting except the borders.
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Section 4: Relative And Absolute Referencing

4.24 Relative Every formula uses Relative Referencing by default. When a formula is copied to
References a new cell, it is relative to the row or column.
4.25 Absolute Absolute Referencing allows a single cell to be fixed or references a specific
References location. When this specific location is changed, all of the references are changed,
as well. Adding $ in front of a formula is the key to referencing an absolute
location. The formula =$B$1 * B2 pulls the information in cell B1 and multiplies it
by B2. When copied to cell B3 it will still reference B1 because the $ is in the
formula.
Practice Exercise 57 1. File TabOpenC:\Data\Excel2016-1\Absolute Reference.xlsx
Absolute Example1 Sheet.
Reference 2. Click in cell I5Click in the formula bar to change the formulaClick
in the formula H1 and make sure the cursor is blinking inside the formula,
similar to the following: Press the F4 Key to add the
absolute $ in the formula and the result will look like: .

Press the Enter Key to finalize the formula.
3. Grab the Fill Handle and fill the formula to cells I6 to I9Inspect the
formula in cell I6 to see if H1 is still in the formula.
Practice Exercise 58 1. File TabOpenC:\Data\Excel2016-1\AbsoluteReference.xlsx
Absolute Example2 Sheet.
Reference 2. Click in cell J5Click in the formula bar to change the formulaClick
in formula D13 and make sure the cursor is blinking there
similar to the following: Press the F4 Key to add the
absolute $ in the formula and the result will look like: 
3. Grab the Fill Handle and fill the formula to cells J6 to J9Inspect the
formula in cell J6 to see if D12 is still in the formula.
4.26 Mixed Usually, the default for Absolute is both Letter and Number. It will have a $ in
Absolute front (example: $H$1), but the letter and number can be either Absolute or
Reference Relative.
Practice Exercise 59 1. File TabOpenC:\Data\Excel2016-1\
Mixed Reference Absolute Reference.xlsxExample3 Sheet.
2. Click in cell J5Click in the formula bar
to change the formulaClick
in the formula and change it to look like:
.
3. Grab the Fill Handle and fill the formula
down from cells J6 to J9. Then, select J6 to J9 and fill the right to column M.
The result will look similar to the example on the right.
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Chapter 5 - Worksheets
It is important to know how to create new Worksheets within a workbook (or file). Also, it is valuable to
be able to manipulate rows and columns.
Chapter Contents:
Section 1: Worksheet Tabs - The Worksheet Tabs are located just above the Status Bar.
Section 2: Column and Row Manipulation: -This will manipulate the letters and numbers located
on top and to the left of the cell area.
Section 3: Large Worksheets - This includes Freeze and Split Features for large Worksheets.
Section 1: Worksheet Tabs
Practice Exercise 60 File TabOpenC:\Data\Excel2016-1\Worksheet1.xlsx.
5.1 Insert New To insert a new Worksheet Tab: Click on the Excel 2010
Layout
Worksheet following icon or Right-Click on a New Workbook
Worksheet TabInsertOk. The icon Excel 2016
has changed to in Excel 2013 and 2016. Layout
5.2 Delete To Delete a Worksheet Tab: Right-Click on a Worksheet

TabDelete.
5.3 Rename To Rename a Worksheet Tab: Right-Click on any Worksheet

TabRenameThen type in the new name of the worksheet.
Tip: The Worksheet Tab can be renamed by simply double clicking on the
Worksheet Tab and typing in the new name.
Practice Exercise 61 Double-Click on the last worksheet in the list
Rename Sheet Type: LastSheet
5.4 Move A To Move a Worksheet or change the worksheet order to a new position: Right-
Worksheet Click on a Worksheet TabMove or CopyThen choose the new location.
Tip: An alternate method would be to select the tab and drag it to the new location.
5.5 Copy A To Copy a Worksheet to a new position: Right-Click on a Worksheet
Worksheet TabMove or CopyCheck the Copy Button Then choose the
new location. Tip: An alternate method would be to hold the Ctrl Key down, select
the tab, and drag it to the new location.
5.6 Tab Color To change the color of the
Worksheet Tab: Right-
Click on a Worksheet Tab
Tab Color
(Choose a color).
5.7 Hide To Hide a Worksheet Tab: Right-Click on a Worksheet TabHide. Hiding a

Worksheet Tab can be used to hide formulas or documentation.
Tip: You can only hide one worksheet at a time.
5.8 Unhide To Unhide a Worksheet Tab: Right-Click on any Worksheet TabUnhide.
Practice Exercise 62 Right-Click on Sheet1HideRight-Click on Sheet2UnhideHighlight
Unhide Sheet1 to display the sheet.
5.9 Navigation
The Navigation Arrows are used to move Worksheets in order to
Arrows
view some that may not be visible. Excel 2010 Navigation Arrows
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5.10 View If you Right-Click on the navigation arrows, a pop-up will

Navigation display all the worksheets. Simply choose the worksheet you
want to navigate.
Right-Click here.
5.11 Select Multiple When you Select Multiple Sheets by using the Ctrl and Shift Keys in combination
Worksheets with the left mouse button, you can Select/Highlight Multiple Sheets. At this
point, you can format any cell, type additional information and create formulas that
will be propagated to all Selected Worksheets.
Use the Ctrl or Shift Keys to select 1 or more sheetsFormat or type
information on a single sheet in order to format all worksheets.
Practice Exercise 63 1. Select the January sheetHold the Shift Key and select the March sheet
Multiple Right-Click on January sheet and choose Tab ColorRed.
Worksheets
April is not selected.
2. Select cell A1 and format it Red, Bold and Font Size 20.
Tip: When you add text or a formula to a cell, it will be added to each sheet.
Section 2: Column And Row Manipulation
Practice Exercise 64 Continue from the previous Practice Exercise.
5.12 Select Choose the gray letters (on the top) or numbers (on the left side) to select the entire
Rows/Columns Column or Row.
5.13 Manual You can change the Column Width or Row
Row/Column Height by entering a specific numeric value.
Width Right-Click on the Row Number or Column
LetterColumn Width or Row Height.
5.14 Row/Column Select the line between the rows or columns to

Width expand the Width of the Column or Row.
Column Adjustment Row Adjustment
5.15 Evenly Space This will allow you to change the width of Multiple Rows/Columns evenly or
Columns / Rows symmetrically so all Rows/Columns will be the same. Select Multiple Rows or
Columns and move the line in between them. Tip: This can be used prior to
formatting in order to evenly spread out the Columns/Rows.
5.16 Insert To Insert a new Row or Column, simply: Right-Click on the
Row/Column Row Number or Column Letter and choose Insert.
5.17 Delete To Delete a Row or Column simply: Right-Click on the Row
Row/Column Number or Column Letter and choose Delete.
5.18 Insert Select Multiple Rows or
Multiple ColumnsRight-Click to insert
Rows/Columns additional Rows/Columns.
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5.19 Delete Select Multiple Rows or Columns and Right-Click to delete them.
Multiple
Rows/Columns
Student Project I File TabOpenC:\Data\Excel2016-1\Worksheet2.xlsx. Test above concepts.
Section 3: Large Worksheets

5.20 Freeze Panes This will Freeze above the selected cell
and/or the left of the selected cell to allow the
Row or Column to be visible as you scroll
down or right.
Practice Exercise 65 File TabOpen C:\Data\Excel2016-1\
Freeze Freeze.xlsxSelect cell B5View Ribbon Frozen
TabFreeze Panes DropdownFreeze
Panes. Test it: Scroll the screen down and
right.
Practice Exercise 66 View Ribbon TabFreeze Panes DropdownUnFreeze Panes. Select column
Freeze BView Ribbon Tab Freeze Panes DropdownFreeze Panes.
One Column
5.21 Split This will place a movable bar that splits
the screen into multiple windows. To
remove the Split, click on the Split
button or double click on the Split bar
located on the screen.
Practice Exercise 67 View Ribbon TabSplit Button. Select
Split cell B5View Ribbon TabSplit
Button. Split
Test it: Move the solid bar (Split Bar)
and scroll the bottom page down.
5.22 Hide/Unhide The Hide feature allows you to Hide a row or column so the worksheet cannot be
Column or seen. This may be useful if you have formulas or lookup information that you do
Row not want an end user to view. Tip: It could also be used to hide Columns or Rows
that you do not want to print, or proprietary information that you do not want to be
displayed.
Practice Exercise 68 Hide: Right-Click on any column or rowHide.
Hide Unhide: Select all column or rows Right-Click on any column or row
Unhide.
5.23 View This will allow two different Worksheets to be viewed or compared Side-By-
Side-By-Side Side. View Ribbon Tab View Side-By-Side.
5.24 Synchronous When you view two Workbooks Side-By-Side, the Synchronous Scrolling will
Scrolling move the two views at the same time. This can be used to compare two versions of
the same document.
5.25 Reset Window This Resets the Window Position.
Position Open two filesView Ribbon Tab View Side-By-Side.
View Ribbon Tab Reset Window Position.
5.26 Switch This allows you to switch between different opened Workbooks.
Windows Tip: Open two documents to Switch between documents.
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5.27 Hide When you Hide a Workbook and save it, the workbook will remain hidden when
Workbook opened. View Ribbon TabWindows Group Hide.
5.28 Unhide Unhide a Workbook. View Ribbon TabWindows Group Unhide.
Workbook
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Chapter 6 - Formatting
Once Formulas are entered, the spreadsheet must be formatted to look presentable. The following
concepts are located in the Home Ribbon Tab such as: Font, Alignment, Number Ribbon Groups, Fill
Cells, and Borders.
Chapter Contents:
Section 1: Font Ribbon Group - This contains the most commonly used font and character
formatting features.
Section 2: Alignment Ribbon Group -This contains the most commonly used Alignment options.
Section 3: Number Ribbon Group - This contains some of the more commonly used number
formatting features.
Section 4: Border Format - This will add borders around and between cells.
Section 5: Fill Cell Format - This will add color to the background of cells.
Section 6: Optional Format Concepts - These include additional
formatting techniques.
Section 1: Font Ribbon Group

Practice Exercise 69 File TabOpenC:\Data\Excel2016-1\Format.xlsxExample1 Sheet.
6.1 Font Type The most common font types used are Arial and Times
New Roman.
6.2 Font Size Use the Pull Down Button to choose the size desired
Tip: Type an unusual size such as 11.5, or 300, etc.
Select cell A1Home Ribbon TabSize: 16 .
6.3 Font Increase The Font Increase Button allows you to increase the font size.
6.4 Font Decrease The Font Decrease Button allows you to reduce the font size.
6.5 Bold Bold is easily accessible to allow titles and labels to stand out.
Tip: To use the keyboard, press Ctrl B Key.
Practice Exercise 71 Select cells A2 to A7 and B2 to I2Bold
6.6 Italics Italics are easily accessible to allow text to be formatted.
Tip: To use the keyboard, press Ctrl I Key.
6.7 Underline Underline is easily accessible to allow text to be formatted.
Tip: To use the keyboard, press Ctrl U Key.
6.8 Font Color Many colors are available by choosing the Drop Down Arrow.
Practice Exercise 72 Select cell A1Home Ribbon TabFont Color: Blue
6.9 Format The Format Painter is used to paint an existing format to another location.
Painter Tip: You can also double click on the Format Painter and paint multiple
times. Turn the Format Painter off, select the Format Painter or press the
Esc Key.
Practice Exercise 73 File TabOpenC:\Data\Excel2016-1\Format.xlsxExample5 Sheet Select
Format Painter the Jan label C2Double click on the Format Painter Format labels by
clicking Apr, May, Jun, July, August, and September. To get out of the Format
Painter tool, press the ESC Key or select the Format Painter to turn it off.
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6.10 Font Effects The Font Effects are located in the Options Button
which is located in the lower left corner of the Font Ribbon
Group. The options to the right are available.
6.11 Serif These are fancy fonts better suited for a printed page. Examples of Serif fonts are:
, , , etc.
6.12 Sans-Serif These are best for easy reading on a monitor. Example of the Sans-Serif font are:
, , , , etc.
The end result from the formatting above:
Section 2: Alignment Ribbon Group

The Alignment Ribbon Group contains the most
commonly used alignment options.

6.13 Merge And The Merge and Center Button will group the selected
Center cells together into a single cell and center the text.
Practice Exercise 75 Select cells A1 to I1Click the
Merge & Center Merge and Center Button
located in the
Alignment Ribbon Group.
6.14 Word Wrap This allows the text that extends beyond the cell width to wrap
downward below the cell. It reduces the need for the larger
width of cells.
Practice Exercise 76 Continue from the previous Practice Exercise. Select cell
Word Wrap A1Alignment Ribbon GroupWord Wrap Button .
6.15 Vertical Vertical Alignment allows you to vertically align a text in the
Alignment middle of the cell.
Practice Exercise 77 Select cell A1Middle Align.
Align
6.16 Horizontal This is the standard Left, Center and Right Alignment feature.
Alignment
Align Select cell A1Center Align .
6.17 Rotation This button rotates the text in the cell to the most commonly used
Rotations. The most common rotation angle is 45 degrees and is used to
reduce the cell width.
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Practice Exercise 79 Select Cells A2 to I2Choose the Counterclockwise Button . To customize

Rotate
the angle, select the small arrow under the Alignment Ribbon Group .
6.18 Rotation At Angled text can be rotated at any angle. In order to change the
Any Angle text, use More Options under the Alignment Ribbon
Group.
More Options .
Select cells A2 to I2 More Options Alignment Ribbon Group30
Percent
degrees.
6.19 Indent This Indents text within a cell. This is an example:
Excel 2016 Icons
Excel 2010 Icons
Increase Indent Select cells A3 to A6Home Ribbon TabIncrease Indent .
6.20 Shrink To Fit This option will Shrink all text to fit in the cell.
6.21 Hard Returns You can do a Hard Return within a cell at a specific text
location and it will allow two rows of text in a single cell.
Practice Exercise 82 In cell A2, click just after the word “Sales” in Sales ReportAlt + Enter Key.
Mac Command: Command+Option+return, or Control+Option+Return.
Section 3: Number Ribbon Group
Practice Exercise 83 File TabOpen C:\Data\Excel2016-1\Format.xlsxExample1 Sheet.

6.22 General When you start a new Workbook, the blank cells are
Format formatted as General. This is a neutral format.
For example, when you type in a date, the cell will format as a date format. If you
type in a number, the cell will be formatted as a number format.
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6.23 Number This is the default number format.

Format
6.24 Currency The Currency Format displays the dollar ($) sign in
Format front of the number. Example:
Practice Exercise 84 Continue using the previous exercise. Select cells B3 to H7Numbers Ribbon
Currency Method Group choose the Currency Dropdown Button.
6.25 Accounting The Accounting Format displays the dollar ($) sign in
Format
front of the cell. Example: .
Practice Exercise 85 Select cells B7 to H7Numbers Ribbon Group choose the Accounting
Accounting Dropdown Button or click on the $ button (default). Tip: You may need to expand
Method the column if a pound sign appears in the front of the cell.
6.26 Short Date The Short Date Format is in the form: 1/1/2000.
Format
6.27 Long Date The Long Date Format is in the form:
Format Saturday, January 01, 2000.
6.28 Time Format The Time Format is in the form: 12:00:00 am.
6.29 Percentage The Percentage Format is in the form: 32.23%.

Format
Practice Exercise 86 Select cells I3 to I7Percentage %.
Percentage
6.30 Percent This is the Percent Format method listed above. It formats a
number to a percentage.
6.31 Comma This places Commas in a large number at the appropriate locations.
Tip: It will add a custom format of dashes “-“ when a 0 value is
entered. Test it: enter a 0 value in any cell.
6.32 Decimal This will adjust the number of Decimal Places in a Decimal
Points Number.
Practice Exercise 87 Increase the Decimal place to one decimal. Select cells I3 to I7
Decimal Points
Increase Decimal .
6.33 Fraction The Fraction Format is in the form: 1/2.

Format
6.34 Scientific The Scientific Format is in the form: 2.35 E + 8.
Format The 2. Indicates 8 digits or 235000000.
6.35 Text Format The Home Ribbon Tab displays the most commonly
used formatting available. In the lower corner of the font
group is a little Arrow . This will display all the
format features, including the less-used ones.
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6.36 More Number When you click the More Options Button, located at the lower
Options right corner of the Number Ribbon Group, the formatting options
will appear. This provides more detailed formatting capabilities.
6.37 Special This allows you to format a Zip Code, Zip Code + 4, Phone
Formatting Number, and Social Security Number.
6.38 Custom This provides unique formatting. One common Formatting feature
Formatting is to replace a 0 value with a dash (-) character. The code to use is
_(*#,##0_);_(*(#,##0);_(*”-“_);_(@_)
This code is located 33 lines down from the top.
The end result places a dash instead of zeros in the
cell.
Section 4: Border Format

Border Format The Dropdown Gallery allows easy access to common Border
formatting features. The three most common are Borders,
Outside Border, and Thick Box Border. Select the area to add
bordersClick the Border drop down . This
will add Borders to all selected cells.
All Borders Select A2 to I7All Borders
6.39 Border You can choose one of these to format the area
Outline accordingly. To find this screen: Click on the
more arrow in the Font Ribbon Group
Choose Border Tab.
6.40 Border Color There are a variety of colors available. To find this
screen: Click on the more arrow in the Font Ribbon
Group Choose Border Tab.
6.41 Border Edge These will format Border Edges of the
selected cells. To find this screen: Click on
the more arrow in the Font Ribbon
Group Choose Border Tab.
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6.42 Border Style There are a variety of Border Styles.

To find this screen: Click on the More Arrow in the
font Ribbon Group Choose Border Tab.
6.43 Border This is the most important customized feature.

Placement Based on the color and style chosen, you can click
on this area to add the style/color to the location Add a Border
desired. To find this screen: Click on the more where you
arrow in the Font Ribbon Group Choose click.
Border Tab.
Practice Exercise 89 Select cells A7 to I7Click on the
Thick Border
Border
Border more arrow in the Font on top.
Top
Ribbon Group Choose Border
TabChoose a Thicker
BorderClick on the top edge of
the box.
Practice Exercise 90 Select cells B3 to I7Click on the

Border Thick Border
Border
more arrow in the Font on outer
Top edge.
Ribbon Group Choose Border
TabChoose a Thicker
BorderClick on the top edge of
the box.
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Section 5: Fill Cell Format

6.44 Fill This is the detailed Fill feature which can be
found in the Font Ribbon Group. To find this
screen: Click on the more arrow in the
Font Ribbon GroupChoose Fill Tab.
Tip: This is usually used for labels.

Adjacent Select cells A2 to A7Hold the Ctrl Key down and select B2 to I7Choose the
Selection
desired formatting such as Shading of light blue .
Complete the following unformatted sheets using the features discussed in this chapter:
Student Project J File TabOpenC:\Data\Excel2016-1\Format.xlsxExample2 Sheet.
Student Project K File TabOpenC:\Data\Excel2016-1\Format.xlsxExample3 Sheet.
Tip: Use the Merge and Center for cells A2 to A16 and angle the text 90 degrees.
Student Project L File TabOpenC:\Data\Excel2016-1\Format.xlsxExample4 Sheet.
Student Project M File TabOpenC:\Data\Excel2016-1\Format.xlsxExample5 Sheet.
Student Project N File TabOpenC:\Data\Excel2016-1\Format.xlsxExample6 Sheet.
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Section 6: Optional Format Concepts

6.45 Text Boxes This allows you to place a Text Box on top of an Excel Worksheet. Insert
Ribbon TabText BoxDraw the text box on the worksheet. To format
the shape, refer to the Format Contextual Ribbon Tab or Right- Text
ClickFormat Shape. Box
6.46 Picture Graphic images can be placed on a Worksheet. Insert Ribbon Tab
ImageDraw the picture on the worksheet. To format the object, refer
to the Format Contextual Ribbon Tab or Right-ClickFormat Shape. Pictures
6.47 Insert An Icon
Provides a list of small icons to use for various purposes.
6.48 Smart Art This is additional art used for presentation purposes. Insert Ribbon Tab
Smart ArtDraw the Smart Art on the worksheet. To format the object,
refer to the Format Contextual Ribbon Tab or Right-ClickFormat Shape.
6.49 Clip Art Clip Art can be used to add graphic images from a library. Insert
Ribbon TabClip ArtChoose the desired object from the Clip Art
Excel 2010 library. To format the image, refer to the Format Contextual Ribbon
Tab or Right-ClickFormat Shape. Discounted in Excel 2013/2016.
6.50 Online This replaced Clip Art in Excel 2013/2016. It allows you to insert
Pictures pictures from the internet or stored locally.
6.51 Shapes Shapes are objects that can be added as needed. Insert Ribbon
TabShapes DropdownChoose the desired shapeDraw the shape
on the worksheet. To format the Shape, refer to the Format Contextual
Ribbon Tab or Right-ClickFormat Shape.
6.52 Take A This takes a screenshot of an image behind Excel. Minimize
Screenshot ExcelOpen web page or another page with a graphic imageInsert
Ribbon Tab Screen Shot dropdown arrow Screen
ClippingDraw a box around the image desired.
6.53 Quick Shape These are additional options added to the Shapes
Formatting Format Ribbon called “Preset” styles.
Insert Ribbon TabShapes(Choose
Excel 2016 Only Shape)Draw ShapeFormat Ribbon Tab
Shape Styles dropdown  Review the new
Presets in the gallery list.
6.54 Ink Excel 2016 includes math equations that can be written with your finger. This will
Equations allow you to write complex math equations in your Workbook. You can use your
touch device or mouse to write math equations by hand and Excel will convert
them to text.
Excel 2016 Only Insert Ribbon TabEquationInk Equation
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Chapter 7 - Printing
Often times, spreadsheets do not fit on a single 8-1/2 x 11 page. However, Excel has the features to
ensure everything will fit perfectly. This chapter will cover the Page Layout Ribbon, Print Preview
Screen and Page Setup.
Chapter Concepts
Section 1: Page Layout Ribbon Tab - This is located in the Ribbons on top of the screen.
Section 2: Print Options - This is located in the File TabPrint option.
Section 3: Page Setup - This small arrow is located in the lower right corner of the
Page Layout Ribbon Group. (More Options )
Section 4: Printer Properties - This is located in the File TabPrintPrinter Properties.
Section 5: Header/Footer - This is located in the Insert Ribbon TabHeader/Footer button.
Section 1: Page Layout Ribbon Tab

Practice Exercise 92 File TabOpenC:\Data\Excel2016-1\Printing.xlsxExample1 Sheet.
Page Layout Ribbon TabPage Setup Ribbon Group.
7.1 Margin Choose a standard size margin, or
choose custom margins.
7.2 Orientation Choose Portrait or Landscape

options.
7.3 Size Choose the Paper Size to be printed.

Tip: The available sizes are based on
an active printer.
(File TabPrintPrinter).
7.4 Print Area One common problem in printing is that you may end
up with several blank pages. This is because the default
area includes blank areas. To overcome this, you must
redefine the Print Area.
Practice Exercise 93 Select cells A1 to K124Page Layout Ribbon TabPrint Area
Print Area ButtonSet Print Area command.
Test it: File TabPrintsee Page 2,3,etc.
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7.5 Breaks Sometimes you will need to force a Page Break in

order to make sure information is pushed to a new
page. You can also Remove Page Break or Reset
All Page Breaks in order to remove all predefined
ones.
7.6 Background This will change the background of the Excel Worksheet.
Tip: To find additional watermarks, search the internet for an
image with the word DRAFT or CONFIDENTIAL.
Practice Exercise 94 Page Layout Ribbon TabBackground Background.pngInsert.
7.7 Print Titles When you create large Worksheets, you may want the rows to be repeated on each
page. Page Layout Ribbon TabPrint Titles ButtonSheet.
Page Layout Ribbon TabPrint Titles Sheet Tab Click in the box
Print Titles
located next to the Select rows 1 to 5.
Note: The “Rows To Repeat at Top” dialog box will look like the following:
Test it: File TabPrintGo to page 2 to see the title on top.

7.8 Scale To Fit This is a fundamental feature that will be used every
time you print an Excel Worksheet. If the Worksheet
is too big and won’t fit on an 8 ½ x 11 sheet of paper,
you will need to Scale the worksheet down. If the
Worksheet is too small and fits in the corner, you will
need to Scale it up.
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Section 2: Print Options

Print  Print Options
Practice Exercise 96 File TabPrint (The option are displayed on the left)
7.9 Print Active If you select multiple sheets, more
Sheets Worksheets will be printed.
Practice Exercise 97 Select 2 Worksheets: Select Sheet1Hold the Ctrl Key and select Sheet2.
Note: Both Sheet1 and Sheet2 should be white or selectedFile Tab
PrintPrint Active Sheets.
7.10 Print Entire This prints all sheets in the Workbook.
Workbook
7.11 Print Selection This prints just the selected area in the
Worksheet.
Practice Exercise 98 Select cells A1 to K22File TabPrintPrint Selection.
7.12 Ignore Print The option (Page Layout Ribbon
Area TabPrint AreaSet Print Area) will be
ignored and will print everything Excel recognizes as a valid area to print.
7.13 Pages You can limit the number of Pages to print.
7.14 Orientation You can redefine the page Orientation.
7.15 Page Size You can redefine the Page Size.

Tip: One common problem is your page size may not
be listed here. In order to resolve it, File TabPrint
must be pointing to the correct printer that supports the desired size.
7.16 Margins You can redefine Margins.
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7.17 No Scaling No Scaling - This is the default setting.

Fit Sheet on One Page - This will shrink
the entire document to one page.
Fit All Columns on One Page - This
will shrink the columns to only one
page.
Fit All Rows on One Page - This will
shrink the rows to only to one page.
Section 3: Page Setup

Print Page Setup or Print Layout Ribbon TabMore Options
7.18 Page Setup The Page Setup feature provides some additional and new features compared to
Page Layout. This can be located in two locations:
1. Page Layout Ribbon TabPage Setup Ribbon GroupMore Options .
2. File TabPrintPage Setup link at the bottom of the options.
7.19 Page Setup Page Options can be set up in the:
Page Tab Page LayoutPress the Arrow in the
lower right corner Page Tab.
Orientation - This is the same as the
Page Layout Orientation.
Scaling - If your spreadsheet is too
large to fit on an 8-1/2 x 11 paper,
you can Scale it up or down to fit.
Paper Size - This is the same as the
Page Layout Ribbon Tab.
Print Quality - 600 dpi is the default.
First Page Number - Auto is the
default.
Practice Exercise 99 File TabPrintChoose the linkAdjust the scaling to
Page Setup
90% of normal size.
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7.20 Page Setup Margins can be set up in the:

Margins Tab Page LayoutPress the Arrow in the
lower right corner Margins Tab.
Top - Top paper edge.
Left - Left paper edge.
Bottom - Bottom paper edge.
Right - Right paper edge.
Header - Between the top paper edge
and document.
Footer - Between the bottom paper edge
and document.
Center on Page -This will reposition the
document in the center of the page
either horizontally or vertically.
7.21 Page Setup Print Parameters can be set up in the:
Sheet Tab Page LayoutPress the Arrow in the
lower right corner Choose Sheet.
Gridlines - This applies a light gray
border to the entire document.
Black and White - Prints Black/White.
Draft Quality - This saves ink by
printing fewer printer head passes.
Row and Column Headings - This
adds the column letters and the row
numbers to the top left edge of the
document.
Comments - Usually, Comments are
not printed.
Cell Errors As - Don’t print errors if they appear on the sheet.
Page Order - This controls the order in which the pages of your Worksheet are
numbered and printed if the printout does not fit on one page.
Section 4: Printer Properties
File TabPrintPrinter Properties
7.22 Printer These will be different for every printer. Color printers will have color related
Properties properties and Laser printers will have Black and White printer properties. Some
printers will print dual-sided and others will have the option to print on 11in x 17in
paper.
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Section 5: Header/Footer
7.23 Header/Footer Header/Footer can be defined in the Insert Ribbon TabText Ribbon
Button GroupHeader & Footer Button. The following is on the Design Ribbon Tab:
The following is the Header area:
Practice Exercise 100 Insert Ribbon TabText Ribbon GroupHeader & Footer ButtonPlace
Header/Footer cursor in the left boxDesign Ribbon TabClick the Date IconPlace cursor
in the right boxDesign Ribbon TabClick the Page Number IconPlace
cursor in the middle boxType: The title of the document.
7.24 Header/Footer An alternate method to insert a watermark image is to use the Picture Button
Picture Button
. It is located in the Header/Footer Design Ribbon Tab.
View Ribbon TabPage Layout(Click in the middle header box)Design
Ribbon TabPicture button.
The image types supported include JPG, GIF, and PNG.

Practice Exercise 101 View Ribbon TabPage Layout(Click in the middle header box)Design
Print Background Ribbon TabPicture button
Enter one of the following pictures: Background.png or Confidential.bmp.
7.25 Page Setup Headers/Footers can be set up in the:
Header/Footer Page LayoutPress the Arrow in the
Tab lower right corner Choose
Headers/Footers Tab.
Custom Header - You can add
text, page, total page numbers,
date, time, file name, and graphic
images.
Custom Footer - You can add text,
page, total page numbers, date, time,
file name, and graphic images.
Different Odd and Even pages -
This will print the document like a
book with odd and even pages.
Different First Page - This will allow you to remove all Headers and Footers
on the first page.
Scale with Document - If the box is unchecked, the Header/Footer margin will
not Scale when the document is scaled to fit the document size. If the box is
checked, it will Scale and may look different than desired.
Align With Page Margin-If the box is unchecked, the Header/Footer will move
as the left and right margins are changed. For example, if the left margin is set
to 2 inches, then the left Header/Footer will also move 2 inches. If the box is
checked, margins will remain exactly where you originally placed it them.
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Chapter 8 - Application Options
Chapter Contents:
Application Options will adjust the behavior of the program.
Practice Exercise 102 File TabOpenC:\Data\Excel2016-1\Interface.xlsx.
8.1 User Interface These are interface options.
Options File TabOptionsGeneralUser Interface options.
8.2 New This will change the characteristics when creating a new Workbook.
Workbook File TabOptionsGeneralWhen creating new workbooks.
8.3 Calculation When you use very large Worksheets, you can turn off the Automatic
Options Calculation feature to speed up the display and recalculation of formulas.
File TabOptionsFormulasCalculation options Manual.
8.4 Autocorrect This will activate the Autocorrect option that corrects spelling as you type. File
TabProofingAutocorrect Button.
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Chapter 8 - Application Options
8.5 Dictionary This will allow you to add custom words to a custom dictionary.
File TabProofingDictionary.
8.6 Auto-Recover Your work will Auto-Recover if the computer or Excel crashes.
File TabSave Save Autorecovery information every 10 minutes.
8.7 Default When you save a file and don’t specify the save location, this will become the
Location Default Location. File TabSave Default file location: S:\MyExcelFiles.
8.8 Developer Tab This adds a tab to the top Ribbon system that includes
programming capabilities. File TabOptionsCustom
Ribbon Developer.
8.9 Update This will define the properties that contain information
Properties about the author and subject of the document. There are
two ways to view and update this information:
1. Show Document Panel
2. Advanced Properties
Practice Exercise 103 2007: File TabProperties.
File Properties 2010: File TabInfoProperties
Advanced Properties.
Author: (Your Name)
Title My Excel Document
Subject:
Keywords: Testa Testb
8.10 Show File TabInfoPropertiesShow Document Panel.

Document
Panel
Excel 2010/2013
8.11 Mouse Roller Turning this feature on will zoom in when rolling the wheel on the mouse. When
it is turned off, it will scroll the page up and down.
File TabOptionsAdvance Tab .
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Major Project Intro Concepts - Creating a Budget
This exercise is not only useful in order to practice the features of Excel, but can actually also help as you
collect and record personal income/expenses. You may discover new deductions from your bank and can
view the day of the month all bills need to be paid. The following example will give students a practical
application while using Excel. Create the following Sheet starting from a blank Workbook.
1. File TabNewBlank workbook.
2. Create the following Spreadsheet using the concepts from Chapters 1 through 8. You will need
to use Font Ribbon Group (Bold, Size, etc.), Alignment Ribbon Group (Merge/Center,
Alignments, etc.), Borders, Sum Function, and possibly Shading.
My Personal Budget
3. Enter your expenses and income.
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Index - Excel 2016 - Formulas, Formatting And Printing
Absolute References ........ 29 Fraction Format .............. 38 Minimize/Maximize........... 5
Adjacent Selection........... 13 General Format ............... 37 Navigation Arrows .......... 31
Application Options ........ 49 Hard Returns................... 37 New Workbook ............ 9, 49
Autocalculate Feature ..... 19 Horizontal Alignment ..... 36 New Worksheet................ 31
Autocomplete ................... 13 Indent .............................. 37 Office Theme.................... 11
Autocomplete Formula ... 19 Ink Equations .................. 42 Online Pictures ................ 11
Autocorrect ...................... 49 Long Date Format........... 38 Open ............................. 9, 12
Autocorrect Math Errors 19 Merge cells ..................... 36 Order of operations ......... 17
Autorecover ..................... 50 Number Format .............. 38 Paste Special .................... 26
Autosum ∑ Function ....... 17 Percentage Format .......... 38 Pick from list .................... 13
Autosum ∑ Pull-down..... 18 Picture............................. 42 Pinning Files .................... 10
Backstage View.................. 9 Quick Shape ................... 42 Printing
Backward Compatibility 10 Rotation .......................... 36 Header/Footer ................. 48
Calculation Options ........ 49 Sans-Serif ....................... 36 Page Layout Ribbon ....... 43
Cell References .................. 7 Scientific Format ............ 38 Page Setup ................ 46, 48
Close/Exit ........................... 9 Serif ................................ 36 Print Options ................... 45
Comment.................... 27, 47 Short Date Format .......... 38 Printer Properties ............ 47
Compatibility checker .... 10 Shrink to fit ..................... 37 Watermark ...................... 44
Context Menu .................... 7 Special Formatting.......... 39 Properties ......................... 12
Contextual Ribbon Tab .... 5 Text Boxes ...................... 42 Quick Access Toolbar ... 6, 8
Cut, Copy, and Paste ...... 23 Text Format .................... 38 Quickly Access ................. 10
Default Location .............. 50 Vertical Alignment ......... 36 Range References .............. 7
Developer tab................... 50 Word Wrap ..................... 36 Recent ............................... 10
Dialog Box .......................... 5 Formula Bar ...................... 6 Relative References ......... 29
Dictionary ........................ 50 Formulas .............. 17, 23, 31 Replace ............................... 8
Document Views ............. 11 Freeze Panes .................... 33 Reset Window Position ... 33
Drag-and-Drop Copy ...... 23 Functions .......................... 17 Row/Column Width ........ 32
Drag-and-Drop Editing .. 23 Galleries ............................. 5 Save ..................................... 9
Dual Monitors.................... 9 Header/Footer Button ..... 48 Save As ............................... 9
Dynamic Preview ............ 11 Hide Workbook ............... 34 Screen Tips......................... 7
Edit Formula ................... 20 Hide Worksheet ............... 31 Selection ........................... 13
Entering Text................... 13 Hide/Unhide Columns..... 33 Split ................................... 33
Fill Handle ....................... 24 Info ................................... 10 Status Bar........................... 6
Find .................................... 8 Insert Function Fx ........... 18 Switch Windows .............. 33
Flash Fill .......................... 26 Instant Data Analysis ........ 8 Synchronous Scrolling .... 33
Formatting Keyboard Commands Tell Me Help ...................... 7
Accounting Format ......... 38 Cell Movement ............... 15 Template............................. 9
Border Color ................... 39 File Commands............... 15 Themes ............................. 11
Border Outline ................ 39 Formatting Techniques ... 14 Undo ................................. 24
Border Style.................... 40 Formula Manipulation .... 16 Unhide Workbook ........... 34
Comma ........................... 38 Manipulating Data .......... 14 Unhide Worksheet ........... 31
Currency Format ............ 38 Other Useful Keys .......... 16 User Interface Options .... 49
Custom Formatting ......... 39 Window Manipulation .... 16 Using The Keyboard ....... 13
Decimal Points ............... 38 Manual Addition ............. 18 View Side-By-Side ........... 33
Fill .................................. 41 Manually entering Worksheet Tab Color ..... 31
Font Effects .................... 36 Formulas ...................... 18 Zoom Features ................... 6
Format Painter ................ 35 Mini Toolbar...................... 7 Zoom Slider........................ 6
Page 49
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Excel 2016 - Formulas, Formatting And Printing

A Step-By-Step Training Guide

Introductory Concepts - Formulas, Formatting and Printing

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Table of Contents - A Step By Step Training Guide

If there are any questions or problems, please

1.4 Dialog Box A Dialog is a pop-up box containing additional options.

1.10 Zoom View Ribbon TabZoom Ribbon Group

1.19 Quick The new Quick Analysis tool lets you

Select cells A1 to A4Click on the smart

1.20 Find This will Find a text or number in the

1.21 Replace This will Find and Replace a text or

Excel 2016 Only

Section 3: Backstage View (File Menu)

1.24 New This will open a new workbook. File TabNewBlank

1.25 Template This opens a predefined template.

The file names

File TabInfoConvert Button .

File TabInfoConvert button .

Section 4: Optional Concepts

View Ribbon Tab

1.43 Open In This (File TabOpen) screen is different

1.44 Properties Here you can add properties such as Title,

Tip: Alt+Down arrow will display AutoComplete list.

Practice Exercise 23 1. File TabNewBlank workbook.

F12 Save As, or File TabSave As.

Practice Exercise 28 Select cells E5Click the Autosum Icon

2. Type the following in a blank cell: =12/*4

Choose Yes to accept

3.14 Edit Formula There are a couple of ways to Edit a Formula:

Student Project C Complete the functions in

Student Project D Complete the formulas

Student Project E Calculate the yearly salary. Complete the

Student Project F Complete the Student Project.

Student Project G Complete the

Practice Exercise 39 Select cells A4 to H9Let go

Practice Exercise 45 Split a single row into 2 columns:

Section 3: Paste Special

4.13 Paste All This is a normal Copy and Paste operation.

Comment: Review Ribbon TabNew Comment Enter the desired

Cell C3Click Copy Select cells C4 to C6Click Paste Click

Section 4: Relative And Absolute Referencing

absolute $ in the formula and the result will look like: .

5.2 Delete To Delete a Worksheet Tab: Right-Click on a Worksheet

5.3 Rename To Rename a Worksheet Tab: Right-Click on any Worksheet

5.7 Hide To Hide a Worksheet Tab: Right-Click on a Worksheet TabHide. Hiding a

5.10 View If you Right-Click on the navigation arrows, a pop-up will

5.14 Row/Column Select the line between the rows or columns to

Section 3: Large Worksheets

Section 1: Font Ribbon Group

Concept Explanation / Command String in italic.

Section 2: Alignment Ribbon Group

Practice Exercise 74 File TabOpenC:\Data\Excel2016-1\Format.xlsxExample1 Sheet.

Practice Exercise 79 Select Cells A2 to I2Choose the Counterclockwise Button . To customize

Excel 2010 Icons

Section 3: Number Ribbon Group

Practice Exercise 83 File TabOpen C:\Data\Excel2016-1\Format.xlsxExample1 Sheet.

6.23 Number This is the default number format.

6.29 Percentage The Percentage Format is in the form: 32.23%.

6.33 Fraction The Fraction Format is in the form: 1/2.

The end result from the formatting above:

Section 4: Border Format