Professional Documents
Culture Documents
COMPILED BY
Mr. SANJAY KUMAR TRIVEDY ( Sr. Manager & College-in-charge )
& Team RSTC, Mumbai
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REGIONAL STAFF TRAINING COLLEGE : MUMBAI
Maker Tower E , 13th Floor , 85, G D Somani Marg, Cuffe Parade , Mumbai 400005
Phone :22184871 22185980 Fax: email: rstccomcity@canarabank.com
Preface
Dear Friends,
Banking/Financial sector in our country is witnessing a sea change and banker’s business has
become more complex & difficult in this driven era of knowledge & technology. There are
mass retirements happening due to super annuation & many new recruits are joining the Bank.
More than 40% staff strength is newly recruited in last three to four years. An official
working in the Banking sector has to keep pace with Updated knowledge, skills & attitude, as
the same is required everywhere. There is need to issue a comprehensive book covering all
the aspects so that new recruits get updated very fast without referring many voluminous
books.
This book titled “ JAIIB MADE SIMPLE ” has many unique features to its credit & consists
of all topics/syllabus required for JAIIB examination with clear concept & simple language
with latest changes during 2015-16 ( upto June/July 2015 as per IIBF/ JAIIB exams.
requirement ) also included. This Book is divided into four Modules namely A,B,C & D &
Practice Teat Papers / Teat Yourself based on latest IIBF syllabus for JAIIB examination.
The Book also covers the full syllabus (latest) of JAIIB examination and also recalled
questions (one line approach & MCQ (based on IIBF examination Pattern ) will be helpful to
all aspirants who are taking up JAIIB examination
During preparation of this book, I have received tremendous support from Team RSTC,
Mumbai, many friends & colleagues especially my wife Mrs Renu, who is also a banker, my
son Master Ritwiz Aryan & our clerk Mr Sanjeev V Karamchandani. Special thanks to Sri B P
Desai Sir (Our Ex. AGM & now Faculty on Contract at RSTC,Mumbai ) for vetting &
compilation of this book.
As any work will have scope for some improvement, I shall be grateful if any feedback is
provided for improvement in contents of the book.
I wish you all the best for the written test & hope the study material will help in achieving the
goal.
OBJECTIVE
JAIIB aims at providing required level of basic knowledge in banking and financial services, banking
technology, customer relations, basic accountancy and legal aspects necessary for carrying out day to
day banking operations.
PATTERN OF EXAMINATION : Each Question Paper will contain approximately 120 objective type
multiple choice questions, carrying 100 marks including questions based on case study / case lets. The
Institute may, however, vary the number of questions to be asked for a subject. There will NOT be negative
marking for wrong answers.
TYPES OF QUESTIONS
120 Objective Type Multiple Choice Questions - carrying 100 marks – 120 minutes and question will be
based on Knowledge Testing, Conceptual Grasp, Analytical / Logical Exposition, Problem Solving & Case
Analysis
A. MULTIPLE CHOICE ( Each Questions 0.5 Marks )– QUESTIONS & ANSWERS ( 70-74QUES )
Type –D : MULTIPLE CHOICE – CASE STUDIES & CASE LETS (PROBLEMS & SOLUTIONS )
Economic development of a country to a large extent depends upon Agril. & Industrial sectors.
Development of agril. Depends upon irrigation facilities while industrial development on availability of
power,good transport and fast communication facilities. All these are called infrastructure. Read the caselet
& explain which industries constitute infrastructure ?
a. Energy, Transport & Communication
b. Irrigation, construction of bridges & dams over Rivers & stable govt. at Centre.
c. Availability of Funds for PMEGP , SJSRY & Indira Awas Yojana
Type of Questions – Basically four types of Multiple Choice Questions asked in Exam of
Which Type – A : Concept based Straight Questions ( 70-71 QUES - 0.5 MARKS EACH ) ;
Type – B : Problems & Solutions (20-25 QUES - 1.0 MARKS EACH); Type – C : Applied
theory based Questions (10-15 QUES - 2.0 MARKS EACH) ; Type – D : Case Study & Case-
lets based Questions ( 10-15 QUES - 2.0 MARKS EACH )
PERIODICITY AND EXAMINATION CENTRES ; The examination will be conducted normally twice a
year in May / June and November / December on Sundays.
Pass : Minimum marks for pass in every subject - 50 out of 100 marks.
Candidate securing at least 45 marks in each subject with an aggregate of 50% marks in all
subjects of JAIIB examination in a single attempt will also be declared as having passed JAIIB
Examination.
Candidates will be allowed to retain credits for the subject/s they have passed in one attempt till the expiry
of the time limit for passing the examination as mentioned bellow:
TIME LIMIT FOR PASSING THE EXAMINATION
Candidates will be required to pass JAIIB examination within a time limit of 2 years (i.e. 4 consecutive
attempts). Initially a candidate will have to pay examination fee for a block of one year i.e. for two attempts.
In case a candidate is not able to pass JAIIB examination within 1st block of 2 attempts, he / she can appear
for a further period of 1 year (2nd block) i.e. 2 attempts on payment of requisite fee. Candidates who have
exhausted the first block of 2 attempts, should necessarily submit the examination application form for the
next attempt, without any gap. If they do not submit the examination form immediately after exhausting
the first block, the examination conducted will be counted as attempts of the second block for the purpose
of time limit for passing.
Candidates not able to pass JAIIB examination within the stipulated time period of two years are required to
re-enroll themselves afresh by submitting fresh Examination Application Form. Such candidates will not be
granted credit/s for subject/s passed, if any, earlier.
Attempts will be counted from the date of application irrespective of whether a candidate appears at
Compiled by Sanjay Kumar Trivedy & Team RSTC, Mumbai 4|Page
any examination or otherwise.
Last Date for receipt of Change of Centre Requests at the respective Zonal Offices for the JAIIB Examination scheduled for
Nov 2015 : 10th October 2015
Revised Examination Fees inclusive SERVICE TAX @14% with effect from 1st June, 2015
Syllabus
Calculation of Interest and Annuities :Calculation of Simple Interest & Compound
Interest; Calculation of Equated Monthly Instalments; Fixed and Floating Interest Rates;
Calculation of Annuities; Interest Calculation using Products/Balances; Amortisation of a
Debt; Sinking Funds
Calculation of YTM : Debt- Definition, Meaning .& Salient Features; Loans; Introduction to
Bonds; Terms associated with Bonds; Cost of Debt Capital; Bond value with semi-annual
Interest; Current Yield on Bond; Calculation of Yield-to Maturity of Bond; Theorems for
Bond Value; Duration of Bond; Properties of Duration; Bond Price Volatility
Capital Budgeting : Present Value and Discounting; Discounted Technique for Investment
Appraisal; Internal Rate of Return (IRR); Method of Investment Appraisal; NPV and IRR
compared; Investment Opportunities with Capital Rationing; Investment Decision making
under condition of uncertainty; Expected NPV Rule; Risk Adjusted Discount Rate Approach
for NPV Determination; Sensitivity Analysis for NPV Determination; Decision Tree Analysis
for NPV Estimation; Payback Methods; ARR.
Depreciation and its Accounting :Depreciation, its types and methods; Comparing
Depreciation Methods
Compound interest : When interest is paid by the borrower not on the amount of principal only but
on the interest amount that has accrued also (i.e. accumulated portion of interest), it is called
compound interest. In this case, the formula for calculation of interest is not that simple as in case
of simple interest, Formula for calculation of amount due after a certain period on compound rate
of interest is: A= P (1+R)n where 'A' is total amount due after n years., 'P' is the principal amount
and 'R' is rate of interest per annum expressed as fraction.
Formula for half yearly compounding will be modified by reducing rate of interest to half its
original value and multiplying time by 2. Likewise for compounding of interest at quarterly rests,
the rate of interest will, be divided by 4 and time period multiplied by 4. So the formulae under
such dispensation will be:- A=P(1+r/2)2n for half yearly compounding and A=P(1+r/4)4n, for
quarterly compounding.
For monthly compounding, the annual rate will be_divided by 12 and time period multiplied by12
making the formula as A=P(1+r/12)12n
Compound interest will be CI =A-P where CI stands for compound interest, A for total amount due
and P for principal amount.
Q. 1 The simple interest in 3 years and the compound interest in 2 years on a certain sum at the
same rate are RS. 1,200 and RS. 832 respectively. Find (i) the rate of interest, (ii) the principal, (iii)
the difference between the C.I. and S.I. for 3 years.
Ans. Let the principal be RS. P and rate of interest be R per cent p.a. According to the first
Compiled by Sanjay Kumar Trivedy & Team RSTC, Mumbai 7|Page
condition of the question, (p x R x 3)/100 = 1200, P x R= 40,000
According to the second condition of the question, (P+ 832) = P(1 + R/100)2, or, (P+ 832)/P= (1 +
R/100)2= (100)2(1 + 832/P) = (100 + R)2 or, (100)2 + 832(100)2/P= (100 + R)2,
By putting P= 40,000/R from equation 1, we get, [832*R*(100)2]/40,000 = (100 + R)2— (100)2
4[(100)2 + R2 + 2*100*R — (100)2] = 832 R , R2+ 200 R = 208 R = R2+ 200 R — 208 R = 0
R2— 8R = 0,R(R — 8) = 0, Either R = 0 or R — 8 = 0
Either R = 0 or R = 8, but R cannot be Rs.ero. Hence the
rate of interest = 8% p.a. On using (1), we get P x 8 =
40,000, so P = 5,000
(iii). Rate of compound interest = 8% p.a. and principal = RS. 5,000
Amount due after 3 years = RS. 5,000 x (1 + R)3,= RS. 5,000 x 1.2597 = RS. 6,298.56
Hence, C.I. for 3 years = A— P= RS. 6,298.56 — RS. 5,000 = 1,298.56
The difference between the C.I. and Si. for 3 years = RS. 1,298.56 — RS. 1,200 = RS. 98.56
Amount becoming double of the amount lent : On a compounded basis, when the amount is lent
it becomes double after different time periods depending upon the rate of interest at which it has
been borrowed. For this purpose the Rule of 72 can be used. According to this rule, to find out the
time period during which the amount would become double, the number 72 is divided by the rate
of interest. For example, the money lent at 9% would become appx. double in 8 years and the
money lent at 8% would become appx. double in 9 years.
A depositor deposits Rs.20000 with the bank at prevailing interest rate of 12%. He wants to take
back nearly double the amount of the deposit. After how many years, he would get the amount
as per his desire: 6 years (72/12). He would get Rs.19738 with annual compounding and
Rs.20327 with quarterly compounding.
Rule of '72' enables us to calculate the period during which our deposit or loan will become
double. It is to divide'72' by annual rate of interest and the result will be the period during which
the amount will become double. For example if you availed a personaloan @12% as per rule of
'72' it will double in 6 years (72/12). Likewise if you have placed deposit with a bank at 8% rate
of interest, the amount of deposit will be double in 9 years (72/8).
There is a modified version of rule of '72' which is referred to as rule of '69'.It says that
period during which the amount will double will be calculated by dividing 69 by the rate of interest
+0.35. To illustrate with 9% rate of interest the period will be 69/9+0.35 i.e. 7.67+0.35 years i.e.
around 8.02 years.
Q 2 You borrowed RS. 1,000 at 6 per cent interest. Then, 72 divided by 6 is 12. That makes 12
the approximate number of years it would take for your debt to double to RS. 2,000, if you did not
make any payment.
Ans Similarly, a saving account with RS. 500 deposited in it, earning 4 per cent interest and
compounded yearly, will take 18 years for RS. 500 to double to RS. 1,000 if you do not make any
further deposit, as 72 divided by 4 is 18.
FIXED AND FLOATING INTEREST RATES : There are two different modes of interest. They are
Fixed Rates & 2. Floating Rates also called as variable rates.
Fixed Rate: In the fixed rate, the rate of interest is fixed. It will not change during entire period of
the loan. For example, if a home loan, taken at an interest rate of 12 per cent, is repayable in 10
years, the rate will remain the same during the entire tenure of 10 years even if the market rate
increases or decreases. The fixed rate is, normally, higher than floating rate, as it is not affected
by market fluctuations.
Floating Rate: In the floating rate or variable rate, the rate of interest changes, depending upon
the market conditions.Under floating rate, the interest rate is usually linked to a benchmark rate
which could be the base rate of the bank or any other benchmark rate of the banking industry. It
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may increase or decrease depending upon the change in the benchmark rate.For example, if a
home loan is taken at an interest rate of 12 per cent, repayable in 10 years, inApril 2014, and if
the benchmark rate increases to 12.5 per cent in April, 2015, the interest rate of this loan will also
be increased to 12.5 per cent. If the loan is under an EMI system, depending upon the change in
interest rate, the repayment period varies, but equated monthly instalment remains the same.
However, the borrower may choose to have the repayment period same and pay a higher EMI.
FRONT-END AND BACK-END INTEREST RATES
If the interest is deducted from the principal amount and only the net amount is disbursed, it is
called front-end interest. For example when the bank discounts a bill, the interest applicable for
the tenure of the bill is calculated and is deducted from the bill amount along with other charges
and the net amount is paid to the customer. However, the normal practice in banking industry is
to charge back-end interest rate which means that the full amount of the loan is disbursed and
the interest is charged subsequently on monthly/quarterly/agreed basis. For example, in a term
loan, the interest is calculated on the actual daily balances in the account during a period and
applied at the end of the period. Obviously, the front-end interest application results in effective
interest rate being more as the borrower gets less amount for use whereas, the interest is applied
on the full amount.
CALCULATION OF INTEREST USING PRODUCTS/BALANCES
Calculation of front end interest like in bill discounting is easy as the amount is assumed to be
constant over the entire period. For example, if the tenure of the bill of 2 lac is 3 months and the
rateof discount is 16% p.a., the interest amount will be 8000.
In banks, many of the cases of deposit and loan accounts involve calculation of interest on the
basis of daily balance in the customer's account. While this method was prevalent in case of the
loan accounts, even in case of Savings Account, the interest is now required to be calculated on
the basis of daily balances. In this method, the closing balance in the account is multiplied by the
number of days for which that balance remains unchanged.
ANNUITIES :At some point in your life, you may have had to make a series of fixed payments
over a period of time — such as rent or car payments — or have received a series of payments
over a period of time, such as bond coupons. These are called annuities. If you understand the
time value of money and have an understanding of the future and present value, it would be
easy to understand annuities.
Annuities are essentially a series of fixed payments required from you or paid to you at a
specified frequency over the course of a fixed period. The most common payment
frequencies are yearly (once a year), semi-annually (twice a year), quarterly (four times a
year), and monthly (once a month). There are two basic types of annuities: ordinary
annuities and annuities due.
Ordinary Annuity: Payments are required at the end of each period. For an illustration,
straight bonds usually make coupon payments at the end of every six months until the
bond's maturity date.
Annuity Due: Payments are required at the beginning of each period. Rent is an
illustration of annuity due. You are usually required to pay rent when you first move in at
the beginning of the month, and then on the first of each month thereafter.
Since the present and future value calculations for ordinary annuities and annuities due are
slightly different, we will first discuss the present and future value calculation for ordinary
annuities.
Time value of money : The money has a time value. Rs.5000 in hand with a person as at
present and an amount of Rs.5000 coming in his hand after, say a year, would carry different
values. The same amount of money received in future carries less value because of time
element, during which the money can earn interest. The present value of Rs.5000 to be available
after a year, would be less at present. Hence the concept of future value of an annuity and
present value of annuity comes in.
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Future value of an Ordinary annuity : A depositor depositing a fixed sum of amount in his account
regularly till the end of pre-determined period at a given interest rate, can find out how much
money he would get at the end of the period he has chosen for deposit.
Calculation of Future Value of Annuities
Future Value (FV) for Ordinary Annuity=C X [{(1+i)n-1}/i] where 'C' stands for cash flow per
period,'I is the rate of interest , 'n' stands for number .of payments. Since in case of annuity due
each payment is received, one period sooner, the formula stands modified.
Future Value of Annuity Due will be = C X [{(1+i)n-1}-1} X (1+i)
Calculation of Present Value of Annuities
Present Value (PV) for Ordinary Annuity= C X [{1- (1+i)n}/i]
Present Value (PV) for Annuity Due = C X [{1- (1+i)n}/i] x (1+i)
For payment made at the end of 4th year = 10000 (1 r)1 = 10000 (1 + 0.05)1 = 10500
For payment made at the end of 5th year = 10000 (1 + r)1 = 10000 (1 + 0.05)1 = 10000
Total = 55256,The above value can be worked out on the basis of formula:
FV = C * [(1 +i)" -11 Where C=Cash flow i=intt.rate n=no. of payments.
55256 = 100000 * [(1 +0.05)5-11=0.05
Present value of an Ordinary annuity : Where a person is receiving regular payment of
Rs.10000 per annum for 5 years at 5% interest rate, he can also calculate the present value of
the cash flows he is to receive over the next 5 years as under:
For amount received at the end of 11 year = 10000 (1 + r)1 = 10000 (1 + 0.05)1
= 9524
For amount received at the end of 2"d year = 10000 (1 + r)2 = 10000 (1 + 0.05)2 =
9070 For amount received at the end of 3'11 year = 10000 (1 + r)3 = 10000 (1
0.05)3 = 8638
For amount received at the end of 4th year = 10000 (1 + r)4 = 10000 (1 + .05)4
= 8227
For amount received at the end of 5111 year = 10000 (1 + r)5 = 10000 (1 + 0.05)5 =
7835
Total = 43294, The above value can be worked out on the basis of formula:
PV = C * [(1-(1+in Where C=Cash flow i=intt.rate n=no. of payments
PV = 10000 * [(1-(1+0.05)0= 10000 * 4.3294 = Rs.43294
0.05
Future value of an annuity due : A depositor depositing a fixed sum of amount in his account
in the beginning of a particular period at regular intervals at a given interest rate can find out how
much money he would get at the end of the period he has chosen for deposit. Similarly if a
borrower is making regular payment of a loan in equal instalments, he can find the cost of loan.
For an amount of Rs.10000 to be paid every year (for 5 years), the future value would be
Rs.58019 at 5% interest rate, as under:
For payment made in the beginning of 15' year = 10000 (1 +r )4 = 10000 (1 + 0.05)4 = 12763
For payment made in the beginning of 2nd year = 10000 (1 + r)4 = 10000 (1 + 0.05)3= 12155
For payment made in the beginning of 3rd year = 10000 (1 + r)3 = 10000 (1 + 0.05)2= 11576
For payment made in the beginning of 4th year = 10000 (1 + r)2 = 10000 (1 + 0.05)1= 11025
For payment made in the beginning of 5111year = 10000 (1 + r)1 = 10000 (1 + 0.05)1= 10500
Total = 58019
The above value can be worked out on the basis of formula:
FV = C * [(1 +i)n -11 * (1+i) where C=Cash flow i=intt.rate n=no. of payments
hand when an investor expects the rate of return on purchase of a bond, more than the
coupon rate, the value of the bond is, less than its par value. Similarly, when an investor
expects the rate of return on purchase of a bond, less than the coupon rate, the value of the
bond is more than its par value. When the required rate of return is more than the coupon rate
and as the maturity approaches the discount on bond declines. When the required rate of
return is less than the coupon rate and as the maturity approaches, the discount on bond
increases. The bond price is inversely proportional to its yield to maturity.
Future value of annuity : The future value of annuity can be worked out with the help of the
following formula. This helps us to understand as to how much amount is required to be invested
at a regular interval to get a targeted consolidated amount, at the end of a particular period.
Sr (S=value at the end of the period.
R = --------- (R= Periodic payment)
{(1+r)"-1} ( r= rate per period)
SINKING FUND : A fund created, by gradual periodic deposits, with the objective of getting a targeted
amount to pay off future debts, is called a sinking fund. The sinking funds can be created for a no. of
purposes such as repayment of debt in lump sum, redemption of bonds, replacement of a worn out
equipment, buying of a new equipment etc. This can be done by knowing the future value of an annuity,
by using the following formula:
3.There is a bond with par value of Rs 1000. The market value of the bond is Rs 850. The
bond carries a coupon rate of 8% and has maturity period of nine years. What would be the
rate of return that an investor earns if he purchases the bond and holds until maturity?
4.There is a bond with a face value of Rs 1000, coupon rate is 10 per cent and period
of maturity is ten years. If the current market rate 10 per cent is changed to 11 per
cent, the price of the bond changes to In the above question, what is the interest rate
elasticity?
5.The face value of the bond is Rs 100,000. The coupon rate is 8%. The YTM is 6%. The time to
maturity is 5 years. Interest payments are made annually. What will be the Duration of the Bond?
What is Modified Duration? Calculate the percentage change in price of the bond if the YTM falls
by 100 basis points or 1% from 6% to 5%.
CAPITAL BUDGETING
DISCOUNTED CASH FLOW TECHNIQUES
Financing fixed assets either by replacement of existing assets or addition of new assets forms part of
any company's overall capital budget and this kind of budgeting is extremely difficult due to uncertainties
of future economic conditions and need for ensuring reasonable return on the long term investment. The
capital budgeting decisions are based on (a) conventional method of (i) return on capital or investment
and (ii) payback period and (b) discounted cash flow methods of (i) net present value and (ii) internal rate
of return.
CONVENTIONAL METHODS - RETURN ON CAPITAL OR INVESTMENT
This is calculated as a percentage of operating profit on total investment and is a crude
method of estimating financial viability of the project and suffers from following:
a the percentage indicator will vary from year to year in view of the variations in operating profit. It may be
difficult to identify one figure which correctly represents the return on the total capital employed.
The method is useful both for firms with plenty of investment opportunities but limited financial resources
and for those projects which have obsolescence risk i.e. larger wear and tear.
The method has following limitations:
a It can lead to incorrect ranking of industrial projects as the method ignores return of the project
after the payback period.
b The method does not give us any objective cut-off criterion. What should be the minimum or
maximum payback ?
c The projects which have low return initially but a longer economic life may be preferable to
those projects which have high earning capacity initially but have shorter life span.
d This method like return on investment ignores the time value of money.
eThis method attaches undue importance to the quick yield and gives the impression that the projects
have little or no development significant. It is a not enough to recoup the investment. The principal
concern of the investor is to optimise the return/benefits. In view of the aforesaid limitations, the payback
method is better accepted as a secondary method of investment appraisal rather than the final criterion
for investment.
The calculation is made from the year investment is made to the period when the capital has
been recovered plus the project has yielded a minimum return on the investment. This can be
examined in the light of the following:
Discounted Cumulative
present value
There are two principal measure of DCF, namely Net Present Value and Internal Rate of Return:
DEPRECIATION
Depreciation means reduction in the value of a fixed asset over the years. This is a continuing process
due to which the book value of the assets declines. The rate at which this value declines varies from
asset to asset depending upon a number of factors such as wear and tear, passage of time,
obsolescence, fall in market price etc. Charging depreciation is a process of distribution of cost of the
fixed assets over the useful life of the asset.
Objective of charging depreciation
The depreciation is charged in order to ascertain the profit and loss appropriately, record proper
value of the assets and retain profits for replacement of the asset.
Basis for charging depreciation:
The elements that are taken into account for fixation of rate of depreciation and charging the depreciation
are (a) the original cost of the assets (including installation etc), (b) the expected time period for
commercial use of the asset and (c) expected sale value (called scrap value) at the end of the
commercial use of the asset. The depreciation is debited to the profit and loss account and credited to
respective fixed asset account.
Methods of charging depreciation
Though there are a number of methods for charging depreciation, but two methods are very common.
These are straight line method (SLM) also called fixed instalment method and written down value (WDV
— which is recognised by Income Tax department) also called diminishing balance method. Other
methods include annuity method, depreciation fund method, insurance policy method, depletion method
and machine hour rate method.
Depreciation = (Original cost— scrap value) / estimated life
(Scrap value is the sale price of the asset after it is estimated useful value )
Name of the method How charged
Fixed instalment or SLM Details given below
WDV Details given below
Annuity method Calculated from annuity table and is different according to rate of
interest and according to the period over which asset is to be written off
TWO WAY QUOTATIONS : Banks quote two rates in foreign exchange quotation out of which one is for
buying and the other for selling. For instance, when the quotation is US $ 1 = Rs.48.90 - 49.10, the buying
rate on the basis of principle of buy low and sell high, would be Rs.48.90 and the selling rate Rs.49.10.
The buying rate is also called a 'bid rate' and the selling rate as 'offer rate'.
CROSS RATES OR CHAIN RULE : When rate between two currencies is not directly available, it has
to be calculated through a 3rd currency which is called cross rate. This is done by using chain rule.
For example, US $ 1 = Rs.50.00 and US $ 1 = Euro 0.7500. Euro 1 = 50 / 0.75 = Rs.66.67
A bank is offered to purchase an export bill of Pound 100000 and the inter-bank rates are US $
1 = Rs.50.00/10 and Pound 1 = US $ 1.5000/10.
In this case, the bank will purchase pounds at given US $ rate of Rs.50 and deliver rupees to exporter.
Bank will sell pounds in London in inter-bank market at US $ 1.50. The amount will be worked with chain
rule. Pound 1 = 1.50 x 50 = Rs.75.
Forward rate calculation : Premium is added to the spot rate to work out the forward rate.
Discounted is deducted from the spot rate. This makes the transaction beneficial to the bank.
The forward premium includes interest differential.
While calculating the bills buying rate, where the forward is at a premium, the bank
will round off the transit and usance period to the lower month.
While calculating the bills buying rate, where the forward is at a discount, the
bank will round off the transit and usance period to the higher month.
Forward rates are quoted though forward margins or forward differentials (which can be
either premium or discount). For example Euro 1 = US $ 1.2000/10. One month forward
30-28, 2 month forward 60-55 and 3 months forward 95-90.
In this case Euro is at a discount and in that case, the US $ is at a premium.
In this case, the one month forward US $ can be purchased at the following rate:
Spot Euro 1 = US $ 1.2010 — 0.0028 = 1.1982
In this case, the one month forward Euro can be sold at the following rate:
Spot Euro 1 = US $ 1.2000 — 0.0030 = 1.1970
How to calculate forward points (or the SWAP cost) : Euro 1 = US $ 1.40, Interest rate
differential is 6%. For a 90 days forward calculate the forward points.
Spot rate = 1.40. Int differential = 6% Forward period = 90 days (no. in a year to be taken
360 days) Forward points = (Spot rate x interest rate differential x forward period) I no. of
days in the year x 100 = (1.4000 x 6 x 90) / 360 x 100 = 0.0210.
How to calculate interest differential from forward points : In the above example, the
calculation can be made with the help of formulae:
Interest rate differential = (forward points x no. of days in the year x 100) / (Spot rate x
forward period) = (0.0210 x 360 x 100) / 1.40 x 90 = 6%
How to quote forward rate:The forward can be at premium or forward can be at a discount. In
case of direct quotation, the premium is added in the spot rate and discount is deducted from the
spot rate both in the buying or selling rate.
When there is premium : Let us take an example. Euro/US$ spot rate = 1.3200/20 and forward
differential one month 20-25, 2 months 40-45 and 3 months 60-65. This shows that Euro is at a
premium here.
A. 2 month Euro buying rate (bid rate) = 1.3200 + 0.0040 = 1.3240 and selling rate (offer rate) =
1.3220 + 0.0045 = 1.3265.
Hence, the bid and offer rate would be = 1.3240/65
When there is discount : Let us take an example. Euro/US$ spot rate = 1.3200/20 and forward
differential one month 25-20, 2 months 45-40 and 3 months 65-60. This shows that Euro is at a
discount here.
A 2 month Euro buying rate (bid rate) = 1.3200 - 0.0040 = 1.3160 and selling rate (offer rate) =
1.3220 - 0.0045 = 1.3175.
Hence, the bid and offer rate would be = 1.3160175
13 A foreign exchange sale purchase agreement is made on January 04, 2009 and deliveries
are completed on Jan 05, 2009. Which of the following rate will be applied:
a cash or ready rate b TOM rate c Spot rate d Forward
14 1 Euro = US $ 1.3280/90. One month forward = 36-33, 2 month forward = 73-71. If bank has
to buy one month forward, the rate will be: a 1.3158 b 1.3212 c 1.3257 d 1.3299 (Hint-
Here the Euro is at a discount i.e. $ at a premium. To purchase the base rate would be 1.3290
less premium 0.0033)
15 1 Euro = US $ 1.3280/90. One month forward = 36-33, 2 month forward = 73-71. If bank has
to sell one month forward, the rate will be: a 1.3244 b 1.3208 c 1.3158
d 1.3136 (Hint-Here the Euro is at a discount i.e. $ at a premium. To sell the base rate would be
1.3280 less premium 0.0036)
16 1 Euro = US $ 1.3280 spot and forward rate is US $ 1.3480. The difference of 200 points in
this case is called: a exchange difference b forward discount c forward premium d
forward points
17 1 Euro = US $ 1.60. Interest for Euro is 4% and for US $ 6%. A person borrows Euro$ 100
one year. Assuming that there is no change in Euro and $ rate, what will be gain of the person
borrowing in Euro and converting them in $ and after one year converting $ into Euro.
a Euro 1 b Euro 2 c Euro 3 d inadequate information
(Hint-On 100 Euro interest for one year is Euro 4 hence total outflow of Euro is 104. On the other
hand, on $ 160 interest at 6% will be $ 9.60. Hence total $169.60 which at exchange rate of 1.60
is converted into Euro 106. Accordingly gain is Euro 2 i.e. 106-104)
18 In the above problem, what will be Euro-$ rate (i.e. forward rate).
a 1 Euro = $ 1.6403 b 1 Euro = $ 1.6352 c 1 Euro = $ 1.6308
d 1 Euro = $ 1.6286 (Hint-169.60/104)
19 In the above problem what is the forward differential between spot and one year forward: a
0.0308 b 0.0312 c 0.0326 d 0.0343 (Hint-Forward rate - spot rate = 1.6308 - 1.6000)
20 1 Euro = US $ 1.40. Interest for Euro is 3% and for US $ 6%. A person borrows Euro$ 100
one year. Assuming that there is no change in Euro and $ rate, what will be gain of the person
borrowing in Euro and converting them in $ and after one year converting $ into Euro.
a Euro 1 b Euro 2 c Euro 3 d inadequate information
1 B 2 C 3 C 4 B 5 A 6 A
7 C 8 A 9 B 10 C 11 D 12 A
13 B 14 C 15 A 16 D 17 B 18 C 19 A 20 C
Syllabus
Definition, Scope and Accounting Standards : Nature and Purpose of Accounting;
Historical Perspectives; Origins of Accounting Principles; Accounting Standards in India
and its Definition and Scope; Generally Accepted Accounting Principles of USA (US GAAP);
Transfer Pricing; Overview of IFRS; Difference between GAAP & IFRS.
Trial Balance, Rectification of Errors and Adjusting & Closing Entries : Meaning of a
Trial Balance; Features and Purpose of a Trial Balance; Types of Trial Balance and
Preparation of a Trial Balance; Disagreement of a Trial Balance; Classification of Errors;
Location of Errors; Rectification of Errors; Suspense Account and Rectification;
rectification of Errors when Books are closed; Adjusting and Closing Entries.
Bills of Exchange : Types of Instruments of Credit; Term and Due Date of a Bill; Certain
Important Terms; Accounting Entries to be Passed; Accommodation Bill etc.
ACCOUNTING : Accounting on the other hand has a large scope and begins where the book-keeping
ends. It is a long process which begins with summarizing the already recorded transactions, interpretation
of all business transactions or statement and communicating the results to the interested parties.
Accounting can be classified as (a) financial accounting, (b) cost accounting and (c) management
accounting.
Basic objective of accounting : To maintain records of business,To make calculation of profit or loss
To depict the financial position, To make the financial information available to the management and other interested
groups of users of the information.
Entity concept : For the purpose of accounting, a business concern is considered to be an entity, separate from the
promoters, owners, share-holders, investors etc. For example, when A puts in Rs. 1 lac in a business, it would be
considered that he has given Rs. 1 lac to his business, which his business would show as an amount payable (or
liability) to A. In other words the accounts are maintained for this entity as distinct from the person(s) connected with it.
Although this distinction is easily understandable in case of company cases, but at times confusions get created in
respect of proprietary or partnership concerns. Whatever the position, the recording of transactions has to be in terms
of their effect on the business entity considering the owners, creditors, suppliers, customers etc. as the parties
transacting business with the entity.
Money measurement concept :Accounting is done for those transactions only which can be expressed in monetary
terms and this makes the heterogeneous elements such as land, plant, machinery, building, stocks etc. comparable
meaningfully. The aspects or the events which cannot be expressed in monetary terms cannot be accounted for,
howsoever important those may be. For instance, the quality of the operations (a liability if poor and an asset if good)
or the quality of efforts of the staff and dedication with which these are put in (liability if put in without dedication but an
asset if put in with complete dedication) cannot be recorded in monetary terms, hence, do not find place in the
accounting.
This concept also becomes important in understanding the state of affairs of the business. For instance, if two
business concerns have the piece of land of the same size but located at different places and purchased on the
same date, it may be taken as an asset having equal value unless value is specified. But when monetary value is
expressed, the financial worth of the entities may come out to be different.
Going concern concept : The accounting is based on the premise that the entity would remain a going (continue to
be in business) concern for an indefinitely long period and not a concern which is likely to be wound up in near future
and the promoters or any one else, has no intention to liquidate the business in a foreseeable future.This is essential
because the assets are normally recorded and carried in the books at their cost less depreciation and not at their
liquidation (realisable) value. For a concern which is to continue in business, the value is equal to the cost less
depreciation, if any. Similarly the liabilities are carried at values that reflect what the business owes and not at
values for which the creditors would settle for, in case of liquidation.As a matter of exception, at times the business
entity reflects certain signals which point out that the concern is unlikely to remain a going concern or likely to cease
its activities. The accounting for such business concern has to be done taking into account the fact that it is ceasing
to be a going concern and the assets have to be taken at realisable value.
Cost concept : Assets which a business entity may acquire would generally be recorded at their cost i.e. the
amount or the price at which the acquisition has been affected. This cost becomes a reference point for all
subsequent accounting and a small example would clarify the matter. An asset purchased at Rs. 1 lac would be
recorded in the books at Rs. 1 lac in spite of its value increasing or decreasing for any reasons, over a time period.
The concept of cost, brings in objectivity in reckoning the value of the assets in the absence of which subjectivity can
influence the accounting. For instance, in the above example, the value of the asset for A could be Rs. 90000 and for
B (depending upon his own information, perception or consideration) it may be Rs.1.20 lac. In the preparation of
accounts by A, he is likely to take into account the asset at Rs. 90000 while by B, the value may be taken at Rs. 1.20
lac. Similarly the inflationary or deflationary conditions may create accounting problems in respect of the assets held
by the business for use over a long period.
Conservatism concept: Closely related to the cost concept is the concept of conservatism which modifies the cost
concept in respect of current assets. The concept stipulates that no profits should be anticipated (as these may
materialise or not and may result in non-acceptance of accounting figures by the users), but all possible losses must
be accounted for. The current assets, as per this concept, are
generally valued at cost price or market price, whichever is lower. The concept itself may appear to be not in line with
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the general accounting principle of consistency on the basis of cost or market value, but the practice followed by the
accountants is generally conservative even at the cost of consistency. The adoption of this principle also helps in
creation of secret reserves and to that extent it may be said that the financial statements do not reflect or depict the
true position of the business. However, when the conservatism is applied with due caution, care and sound
justifications, the position becomes more acceptable.
Dual aspect concept : This concept of accounting is the most fundamental and provides the conceptual basis for
accounting mechanics. Because of this concept the resources owned by an entity should be equal to the liability,
since each transaction has two aspects. A simple example would clarify the matter. Let us assume that Z contributes
Rs. 50000 as cash to his business which is placed by the business entity in a bank. The accounting records of the
transaction reflect this amount as owner's equity on the liability side and the deposit in the bank, as the asset. If a
sum of Rs. 10000 is spent out of the above amount to purchase stocks, the amount of Rs. 50000 would still be
shown as the liability and Rs. 40000 as bank deposit and Rs. 10000 as stocks on the assets' side. If a loan of Rs.
15000 is raised to acquire fixed assets worth Rs. 35000 (and a part of bank deposit is used to purchase these fixed
assets), the position would be reflected as under:
Owner's equity Rs. 50000 Fixed Assets Rs. 35000
Loan raised Rs. 15000 Stocks Rs. 10000
Bank deposit Rs. 20000
Total Rs.65000 Rs.65000
This also is known as the principle of double entry, in book keeping.
Accounting period concept :Though a business continues indefinitely according to the going concern concept,.
but its performance measurement has to be done after a reasonable time period and not after a long or uncertain
period of time, which would not be desirable since it may create a position of uncertainty. Hence, the business is
segmented into appropriate parts for judging the performance shown in each such identified segment. Such
segment is known as an accounting period, say of a year or a quarter or an half-year. At the close of such
accounting period, financial statements are prepared.
Accrual concept :This concept takes into account the accounting of receipt or payment or otherwise recording a
transaction (which actually might have taken place/ materilised or not), to be considered as part of and relating to
the accounting period. For example, the business may raise a loan from a bank, the interest on which is payable to
the bank immediately after the close of the accounting period. In the accounting period, a provision on accrual
basis would be required to be made irrespective of the fact that the payment would be made after the close of
accounting period. This is generally done in respect of profit and loss or trading and manufacture account. A
payment or receipt account on the other hand, reflects actual receipt and payment and does not generally take into
account the accrual.
Realisation concept :This concept gives recognition to a particular transaction as having been complete at a
particular point of time, when the benefit is actually passed on to the party to whom it is due. For instance, if Z, in
order to sell goods to Y purchases raw material, the goods would not be considered to be have passed on to Y
unless these are actually delivered.
Matching concept : This concept stipulates that all the transactions relating to a particular aspect of the business
should be taken into account to reach the correct position. For instance, if we have to work out the profit or loss
position, all the revenue income items and all the revenue expenditure items must be taken into account.
Adjustments, if any, are required to be made for all the expenses which have not become due or for income which
has not been received but has become due or has accrued.
Materiality concept : According to this concept, while preparing the accounts, all the material details must be taken
into account which may influence the decision of the investor when that comes to his notice. The insignificant items,
however, can be ignored. It also needs to be taken into account that the identification of an item/information being
material or non-material, is a very subjective term and needs to be used very carefully.
Consistency concept : The concept of consistency stipulates that accounting practices must remain the same for
all the periods if the accounts are to reflect the true and comparable position. For example, if the depreciation has
been charged in one particular year on straight-line method, for the next accounting period it should not be charged
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on a written-down value basis by shifting from straight line method, since it would effect the cost pattern in the
manufacturing account.
Full disclosure concept : The information must be disclosed fully and fairly as the person preparing it believes to be
correct in terms of accepted and established norms. Adequate information must be provided for the users to get
appropriate benefit from that information. It should not lead the user to draw the conclusions, which he would not
accept in case he comes to know that it is not correct. Hence, a true and fair view of the accounts must be reflected
by the financial statements. Many times, it becomes difficult to incorporate the full information within the body of the
financial statements and in such circumstances, the information can be given in the shape of annexures or
appendices.
Bonus Shares Dividend paid in form of equity shares and not in cash.
Book Value The value of an asset, a liability or equity, as recorded in the accounts of a firm.
The book value of an ordinary share is equal to the paid-up capital plus retained
earnings i.e. net worth.
Capital The amount that the promoter invests in the business, which he can claim from the
business, as it is liability of the business and asset for the promoter. It can be called net
worth or owner's equity.
Current liability The liabilities which are payable in the near future say during the next 12 months and
include liabilities such as creditors, bank overdraft, expenses payable etc.
Capital Outlay required for acquiring an asset from which benefits would be available
Expenditure beyond one year.
Collection Period The average period taken to collect receivables. It is equal to the
average
credit sales divided by the number of days in a year.
Credit Period The time given to a buyer to make full payment for credit purchases beyond the
expiry of which the payment becomes outstanding.
Current Assets Assets which can be converted into cash within a year.
Current Liabilities Liabilities that are payable within a year.
Creditors The persons to whom the money is owing by the firm, when goods are
purchased by the firm on credit.
Discount (Cash It is allowed when payment is made before a certain date. It is not deducted from
discount) invoice.
Equity Capital Long-term funds provided by the owners of a firm and consists or ordinary share
capital and retained earnings.
Financial Analysis The use of financial data to evaluate the financial position of a firm.
Fixed Assets Long-term assets that would be in use for longer than one year.
Income Statement It presents the net income of a firm for a period of time (say a quarter of year).
Purchase Purchase means purchase of goods only (and not the capital goods i.e. fixed
assets) either in cash or on credit.
Revenue The expenditure which is incurred on purchase of goods or availing of services for
Expenditure running the business, whose benefit is available during the short period and only once.
Revenue It is the result of operations and increases the inflow of assets and also the
increase in owner's equity, if the net result is profit.
Sales It stands for sale of goods only and not other assets.
SYSTEMS OF BOOK-KEEPING
While recording business transactions, the organisations follow different kinds of account systems.
Broadly, there are two systems of book keeping:
Single entry system, where the transactions have only single effect.
Double entry system, where each transaction has two aspects.
the account of each person or firm with whom it deals, which are called persodal accounts;
the account of each property in the business, which are known as real accounts; and
the account of each head of expense or income called nominal accounts. Their
detailed study follows :
PERSONAL ACCOUNTS
Personal accounts can be of the following form :
(i) Natural persons' accounts. For example, proprietor's account, suppliers' accounts, receivers'
accounts (like Mohan's A/c, Sunil's A/c).
(ii) Artificial persons' and body of persons' accounts. For example, any limited company's account, bank
account, insurance company's account, any firm's account, any government's account, any institution's
account, any club's account.
Representative personal accounts. When an account represents certain person or persons, it is called a
representative personal account. In the books of account, the name of the actual parties appear, but the amounts
outstanding against these accounts are added and put under one common title (since they are of the same nature).
For example, if a business is not able to pay salary for the last two months to all the workers or some of them, the
workers will be treated as the creditors of the business (since they have given the services but in exchange they
have not been paid for). The amount due to these employees will be added and put under one common title
"Salaries Outstanding Account", which becomes a personal account representing the employees. Similarly, if a
business is not able to get rent of (say) 20 shops, all tenants of those shops stand as debtors and the amount due to
them is added and put under common head "Rent Receivables Account", which is again a personal account
representing so many tenants. Other examples of the personal accounts of this nature are:
(a) Unexpired insurance account,
(b) Rent prepaid account.
(c) Interest outstanding account.
(d) Interest prepaid account.
(e) Interest received in advance account.
REAL ACCOUNTS
Real accounts are of the following two forms :
(i) Tangible real account. Tangible real account are the accounts of such things which can be touched, felt,
measured, purchased, sold, etc. Examples - land account, building account, furniture account, stock account,
cash account (Please note that bank account is a personal account and not a real account because bank
account is the account of some banking company which is an artificial person).
(ii) Intangible real account. They are the accounts of such things which can not be touched, felt,
measured, etc. Examples are - goodwill, trade marks, patent rights etc.
NOMINAL ACCOUNTS
Nominal accounts are those accounts which are in name only. They are simply used to define the nature of
transactions. Examples of such accounts are, the salary of a manager in a factory, the commission given to a
commission agent, the wages paid to a worker, the freight paid to carrier of goods, the interest paid to lender of
money. In fact, they all get cash in lieu of services rendered by them. Cash is the real thing which exists and
salary, commission, wage, carriage, interest, etc. are only away of describing the nature of head for which cash
has been paid. Similarly, if a business received interest, dividend, or discount, the interest, dividend and discount
accounts are nominal accounts because they describe the heads from which business has gained. Hence, all
accounts representing expenses and incomes are nominal accounts. In the absence of these nominal heads, it
will be very difficult for the management to know the amount paid separately on account of salary, wages,
commission and on what head of expense, the money spent is unreasonable and what steps should it take to
avoid it.
PRACTICE EXERCISE FOR IDENTIFICATION OF A/CS
You have given the following items from the account books of a firm. Please classify them under various
heads of accounts:
1 Land & Building
2 Loan account with bank
ACCOUNTING EQUATIONS
It may be understood that the assets of the business should always be equal to the liabilities (i.e. capital + outside
liabilities) and the total revenue minus total expenses would result either in profit or loss and this profit or loss would
become part of the capital.
Capital or owner's equity = Assets — outside liabilities
Asset = Capital + outside liabilities
Outside liabilities = Assets-capital
Income i.e. profit = Revenue — Expenses
Revenue = Expenses + profits
A caselet would clarify the above equations, as under:
A business has cash balance of Rs.37000, furniture worth Rs.1000, goods Rs.6000 and debtors nil which are
financed by creditors of Rs.4000 and promoter's capital of Rs.40000. Out of the available goods, the business
sells goods valuing Rs.5000 for Rs.8000. The accounting equation will be as under:
Assets = Liabilities
Transaction Cash Furniture Goods Debtors = Liabilities Capital
Old balance 37000 1000 6000 0 = 4000 40000
Transaction 0 0 -5000 8000 = 0 3000*
New balance 37000 1000 1000 8000 = 4000 43000
"Goods have been sold on profit of s. which is credited to capital account of the promoter From the goods
account, the value will be reduced to the extent of their cost price only.
Examples on equation
Examine the following transactions and state whether the statement is correct or incorrect:
1. Assets = Liabilities + capital, is the basic equation in a balance sheet.
2. Capital — liabilities = Assets
3. A firm has assets worth Rs.24000 and liabilities of Rs.6000. The capital would be equal to Rs.30000.
4. A balance sheet which does not have any outside liability would have the same amount of capital and
assets.
5. When a firm increases its term loan from the bank, its capital is reduced to that
extent. (Answer: 1 & 4 are correct and 2,3 &5 incorrect)
ACCOUNTING CONVENTIONS
While recording the transactions, the following general traditions are followed:
For Assets : Any increase in assets is recorded on the left-hand side (i.e. by debiting the asset account) and
decrease on the right hand side (i.e. by crediting the account). Hence increase in the amount of an asset is the
result of debit to the account and decline in the balance is due to credit to the account. For example, with purchase
of machinery worth Rs.2 lac, the machinery account would be debited which will increase the balance to that
extent. Subsequently, when the depreciation amount is credited in the account, the balance in the account would
decline.
For liabilities : Any increase in liabilities is recorded on the right hand side (i.e. by crediting the liability account) and
the decrease on the left hand side (i.e. by debiting the account). Hence, the increase in the amount of a liability
account is due to credit to the account and decrease in balance due to debit to the account. Bank loan of Rs.3 lac
obtained by the firm, would be credited to the bank account and would increase the balance payable to the bank.
The payment of annual instalment of the loan would be posted on the debit side and would reduce the balance in
this account.
Profit or loss : The profit would be credited to the capital account and loss would be debited to the
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capital account. This will affect the balance in the capital account, accordingly.
Salary payment Salary paid Salary paid in advance OR salary outstanding for
payment
Salary receipt Salary received Salary received in advance ORsalary
outstanding for receipt
For example, if a person starts business by contributing Rs.50000 as cash, this will create a balance of
Rs.50000 in cash account and also similar balance in the capital account. If the business already exists,
this transaction would increase the balance in these two accounts. The journal entry Would take place
in the following manner.
Cash account Dr. Rs.50000
To Capital account Cr. Rs.50000
if out of the available cash balance, a sum of Rs.20000 is used to purchase furniture, the cash balance will be
reduced and balance in the furniture account would be created and the entry would be recorded as under:
Furniture account Dr. Rs.20000
To cash account Cr Rs.20000
At times there may be complex entries involving more than one debit or credit. For example if a creditor (say B)
permits discount of Rs.300 for a cash payment made against his dues of Rs.6000, the entry would be recorded as
under:
B's account Dr Rs.6000
To cash account Cr Rs.5700
For any type of expenses which Expenses account (respective Cash account for cash payment. In
are due within the head) case of on credit, account of the
accounting supplier of the service
period
For any type of income due within Cash account for cash entry or Income Account (respective head)
the accounting period account of the buyer of services
for on-credit entry
LEDGER
A ledger is a set of accounts in which various accounts are opened. It is a book or register which contains
permanent record of all transactions in a summarized manner. This is also called the Principal Book. Ledgers
are used for preparing the final accounts with the help of trial balances. The ledger contains all the three types of
accounts namely personal accounts, real accounts and nominal accounts. A ledger has two sides i.e. debit side
and credit side. Each side contains information such as date, particulars, folio and amount. For preparing a
ledger, following steps are essential:
1. Passing the journal entries relating to business transactions;
2. Posting of opening balance, if any and then posting the journal entries according to their debit or
credit aspect, in the respective account.
3. Working out the closing balance, after posting of all entries, which is called balancing of ledger accounts
FORMAT OF LEDGER
Debit Transactions : Credit Transactions
Date Particulars Folio Amount Date Particulars Folio Amount
This process has been shown in the following exercise.
EXERCISE FOR JOURNALISING & LEDGER PREPARATION
Please journalise the following entries and post them for preparation of ledger account:
1Purchased goods on credit from Ramesh Chander Rs.15000
2 Sold goods to Harish on Credit for Rs.10000
3 Purchased machinery for cash Rs.25000
4 Sold goods for cash to Manish for Rs.12000
Compiled by Sanjay Kumar Trivedy & Team RSTC, Mumbai 36 | P a g e
Solution: Journal entries:
1 Goods account Dr. 15000
To Ramesh Chander Cr 15000
2 Har ish Dr. 10000
To Goods account Cr 10000
3 Machinery account Dr 25000
To cash account Cr 25000
4 Cash account Dr. 12000
To goods account Cr 12000
It may be assumed that the cash account has opening balance of Rs.50000 and goods account
Rs.25000. For the above entries, the following ledger accounts can be prepared:
Dr. Cash account
Date Particulars Folio Amount Date Particulars Folio Amount
To balance b/d 50000 By 25000
machinery
account
To sales 12000 By balance 37000
account c/d
Total 62000 Total 62000
r. Goods account Cr
Date Particulars Folio Amount Date Particulars Folio Amount
To opening 25000 By Harish 10000
balance b/d account
To Ramesh 15000 By cash 12000
Chander account
By balance 18000
c/d
Total 40000 Total 40000
CASH BOOK
Cash book may be defined as the record of transactions concerning cash receipts and payments.
Transactions involving cash, cheques, bank drafts, postal orders, notes etc. which are considered like cash,
are routed through cash book. This is designed in such a way that this serves the purpose of journal
transactions as well as ledger. This is divided into two parts - the left-hand side is used to record cash receipt
(by following the rule applicable for real account - debit what comes in) and the right-hand side is used for
recording payments (real account-credit what goes out). By giving the cash book the shape of a ledger
account the fundamental rule, that every entry must first be recorded in the book of prime entry and then
posted to ledger, has been discarded.
Cash book may be a single column cash book, double column cash book (i.e. cash book with discount column)
and three column cash book (i.e. with discount and bank column). Cash book can also be maintained as a petty
cash book. Format for all kinds of cash books are given as under:
TRIAL BALANCE
When all the accounts of a business concern are balanced off, they are put in a statement, debit balances on
one side and credit balances on the other side. The statement so prepared is called a Trial Balance. The total of
the debit side of trial balance must be equal to that of its credit side. This is based on the principle that in double
entry system, for every debit there must be a credit. The preparation of a trial balance is an essential part of the
process because if the total of both the sides is the same, it is proved that books are at least arithmetically
correct. It must be remembered that equalizing the two sides of a trial balance is not the sole and conclusive
proof of the complete correctness of books.
It is prepared as on a particular date when balances of all ledgers are transferred to the trial balance.
Objectives:
To ascertain arithmetic accuracy of ledger accounts;
To help in preparation of final accounts;
To help in locating errors
Limitations of Trial balance: Agreement of trial balance is not a proof of accuracy. lnspite of agreement of
balance certain errors may still be there such as transaction not entered in the journal, wrong amount has been
written on both sides of the journal, wrong amount has been posted in the ledger, an entry has been omitted from
posting in the ledger, altogether or an entry has been posted twice in the ledger.
Error of omission When there is complete omission to record a transaction e.g. cash sales
of Rs.5000 not recorded. Neither cash account debited nor sales account
credited. OR Though cash has been debited but sales not posted to
the sales book.
Error of commission -Where posting has taken place but there is some mistake. The example for
each case above, are given as under:
-Sales of Rs.5670 recorded as Rs.6570
-Sales of Rs.5670 recorded in the purchase book
-Balance of Rs.34000 in the sales book taken as Rs.43000 in the trial
balance
-In the debtors' ledger, debited an amount of Rs.5400 as Rs.4500 to the
debit of buyer of goods on credit
-The amount of Rs.2000 on account of goods sold to one Mr.Ramesh on
credited, credited to his account instead of debiting his account
-While balancing the account of Mr. Ramesh the balancing was done for an
amount of Rs.8500 instead of Rs.9500
Compensating error Cash received from Ramesh Rs.2500 debited to cash account for Rs.2000
and cash paid to Mr. Dinesh Rs.2500 recorded in the cash book as Rs.3000.
Error inbalancing If a ledger is not balanced correctly, it will show a different balance due
the account to which trial balance will not tally
Error in casting trial If debit or credit balance from a ledger account is not taken correctly to
balance the trial balance both sides will not agree
Error inpreparing When there is any mistake in preparing creditors' or debtors'
schedules schedules, the total will be carried to trial balance incorrectly, due to
which the trial balance will not tally.
Errors not disclosed by trial balance that donot effect the trial balance:
(a) Omission of any entry altogether from the subsidiary books
(b) Making an entry of a transaction in a wrong subsidiary book
(c) Posting of an amount in a wrong account on correct side
(d) Some error of principle
(e) Some compensating error
Errors disclosed by trial balance that effect the trial balance:
The trial balance, in general, discloses any error which affects one side of the account. Some of the
examples are as follows :
(a) Error in casting the book of subsidiary records.
(b) Error in carrying forward the total of one page to another page.
(c) Error in posting from the books of original record to ledger.
Compiled by Sanjay Kumar Trivedy & Team RSTC, Mumbai 41 | P a g e
(d) Error in balancing the account.
(e) Error in preparation of debtors' schedule and creditors' schedule.
(f) Forgetting to carry forward a balance of an account to the trial balance.
(g) Posting an amount on the wrong side of the account
(h) Omitting to post an amount from a subsidiary book
( i) Omitting to post the totals of subsidiary books into the ledger
( j ) Omission in writing the cash book balance in the trial balance
(k) Writing a balance in the wrong column of the trial balance
(I) Totalling the trial balance wrongly
RECTIFICATION OF ERRORS
During the process of accounting, it is possible that certain errors creep in un-intentionally which may result in non-
tally of the trial balances or problem in reflection of a fair account of profit, assets and liabilities. In order to see that
the final compilation of accounts is error free, these errors are to be located and then removed.
Detection of errors and correction: After identification of various errors, one can proceed with rectification of
these errors, depending upon the nature of the error having taken place and when it is detected. If an error has
been detected immediately after the transaction, it can be corrected immediately by neatly deleting the entry
without any over-writing. But if the error is detected at a later stage, it will have to be seen whether it is one-
sided or two-sided.
One sided error effect one account and can be corrected without any journal entry. For instance, if the
purchase book is undercast by Rs.15000, the error affects only the purchase book and can be rectified by
debiting Rs.15000 to the purchase account by making an entry reading 'to under-casting of purchase book
Rs.150000'. Similarly if commission of Rs.300 paid to Mr. X has not been posted to commission account, the
entry can be made reading as 'by omission of posting of commission Rs.300'.
Illustrations :
a Sales book has been undercast by Rs.30000
(The sales book should be credited by Rs.30000 as it was credited short earlier by that amount
by writing the narration by undercasting of the sale book Rs.30000)
b Depreciation of Rs.1000 on machinery has been debited twice to the depreciation account.
(The depreciation account would be credited as "by double posting of depreciation ... Rs.1000)
Two side error affect two or more account and can be corrected by a journal entry. For instance, the sale of
machinery for cash for Rs.2 lac has been posted in the sales book. The error would be rectified by debiting the
sale account and crediting the machinery account. The following illustration would clarify the matter:
Wrong entry that has been made : Cash Dr
To sales Cr
Correct entry that should have been: Cash Dr
To machinery Cr
Entry for rectification : Sales a/c Dr
To machinery Cr
Illustration:
a Minor repairs to machinery debited to machinery account
Repairs account Dr
To machinery account Cr
Suspense account : It is also possible that the business has not been able to locate the difference in the totals
of trial balance and he wants to prepare the final accounts. In such circumstances, the difference is adjusted in
the suspense account. It may be noted that this is only a temporary measure and this will make the trial
balance appear to have tallied. This is used to rectify all one-sided errors and those not affecting the trial
balance cannot be rectified by opening suspense account. For example, if the purchase book has been cast
short by Rs.2000, the trial balance debit side would also be Rs.2000 short. To rectify this, the following entry
would be passed:
Purchase account Dr.2000
To suspense account Cr.2000.
Compiled by Sanjay Kumar Trivedy & Team RSTC, Mumbai 42 | P a g e
Different kinds of errors and method to rectify those errors
Where omission has taken place : Entry will be passed by way of journal and then accounted for.
Where error of principle has occurred : Head of account wrongly debited or credited would be credited or
debited accordingly and the head which was to be actually debited or credited would be debited or credited. For
example if the sale of machinery has been credited to goods account, the entry will be rectified by debiting the
goods account and crediting the machinery account.
In case of compensating error : In case of such errors which may be posting on the wrong side of the
same account or to a wrong account.
If it is on the wrong side of the same account, it will be rectified by debiting or crediting the account to the credit or
debit of suspense account (for example rent paid account instead of being debited has been credited error
would be rectified by debiting the rent account and crediting suspense account..
Where it affects two accounts, rectification should be done by debiting and crediting the respective
account (e.g. if goods sold to Ramesh have been routed through purchase account, Ramesh account
would be debited and purchase account would be credited).
In case of over-casting or under-casting : Where an account is over-cast or under-cast, the rectification
would be done through suspense account. If purchase is overcast, suspense account would be debited and
purchase account would be credited. For under-cast purchase account, purchase account would be debited
and suspenSe account would be credited.
Steps to be taken for rectification of errors
The following steps are required to be taken:
A identify the error and understand the nature of the error (for instance, the wages of labourer of the
production unit of a factory, charged to wages account although his services have been used for
construction of factory building — error of principle)
B identify the heads of accounts which have been affected due to this error (building account should
have been debited instead of the wages account in the above case);
C entry to be passed or action to be taken to rectify the error (debit the building account and credit the wages
account, which will not only reflect the true position of profits but also record the actual position of building
account in the above case)
BANK RECONCILIATION
Reconciliation is a statement with the help of which a party reconciles its cash book with the bank
pass book based on certain causes of different between these two books.
Why need for reconciliation? The need for reconciliation of cash book with the pass book or vice versa arises
due to the fact that two different Organisations i.e. the firm and the bank, maintain, in their books, accounts of
each other, which are operated by them at different times. Certain transactions take place first at the end of the
firm while other transactions take place first with the bank. For example, when a cheque is received by the firm
from some of its debtors, it deposits the same in the bank. While depositing the cheque with the bank, the firm
debits bank's account where as bank credits firm's account only on its collection. Till the time, the cheque is
credited by the bank, the balance in the firm's cash book and balance in the bank account would be different.
This will have to be tallied with each other through the process of reconciliation. Similarly there are certain debits
or credits which bank enters first in its books, for instance, the monthly interest or collection charges, which party
responds after receipt of statement of account. Hence there is always some disagreement in the cash book
(where the firm records transactions with bank) and in the pass book (where the bank records transactions with
the firm).
Reasons for the difference:
1 cheques issued by the party but bank has not paid any of those cheques to the debit of party's account,
which may be on account of non-presentation by the payee or dishonour of the cheque.
2 cheques or cash or other instruments deposited with the bank which bank has not credited so far either
because of non-collection so far or dishonour or credit to some other account
3 Error in recording the transaction in the cash book
4 Credits allowed by the bank to party's account say for interest or dividend payment
5 Deposit of money by some customer of the party directly into the bank
6 interest and other charges debited by the bank
7 debit by the bank on the basis of standing instruction already given
3 The bank pass book had shown credit balance of Rs.10500 and on scrutiny it has been found that the
cheque amounting to Rs.750 deposited with the bank has not been collected as yet and cheque issued for
Rs.1200 has not been presented so far. Bank debited Rs.35on account of a subscription and credited
Rs.800 on account of cash deposited by a customer of the firm directly into the bank and Rs.130 on account
of dividend collection. What will be the balance as per cash book?
Solution — This case falls in Category - III above, where the credit balance as per pass book (current account)
has been given. It can be placed in the following manner:
Balance given as per pass book: Rs. 10500 Cr
A Cheque deposited, not credited +750 Rs. 11250 Cr
B Cheque issued, not presented -1200 Rs. 10050 Cr
C Amount debited by the bank + 35 Rs. 10085 Cr
D Amount credited in bank - 800 & 130 Rs. 9155 Cr
Balance as per cash book Rs. 9155 Dr
4 In the above question, if the balance would have been overdraft (i.e. debit in the pass book), the
reconciliation would have been done in the following manner:
Solution — This case falls in Category - IV above, where the debit balance (overdraft) as per pass
book has been given. It can be placed in the following manner:
Balance given as per pass book: Rs.10500 Dr
A Cheque deposited not credited - 750 Rs. 9750 Dr
B Cheque issued not presented + 1200 Rs.10950 Dr
C Amount debited by the bank - 35 Rs.10915 Dr
D Amount credited by bank + 800 & 130 Rs. 11845 Dr
Balance as per cash book Rs.11845 Cr
5 On Dec 31, 2003, the bank column of the cash book of a firm had shown a debit balance of Rs.4610
and on scrutiny it is found that:
a cheques amounting to Rs.6300 which were issued to creditors and entered in the cash book before 31st
December, were not presented for payment until that date.
b cheques amounting to Rs.2500 had been recorded in the cash book as having been deposited into
the bank on Dec 31, but were entered in the bank statement on January 01, 2004
c cheque of Rs.730 paid into the bank was dishonoured before Dec 31, but no intimation was sent by
the bank to the firm.
d A dividend of Rs.380 paid direct to the bank had not been recorded in the cash book.
e Bank interest and charges amounting to Rs.420 had been charged in the bank statement, but not
entered in the cash book
f No entry has been made in the cash book for a trade subscription of Rs.100 made by the bank, to the
debit of firm's account.
g A cheque issued for Rs.10 has been entered in the cash book twice.
h A cheque of Rs.270 drawn by proprietor had been charged to firm's account erroneously.
6 The balance in the cash book of a firm is Rs.4200 credit and on receipt of the bank statement, the
following items are not matching. What will be the balance as per pass book?
a cheque deposited and dishonoured Rs.1452
b an amount of Rs.212 relating to some other account has been credited in firm's account by the bank
c bank returned a cheque through mistake which the firm had issued for Rs.2042 for discharging its
liability towards a creditor.
Solution — This case falls in Category- II above, where the overdraft balance as per cash book has
been given. It can be placed in the following manner:
Balance given as per cash book: Rs.4200 Cr
A Cheque deposited, not credited + 1452 Rs. 5652 Cr
B Cheque issued, not presented - 2042 Rs. 3610 Cr
C Amount credited by bank - 212 Rs. 3398 Cr
Balance as per pass book Rs.3398 Dr
Deferred revenue expenditure is unusually heavy expenditure of revenue nature, the benefit of which would
be available to the business for a period of more than one year but no tangible asset has been created. For
example, the expenses incurred in connection with marketing of a product including advertising, voluntary
retirement scheme. These assets are written off over a period of times (say 3-5 years).
ADJUSTMENT ENTRIES
After completion of the process of trial balancing or drawing final accounts, at times, subsequently, it may come to
the notice of the management that certain expenses which were to be incurred have not been paid and certain
expenses have been paid in advance. Similarly there may be some income which was due to be received, but
has not been received so far and some income which was still not due has been received. As a result, the actual
position of profit or loss may not be reflected unless these are adjusted in the final accounts. The summary of
some of the adjustments is given as under:
More provisions for doubtful debts (for the Expenses provisions — doubtful Provision for doubtful debts
additional amount only) debts (profit and loss accounts) (balance sheet)
Writing-off of bad debts Expenses : write-off bad debts Respective party's account
(when no provision is already available) (profit and loss account) (balance sheet)
Write-off of bad debts Provision for doubtful Respective party's account
(when provision is already held) debts (balance sheet) (balance sheet)
Write-off of bad debts Provision for doubtful debts Respective party's account
(when adequate provision is not held) (balance sheet) Expenses write- (balance sheet)
off of bad debts for shortfall
amount ( P & L Account)
Interest on capital not paid Expenses: Interest on capital Capital account /balance sheet)
(Profit and loss account)
*If commission is to be calculated before charging such commission = Net profit before such commission
x rate / 100
If commission is to be calculated after charging of such commission = Net profit before such commission x rate /
100+rate.
PRACTICAL CASES FOR PREPARATION OF LEDGER ACCOUNTS AND FINAL ACCOUNTS In the
following cases, the readers will be able to understand as to:
How the individual transactions are journalized?
How they are to be posted in the ledger accounts?
How ledger accounts are to be balanced?
How the outstanding balances in individual accounts are to be treated in trial balance?
How the trial balances are to be disposed off?
How the trading& manufacturing account and profit & loss account and balance sheet is to be prepared?
Case -1
The readers may journalise and do the ledger posting on the pattern of case No.2. The trial balance,
profit & loss account and balance sheet based on this case are given hereunder:
A partnership firm undertakes following transactions in their business during a particular period.
1. Introduces capital of Rs. 54,500/- and purchases goods worth Rs. 4,000/-, Furniture Rs. 500/- and
balance keeps as cash in hand.
2. An amount of Rs. 10,000/- out of the cash balance is used for construction of building.
3. Goods worth Rs. 3,000/- are purchased and payment is made out of balance in the Bank account
4. Goods worth Rs. 25,000/- are purchased from Ashok on credit.
5. A sum of Rs. 200/- is paid as carriage in cash.
6. Goods worth Rs. 2,600/- are sold for cash.
7. Goods worth Rs. 4,600/- are sold to Mahender on. credit.
8. A sum of Rs. 1,200/- is paid as freight in cash.
9. A sum of Rs. 8,000/- is deposited with the Bank.
10. Salary to an employee for Rs. 600/- is paid in cash.
11. Rs. 2,000/- are withdrawn from the Bank.
12. A sum of Rs. 3,000/- is brought in cash as capital.
13. An interest of Rs. 2,000/- is paid on the capital.
Trial Balances
Cash 37600 Capital 59500
Debtors 4600 Creditors 25000
Stocks 24900
Furniture 500
Building 10000
Bank Account 3000
Carriage inward 200
Carriage outward 1200
Salary 500
Interest 2000
Total 84500 Total 84500
BALANCE SHEET
Capital 59500 Stocks 24900
Less loss 3900 Building 10000
Net amount of Capital 55600 Bank 3000
Creditors 25000 Cash 37600
Debtors 4600
Furniture 500
Total 80600 Total 80600
BILLS OF EXCHANGE
Bill of exchange: As per Sec 5, BoE is an instrument in writing, containing an unconditional order, signed by
maker, directing a certain person to pay a certain sum of money only or to the order of a certain person or to
the bearer of the instrument In a Bill of Exchange, the person ordering for payment is called Drawer and the
person directed to pay is called Drawee. The beneficiary is called payee.
Demand Bill: A bill Of exchange payable on demand or at sight or on presentment is called Demand Bill.
Usance Bill: A bill of exchange payable after some time is called Usance Bill.
Documentary bill: which is accompanied by document of title to goods like railway receipt, bill of lading, etc.
Clean bill: is one which is not accompanied by any document of title to goods.
Inland bill: which is drawn or made in India and is either payable in India or on a person resident in India.
Foreign bill: is one which is not an Inland Bill i.e. it is drawn outside India or if drawn in India is payable
outside India on a person resident outside India. Foreign Bills are issued in more than one part.
Accomodation Bill: means a bill issued without consideration and dealing in such bills is called kite flying.
Interest Rate: If in a bill of exchange or promissory note, interest rate is not mentioned, it will be 18% p.a.
Calculation of Due Date
o Usance bills should be presented for acceptance within a reasonable time.
o The reasonable time is given under section 105 of NI Act. As per section 105, reasonable time means
as per usage and practice of the area.
o The drawee is allowed 48 hours excluding public holiday to accept the bill.
o If a Usance bill is payable after date, its due date is calculated from date of the bill and if it is payable
after sight, its due date is calculated from the date of acceptance.
o As per section 22 of the N l Act, three days of grace are allowed in the case of Usance bills and
Usance promissory notes. But if the due date is fixed on a particular day or days of grace are
specifically prohibited, the same need not be given.
o Days of grace are allowed only in case of Usance Promissory Note or Usance Billof Exchange and not
in the case of demand bill or demand promissory note.
o As per Section 25 of the Act, if a bill or promissory note matures for payment on public holiday under NI
Act, 1881 (Sunday or any day declared to be public holiday by the Central Government) it falls due on
E When bill is dishonoured whether discounted by the drawer with his bank or endorsed or not:
Bills payable account Dr
To drawees account Cr
No. of days = 863000 / 20250 = 43 days appx. Hence the average due date would be Oct 08 + 43 days
= Nov 20th.
Syllabus
Balance Sheet Equation : Balance Sheet Equation; Computation of Balance Sheet
Equation.
Preparation of Final Accounts : Preparation of Trading A/C; Profit and Loss A/C; Profit &
Loss Appropriation Account; Balance Sheets
16 Fictitious Assets Which have notional value only e.g. losses, preliminary expenses.
17 Miscellaneous Assets or Which can't be classified as current, fixed or intangible e.g. inter
Non current assets Corporate investment
18 Tangible Assets Total asset side of balance sheet minus intangible assets.
(i) As per RBI guidelines, installments of term loans due within 12 months are not to be treated as
current liability for calculation of Net Working Capital and Working Capital Gap. (ii) Overdue
instalments and Interest on term loan is treated as current liability. (iii) Sundry Debtors/ Book
debts older than 6 months are treated as Non current assets. (iv) Loans from friends and
relations are normally treated as Long term liability but if these are secured by Demand
Promissory Note i.e. payable on demand then the same should be treated as Current
Liability. (v)Reserves except which are in the nature of provisions like Depreciation Reserve
are part of net worth.
Liabilities Assets
Net worth/Equity Funds brought in by the Fixed Assets :Assets which are purchased for long
promoters as their investment in business or term and not meant to be sold but used for
generated by and retained in business production.
Share capital/partner's capital/ Paid up Land & Building,Plant & Machinery
equity share capital,/owners funds Vehicles,Furniture & Fixture
Reserves & Surplus e.g. General Reserve, Office equipment,Capital Work in Progress These
CapitalReserve, Revaluation Reserve and are represented as under:
Other Reserves),Retained Earnings Original value (Gross Bock) Less depreciation
Undistributed Profits,Preference share Net Block or book value or written down
capital (not redeemable within 12 years) Value Method
TOTAL TOTAL
Contingent Liabilities: which may or may not arise. For example: aairns against the company not
acknowledged as debts; Arrears of fixed cumulative dividends; Bills discounted but not matured and
shown in the Balance Sheet; Letter of Credit; Guarantees given by the company on behalf of its
subsidiary company, employees etc.
BALANCE SHEET EQUATIONS
The assets of the business should always be equal to the liabilities (i.e. capital + outside liabilities) and the total
revenue minus total expenses would result either in profit or loss and this profit or loss would become part of the
capital.
Capital or owner's equity = Assets — outside liabilities
Asset = Capital + outside liabilities
Outside liabilities = Assets-capital
Income i.e. profit = Revenue — Expenses
Revenue = Expenses + profits
The following case-let would clarify the above equations, as under:
A business has cash balance of Rs.37000, furniture worth Rs.1000, goods Rs.6000 and debtors nil which are
financed by creditors of Rs,4000 and promoter's capital of Rs.40000. Out of the available goods, the business sells
goods valuing Rs.5000 for Rs.8000. The accounting equation will be as under:
Assets Liabilities
Transaction Cash Furniture Goods Debtors Total = Liabilities Capital
Old balance 37000 1000 6000 0 44000 = 4000 40000
Transaction 0 0 -5000 8000 3000 .-- 0 3000*
New balance 37000 1000 1000 8000 47000 = 4000 43000
"Goods have been sold on profit of Rs.3000 which is credited to capital account of the promoter. From the goods
account, the value will be reduced to the extent of their cost price only.
Examples on equation
Examine the following transactions and state whether the statement is correct or incorrect:
1. Assets = Liabilities + capital, is the basic equation in a balance sheet.
2 Capital — liabilities = Assets
3 A firm has assets worth Rs.24000 and liabilities of Rs.6000. The capital would be equal to Rs.30000.
4 A balance sheet which does not have any outside liability would have the same amount of capital and assets.
5 When a firm increases its term loan from the bank, its capital is reduced to that extent.
2. If the firm purchase furniture of Rs 1900, cash will decline by Rs 1000, and a new asset in he
form of furniture will emerge. The total of the assets will be Rs 19000 + Rs 1000 = Rs 20,000.
Thus there is no change in Balance Sheet Equation as Capital (Rs 20,000) = Assets ( Rs 19000
+ Rs 1000 i.e. Rs 20000)
3. Assuming that firm's capital is Rs 20,000 and asset is in the form of cash of Rs 20,000. The firm
purchases goods for Rs 3,000 on credit. The cash will remain same, goods will increase by Rs
3,000 and total assets will be Rs23,000. On liability side, Rs 3,000 is payable to the supplier of
goods i.e. creditor. Therefore, the balance sheet after this transaction will be
Capital - Rs 20,000 + Creditor — Rs 3000 = Cash Rs 20,000 + Goods Rs 3000
1. Thus, the total assets will be equal to the total of liabilities and the capital.
2. The left hand side shows the total liabilities of the firm or shows the sources from which the
funds have been obtained.
3. The other side of the balance sheet, i.e. asset side, shows how the funds have been invested by the
business.
RATIO ANALYSIS
How ratios are expressed : Ratios can be expressed in the following different ways: In %age terms
such as net profit to sale ratio (being 23%),In proportion such as current ratio (being 2:1),In no. of
times such as stock turn over ratio (being no of times )
Classification of ratios
The ratios can be classified as (a) Traditional ratios (b) Functional ratios:
1. Traditional classification — It is based on the source of information from financial statements. It can be
(a) Profit and loss account ratios (where information is taken from P & L account
(b) Balance sheet ratios (where the source of information is balance sheet and
(c) Composite ratios or inter-statement ratios (where the information is taken from profit and loss
account and the balance sheet.
2. Functional classification : When ratios are classified on the basis of how they serve as a tool for
analysis. This can be:
(a) Profitability ratios
2. Fixed Assets Ratio : Ratio is calculated as : Fixed Assets / Long term funds.(Fixed assets include net fixed
assets and trade investments and Iong term funds include capital, reserves and long term loans)
ACTIVITY RATIOS
These ratios measure the efficiency of the organisation in using deploying the available funds, particularly the funds
raised on short term basis. The following ratios could be worked out:
a: Inventory turnover:
Sales / Average stocks (average of opening and closing stocks) (it
can also be calculated as cost of sales / average stock)
b: Debtor turnover :
Sales / average debtors (average of opening and closing receivables) (it
can also be calculated as credit sales / average debtors).
c: Fixed assets turnover : Sales /
Fixed assets.
d: Current assets/ working capital turnover
Net sales / average working capital i.e. current assets
If the amount of net sales in firm is Rs.200 lac and the average working capital Rs.50 lac, the working capital
turnover ratio would be 4 (200/50). In the following year if the ratio comes down to, say 3, it reflects inefficiency in
use of working capital by the firm.
e: Debtors' velocity or debt collection period
Average Book-debts / sales x 12 (can be calculated as average Book-debts / credit sales x 12)
This ratio indicates as to how much time the firm is taking in recovering the amount of credit sales.
PROFITABILITY RATIOS
Profitability indicates the efficiency of the organisation in generation of income and surplus out of the
operations of main business.
2. Return on equity
This ratio provides information about the earnings, which the funds put in by the promoters/shareholders or the
ones retained in the business, generate. The ratio can be worked out as under:
Net profits / owned funds (or tangible net worth) x 100
For example if the net profits are Rs.3 lac and tangible net worth Rs.10 lac, the return on equity would be 30%.
3. Gross Profit & Net Profit Ratio
The gross profit is considered to be the surplus of sales over the cost of goods sold and the ratio can
be worked out as under:
Gross Profit / Net Sales x 100
4. The net profit is the surplus of gross profit after meeting other expenses. This can be before tax or after tax and is
finally appropriated to meet the tax liability (if taken before tax provisions), dividend payment or drawings and to retain
a part in the business, which is converted into the capital employed. The ratio can be worked out as under:
Net profit* / Sales x 100 (*The net profit could be before or after tax. )
5. Operating Profit ratio
The ratio denotes the margin of profit on the main operations revealing the operational efficiency of the unit. The
ratio is worked out, to see that the main activity remains viable for long time, as under:
FINAL ACCOUNTS
Final accounts, which include trading & manufacturing account, profit & loss account and balance sheet, are
prepared to know the financial position of a business organisation. These accounts include the closing balances in
various personal, real and nominal accounts and are prepared with the help of trial balance. While the personal and
real accounts are recorded as assets and liabilities in the balance sheet, the nominal accounts are included in the
trading & manufacturing and profit & loss account.
A trading & manufacturing and profit and loss account is divided generally in two parts :
a A trading and manufacturing account(for trading concerns only trading account),
b A profit and loss account,
Trading and manufacturing account
Compiled by Sanjay Kumar Trivedy & Team RSTC, Mumbai 66 | P a g e
It is an account which shows the result of the buying, manufacturing and selling of goods. It summarises all the
transactions occurred during a trading/manufacturing period which have direct relationship to the goods dealt in
by the business. The various items (also referred to as Direct Cost) in a trading & manufacturing account could
be:
1: Opening stocks (of raw material, stock in process, finished goods & consumables)
2: Purchases less returns:
3: Duties and clearing charges
4: Wages (manufacturing)
5: Freight and carriage
6: Power and fuel
7: Factory rent
8: Misc. manufacturing expenses
9: Repairs to factory land and building
10: Maintenance charges of factory land and building
11: Gross profit transferred to Profit/Loss account
12: Sales less returns
13: Closing Stocks (raw material, stock in process & finished goods, stores and spares and consumables)
14: Gross loss transferred to profit/foss account
Total Total
ACCOUNTS OF COMPANIES
A joint stock company is formed by way of incorporation under the provisions of Companies Act 1956. Such
companies are artificial legal persons, having their own legal entity separate from members. It could be private
company or a public company or a govt. company. While a private company has minimum of 2 members and
maximum 50, a public or govt. company should have minimum 7 members without any upper ceiling. in case of
public company the minimum capital should be Rs.5 lac with minimum holding of shares of 25%, from members
of the public. The important documents which a company must have are Memorandum of Association,
Memorandum of Association, Certificate of Incorporation and Certificate of Commencement of business.
Whenever a company wishes to raise capital it has to issue shares by way of a prospectus. Prospectus is an
invitation to the public to subscribe to the shares or debentures which is signed by directors.
So far as share capital is concerned, it may be categorized as Authorised, issued, subscribed or paid up
capital.
Nature of Capital Description
Authorised capital Maximum amount of capital, that a company could raise and is stated in
the capital clause in MOA of the company
Issued capital The amount which has been offered to public forsubscription. It can be
maximum up to the authorized capital
Subscribed capital The no. of shares and the face value of the shares which the prospective
shareholders want to take up.
Paid up capital The amount actually received from the shareholder against the allotted
shares.
Illustration : The capital clause in Memorandum of Association of a company states its authorised capital
comprising 7 lac shares of Rs.10 each. Company has decided to raise capital from public to the extent of 4 lac
shares of Rs.10 each. It also decides to invite Rs.5 per share for the time being. Company receives applications
for 10 lac shares at Rs.5 per share. The company has allotted 4 lac shares of Rs.10 each against part payment
of Rs.5 per share. In this case,
Authorised capital = Rs.70 lac
Issued capital = Rs.40 lac
Subscribed capital = Rs.40 lac (subscribed capital cannot be more than the issued capital)
Paid up capital = Rs.20 lac
Equity share capital and preference share capital : The company can raise either equity shares or
preference shares.
Equity : While the equity shares have voting rights and they are entitled for varying rate of dividend subject to
availability of profits and declaration of dividend by the company but they are paid the dividend after the preference
share holder.
Preference shares: The preference share holders get a fixed rate of dividend and get the dividend before the
equity shareholders subject to availability of profits for distribution. They have only special voting rights and do not
participate in the management of the company. Preference shares can be cumulative or non-cumulative,
redeemable or non-redeemable, convertible or non-convertible and participating or non-participating.
Issue of shares : Shares can be issued by a company at par, i.e. at the face value or at a premium i.e. in addition
to face value, some additional amount equivalent to premium or at a discount.
For instance, if a company issues a Rs.10 share at Rs.10, it is at par. But if the same share is issued at
a face value in addition to Rs.5 as a premium, it would be called at a premium.
When a company agrees to issue a share of Rs.10 for say Rs.8, it is called to have been issued at a discount.
Section 79 of Companies Act stipulates that the rate of discount should not be more than 10% unless the
Company Law Board approves and shares must be issued within 2 months of sanction of Company Law.Board
and one year should have lapsed since last issue of such shares, when company wants to issue such
shares again.
Application money : The amount which the shareholders send along with the share application at the
time of applying for a share is called application money.
Allotment money and call money : A company can call the amount due on shares in instalment i.e. at the time of
application and subsequently after allotment or in further instalments called calls. When after allotment of the shares
by the company, it calls the money, this is called allotment money. Similarly, if the entire money has not been called
by the company at the time of calling allotment money, then any money called there after would be known as call
money. Call money may be called in one call or in more than one calls.
Calls in advance and calls in arrear : Where a shareholder makes payment of money when the amount has not
been called as yet by the company (say payment of call money along with allotment money), this is called call in
Compiled by Sanjay Kumar Trivedy & Team RSTC, Mumbai 69 | P a g e
advance. Such amount is a liability of the company which is to be shown separately than the subscribed capital. In
the absence of any provisions in the Articles of Association, company is required to pay interest @ 6% on this
amount.
On the other hand, when the company has already called the money, but the shareholder has not paid the money,
this becomes calls in arrear, on which the company can charge interest @ 5% p.a. To find the exact amount of
paid up capital, this amount would be deducted from the share capital.
Over-subscription and under-subscription : When a company receives subscription from public more than the
issued amount, it is called over-subscription. If a company decides to retain the over-subscription or part thereof,
this can be done by exercising 'Green shoe option'. On the other hand when the company receives the money
which is less than the issued amount of share capital, this is a situation of under-subscription. Illustration : Against
issued capital of 5 lac shares of Rs.10 each, if a company receives applications for 6 lac shares, it is a situation of
over-subscription while if the company receives applications for 4 lac shares only, it is a situation of under-
subscription. The company cannot proceed with allotment in case of under-subscription if the amount is less than
90% of the issued capital.
Under-writing : In order to save itself from such a situation, the companies normally approach the underwriters to
support the issue, which means that in the event of under-subscription, the amount of shortfall would be
subscribed by the underwriters to the extent of their under-writing commitment.
Forfeiture and re-issue of shares : When a shareholder fails to pay the due amount on the shares subscribed by
him, the company has the right to forfeit the share capital and also forfeit the amount already deposited by the
shareholder. It may be noted that in the process of forfeiture, it is the amount of share capital i.e. face value of the
share, that is forfeited. Before forfeiture, a reasonable notice of 14 days is required to be given to the shareholder.
After forfeiture, the company may proceed with re-issue of the same share which can be done at par, at
a premium or at a discount.
Bonus shares and rights shares : When a company issues shares out of its free reserves it is done by way of
issue of bonus shares. This increases the share capital of the company and to that extent reduces the free
reserves. As a result, there is no change in the net worth of the firm with issue of bonus shares.
But when a company issues additional capital and gives the option to existing shareholders to subscribe, failing
which offer would be given to prospective shareholders, this is called rights issue. Rights issue results in increase
in the paid up capital.
Issue of shares for cash and for a consideration other than cash : A company normally issues shares on
receipt of cash. But shares can be issued to the vendors (fixed assets suppliers) of the company in lieu of making
payment to them. These may be issued to existing promoters in consideration of goodwill. These shares can be
issued at par or at a premium or at a discount.
ISSUE OF DEBENTURES
A company can also raise money from sources other than shareholders by borrowing the money through another
instrument called debenture. A debenture holder is a creditor of the company, he gets fixed interest stated before
the word debentures (say 6% debentures or 10% mortgage debentures). The debentures are issued for a fixed
period after which they are paid, which is known as redemption period. The debentures can be redeemable or
non redeemable, convertible or non-convertible, secured or unsecured. They are shown as a liability of long term
nature by the company, in its balance sheet.
Debentures can be issued at par or at a premium or discount, redeemable at par or redeemable at a
premium or at a discount. Premium on debentures is shown as a reserve while discount on debentures is shown
as an asset. Premium on redemption of a discount is shown as a liability.
The debentures are paid/redeemed by the company on maturity either by issue of new shares or debentures or by
creating a sinking or insurance fund or by creating a debenture redemption reserve. Any profit earned by a
company on redemption is shown as part of the capital reserve of the company. But if there is any loss on
redemption, it is debited to profit and loss account.
Bank Account
Date Particulars Dr Cr Balance
To share application 60000 60000
By share application 3000 57000
By share application 27000 30000
To share allotment 18000 48000
To share 1* call 45000 93000
To share capital 9000 102000
Capital reserve account
Date Particulars Dr Cr Balance
By share forfeited a/c 2000 2000
Balance Sheet
Liabilities Amount Assets Amount
Share capital 100000 Bank 102000
Capital reserve 2000
Total 102000 102000
(d) Continuous checks - All entries in the detailed personal ledgers and summary sheets are checked by
persons other than those who have made the entries. A considerable force of such check is employed, with the
general result that most clerical mistakes are detected before another day begins.
(e) Control Accounts - A trial balance of the detailed personal ledgers is prepared periodically, usually
every two weeks, agreed with general ledger control accounts.
(f) Double voucher system - Two vouchers are prepared for every transaction not involving cash - one
debit voucher and another credit voucher.
Principal Books of Accounts
Banks maintain different type of books, which fall in the following categories:
a) The General ledger contains accounts of all personal ledgers, the profit and loss account and different asset
accounts. The accounts in the general ledger are arranged in such an order that a balance sheet can be readily
prepared there from.
There are certain additional accounts known as contra accounts which are a feature of bank accounting. These are
kept with a view to keep control over transactions which have no direct effect on the bank's position e.g., letters of
credit opened, bills received or sent for collection, guarantees given, etc.
b) Profit and loss ledger So.rne banks keep one account for profit and loss in the General Ledger and maintain
separate books for the detailed accounts. These are columnar books having separate columns for each revenue
or expense head. Other banks maintain separate books for debits and credits. These books are posted from
vouchers. The total of debits and credits posted are entered into the Profit and Loss Account in the General
Ledger. In some banks, the revenue accounts are also maintained in the General Ledger itself, while in some
others, broad revenue heads are kept in the General Ledger and their details are kept in subsidiary ledgers.
For management purposes the account heads in the Profit and Loss ledgers are more detailed than those shown in
the published Profit and Loss Account of the bank. For example, there will be separate accounts for basic salary,
dearness allowance and various other allowances, whicl) are grouped together in the final accounts. Similarly,
various accounts concerning general charges, interest paid, interest received, etc., are maintained separately in the
Profit and Loss ledgers.
Subsidiary Books
(a) Personal Ledgers
(b) Bill Registers
Other Subsidiary Registers
There are different registers for various types of transactions. Their number, volume and details will differ
according to the individual needs of each bank. For example, there will be registers for :-
(a) Demand Drafts, Telegraphic Transfers and Mail Transfers issued (drawn) on Branches and Agencies.
(b) Demand drafts, Telegraphic Transfers and Mail Transfers received from Branches and Agencies.
(c) Letters of Credit.
(d) Letters of Guarantee.
Departmental Journals
Each department of the Bank maintains a journal to note the transfer entries passed by it. Other
Memorandum Books
a) Cash Department
b) Teller Payment System
Clearing transactions
Outward Clearing:
d) Inward Clearing
e) Loans & Overdraft Departments
f) Deposits Department
g) Establishment department
h) General
The Banking Regulations Act, 1949 prescribes Schedules 1 to 16 only. Any other schedule prepared by a
Banking company besides what is specified in the Third schedule of the Banking Regulations Act, 1949, is
only for better understanding of their financial statements.
Accordingly, banks in addition to the above 16 schedules, may prepare :
(i) Schedule 17 for Notes on Accounts and
(ii) Schedule 18 for Disclosure of Accounting Policies.
Summary of disclosures (RBI Master Circular Jul 01, 2014)
There are 3 groups of disclosures, namely
(1) General disclosures,
Signatures: As per Section 29 of the B R Act, the financial statements of banking companies incorporated in
India should be signed by the manager or principal officer of the banking company and by at least three
directors (or all the directors in case the number is less than three). The provisions of section 29 are also
applicable to nationalised banks, State Bank of India, its subsidiaries, and regional rural banks.
Audit: As per Section 30 of the B R Act, accounts must be audited by a person, duly qualified under
any law, to be an auditor of companies. However, every banking company is, required to obtain the
prior approval-of the Reserve Bank of India before appointing, reappointing or removing any auditor.
As per Section 32 of the B R Act, a banking company (but not other types of banks) to furnish three
copies of its annual accounts and auditor's report to the Registrar of Companies at the same time
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when it furnishes these documents to the RBI.
Accounts and auditors' report shall be published in a newspaper circulating in a place where a
banking company has its principal office, within six months from the end of the period to which they
relate.
Accounting System in Banks
1. Banks, follow the mercantile system of accounting as followed by other firms.
2. However, in the case of banks, ledger containing accounts of customers must be kept up to date
and every transaction must be entered into the ledgers as soon as it takes place.
3. In the case of banks, lesser emphasis is placed on books of prime entry such as cash books or journals.
4. Banks follow the accounting procedure of voucher posting'.
Bankers' Books:
1. As per Bankers' Books Evidence Act, 'Bankers' Books' include ledgers, day book, cash books,
account books and all other books used in the ordinary business of a bank.
2. Cash Book: All cash receipts and payments are recorded in the receiving cashier's cash book and
paying cashier's cash book respectively. After this, on the basis of pay in slips received by
the receiving cashier and cheques and withdrawals by the paying cashier, transactions are
entered first in the accounts of customers and after that Day Books are written. This is called the
'Slip System' of posting.
3. Ledger Book: General Ledger contains the total accounts of each ledger. Besides GL, other
ledgers are -
1.Current Accounts Ledger; 2.FD Accounts Ledger; 3. RD Accounts Ledger; 4. Saving Bank
Ledger; 5.
Loan Ledger; 6. Investment Ledger 7. Bills discounted and purchased Ledger
4. Other Books: 1. Clearing Register; 2. Securities Register; 3. Draft Register; 4. Bills for collection
Register; 5. Safe deposit vault Register; 6. Dishonoured cheques Register; 7.Letter of credit
Register;
8. Bank Guarantee Register; 9. Standing Instructions Register.
Principal Books of Account
General Ledger:
1. contains the control accounts of all personal ledgers, the profit and loss account and asset and
liability accounts.
2. Contra accounts are also kept to keep control over transactions which have no direct effect on the
assets and liabilities of the bank e.g. letters of credit opened, bills received or sent for collection,
guarantees given, etc. Profit and Loss Ledger
1. Generally, banks maintain a profit and loss account in the general ledger and separate books for
each revenue or expense head/sub-head.
2. These books are prepared from vouchers. The totals of debits and credits each day are posted to
the profit and loss account in the general ledger from voucher summary sheets. Generally, broad
revenue heads are kept in the general ledger and their details are kept in subsidiary ledgers.
3. The account heads in the profit and loss ledgers of a branch are more detailed than those shown
in the published profit and loss accounts of banks.
Subsidiary Books
Personal Ledgers: In respect of control accounts relating to accounts of customers, subsidiary
ledgers are maintained for various types of deposit accounts containing accounts of individual
customers and various types of loan and related accounts (cash credit, term loans, demand loans,
bills purchased and discounted, letters of credit, bank guarantees issued etc.). Generally, separate
ledger is not maintained for overdraft accounts which are part of current account.
Bills Registers
Details of different,types of bills are kept in separate registers like bills purchased, inward bills for
collection, outward bills for collection register etc.. Entries are entered serially on a daily basis in
separate registers. For bills purchased or discounted, party-wise details are also kept separately to
ensure that the sanctioned limits of parties are not exceeded.
In respect of bills for collection, contra vouchers reflecting both sides of the transaction are prepared at the
time of the original entry, and this entry is reversed on realisation.
Other Registers/Records: These registers/records do not form part of the books of account but support
the entries/balances in the various accounts. For example - (a) Drafts issued; (b)Drafts paid; (c) Issue and
payment of Bankers cheques/Pay orders/Traveller's cheques/Gift cheques; (d) Letters of credit; (e) Letters
of guarantee.
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Financial Statements of Banks
A banking company is required to prepare financial statements in accordance with Schedule Ill of the
Companies Act, 2013.
Banking Regulation Act has prescribed Form A, the format of a balance sheet and form B, the format
of a profit and loss account.
Capital and Liabilities side
Capital
Reserves and Surplus
Deposits
Borrowings
Other Liabilities and Provisions (including Bills Payable, Inter Office (or Branch) Adjustments (Net),
Interest
Accrued, Others (Including Provisions)
Total
Assets side
Cash and Balance with RBI
Balances with Banks and Money at Call and Short Notice
Investments
Advances
Fixed Assets
Other Assets
Total
Contingent Liabilities
(I) Claims against the bank not acknowledged as debts
(II) Liability for partly paid investments Outside India
(III) Liability on account of outstanding forward exchange
contracts
(IV) Guarantees given on behalf of constituents: (i) In India; (ii)
(V) Acceptances, endorsements and other obligations
(VI) Other items for which the bank is contingently liable Total:
II. Expenditure:
Interest Expended
Operating
Expenses
Provisions and Contingencies
Total
III. Profit/Loss:
Net ProfiV(Loss) of the Year
Total
IV Appropriations:
Transfer to Statutory Reserves
Transfer to other Reserves
Transfer to Government Proposed Dividend
Balance Carried over to Balance Sheet
Total
ability to handle larger volumes of business with the desired level of efficiency;
maximising profitability of operations and
exercising a strict vigil on costs. International banks have achieved the above objectives while Indian
banks have started entering recently in the areas such as:
collection, storage and processing of information in administrative offices
toning up book-keeping efficiency at branches by computerising back office operations
full branch computerisation
setting up automated teller machines (ATMs).
VARIOUS BANKING SERVICES THROUGH COMPUTERS
Faster remittance services
Anywhere banking and ATMs
Tele-Banking
Home banking
Cash management
Role of computers in accounting
The most popular system of recording of accounting transactions is manual which requires maintaining books of
accounts such as Journal, Cash Book, Special purpose books, ledger and so on. The accountant is required to
prepare summary of transactions and financial statements manually. The advanced technology involves various
machines capable of performing different accounting functions, for example, a billing machine. This machine is
capable of computing discount, adding net total and posting the requisite data to the relevant accounts.
Components of Computerised accounting software:
Syllabus
2. Use of electronic funds transfer (EFT) or other telecommunication system to transfer large sums of
money, with the resultant risk arising from payments to incorrect parties.
3. Conduct of operations in many geographically dispersed locations, dispersion of transaction processing
and internal controls. This may result in control breakdowns which may remain undetected or uncorrected.
4. Intra-day payment risk.
5. Handling of large volumes of cash and financial instruments, which are subject to the risk of loss,
arising from theft and fraud by employees or other parties.
6. The need to adhere to differing requirements, thereby, leading to risk that operating procedures may
not comply with regulations in all the jurisdictions.
OPERATING INSTRUCTIONS IN BANKS: Banks should establish formal operating procedures, well-
defined limits for individual discretion and rigorous systems of internal control as banks are exposed to
exceptional risks like
1. Custody of large volumes of cash and other monetary items, like negotiable instruments requiring
physical security in the storage and the transfer of these instruments-with a scope for frauds.
2. Large number of transactions involving large amounts requiring complex accounting and internal
control systems. Though manual operations replaced by technology driven processes, but checks
required to avoid frauds.
3. Transactions are initiated, recorded and managed at different locations.
4. Geographically dispersed wide network of branches and departments, involving foreign offices also
requiring greater decentralisation of authority and control functions with difficulties in maintaining
uniform operating practices and accounting systems.
5. 'Off-balance sheet' items, may not involve accounting entries and may be difficult to detect.
6. Completion of transactions directly by the customers, over the Internet, mobile banking or through
Automated Teller Machines (ATMs).
7. As the banks are linked to national and international settleMent systems, they could pose a
systemic risk.
BANKING OPERATIONS MANUAL
Objective: To provide a ready guide to the front office functionaries in - in day-to-day banking
operations. Used for standardizing the procedures. Provides up-to-date instructions on Banking
operations.
Basis of Manual: Extant banking law practices. It needs frequent updating to cover RBI guidelines and
for implementation of Core Banking Solutions.
Coverage:
1. Each bank has its own Banking Operations Manual. While the basic structure of the manual ofeach
bank is similar, as it is based on the same legal framework and RBI guidelines, the differences are
because of specialized products and policies/practices based on the peculiar conditions of each
bank. For example, activities like opening of accounts, compliance with KYC norms, handling cash,
clearing, loans and advances, remittances, etc are undertaken by every bank
2. Mainly covers the aspects which are currently relevant to the Bank.
3. Not a document to provide any full- fledged legal framework of banking operations and not a
rigorous substitute for extant circular instructions.
4. Contains important aspects of Banking operations for reference of the functionaries at the delivery
point of the customer services in the Bank.
5. The customer relationship policy of the Bank and also the customer service norms of the Bank.
Preparation of vouchers
There are 2 types of transactions in a bank, cash and non-cash. The non-cash transactions also called 'transfer
transactions'. In various transactions, one or both of the accounts concerned may be of the customers or the
internal accounts of the bank. For example, if 2' deposit a cheque drawn in his favour by 'Y' who is also a customer
of the branch, the accounts of the two customers will be affected. On the other hand, if deposits draft drawn on the
branch, the Draft, account, an internal account of the bank, will be debited. Likewise, on payment of interest on
deposit accounts, the 'Interest Account' at the branch will be debited and many personal accounts credited.
6. Small account: "Small account" means a savings account in a banking company where- (i) the aggregate
of all credits in a financial year does not exceed rupees one lakh, (ii) the aggregate of all withdrawals and
transfers in a month does not exceed rupees ten thousand, and; (iii) the balance at any point of time does
not exceed rupees fifty thousand. An individual who desires to open a small account in a banking company
may be allowed to open such an account on production of a self-attested photograph and affixation of
signature or thumb print, as the case may: be, on the form for opening the account provided: (i) The
designated officer of the banking company, while opening the small account, certifies under his signature
that the person opening the account has affixed his signature or thumb print, as the case may be, in his
presence. "Designated Officer" means any officer or a class of officers authorized by a banking company,
13. Display of information - Comprehensive Notice Board: Banks should put-up on a notice board
important aspects or indicators on 'customer service information', 'service charges', 'grievance redresser and
'others'. The notice board should be updated on a periodical basis. Banks should display information
relating to interest rates and service charges in their premises as well as post it on their websites, to enable the
customer to obtain the desired information at a glance. The banks should display at their offices/branches the
service charges relating to the following services in the local languages: (a) Services rendered free of charge;
(b) Minimum balances to be maintained in the SB account; (c) Charges leviable for non-maintenance of
minimum balance in SB account; (iv) Charges for collection of outstation cheques; (v) Charges for issue of
Demand Draft; (vi) Charges for issue of cheque books, if any; (vii) Charges for account statement; (viii)
Charges for account closure, if any; (ix) Charges for deposit/withdrawal at ATM locations, if any;
Cheque Drop Facility and the Facility for Acknowledgement of cheques: No branch should refuse to give an
acknowledgement on cheques being tendered by customers at their counters.Customers should be made aware
of both options available to them i.e., dropping cheques in the drop box or tendering them at the counters.
Infrastructure provision: Banks should provide adequate space, proper furniture, drinking water facilities,
clean environment, (which include keeping the walls free of posters) etc., in their premises.
Term Deposit Maturity Intimation in Advance: Banks should send, as a rule, intimation for maturity dates
of term deposits well in advance to their depositors in order to extend better customer service.
Other areas in which RBI guidelines/operating instructions for the staff are issued:
1. Savings bank passbooks/statement of accounts
2. Furnishing remitter details in pass book/pass sheet/account statement for credits
3. Claims in respect of missing persons
4. Safe Deposit Lockers.
5. Enabled Financial Inclusion
6. Periodical visits by senior officials.
7. Security arrangements
8. Customer charges for use of ATMs for cash withdrawal and balance enquiry
9. Electronic Payment Products (RTGS, NEFT, NECS and ECS variants)
Banks should leverage the technology available with them and the telecom service providers to ensure
that SMS alerts charges are levied on all customers on actual usage basis.
ECS Debit: is used by an institution for raising debits to a large number of accounts (for instance, consumers
of utility services, borrowers, investors in mutual funds etc.) maintained with bank branches at various
locations within the jurisdiction of a ECS Centre for single credit to the bank account of the user institution.
ECS Debit is useful for payment of telephone / electricity / water bills, cess / tax collections, loan installment
repayments, periodic investments in mutual funds, insurance premium etc., that are periodic or repetitive in
nature and payable to the user institution by large number of customers etc.
Speed Clearing: Speed Clearing refers to collection of outstation cheques (a cheque drawn on non-local
bank branch) through the local clearing. It facilitates collection of cheques drawn on outstation core-
banking-enabled branches of banks, if they have a net-worked branch locally. Speed Clearing covers all
transaction codes, other than those relating to government cheques.
Remittances: involve transfer of funds from one place to another. The common modes of remittance of
funds are drafts, RTGS, NEFT etc. Drafts are issued by one branch of the bank and are payable by
another branch of the bank. In case there is no branch of the bank at that place, the draft is issued at the
branch of another bank with which the issuing bank has entered into necessary arrangement. RTGS and
NEFT are other modes of remittance which facilitates almost instantaneous transfer of funds between
two centres.
Cheque Truncation System (CTS)
1. What is Truncation: Process of stopping the flow of the physical cheque issued by a drawer to the drawee
branch. The physical instrument will be truncated at some point en-route to the drawee branch and an
electronic image of the cheque would be sent to the drawee branch along with the relevant information like
the MICR fields, date of presentation, presenting banks etc. Thus with the implementation of cheque
truncation, the need to move the physical instruments across branches would not be required, except in
exceptional circumstances. The banks have the freedom to decide the point of truncation.
2. Benefits of Cheque Truncation: Cheque Truncation speeds up collection of cheques and therefore
enhances customer service, reduces the scope for clearing related frauds, minimizes cost of
collection of cheques, reduces reconciliation problems, eliminates logistics problems etc.
3. Precautions to be taken by the bank customers to avoid frauds: Bank customers should use image
friendly cheques. They should preferably use dark coloured ink while drawing the instruments.
4. Grid System: The CTS is operated on grid basis. Under grid-based CTS clearing, all cheques drawn on
bank branches falling in the grid jurisdiction are treated and cleared as local cheques on T+l basis. As such,
under CTS, inward clearing is generally processed in a centralised manner by banks at the CTS location.
5. Presentation of physical instrument: In case any drawee bank desires to verify the government cheque in
physical form before passing it for payment, the image would be returned unpaid under the reason "present
with documents". The presenting bank shall ensure that the instrument is presented again in the next
applicable clearing session without any reference to the Account holder.
6. Presentation of Non CTS 2010 cheques: Separate clearing session has been introduced in the three CTS
centers (Mumbai, Chennai and New Delhi) for clearing of such residual non-CTS 2010 instruments
(including PDC and EMI cheques). With effect from November 1, 2014, this separate clearing session will
be held once a week (every Monday). If the identified day falls on a holiday under the N I Act, presentation
session on such occasions will be conducted on the previous working day. If non CTS 2010 cheques are
presented in the regular CTS clearing, drawee banks will return the same under the reason code '37-
Present in proper zone'. Such returned instruments will have to be re-presented by the collecting bank in
the immediate next special clearing session for non-CTS-2010 instruments.
7. Preservation of physical instrument: The presenting banks are required to preserve the physical cheques in
their custody securely for a period of 10 years as required under CTS. In case some specific cheques are
required for the purpose of any investigation, enquiry, etc., they may be preserved beyond 10 years. The
images of all cheques paid should be preserved by the drawee banks likewise for a period of 10 years.
8. Cheque Truncation of Government Cheques: Banks are required to forward the government cheques in
physical form, after payment to the Government Departments. There were plans to adopt truncation of Govt
cheques also. But revised guidelines which were to be effective fromJanuary 1, 2015 have been kept on
hold and_RBI has decided to postpone the implementation of discontinuation of P2F vide circular dated 1
Jan 2015.
Collection of Instruments— RBI Guidelines
1. Formulating Cheque Collection Policies: Efficiencies in collection of proceeds and providing funds to
customers in time are best achieved through a spirit of competition among the banks rather than through
Compiled by Sanjay Kumar Trivedy & Team RSTC, Mumbai 94 | P a g e
issuance of guidelines by RBI. Therefore, RBI withdrew guidelines regarding immediate credit of local
/outstation cheques, time frame for collection of local/outstation instruments and interest payment for
delayed collection leaving it to the individual banks to formulate policies in this regard. However, The
National Consumer Disputes Redressal Commission had passed an order in 2006 on 'timeframe for
collection of outstation cheques'. Accordingly RBI has advised as under:
1. Contents of Policy: Banks shall reframe their Cheque Collection Policies (CCPs) covering local and
outstation cheque collection as per the timeframe prescribed by the Commission. It should also cover (a)
Immediate Credit for Local / Outstation cheques; (b) Interest payment for delayed collection; (d)
compensation payable for the delay in the collection of local cheques as well.
2. Collection of local cheques: Credit and debit shall be given on the same day or at the most the next day of
their presentation in clearing. Ideally, in respect of local clearing, banks shall permit usage of the shadow
credit afforded to the customer accounts immediately after closure of relative return clearing and in any
case withdrawal shall be allowed on the same day or maximum within an hour of commencement of
business on the next working day.
3. Timeframe for collection of outstation cheques: Cheques drawn on State Capitals / major cities / other
locations to be collected within 7/10/14 days respectively. The timeframe for collection specified by the
Commission shall be treated as outer limit and credit shall be afforded if the process gets completed
earlier.
4. Interest for delay in collection: If there is any delay in collection beyond 7110114 days, interest at the
rate specified in the CCP of the bank, shall be paid. In case the rate is not specified in the CCP,
interest should be paid as applicable on Fixed Deposits for the corresponding maturity.
5. Banks shall not decline to accept outstation cheques deposited by its customers for collection.
6. Banks shall give wide publicity to the CCP by prominently displaying in bold and visible letters on the
notice board at their branches.
7. A copy of the complete CCP shall be made available by the branch manager, if the customers require so.
2. Broad Principles of Policy:
1. The policy should be comprehensive and transparent policy covering all the above aspects, taking
into account their technological capabilities, systems and processes adopted for clearing
arrangements and other internal arrangements for collection through correspondents.
2. Banks should work out a scheme for reduction in collection period.
3. Interests of the small depositors should be fully protected.
4. Liability of the banks should be clearly laid down by way of interest payments due to delays.
5. Compensation by way of interest payment, where necessary, should be made without any claim from
the customer.
3. Cheques/mstruments lost in transit/in clearing process/at paying banks branch
In respect of cheques lost in transit or in the clearing process or at the paying bank's branch, the bank should
immediately bring the same to the notice of the account holder so that account holder can inform the drawer to
record stop payment and can also take care that other cheques issued by him are not dishonoured due to non-
credit of the amount of the lost cheques/instruments. The onus of such loss lies with the collecting banker and
not the account holder. The banks should reimburse the account holder related expenses for obtaining
duplicate instruments and also interest for reasonable delays occurred in obtaining the same. If the
cheque/instrument has been lost at the paying bank's branch, the collecting banker should have a right to
recover the amount reimbursed to the customer for the loss of the cheque/instrument from the paying banker.
4. Bills for collection: Bills for collection including bills discounted required to be collected through another bank
at the realising centre should be forwarded directly by the forwarding office to the realising office. The lodger's
bank should pay interest to the lodger for the delayed period in respect of collection of bills at the rate of 2%
p.a. above the rate of interest payable on balances of Savings Bank accounts. The delayed period should be
reckoned after making allowance for normal transit period based upon a time frame of 2 days each for (i)
Dispatch of bills (ii) Presentation of bills of drawees (iii) Remittance of proceeds to the lodger's bank (iv)
Crediting the' proceeds to drawer's account. To the extent the delay is.attributing to the drawee's bank, the
lodger's bank may recover interest for such delay from that bank.
Collection of Account Payee Cheque - Prohibition on Crediting Proceeds to Third Party Account
1. As per RBI guidelines, Banks should not collect account payee cheques for any person other than the
payee constituent. This has been done keeping in view the intent of the N I Act, to protect the banks
from liabilities arising out of unauthorized collections, and in the interest of the integrity and soundness of
the payment systems. These instructions shall also extend to drafts, pay orders and bankers' cheque.
2. Account payee cheques deposited with the sub-member for credit to their customers' account can be
collected by the member bank (referred to as the sponsor member) of the Clearing House. However, there
should be clear undertaking that the proceeds of the account payee cheque will be credited to the payee's
account only.
3. The User report should be obtained and filed for future reference. This should record the time and date
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of opening the ATM machine to replenish it. The cash balance after replenishment should also be
printed.
4. Cash shortages should be thoroughly investigated with full reference to the server report compared
with the ATM's log available on site of ATM.
CLEARING OPERATIONS
1. General: The "Service Branch" or a centralized clearing house functions as a Clearing Centre for all
the instruments such as Drafts, Cheques etc. received from its customers and those_ of its
branches.These instruments will have to be presented for collection through the "Clearing House".
2. Clearing House: The Clearing House functions during the stipulated hours. The realization of cheque
may take 2/3 days depending on type of clearing - MICR inward Clearing, High Value Clearing
(outward), . Returns Clearing (outward); ECS
3. Operations in the MICR Clearing at Branch: The payee's name on the instrument and on the pay-in-slip
should be verified which should be same except when cheque is endorsed by the payee in some other
person's favour. The amount on the instrument and that on the pay-in-slip should be same. The cheque
should be drawn on a local branch. Cheque should be affixed with clearing/crossing stamp. Cheque should
be sent for collection in the immediate next clearing.The information should be completely filled in, including
the Bank and Branch Code while sending cheques for clearing.
4. Operations in the MICR Clearing at Service Branch: The instruments received from Branches are encoded
in the machine after taking the information of that branch from the CBS and uploading into the MICR encoding
batch. After consolidation of all the instruments and bundling bank-wise, the instruments are taken to the
clearing house for presentation to various banks.
Inward Clearing Cheques: The Head Office (clearing section) i.e. the service branch will arrange to collect the
inward clearing instruments from the Clearing House and send to respective Branch through courier. The
number of cheques received at service branch will be verified as per the claim slip received from Clearing
House. The number of instruments and the total value against the respective branches will be recorded in the
inward clearing Register and the respective Branch will be debited for the total value of the presentation on
the Branch. The claim slip will be sent to the Branch along with the relative instruments. The branch will verify
the inward clearing instruments with the Claim Slip received from the clearing section, Head Office, and
difference if any will be notified to the Head Office clearing section. The branches will send the unpaid Return
Cheques through the branch courier to reach the Head office (clearing branch) before stipulated time.
OPERATIONAL ASPECTS OF DEPOSIT ACCOUNTS
Current Account:
For whom: Current account is meant for Individuals/Institutions having large number/volume of transactions,
mainly for meeting their day-to-day business and operational requirements for parking their operational fund
balances. Who can open?: Accounts can be opened by Individuals, Sole Proprietary Concerns, Partnership
Firms, Private/Public Sector Companies, Clubs, Associations, Trusts/Executors/Administrators, Govt/Local
Bodies, Cooperative Societies, Religious/Educational/Charitable Institutions, Registered/Unregistered
Societies, etc. Who cannot open current account?: Minors(accounts of minors to be operated by the natural
guardian may be open e), Purdanashin women, Illiterate persons, Blind persons.
Interest: Nil
Restriction on maximum balance/ number and amount of transactions/withdrawal in a day/month: No limit.
Withdrawal from account: only through cheques. However for standing instructions, account can be
debited without cheques.
Overdrafts: can be allowed.
Current accounts of Partnership Firms: Account opening form as prescribed for "Partnership account" should be
taken which should be signed by all the partners. Besides AOF, following documents should be taken — (a)
Specimen signature cards signed by all the partners; (b) Partnership letter signed by all the partners in their
personal capacity and not under the seal of the firm; (c) Original Partnership Deed (for verification & return) with
a certified copy; (d) Certificate of Registration, in case of a registered partnership firm; (e) Instructions regarding
person(s) authorised to operate the account with specimen signatures of the authorised persons with their
designation or capacity in which they will operate the account. Any partner has powers to countermand (stop)
payment of a cheque drawn by another partner.
Current account of a Hindu Undivided Family (HUF): (a) Submit application forms as per bank's format; (b)
The current account opening form and the Joint Hindu Family letter have to be signed by all the adult
members of the joint family; (c) if co parceners (members) are minor, then the Karta should sign the account
Opening Form on behalf of the minors apart from signing in the capacity as Karta; (d) As Karta alone has the
capacity to enter into contracts for a HUF, the name of the Karta who is authorised to operate the HUF
account should be noted.
Current account of Joint Stock Companies: Besides, getting the account opening application form as per
bank's format, following documents should also be collected — (a) Certificate of Incorporation, (b) Copy of
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Memorandum and Articles of Association; (c) Certified copy of Board Resolution authorising the opening and
operation of bank account signed by the Chairman of the meeting of the Board of Directors (d) A mandate
regarding operations authority. Earlier Certificate of Commencement of Business was also
required for Public Limited Companies but there is no such requirement as per Companies Act 2013.
Current account of Clubs. Associations: (a) In the case of unregistered bodies like
Clubs/Association/Committee, a resolution passed in the Management Committee/ Executive Committee as
per their bye-laws regarding opening a bank account and persons authorised to operate such bank account
should be obtained alongwith designation of such persons; (b) In all cases of registered/unregistered bodies
like Clubs/Association etc. copy of their bye-laws/ Rules should be obtained to facilitate checking that the
persons authorised to operate the account are as per their rules/bye-laws provisions.
Accounts of Trusts: (a) Copy of Trust Deed be obtained and compared with the original; (b) A Trust
Letter and resolution signed by all the trustees; (c) The account opening form should be signed by all the
trustees and the account must be opened in the name of the trust.
Executors/Administrators: 'Original will' and probate of the will, if any/Letter of administration should be asked
for verification and certified copy be retained in bank's files. Account will be opened in the name of individuals
but after the name of the individual, "Executor," "Administrator" must be added in the account.
Government Departments: Copy of Government Order (G.O.) or Notification authorising the officers to
open a bank account should be obtained.
Temporary Overdraft (TOD): Temporary overdrafts (TOD) can be given to good and trustworthy
customers against their written request within powers of the concerned official. Granting of TOD is at the
sole discretion and risk and responsibility of sanctioning Officer/Manager.
Savings Bank Account
Who can open SB accounts: Saving account can be opened in the name of individuals operating singly
or.jointly with other individuals; Associations, clubs or similar other non-trading institutions; Minor above
10 years can open SB account operated independently; can also be opened in the names of institutions
which are specifically approved by the RBI for maintaining savings bank accounts with banks. These
accounts can not be used for business or trading.
Organisations for which Saving Bank accounts can not be opened: Saving Bank accounts are opened for
savings and not for any business. Therefore, such accounts can not be opened in the name of business
concern. Further, as per RBI directives, Government Departments or Bodies who for performance of their
functions depend on Budgetary Allocations cannot open Savings Bank Accounts. Thus, RBI has specifically
asked banks not to open SB accounts in the name of (a) Govt. Departments (b) Municipal Corporations or
Committees, (c) Panchayat Samitees, (d) State Housing Boards, (e) State Electricity Boards (f) Water and
Sewerage Boards, (g) State Text Book Publishing Corporations or Societies, (h) Metropolitan Development
Authorities, (i) State/District Level Cooperative Housing Societies (j) any bank including Land Development
Bank .
Organisations for which Saving Bank accounts can be opened: The above prohibition is not applicable for the
following organizations/agencies and therefore banks can open SB account in their names — (i) Companies
licensed under section 25 of Companies Act, 1956 which are permitted not to add to their names the word
'limited' (i.e. Non profit making companies). For example, Chamber of Commerce, Indian Bank Association,
Lions Clus etc. (ii) Societies registered under Societies Registration Act, 1860 or any other corresponding law
in force in any State/UT. (iii) Primary Cooperative Credit Society being financed by the bank (PACS) (iv)
Institutions other than those mentioned above and whose entire income is exempt from payment of income
tax under Income Tax Act, 1961. (v) Government departments (Central as well as State Government)
/bodies/agencies in respect of grants/ subsidies released for implementation of various programmes/schemes
sponsored by the Central Government as well as State Government on production of an authorization to the
bank from the respective Government departments certifying that the concerned Government department or
body has been permitted to open savings bank account. Banks should keep on their record a copy of the
authorization issued by the respective State Government departments. For example (a) Khadi and Village
Industries Boards. (b) Agriculture Produce Market Committees (c) Distt Rural Development Agency (DRDA)
(d) Integrated Tribal Development Agency (ITDA) (e) Draught Prone Area Development Programme (DPAP)
(f) Member of Parliament Local Area Development Authority (MPLADS) (g) Small Farmers Development
Agency (h) Marginal Farmers and Agricultural Laborer's Agencies (i)
Nagar panchayats and palikas, Muncipal Bodies for credit of subsidy amount. (j) District Development
Agency (DDA); (vi) Development of Women and Children in Rural Areas(DWCRA); (vii) Self-help Groups
(SHGs), registered or unregistered, which are engaged in promoting savings habit among their members;
(viii) Farmers' Clubs-Vikas Volunteer Vahini(VVV); (ix) Clubs, Associations, Society, Educational
Institutions (x) Any other institution permitted by RBI provided it is a non trading institution.
Documents required for opening a SB account in the case of Associations/Clubs etc: (a)Certified copy of
Rules/Bye-laws/Memorandum and Articles of Association of the Institution; (b) Original certificate (to be
verified and returned) of incorporation/ registration issued by appropriate authority along with a certified copy;
(c) Certified copy of the General Body/Board/Committee resolution for opening of a bank account; (d) names
and designation of persons authorised to operate the account; (e) Specimen Signatures of authorised persons
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duly attested by the Chief Executive of the Institution or the Chairman of the meeting wherein the relevant
resolution was passed.
Interest rate on Saving accounts was deregulated by RBI with effect from 25th October 2011. Banks are free to
determine their savings bank deposit interest rate, subject to the following two conditions: (a) Each bank will
have to offer a uniform interest rate on savings bank deposits up to Rs.1 lakh, irrespective of the amount in the
account within this limit. (b) For savings bank deposits over Rs.1 lakh, a bank may provide differential rates of
interest, if it so chooses, subject to the condition that banks will not discriminate in the matter of
interest paid on such deposits, between one deposit and another of similar amount, accepted on the same
date, at any of its offices. With effect from 1.4.2010, interest rate on saving bank is payable on daily product
basis. It can be credited at any interval. The interest should be calculated and provided for even in case of
inoperative S.B. accounts. 1% additional rate of interest over the standard rate is allowed on deposits held
individually or jointly with dependents in the case of employees of the bank/retired employees/widows of
employees/widows of retired employees etc. and on deposits of an Association or a Fund, all the members of
which are the members of the bank staff.
Basic Saving Bank Deposit account: 'Basic Savings Bank Deposit Account' with following minimum
common facilities should be offered to all their customers: (i) The 'Basic Savings Bank Deposit Account'
should be considered a normal banking service available to all; (ii) This account shall not have the
requirement of any minimum balance; (iii) The services available in the account will include deposit and
withdrawal of cash at bank branch as well as ATMs; receipt/credit of money through electronic payment
channels or by means of deposit/collection of cheques drawn by Central/State Government agencies and
departments; (iv). There will be no limit on the number of deposits that can be made in a month, account
holders will be allowed a maximum of four withdrawals in a month, including ATM withdrawals; and (v).
Facility of ATM card or ATM-cum-Debit Card will be provided without any charges. Further, no charge will
be levied for non-operation/activation of in-operative 'Basic Savings Bank Deposit Account'. The 'Basic
Savings Bank Deposit Account' would be subject to Know Your Customer (KYC) guidelines. If such account
is opened on the basis of simplified KYC norms, the account would additionally be treated as a 'Small
Account'. Holders of 'Basic Savings Bank Deposit Account' will not be eligible for opening any other savings
bank deposit account in that bank. If a customer has any other existing savings bank deposit account in that
bank, he/she will be-required to close it within 30 days from the date of opening a 'Basic Savings Bank
Deposit Account'. The existing basic banking 'no-frills' accounts should be converted to 'Basic Savings Bank
Deposit Account'.
Levy of penal charges on non-maintenance of minimum balances in savings bank accounts: Banks should
inform customers regarding the requirement of minimum balance in savings bank account and levy of penal
charges for non-maintenance of the same at the time of opening the account in a transparent manner. Banks
are not permitted to levy penal charges for non-maintenance of minimum balances in any inoperative account.
Further, no charge should be levied for non-operation/activation of Basic Savings Bank Deposit Accounts
(BSBDAs). While levying charges for non-maintenance of minimum balance in savings bank account, banks
shall adhere to the following guidelines from April 1, 2015: (i) In the event of a default in maintenance of
minimum balance/average minimum balance as agreed to between the bank and customer, the bank should
notify the customer clearly by SMS/ email/ letter etc. that in the event of the minimum balance not being
restored in the account within a month from the date of notice, penal charges will be applicable; (ii) In case the
minimum balance is not restored within a reasonable period, which shall not be less than one month from the
date of notice of shortfall, penal charges may be recovered under intimation to
the account holder; (iii) The penal charges should be directly proportionate to the extent of shortfall observed.
In other words, the charges should be a fixed percentage levied on the amount of difference between the
actual balance maintained and the minimum balance as agreed upon at the time of opening of account; (iv)
Penal charges should be reasonable and not out of line with the average cost of providing the services; (v)
The balance in the savings account should not turn into negative balance solely on account of levy of charges
for non-maintenance of minimum balance. Further, as per direction from Bombay High Court, accounts of all
student beneficiaries under the various Central/State Government Scholarship Schemes should be free from
restrictions of 'minimum balance' and 'total credit limit'. Thus, there would be no limit on total credits in
such accounts.
Transfer of accounts: At the written request of the customer his Savings bank account can be transferred from
one branch to another branch of the bank free of any charges. The account holder must surrender all unused
cheque leaves to the old branch. However, with the introduction of CBS and multi-city cheques, the same
cheque books (multi-city) can be used.The account opening form and specimen signature card must be
transferred to the branch where the account is being transferred by retaining a Photostat copy in the branch.
Conversion of accounts: Conversion of individual account into joint account can be done by taking fresh
account opening forms duly signed by all the proposed joint account holders along with a letter of request for
such conversion into joint account from the existing single. account holder and operating instructions i.e. EorS,
For S etc. Staff accounts: Number of savings bank accounts in the name of each staff member of the bank in
his individual name or in joint names with family member(s) should be restricted. The savings bank accounts of
staff members must be prominently marked/tagged as "Staff account". All cheques drawn by the staff members
on their accounts when presented in clearing, should be personally scrutinized by the officer particularly with
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reference to the balance available in the account. Third party cheques/DDs should not be permitted to be
collected in staff account. If the operation in the account are disproportionate to known source of income of
staff, the account should be watched. Closing of account: Savings bank account may be closed at the request
of the account holder in writing. In case of Joint accounts, all account holders will have to sign the request letter
for closure of the account. The account holder must surrender all the unused cheque leaves. After closing the
account the pass book, may be returned after making the entries up to date and marking "account closed" after
the last entry.
Other Rules:
1. Savings bank accounts can be operated either with cheque book facility or without cheque book facility.
2. Generally, there is-a limit on the number of withdrawals in Savings bank account and these accounts
are not meant for business or trading activities etc.
3. Except in case of Basic Saving Bank Deposit accounts, generally banks prescribe maintenance of
minimum balance in the account failing which bank may charge for not maintaining minimum balance
but only after alerting the customer.
4. Withdrawal from Savings bank account is allowed either by cheques or bank's withdrawal forms. The
withdrawal forms cannot be issued in favour of third parties and should be used only for withdrawing
cash by the account holder. Withdrawal form must be accompanied by the pass book to enable the
assistant to properly identify/recognize the bearer/presenter.
5. Pass Books should be issued at the time of opening the account which should be presented to bank at
frequent
intervals to keep it updated. Banks should invariably offer pass book facility to all its savings banks
account holders (individuals) and in case banks offer the facility of sending statement of account and
the customer chooses to get statement of account, banks must issue monthly statement of account.
The cost of providing pass book or statement should not be charged to customer.
Inoperative account
1. Banks should make an annual review of accounts in which there are no operations (i.e. no credit or debit
other than crediting of periodic interest or debiting of service charges) for more than one year. The banks
may approach the customers and inform them in writing that there has been no operation in their accounts
and ascertain the reasons for the same. In case the non- operation in the account is due to shifting of the
customers from the locality, they may be asked to provide the details of the new bank accounts to which
the balance in the existing account could be transferred. if the letters are returned undelivered, they may
immediately be put on enquiry to find out the whereabouts of customers or their legal heirs in case they
are deceased. In case the whereabouts of the customers are not traceable, banks should contact the
account holder telephonically or through email or persons who had introduced the account holder, the
employer/or any other person whose details are available with them.
2. A savings as well as current account should be treated as inoperative / dormant if there are no transactions
in the account for over a period of two years. fn case any reply is given by the account holder giving the
reasons for not operating the account, banks should continue classifying the same as an operative account
for one more year within which period the account holder may be requested to operate the account.
3. For the purpose of classifying an account as 'inoperative' both the type of transactions i.e. debit as well as
credit transactions induced at the instance of customers as well as third party should be considered.
However, the service charges levied by the bank or interest credited by the bank should not be
considered.
4. Where the customer has given a mandate for crediting the interest on Fixed Deposit account or dividend on
shares to the Savings Bank account, crediting the interest to the Savings Bank accounts as per the
mandate of the customer, should be treated as a customer induced transaction. Such accounts
should be treated as operative account as long as the interest on Fixed Deposit account or dividend on
shares is credited to the Savings Bank account.
5. Operation in inoperative accounts may be allowed after due diligence as per risk category of the
customer. Due diligence would mean ensuring genuineness of the transaction, verification of the
signature and identity etc. There should not be any charge for activation of inoperative account.
6. There should not be any charge for activation of inoperative account.
7. Interest on savings bank accounts should be credited on regular basis whether the account is
operative or not. If a Fixed Deposit Receipt matures and proceeds are unpaid, the amount left
unclaimed with the bank will attract savings bank rate of interest.
8. When account should not be classified as inoperative: (a) Banks should allot a different "product code" in
their CBS to accounts opened by banks for beneficiaries under the various Central / State Government
Schemes including scholarship schemes for students so that the stipulation of inoperative /dormant
account due to non-operation does not apply; (b) Where operations in the account have been stopped
under Garnishee order or any Court Order; (c) Where the account is under lien or charge for advances
allowed to the same customer in another account; .(d) Where the account is showing debit balance.
9. Display list of Inoperative accounts: Banks should display the list of unclaimed deposits/inoperative
accounts which are inactive/inoperative for ten years or more on their respective websites. The list so
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displayed on the websites must contain only the names of the account holder(s) and his/her address in
respect of unclaimed deposits/inoperative accounts. However, the account number, its type and the name
of the branch shall not be disclosed on the bank's website.
10.Depositor Education and Awareness Fund Scheme, 2014: As per section 26A of B R Act, RBI is
empowered to establish The Depositor Education and Awareness Fund. The amount to the credit of any
account in India with any bank which has not been operated upon for a period of ten years or any deposit or
any amount remaining unclaimed for more than ten years shall be credited to the Fund. The Fund shall be
utilized for promotion of depositors' interest. RBI has prepared Depositor Education and Awareness Fund
Scheme, 2014. As per the scheme, banks shall transfer to the Fund the amounts becoming due in each
calendar month, (i.e., proceeds of the inoperative accounts and balances remaining unclaimed for ten years
or more), and the interest accrued on interest bearing accounts till the date of transfer, on the last working
day of the subsequent month. The rate of interest payable by banks to the depositors/ claimants on the
unclaimed interest bearing deposit amount transferred to the Fund shall be 4% simple interest per annum.
The depositor would, however, be entitled to claim from the bank her deposit or any other unclaimed amount
or operate her account after the expiry of ten years, even after such amount has been
transferred to the Fund. The bank would be liable to pay the amount to the depositor/claimant and claim refund
of such amount from the Fund. Where refund has been claimed from the Fund, banks shall preserve
records/documents in respect of such accounts and transactions, for a period of at least five years from the
date of refund from the Fund.
Fixed Deposits
1. Minimum period as per RBI is 7 days. Maximum period as per IBA is 10 years. However, term
deposits in the name of minors or as per court orders can be opened for more than 10 years. Fixed
Deposits may be accepted for Days, Months, Years or their combination, as per request of customer.
2. Interest rate on term deposits is deregulated and is decided by Asset Liability Management Committee of
the bank. Bank can not discriminate among customers regarding payment of interest except for single
deposits of Rs 15 lac and above but the difference should be minimal. The interest is normally paid at
quarterly rests for credit of the customer's Savings/Current account as per standing instructions or allowed
to be withdrawn in cash by the customer or paid to him by way of NEFT/pay order/DD or by reinvesting the
same. However, now RBI has allowed banks to decide periodicity of interest and banks can pay interest at
monthly rests also.
3. If due date of term deposit is on a holiday, banks will make payment on next working day or thereafter and
will pay the interest for the holiday to depositor at contracted rate irrespective of when the payment is taken.
4. In case of renewal of overdue term deposits, bank may decide the rate of interest payable for the
overdue period. In case of payment of overdue fixed deposit, the amount left unclaimed with the
bank will attract savings bank rate of interest.
5. Depositor can request for addition or deletion of names in the deposit but at least one of the original
depositors must remain
6. As per Section 269 T of Income Tax Act, if the principal plus interest of term deposit is Rs 20,000 or above,
the payment should be made through credit to account or issuing account payee cheque or DD. It should
not be paid in cash. In case, bank pays such term deposit in cash, penalty will be equal to amount
paid. Similarly, payment of interest of Rs 10,000 and above should not be made in cash.
7. 'Bulk Deposits mean deposits of Rs 1 crore and above. Bank can refuse premature payment of Bulk
deposits. In case of premature payment of FDR, penalty will be decided by the bank. However, penalty
can not be charged in case of premature payment in case of death of depositor. Previously, banks were
not allowed to charge penalty in case of premature 'renewal of term deposits. RBI has advised in April
2010, that banks can frame their own guidelines in this regard.
8. in case of death of depositor, interest for overdue period will be paid at saving rate if depositor died
after maturity date. If depositor dies before maturity of FDR, interest for overdue period will be paid at
FD rate as on date of maturity for the period overdue amount remained with the bank.
9. The account holders are permitted to make premature encashment of such deposits. In such cases, the
principal amount is paid along with interest as applicable for the period for which the deposit was actually
with the bank, less some penalty on the applicable rate of interest, as per bank's policy. Loans against the
Fixed Deposit may be given to the customers. The rules relating to margin and interest rate are decided by
the bank.
Recurring Deposits
1. In RD, fixed amounts are deposited by the depositor every month for a pre-determined period. Interest is
generally cumulated at quarterly rests based on month-end balances in the account and pre-determined
amount is fixed as payable at the end of the period of deposit. RD is not opened under FCNR(B)
Scheme.
2. The rules relating to premature payment or foreclosure and grant of loan are similar to that under
Fixed Deposit
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Other types of deposits
Cash certificates: Cash certificates are issued at discounted value.
Certificate of Deposit: The certificates of deposit are short-term negotiable money market instruments. Issuance
of CDs attracts stamp duty. CDs are issued at a discount on face value. Minimum maturity 7 days and
maximum maturity one year. Minimum amount of a CD should be Rs 1 lakh and in the multiples of Rs 1 lakh
thereafter.
Procedural aspects of Opening the accounts
For opening various types of accounts, viz., Savings, Current and Fixed Deposits banks may use a single
account opening form. At the time of opening the account, following documents are taken — (a) Photograph;
(b) Proof of
identity and address as per KYC norms; (c) Copy of Pan card or form no 60/61; (d) specific documents
depending upon the constitution of the customer like copy of the partnership deed, copies of the memorandum
and articles of association, certificate of incorporation, resolution passed by the board for opening the
account/making the deposit. For opening accounts of individuals, introduction is not required.
Accounts are opened by the bank at its discretion and upon satisfaction of the authorised official of the
bank as to the bonafides of the prospective customer.
Introduction of Customer accounts: As per RBI guidelines, introduction is not required for opening the
accounts as proof of identity and photograph are sufficient for this purpose.
Photographs: The banks should. obtain photographs of the depositors/account holders who are authorised
to operate the accounts. The customers' photograph should be recent and the cost of photographs to be-
affixed on the account opening forms may be borne by the customers. Only one set of photographs need to
be obtained and separate photographs should not be obtained for each category of deposit. In the case of joint
accounts, separate set of photographs of all joint depositors/partners should be obtained. In the case of
institutional customers,
photographs of all the officials authorized to. open and operate the account should be obtained. In the case
of Savings bank accounts opened by minors of age 10 years and above, photographs of the account holder
has to be obtained. In the case of minor's account, operated by the Guardian, photograph of the Guardian is
also to be obtained. In the case of Hindu Undivided Family (HUF) accounts, photograph of the "Karta" has
to be obtained.
Where mandate/power of attorney has been granted, photo of mandate/POA holder should be obtained.
Photographs of 'Pardanashin' women should also be obtained for opening the account. in case of
accounts of illiterate persons and blind persons, passport size photograph of the depositor must be affixed on
the pass book and the account opening form duly authenticated by the authorized officer. If any visible change
in the resemblance of the photograph and the customer is noticed, a recent photograph should be obtained
from the customer.
Nomination Facilities in Customers' Accounts
1. _In 1983, Section 45ZA to 45ZF were added to the Banking Regulation Act, 1949 providing for
extension of nomination facilities in banks. However, the facility of nomination was started in banks
w.e.f. 29.03.1985.
2. Nomination facilities are available in deposit accounts (Sec 45 ZA & 45ZB), in respect of articles
deposited for safe custody with the bank (Sec 45ZC & 45ZD) and in locker accounts (45ZE & 45ZF)
3. Sections 45ZA, 45 ZC, 45ZE relate to nomination, change in nomination and cancellation of
nomination. Sections 45ZB, 45 ZD, 45ZF state that bank will be discharged of liability by making
payment/delivery to nominee.
4. Where facility is available: Nomination facility is available in all types of deposit accounts likeGB, CA,
FD, RD,
foreign currency accounts of individuals and accounts of NRI like NRE, FCNR(B) and NRO.
5. Who can nominate: Account should be in individual capacity or joint account of individuals or a sole
proprietorship firm.
6. Who can not nominate: The facility of nomination is not available in partnership accounts, HUF,
deposit accounts of clubs/societies/limited companies/trusts. A minor can not appoint a nominee. On
his behalf, nomination facility can be exercised by the person legally competent to act on behalf of the
minor.
7. Who can be nominee: Only an individual can be appointed nominee. He or She can be minor, very
old person or even an insolvent person. If nominee is a minor, the depositor has to appoint a major
person to receive deposit amount / articles in the safe custody / locker etc. on behalf of the minor
nominee in the event of death of the depositor.
8. Number of nominees:ln the case of deposit accounts there can be only one nominee irrespective of
the fact whether deposit account is in single name or joint names and also irrespective of operating
instructions in the joint accounts.
9. In the case of articles deposited for safe custody only one nominee is permitted if account is in the
name of a single person. In case articles are deposited by more than one person, nomination facility
is not available.
10.In the case of locker accounts in single names or in joint names where under contract of hire,
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operation is allowed to any one or more of locker holder(s)/survivor(s), nominee can be only one.
However, in locker accounts in joint names where operations are 'jointly', by 2 or more of such hirers,
more than one nominee can be appointed. (Though nomination rules allow more than one nominee
in jointly operated locker accounts, as per IBA maximum number of nominees in such cases should
be two).
11.Nomination once exercised can be changed, cancelled or modified by the depositor(s) at any time
and any number of times. In case of more than one depositors, all such acts require their joint
consent. Survivor of a joint account has the right to cancel an existing nomination, exercise fresh
nomination where nomination was earlier not exercised or change nomination.
12.When does the right of nominee start?:Right of a nominee starts only after death of all
depositors/locker holders/safe custody article lodger. The only exception is the nominee(s) in case of
jointly operated lockers. In that case, right of nominee(s) starts immediately after the death of any of
the hirers.
13.ln the case of illiterate account holder nomination is required to be witnessed by two persons.
14.Status of nominee:The status of nominee is just like trustee of legal heirs. He does not become absolute
owner of the amount or items lying in safe custody or in safe deposit vault. Nominee can not get his name
added or get his name substituted or renew FDR. He can not raise any loan against FDR. However, Nominee
is entitled to premature payment of deposit and no penalty is levied in effecting premature payment to
nominee.
15.Legal Heir versus nominee: When both nominee and legal heirs approach the bank for getting payment
after the death of depositor or locker holder, bank will make payment to the nominee unless there is a
court order to make payment to legal heirs. Bank gets a valid discharge by payment to nominee.
16.Formalities for making payment to nominee: In case of death of depositor, nominee has to submit following
documents (a) Copy of death certificate (b) claim form (c) Identification which can be done by 15i class
Magistrate or Gazetted officer or by a bank officer or any two persons known to bank. While delivering
contents of locker or safe custody, if any sealed packet is found, the same should be delivered without
opening the same.
17.1n case of term deposits, there is no need of fresh nomination in the case of renewal of FDR.
18.While making nomination, the thumb impression of the accountholder should be attested by two witnesses.
However, signatures of the accountholders in forms DA1, DA2 and DA3 need not be attested by witnesses.
19.1n the case of accounts in the name of single persons, nomination must be obtained. If the depositor
does not want to nominate any body, a written letter should be obtained from him in this regard. In case
the person opening the account declines to give such a letter, the bank should record the fact on the
account opening form open the account.
20. Banks should- acknowledge the receipt of the duly completed form of nomination, cancellation and / or
variation of the nomination. Such acknowledgement should be given to all the customers irrespective of
whether the same is demanded by the customers.
21.Banks should incorporate the legend "Nomination Registered' on every pass book or deposit receipt so
as to enable the relatives to know that the nomination facility was availed of by the deceased depositor.
22.ln addition to the legend "Nomination Registered", banks should also indicate the name of the Nominee
in the Pass Books / Statement of Accounts f FDRs, in case the customer is agreeable to the same.
Other Operational Guidelines
Posting of Cheques for payment: Points to be considered
1. The cheque is from the drawer's current Cheque Book.
2. Date of the cheque: The cheque should not be post dated or stale cheque (i.e. 3 months old).
3. Amount written in words and figures should agree.
4. The cheque has been properly signed by the account holder/authorised person.
5. In the case of business/companies/firms their rubber stamp should be affixed and authorised officials
should sign.
6. The balance in the account should be sufficient or within the sanctioned overdraft or CC limits.
7. All alterations, if any, on the cheque, should be duly authenticated by the drawer.
8. The payment of the cheque should not have been stopped.
9. itthe cheques bear the crossing, it must be presented through a banker;
10. If the crossing is "A/c Payee only", then the proceeds of the cheque has to be credited to the payee A/c
only.
Stop Payment: Banks cannot honour the cheque after getting the clear stop payment instructions from the
customer.It should be verified whether the cheque for which stop payment is issued is already passed or not. If
the cheque is unpaid as of the time of receipt of the stop payment instructions, all relevant particulars must be
entered into the system. The drawer of the cheque can give instructions for revoking the stop payment and ask
the bank to honour the cheque when presented.
Standing instructions: The customer can instruct the bank to carry out certain functions at fixed periodicity
like transferring amount from SB A/c to RD A/c; transferring interest on Term Deposit to SB A/c or any
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other A/c; transferring amount from SB A/c to certain loan account etc; payment of Insurance Premium
etc.
Various types of relationships
Type of Transaction Bank Customer
Deposit in the bank (CR balance in account) Debtor _Creditor
Loan from Bank (Debit balance in account) Creditor Debtor
Safe Deposit Vault Lessor (Licensor) Lessee (Licensee)
Safe custody Bailee Bailor
issue of draft (after issue of draft) Debtor Creditor
Payee of draft Trustee Beneficiary
Collection of cheque & Standing instruction Agent Principal
Goods left negligently by customer Trustee Beneficiary
Purchase of cheque from customer Holder for value Endorser
Purchase/sale of securities on behalf of customer Agent Principal
Currency Chest on behalf of RBI Agent RBI is principal
Money deposited. No instructions for its disposal Trustee Beneficiary
Banker's Obligations - Duty to maintain secrecy:
A bank has duty to maintain secrecy of customer's account as per implied Contract.
The duty to maintain secrecy continues even after closure of account.
Balance in the account of an employee should not be disclosed to employer. Similarly balance in the
account of wife not to be disclosed to husband and vice versa.
If bank discloses customer's affair (e.g. in case of insufficient balance in the account advising the
presenter of cheque to deposit deficit amount), bank will be liable to customer for resultant loss.
Exceptions to rule of secrecy: When information sought by Court for evidence or by In-charge of a
Police Station, or by revenue authorities like Income Tax Authority, or RBI as per general practice
(without any liability) or as per consent of customer (based only on records).
The banks deal with different types of customers that include Individuals, partnership firms, companies, cooperative
societies etc. In addition to complying with requirement of KYC of RBI, at the time of opening and in the conduct of
accounts of these persons, the banks have to comply, the relevant law applicable to each of them. A brief of these
requirements, for different customers, is given as under:
Accounts of Minors
A minor is a person who has not attained the age of 18 years. A person will become major
at the age of 18 whether guardian is natural or appointed by a court of law.
Guardians: There can be three types of guardians.
Natural guardians like father, mother.
Testamentary Guardian: A Guardian appointed by Will (Vasiyat). Natural guardian may appoint
somebody to act as guardian after his or her death through will. But such guardian will come into
picture only on the death of natural guardian (in case of Hindus on the death of father as well as
mother). Legal guardians: A Guardian appointed by Court. If neither natural or testamentary
guardian then appointed by court.
Minor Guardian
Hindu son, unmarried daughter Father and after father's death mother
Hindu Married daughter Husband. If husband is minor or has died, father in law and after his
Mohammdan minor death of fathers will. If no will, father's
Father After death of father, executor
Christian or Parsi Father After death mother.
When guardian of a Hindu minor ceases to be a Hindu or he becomes a hermit or sanyasi he
ceases to be natural guardian.
As per section 11 of the Indian Contract Act, 1872 a minor is not competent to enter into a contract
and the contract entered into by him is void ab-initio.
Loan to minor. Banks do not grant overdraft / loan to a minor, even if security is provided because
a contract with minor is void, and the
bank will not be able to recover the loan.
Loan against FD: No loan if account self operated. If under guardianship, loan can be granted to
Partnership Firms
1. As per section 4 of the Indian Partnership Act, 1932 partnership is the relation between persons who
have agreed to share the profits of a business carried on by all or any of them acting for all.
2. Minimum & Maximum Partners: A partnership firm should have minimum 2 partners.
As per Companies Act 2013, an association of more than 100 persons which is not registered as Company or
Society will be an illegal association. Therefore, maximum number of partners can be 100. (As per Companies.
Act 1956, maximum number of partners could be 20 for any business other than banking and 10 for banking
business).
3. In case of Limited Liability Partnerships, there is no limit on maximum number of partners.
4. Who can become a partner?:. Only a person competent to contract can become partner. Minor,
insolvent, insane cannot become partners A company and a firm can become partner in another firm.
5. Who can not become a partner?: HUF can not become partner as per judgement of the Supreme
Court because HUF is neither a legal person nor a natural person and can not be liable for action of others.
TRUST ACCOUNTS
Bank accounts of Trust
Documents for opening bank account
a) certified true copy of the trust deed,
b) in case of a public trust a copy of the registration and certificate from Charity Commission, and
c) an undertaking from the trust on appropriate adhesive stamped paper to indemnify the bank
against proceeds, actionable claims etc.
Operations in account: The account shall be operated jointly, if the number of trustee is two or more. OR
as per mandate through Resolution given by the Trustees, if the Trust deed provides for that.
Insolvency of a trustee: It will not affect the trust property, as the creditors of the trustee cannot
have recourse to the property of the trust.
Transfer of funds from trust account: Bank should not allow any trustee to transfer funds from
trust account to his own account without making proper inquiry. The funds lying in a trust account
can not be utilised for payment of debts of the trustee. Hence right of set-off in such circumstances
cannot be exercised by the bank.
Loans: Loan can be granted if it is for the purpose of the trust. Trustee is authorised to borrow as per
the trust deed.
Death of trustee: In case of death of single trustee cheques dated up to his date, would be paid. In case of
death of one of joint trustees, the provisions as contained in the Trust Deed would be followed.
COOPERATIVE SOCIETIES
They can open account with co-operative banks and commercial banks by permission from Registrar of
Co-operative Societies.The bank can open accounts of unregistered clubs/institutions, societies,
associations, schools after satisfaction about the reputation, responsibilities and standing of the office-
bearers of such bodies.No lending should generally be made to such unregistered bodies. On death,
resignation of the authorised office bearer, bank should stop operations till nomination of another.
Cheques payable to such bodies even if endorsed, should not be collected for personal accounts of the
office bearers.Cheques drawn by such bodies favouring self or cash, should be paid after obtaining
confirmatory endorsement by authorised person/s of such bodies. This endorsement has double effect;
one for authorising the presenter to collect the cash and the other that the withdrawal is within
constitutional limits.Where there is change in the office bearerfs the same account can continue. Obtain a
certified true copy of the resolution.
ACCOUNTS FOR GOVERNMENT AND PUBLIC BODIES
The central government transactions are governed by the Central Government Compilation of Treasury
Rules and Account Codes. The state government transactions are governed by the State Financial
Handbook of the state. The main function of banks in conducting government business consists of
paying, receiving, collecting and remitting money on behalf of the government departments. Banks, while
opening the accounts of government and public bodies, should also obtain a copy of the letter of authority
issued by the competent authority for opening the account.
Receipts : The receipt is through challans made in duplicate or triplicate as required, showing distinctly
the nature of payment and the head of account to which the amount is to be credited. The challan must
be passed by the treasury/sub-treasury before presenting for payment. Passed challans are valid for ten
days after which they will have to be revalidated. Copies of challans returned to the depositor as receipts
should be signed in full. In case a challan is lost, no duplicate is issued, but only a certificate is to be
issued.
Payments : The government departments are authorised to issue cheques within the drawing limit
permitted to them. Self-drawings in cash are allowed for salary and expenses. Special Cheque books are
used by the government departments. They are supplied by the department and are paid for by the banks.
No overdraft is to be allowed in these accounts. The credit to these accounts is received through budget
allocations by the respective ministries. Refund orders are issued by the central excise and customs
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department in favour of payees. Refund orders are also issued by the income tax department with a
related advices. While paying, the banks should have cheques as well as advice at the time of payment.
Advice is also received by the payee along with the cheques. Such refund orders are quasi-negotiable and
do no attract any stamped discharge.
Account of Executors and Administrators
An executor is a person named by the deceased in his will to mange his estate whereas an administrator is
appointed by the court of law for the same purpose where the deceased dies without leaving behind a will
(intestate).
In the eyes of law, executors and administrators, unlike trustees are treated as one person. On opening a
bank account, therefore, executors/administrators can authorise any .one or more of them to operate the
account.
On the death of an executor or administrator, the surviving executor(s) or administrator(s) can continue to
operate the account unless otherwise provided for in the will or letter of administration.
While opening the account of an executor, bank should obtain letter of probate, which is an official
confirmation of the will of the deceased by a court of law. For opening account in the name of
administrator(s), letter of administration is required which is issued by the court of law.
Mandate and Power of Attorney
When an account holder authorises another person through a simple letter of authority, it is called mandate.
On the other hand, power of attorney is executed on stamped paper and may cover any other transactions
besides opening/operation of an account. Bank generally accept mandates.
The account holder can revoke mandate or power of attorney any time even if it is stated to be irrevocable.
Any cheque signed by the agent and presented after cancellation of authority shall not be paid.
Power of attorney or mandate is revoked by death, insanity, insolvency of the Principal. Any cheque signed by
the principal or agent presented after the death, insanity or insolvency of the principal will not be paid.
In case Cheque issued by the agent is presented for payment after his death, insanity or insolvency, the
same can be paid so long as the principal is alive provided the cheque is otherwise in order and is dated
prior to the date of death or insanity of the agent.
Agent cannot delegate authority to a third part
3. Sanction: Loan is sanctioned within powers delegated to concerned officials. If proposal is found to be
acceptable, appraisal note along with necessary supporting papers is put up to sanctioning authority with
recommendations. Detailed terms and conditions are written in the sanction letter which are
communicated to applicant and his consent sought.
4.Disbursement: Documents prescribed by the bank are obtained and charges are created. Bank's
charge is noted with Registrar of Companies, Transport Authority, insurance company, land records
authority, etc. and then the loan is released.
5. Monitoring and Supervision: Monitoring is done through inspection, review of conduct of account
Inspections: Pupose of inspection
2. 1. To ensure that the amount disbursed has been utilised for purposes for which the loan was sanctioned
To ensure that the borrower has not availed of finance from any other lender without bank's permission_
3. To check that the borrower has not acquired/disposed off any asset without bank's consent.
4. To ensure that the borrower has not availed of finance against unpaid stocks.
5. To cross-check the figures declared in the stock statements with the books and physical verification of
stocks.
6. To check that the unit has been working at the projected levels.
7. To check that there is a regular turnover of stocks and the unit does not carry any obsolete, unusable
stocks. Review of the conduct of the account: By scrutinising the stock statements and other relevant
financial data periodically and analyzing it.
Assessment of Working Capital limits
RBI has liberalized guidelines for assessment of working capital. Mainly three methods are adopted —
Turnover method; Permissible Bank Finance method; Cash Budget Method. For large loans, banks follow the
method of MPBF based on CMA (Credit Monitoring Arrangement) formats. CMA formats consist of the
following forms:
FORM I - Particulars of the existing limits from the Banking System/Financial Institutions
FORM II - Operating Statement
FORM III - Analysis of Balance Sheet Part A - Balance Sheet Spread - Analytical and Comparative
Ratios.
FORM IV.- Comparative statement of current assets and current liabilities
FORM V - Assessment of Maximum Permissible Bank Finance for Working Capital
FORM VI - Funds Flow Statement
Accounting aspects of Loan Products
Term Loans:
At the time of disbursement: Debit the customer's loan account and credit - Cash account, if the disbursement
is by way of cash, or Customer's current account or Third party account, or draft/pay order account, for direct
payment to the supplier from whom the customer has purchased the asset financed.
At the time of repayment: Debit cash or Debit deposit account of customer or Debit clearing account and
credit loan account of the customer.
Operating Manual for Loans and advances
The Operations Manual of a bank is intended to provide guidelines to the operating staff on various matters
including eligibility criteria for various loan products, appraisal method, margin, repayment period, processing
fees, interest rate, penal interest, requirement of collateral security, personal guarantee, steps for creation of
charge and documentation; insurance of primary and collateral security, procedure for disbursal of loan amount,
monitoring and follow-up. The operational guidelines are based primarily on (a) General principles of credit; (b)
Bank's loan policy; (c) RBI guidelines; (d) legal aspects. The operating guidelines differs from bank to bank
depending upon its risk appetite, products offered, appraisal forms and methods, terms and conditions, type of
documents, prudential exposure norms for individuals/groups as well as for industry segments.
Instructions for lending against various types of securities
Advance Against Goods
1. The goods offered for security should not be perishable articles, should be easily marketable, prices
easily ascertainable and prices should be relatively stable and should not,fluctuate widely.
2. Advances should be allowed only against fully paid stocks.
3. The goods given as security should be the ones in which borrower normally deals.
4. Advance against goods should not be allowed for hoarding of goods for speculative purpose.
5. The goods should normally be not more than six months old.
Home Loans
Eligibility: Individuals or groups of individuals including co-operative societies, to purchase/construct the
dwelling unit or for repairs, to the damaged dwelling unit. Banks should not grant loans in respect of
properties which fall in the category of unauthorised colonies unless and until they have been regularised
Valuation of properties: The property against which the home loan is to be provided should be valued by
the approved valuer of the bank. Charges on account of stamp duty, registration and other
documentation charges should not be included in the cost of the housing property to be financed.
Maximum Loan to Value (LTV) ratio: Upto Rs 20 Lakh: 90 %; Above Rs 20 lakh & upto Rs75 lakh: 80%;
Above Rs 75 Iakh; 75%
Security: The property should be charged to the bank by way of equitable mortgage/registered
mortgage. There should be clear and unencumbered title to the property.
Repayment: The repayment is by EMIs.
Foreclosure Charges/Prepayment Penalty: No foreclosure charges/prepayment penalties should be
charged on floating rate home loans sanctioned to individual borrowers.
Vehicle Loans
Purpose of Auto loan: The loan can be sanctioned by the branch for the purchase of new Cars/used cars,
Multi
Utility Vehicles (MUVs) and Semi Utility Vehicles (SUVs) or two wheelers
Eligibility:People engaged in trade, commerce and business, professionals, proprietary/partnership
firms,
companiesland individuals (singly or jointly). The age of the individual should not be more than 65 years.
Loan tenure: Maximum 84 months.
Maximum Loan to Value Ratio (LTV): Generally 80% of 'on road price' of the car
Pre Payment penalty: Pre-payment penalty is waived.
Security: Branch should verify the original RC book for noting down the charges in favour of the Bank.
Insurance: The vehicle purchased is to be kept comprehensively insured for the market value or at least 10%
above the loan amount outstanding, whichever is higher, and the Bank's interest as a hypothecatee should be
noted in the Certificate of insurance and Insurance policy.
ANSWER
1 D 2 A 3 C 4 A 5 B
6 C 7 C 8 A 9 A 10 D
11 A 12 A 13 D 14 B 15 A
16 C 17 A 18 A 19 A 20 C
21 D 22 D 23 D 24 C 25 A
26 A 27 D 28 C 29 C 30 C
31 C 32 C 33 D 34 D 35 D
36 A 37 B 38 B 39 C 40 C
41 D 42 C 43 A 44 A 45 B
46 B 47 A 48 E 49 C 50 A
51 C 52 D 53 A 54 B 55 B
56 D 57 A 58 C 59 B 60 C
61 A 62 A 63 A 64 C 65 C
66 C 67 A 68 C 69 D 70 B